Invitation for EXPRESSION OF INTEREST -

RAJIV AWAS YOJANA Slum Free City Plan of Action

August 2011

No EoI: KS/N/4469/2011 - annexure

Kudumbashree (State Poverty Eradication Mission) 2nd Floor, TRIDA Building, Medical College P.O. Trivandrum -11 Kerala
ray.kudumbashree@gmail.com

Tel: 0471-2554714,2554715(O), Fax: 0471-2554717

Expression of Interest Rajiv Awas Yojana

A.1. Important dates

Date of Publication EoI Last day to receive the queries Last day to receive the bid documents - 27th August 2011 - 12 pm, 5th September 2011 - 3 pm 15th September 2011

A.2. General Clarifications

a. Team Structure Detailed Project report preparation.
The team for DPR preparation should also have an Architect with Minimum 5 years experience in design / construction of Low Income housing projects and community planning. (In EOI doc Refer Section 2.2.3.
Team structure for the project, table 2.c)

b. Eligibility Criteria for the Consultants

Geo-referenced mapping - The consultant Firms/Agency should have undertaken GIS based map preparation and developed MIS projects for minimum 3 cities with an area of minimum 100 sqkm. DPR Preparation - The consultants should have undertaken DPR preparation for Government/Semi-Government/Government undertaking/Government Autonomous Bodies/Reputed Private firms etc. having projected cost of at least rupees 50 crores Perspective plan preparation- The Agency/ consultants should have completed at-least two major urban planning for an area with minimum of 5 lakhs population and experienced in handling minimum 5 GIS based city planning projects. 2

c. Evaluation Criteria Technical bid

Expressions of Interest scoring of at least sixty percentages (60%) and above will be treated as pre qualified for the second stage of the project. (In EOI doc Reference Section 3.1.1. page 22)

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

A.3. Format for Financial bid

A3.1. Covering Letter
FROM:

To The Executive Director Kudumbashree, TRIDA Building Medical College P.O., Trivandrum -1

Sir Subject: Submission of EOI for Geo-referenced city map and slum database preparation and DPR Preparation for RAY, DPR Preparation and Preparation of Perspective plan for prevention of future slum
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I/We ......................................................................(Consultant/ Consultancy firm) herewith enclose Financial Proposal for selection of my/our firm / organization as Consultant for following activities.

i. ii. iii.

.................................................... ......................................................... ...............................................................

Yours faithfully, Signature Full Name Designation Address

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

A3.2. Financial Proposal - Geo-referenced city map

Consultant Name:....................................... Project Name; Part I- Geo-referenced city mapping

TASK

Rate area per Hectare Rs (Words)

To provide complete consultancy services of Rs ( Figures) total station survey, GIS mapping and Database of Slum Areas / other identified Areas along with Digital map on GIS and compatible AUTOCAD Software, as per broad scope of work. (As per guidelines of Govt. of India)

Authorised Signatory of the firm with Seal

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

A3.3.Financial Proposal - DPR Preparation

Consultant Name:

Project Name: Part II- DPR Preparation Consultancy services to prepare the detailed project report as per broad scope of work Rate in percentage of total project cost

Rs ( Figures)

Rs (Words)

Authorised Signatory of the firm with Seal

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

A3.4.Financial Proposal- Part III- Perspective Plan Preparation

Consultant Name:................................................ Project Name: Perspective Plan Preparation City Name:...................................

To provide complete consultancy services for Rates should be as Lump sum preparation of city perspective plans, as per broad scope of work. SNo Name of the city 1 2 3 4 5 6 Thriuvananthapuram Kollam Kochi Thrissur Kozhikode Total
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Rs ( Figures)

Rs (Words)

Authorised Signatory of the firm with Seal

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

A.4 Clarification of queries received

SN A I

Queries PROPOSAL SUBMSSION Weather we need to submit an EOI or a detailed Proposal (Both Technical & Financial Bid), as the document mentions regarding both. Weather, one has to submit their EOI/Proposal separately for each of the Three Components for each City or a combined EOI/Proposal. If combined, shall we have only one Team for all the Three Components or exclusive Teams for each Component and Do we have to give a Component wise breakup in the Financial bid. It is mentioned that we need to submit our type of work and interested cities. Do we need to work for all 3 types of assignment or can we opt as per our choice? Is there any limit for number of cities to be selected? If we submit for more than 1 city, do we need to submit separate technical documents or a common one will suffice?

