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  • Unified Messaging System Policy Decision Points

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    CREW
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    On June 24, 2011, CREW filed a Freedom of Information Act request with the Army Corps of Engineers, Department of Agriculture, Department of Commerce, Department of Energy, Department of Health and Human Services, Department of Labor, Department of Veterans Affairs, General Services Administration, National Archives and Records Administration, and National Oceanic and Atmospheric Administration, seeking all records reflecting how these agencies and departments plan to fulfill their records management requirements after they move their email systems to a cloud computing environment. The National Archives and Records Administration (NARA) has recognized the many records management challenges associated with cloud computing and issued guidance (NARA Bulletin 2010-04, Guidance on Managing Records in Cloud Computing Environment) to all agencies. Several of these agencies and departments have already moved their emails to a cloud computing environment, or are in the process of moving their email systems to a cloud. Others are still in the information gathering stage. CREW seeks information on what steps these agencies and departments have taken to comply with the bulletin as well as records between these departments and agencies and cloud computing providers, such as Google or Microsoft.

    Originaltitel

    Responsive Documents - CREW: NOAA: Regarding Record Management and Cloud Computing (6/24/2011 FOIA Requests): 8/22/2011UMS - Policy Decision Points - Decision Briefing v2 - Ediscovery

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    On June 24, 2011, CREW filed a Freedom of Information Act request with the Army Corps of Engineers, Department of Agriculture, Department of Commerce, Department of Energy, Department of Health and Human Services, Department of Labor, Department of Veterans Affairs, General Services Administration, National Archives and Records Administration, and National Oceanic and Atmospheric Administration, seeking all records reflecting how these agencies and departments plan to fulfill their records management requirements after they move their email systems to a cloud computing environment. The National Archives and Records Administration (NARA) has recognized the many records management challenges associated with cloud computing and issued guidance (NARA Bulletin 2010-04, Guidance on Managing Records in Cloud Computing Environment) to all agencies. Several of these agencies and departments have already moved their emails to a cloud computing environment, or are in the process of moving their email systems to a cloud. Others are still in the information gathering stage. CREW seeks information on what steps these agencies and departments have taken to comply with the bulletin as well as records between these departments and agencies and cloud computing providers, such as Google or Microsoft.

    Copyright:

    Public Domain
    Als PDF, TXT herunterladen oder online auf Scribd lesen
    Markieren Sie unangemessene Inhalte
    40 Ansichten2 Seiten

    Unified Messaging System Policy Decision Points

    Hochgeladen von

    CREW
    On June 24, 2011, CREW filed a Freedom of Information Act request with the Army Corps of Engineers, Department of Agriculture, Department of Commerce, Department of Energy, Department of Health and Human Services, Department of Labor, Department of Veterans Affairs, General Services Administration, National Archives and Records Administration, and National Oceanic and Atmospheric Administration, seeking all records reflecting how these agencies and departments plan to fulfill their records management requirements after they move their email systems to a cloud computing environment. The National Archives and Records Administration (NARA) has recognized the many records management challenges associated with cloud computing and issued guidance (NARA Bulletin 2010-04, Guidance on Managing Records in Cloud Computing Environment) to all agencies. Several of these agencies and departments have already moved their emails to a cloud computing environment, or are in the process of moving their email systems to a cloud. Others are still in the information gathering stage. CREW seeks information on what steps these agencies and departments have taken to comply with the bulletin as well as records between these departments and agencies and cloud computing providers, such as Google or Microsoft.

    Copyright:

    Public Domain
    Als PDF, TXT herunterladen oder online auf Scribd lesen
    Markieren Sie unangemessene Inhalte
    von 2

    Unified Messaging System Policy Decision Points

    (Decision Briefing)

    Enterprise Messaging Committee 8/2/11

    Decision Points
    (E-Discovery Process)
    Options
    Distributed Search for EDiscovery Requests

    Decision Point
    Google provides enhanced tools for e-discovery through Google Message Discovery (GMD) tool UMS central support would delegate search permissions for individual requests to a NOAA requestor (end user or admin) MOC currently executes e-discovery on 100+ mailboxes per year (not including 400+ DWH requests this year) Service not funded after FY11 and not provided by UMS contract Google provides enhanced tools for e-discovery through Google Message Discovery (GMD) tool NOAA would fund a central position to perform E-discovery searches for NOAA requestors

    Pros
    Requestor can have direct access to perform searches Level of effort best estimated by the requestor No additional contracting required by UMS to cover this (not covered in current contract) Allows for direct access with no intermediary for legal or forensic purposes

    Cons
    Requestor training needed on Google Message Discovery (GMD) tools Requesting office would need to budget their own resources to perform searches Requestors may not be efficient executing requests

    Centralized Processing for E-Discovery Requests

    Minimize training needed for GMD Central groups could be more efficient performing searches Greater flexibility to handle large volume of requests (FY11 request for 400+ DWH mailboxes)

    Central resource would need to be funded by the Line Offices (e.g. a direct bill distributing costs to the LOs by the number of requests) Central resource would be on the order of $120,000 per year in contract labor

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