What's New in 5.

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Sage Accpac ERP 5.5 features the inclusion of SageCRM server and one SageCRM user license with the Sage Accpac ERP System Manager! All modules feature improved performance for processing and posting, particularly on MS-SQL, IBM DB/2, and Oracle databases. Clients who wish to change database platforms (for example, from Pervasive.SQL to MS-SQL) may trade in their LanPak licenses at no additional cost! System Manager 5.5 new features:

New in 5.5! The Sage Accpac Dashboard is a Web site installed with System Manager and accessed through your Web browser. The Dashboard site has links for sales, receivables, and payables with charts, graphs, gauges, and summaries that measure your organizations key performance indicators. Dashboard examples:

Online Help has been improved. o Review step-by step how to information on select topics o Easily access Help topics for any module through the table of contents o Send feedback on help topics directly to Sage using email links at the bottom of each help topic. New in 5.5! A Payment Register report in Bank Services lists all withdrawals made from a range of banks, dates and source applications: o List payments together on one report from Accounts Payable, Accounts Receivable and US Payroll! o Select by criteria such as payment types and reconciliation statuses o Sort by Payment Number, Payment Date, or Vendor/Payee Code o Print payment details or a payment summary o Show missing check numbers Bank Reconciliation adds a Reconciliation Posting date field to specify a date to be posted to the General Ledger View empty deposits and mark them for deletion from within Bank Reconciliation New in 5.5! Use the Clear History function to remove posted bank transactions, printed reconciliation posting journals, and printed transfer posting journals. Reverse miscellaneous checks/payments with an option to reverse the associated miscellaneous invoice. Enter taxes on Bank Entries and Transfers Information in the System Database tables is copied to new tables in the Company Database.

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General Ledger 5.5 new features:

In the 100 and 200 Editions of Sage Accpac, the number of segments, account structures, budgets, and years of history you can keep have been increased, as shown in the following table: Sage Accpac 100 ERP up to 3 account segments up to 3 account structures up to 2 budgets keep 7 years of history Sage Accpac 200 ERP up to 4 account segments up to 4 account structures up to 3 budgets keep 7 years of history Sage Accpac 500 ERP no change no change no change no change

Account Segments Account Structures Budgets Years of history

G/L Security, formerly a separate add-on, is included with all editions of Sage Accpac General Ledger. G/L Account Code Change, formerly a separate add-on, is included with all editions of Sage Accpac General Ledger. New in 5.5! You can now designate an account as a rollup account to which you can add member accounts. You are able to create multiple levels of account relationships. (Accpac 500 Edition only) Changes to multi-user entry and posting o Batches are not allowed to be posted if they are being edited by someone or if data is being poured into it (import, generation). o Multiple users can post batches concurrently. o Multiple users can now enter entries in the same batch. If two users add an entry at the same time, the program will attempt to re-assign the second entry. Journal Posting rights and Journal Entry rights are now separate security objects, as required by Sarbanes Oxley. (Previously, having authorization to post also gave you authorization to view and enter and edit transactions.) New in 5.5! Sixteen new sample Financial Reports formats are included Improvements have been made to currency to revaluation for multi-currency ledgers

Accounts Receivable 5.5 new features:

A/R Inquiry, formerly a separate add-on, is included with all editions of Sage Accpac Accounts Receivable. Customer Number Change, formerly a separate add-on, is included with all editions of Sage Accpac Accounts Receivable. Enhanced Integration with Project and Job Costing: o You can now apply credit notes and debit notes to job-related documents in Invoice Entry, and you can apply prepayments, credit notes and debit notes to job-related invoices, credit notes, and debit notes in Receipt Entry. o You can now process job-related recurring charges. When you select the job-related option on the Recurring Charges setup form, the Detail tab provides additional fields that let you specify the contract, project, category, and resource. o Accounts Receivable supports a feature introduced in version 5.5 of Project and Job Costing that lets you set up contracts that have different customers for individual projects. o Accounts Receivable now accepts job-related invoices from Order Entry. Invoice Entry and Receipt Entry let you specify an account set that is different from the customers account set. When processing an advance credit for a national account, Accounts Receivable lets you choose the national account or a member customer to receive the advance credit. You can now assign General Ledger accounts to items directly. You are not limited to distribution codes. The G/L Integration form lets you specify source types for general ledger transactions. Changes to recurring charges: o You can now invoice a recurring charge manually, if necessary. o You can set up job-related recurring charges. When you select the job-related option, the Detail tab provides additional fields that let you enter the contract, project, category, and resource. o You now have a choice of four different expiration types for recurring charges. You can specify a date, a maximum amount, or the number of invoices to produce for a recurring charge, or you can specify that a recurring charge has no expiration. o The posting date for generated invoices always follows the document date, regardless of the setting for the invoice posting date in the A/R Options form. o Accounts Receivable now tracks posted and unposted invoices for recurring charges. o The Create Recurring Charge Batch form lets you choose whether to create a new batch or append invoices to a specified open batch. A new option lets you set the default tax class for document details to 1 (instead of the customer tax class). The option to Keep History has been removed from A/R Setup-Options; history is retained automatically.

