Vendor Compliance Checklist (Returns, registers to be maintained /submitted for Statutory Compliance Audit)-Karnataka State

Sl.No Particulars Remarks

One time document submission under various labour laws 1 Copy of PF Registration Certificate 2 Copy of Esic Registration Certificate 3 Copy of the P. Tax registration certificate (Form 3 & Form 4) 4 Copy of Karnataka Shops & Commercial Establishment licence 5 Copy of CLRA licence (Form VI) The Contract Labour ( Regulation and Abolition) Act, 1970. 1 Register of Workmen employed by the contractor - Form XIII 2 Employment Card - Form -XIV 3 Wage slips - Form - XIX 4 Combined Muster roll-cum-Register of Wages- Form T 5 Service Certificate- Form -XV 6 Half Yearly Return by the Contractor- Form XXIV Karnataka Shops And Commercial Establishments Act, 1961 1 Appointment order Form "Q" 2 Leave with wages register -Form F 3 Leave with wage book - Form H 4 Annual Return - Form U

Pls provide the copies attested by Authorised signatory Copy required for our records

Register to be maintained at principal employer premises

To be issued to deployed employees To be maintained for deployees Acknowledgement to be furnished within 5th February every year

The Karnataka Labour Welfare Fund Act, 1965 & Rules, 1968 1 Karnataka Labour Welfare Fund contribution - Form D Acknowledgement to be furnished within 20th of January every year 2 If any, Unpaid accumulation -Every employer, realizing fines from employees Every Quarter ending or having unpaid accumulations - Form B 31st March, 30th June,30th September and 31st December The Payment of Gratuity Act, 1972 &Karnataka Payment of Gratuity Rules , 1973 1 Nomination Form -Form F 2 Notice for Payment of Gratuity -Form L The Equal Remuneration Act, 1976 & Rules, 1976 1 Register of employment -Form D The Maternity Benefit Act, 1961 & Rules, 1966 1 Form A muster Roll 2 Form D, C, B 3 Medical Bonus -Payment of medical bonus of Rs.2500/- to be paid to employee, who is expected delivery The Payment of Bonus Act, 1965 & Rules, 1975 1 Register of computation of allocable surplus- Form-A 2 Register of set on and set off of allocable surplus - Form B 3 Register of Bonus paid to employees -Form C 4 Annual Return - Form D The Payment of Wages Act, 1936 & Rules, 1963 / The Minimum Wages Act, 1948 &Karnataka Minimum Wages Rules, 1958 1 Register of Deduction 2 Register of Overtime 3 Register of Fines 4 Register of Advance 5 Form I -Under Payment of Wages The Employees State Insurance Act, 1948 & Rules, 1950 1 Copy of ESIC Permanent cards 2 Contribution Remittance - Copy of Esic Challan 3 Register of Employees -Form 6 4 Copy of Half yearly return -Form 5 5 Accident Register - Form 11 6 Self Declaration & Esic contribution statement 7 Copy of Annual Return -Form 01A The Employees' Provident Funds and Miscellaneous Provisions Act,1952 1 Copy of Nomination & Declaration Form (Form -2) 2 Contribution Remittance - Copy of EPF Challan 3 PF Monthly Returns (Form 5,10 & 12A) 4 Copy of Annual Return submission Acknowledgement 5 Self Declaration & EPF contribution statement

At the time of resignation of deployed employee.

Proof to be furnished for paying Medical bonus for the eligible employee

Copy of C & Ack of Form D to be produced

For all deployed employees comes under Esic slab

Self declaration on the company letter head/Contribution statement for deployees

To be furnished for all deployed employees

Copy Form 3A & 6A to be furnished for deployed employees (In "6A" names of deployed ees to be highlighted Self declaration on the company letter head/Contribution statement for deployees

The Karnataka Tax on Professions, Trades, Callings and EmploymentAct,1976 1 Contribution Remittance - Copy of Professional Tax Challan 2 Copy of Professional Tax Annual return 3 PT Contribution statement

Contribution statement for deployees