Comments

A Technical proposal and a financial proposal as per the format given in the EOI document.

ii

Separate proposal for each Part of work. Exclusive team for each Part is desirable

iii

No Limit on the number of cities and you can select the type of work.

iv

One document is enough but exclusive teams are desirable. Refer the EOI doc regarding the no. of copies to be submitted.

Is the consortium or association allowed here? If yes, how many firms can form the consortium? It is mentioned that the consultancy should have undertaken GIS based map preparation and developed MIS projects for minimum 3

Agencies/Consulting firms can engage subconsultants. No each city should have an area of 100 sq km ( revised).

vii

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

cities with an area of minimum 150 sq. kms Does it mean that the total area of 3 cities needs to be 150 sq.kms? Secondly, should each firm in the consortium need to satisfy this clause or can it be as a joint? viii It is mentioned that the agency/ consultants should have completed at-least two major urban planning for an area with minimum of 5 lakhs population and experienced in handling minimum 5 GIS based city planning projects. Will you consider experience of on-going projects for these criteria? Secondly, should each firm in the consortium need to satisfy this clause or can it be as a joint? B I PROJECT DETAILS If a Proposal is to be submitted, there is a lot of base data/information regarding each city viz., population, jurisdiction, slum details, etc which need to be ascertained, which apparently is not provided in the Document. We request if you could share some demographic and socio-economic data for each city. This is very essential for finalizing our methodology, team, activities and other components of the Proposal. In light of nonavailability of this information, we request for possibility of extension of proposal submission date.

In case of sub-consultants, yes it can be as joint.

Experience of ongoing projects would be considered however completed projects will have an higher weightage. Consortium is not allowed but you may have sub consultants who satisfy the criteria.

RAY is a slum free city plan and the ULB have identified the slums based on the criteria fixed by the Govt. Socio-economic survey will be conducted by the respective Corporations and survey details would be shared with the consultants, who will be awarded the work. Extension possible. of submission date is not

ii

Can you please provide the details of entire project duration and total project cost?

During the 12th Plan Not possible to disclose the project cost at this stage.

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

iiii

The Tender Processing Fee (Rs.5000/-), is it a combined fee for all Cities/Components or a separate Fee of Rs.5000/- for each City/Component of the EOI/Proposal TEAM STRUCTURE lf a consultant is giving Expression of interest for more than one Corporation then, the key personnels for each component will remain the same for all the Corporations and additional categories of staff can be engaged separately for each Corporation.

Tender processing for each Part is 5000/- , the firm can quote for one or more cities for each Part, no separate fee for each city.

C i

Yes Possible

FINANCIAL BID
ii Do we need to submit separate Financial Bids for each city or one Financial Bid for all the cities? Only one quote is required for GIS based mapping and DPR. For perspective plan, the consultants/agency shall quote separately for each city. Follow the format given for the financial bid.
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iii

Do we need to provide the break-up of various items for this component (Part-1) in the Financial Bid or can quote a Lump sum price? TECHNICAL Sec 2.1.1.a. ULB area and around Is it required to do the study for the city alone or for the urban agglomeration (UA is not yet defined in the 2011 Census) Whether SLNA will demarcate the required boundary for the areas (agglomeration) coming outside the ULB?

F i

Yes.

ii

Sec 2.1.1.a. Whether SLNA will inform a list of slums in an ULB for which detailed redevelopment plans are to be prepared?

List of slums are being finalised based on norms.

Kudumbashree Mission Kerala

Expression of Interest Rajiv Awas Yojana

Can Slum Redevelopment Plans be prepared independent of the Task 1 (GIS Mapping)? iii Sec 2.1.1.b.ii. Table 2.a Whether SLNA will provide the details of water supply pipelines, sewers and location of manholes underground? iv Sec 2.1.1.b.ii. Table 2.a Contour interval of 0.5 m, is it required only for the slum areas or for the entire city level? Sec 4.1.1. - If a consultant undertakes Slum Redevelopment Plan (Task 2) and Preparation of Perspective Plan for Slum Free City (Task 3) in one city, will the SLNA (client agency) provide maps and details prepared by the Consultants for Task 1 and other data required for the task F i EVALUATION ln section 3, last para of 3.1.1 Expression of interest scoring at least seventy percentages (60%) and above will be treated as prequalified for the 2nd stage of the project' The correct percentage has to be given both in words and figures.

The Slum Redevelopment Plans has to adopt GIS based mapping. It has to be collected from the respective ULB.

Required only at the slum level

Yes

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Sixty percentages (60%)

Kudumbashree Mission Kerala