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New in 5.5! Specify for each customer whether Order Entry displays a warning, an error message, or no message when you process an order or a standalone shipment that uses the same purchase order number as an existing order or shipment for the customer. Specify for each customer whether to allow backordered quantities when you cannot fully ship an order. Sales commission rates have been moved from Order Entry setup to Accounts Receivable setup. Batch entry counts and batch totals appear on all transaction entry forms. When you print voided checks, the printed check includes ***VOID*** above the payee. A new button on the Invoice Entry form lets you launch A/R Inquiry, if you have a license for that product and you are running Sage Accpac from the desktop. You can include group subtotals when you use sorting criteria to print the Aged Trial Balance, Customer Transactions, and Aged Retainage reports. You cannot post batches that others are using. When you reverse a miscellaneous receipt, you have an option to reverse the invoice automatically. Transaction posting rights and transaction entry rights are now separated, as required by Sarbanes Oxley. (Previously, having authorization to post a certain type of batch also gave you authorization to view and enter and edit transactions in that type of batch.) Transaction entry screens have been modified and rearranged to accommodate new fields. Improvements have been made to currency revaluation for multicurrency ledgers. A posting date separate from the transaction date for posting to the General Ledger and for currency revaluation.

Accounts Payable 5.5 new features:

Vendor Number Change, formerly a separate add-on, is included with all editions of Sage Accpac Accounts Payable. New in 5.5! Accounts Payable lets you record an advance credit for goods that you have returned to a vendor, but which the vendor has not yet received and has not yet issued a credit. The G/L Integration form lets you specify source types for general ledger transactions. Invoice Entry and Payment Entry let you specify an account set that is different from the vendor' account set. s You can apply credit notes to fully paid documents. (Previously, the document had to be unpaid.) You can also apply a debit note to a fully applied credit note. The Distribution Sets form lets you assign General Ledger accounts directly to distribution sets without requiring distribution codes. You can now apply credit notes and debit notes to job-related documents in Invoice Entry, and you can apply prepayments, credit notes and debit notes to job-related invoices, credit notes, and debit notes in Payment Entry. You can now set up job-related recurring payables. The option to Keep History has been removed from A/P Setup-Options; history is retained automatically. Batch entry counts and batch totals appear on all transaction entry forms. A new option lets you set the default tax class to 1 (instead of the vendor' tax class) for document details. s Changes to recurring payables: o You can create an invoice manually for a recurring payable, if necessary. o You can now set up job-related recurring payables. o The posting date for generated invoices always follows the document date, regardless of the setting for the invoice posting date in the A/P Options form. o Accounts Payable now tracks posted and unposted invoices for recurring payables. o The Create Recurring Payable Batch form now lets you choose whether to create a new batch or add invoices to a specified open batch. When you print voided checks, the printed check includes ***VOID*** above the payee. The Aged Payables and Aged Cash Requirements reports are available only in letter format. When you reverse a miscellaneous payment, you have the option to reverse the associated invoice automatically. You can post batches at the same time others are posting batches, but you cannot post batches that others are using. Transaction posting rights and transaction entry rights are now separated, as required by Sarbanes Oxley. (Previously, having authorization to post a certain type of batch also gave you authorization to view and enter and edit transactions in that type of batch.) Transaction entry screens have been modified and rearranged to accommodate new fields. You can include group subtotals when you use sorting criteria to print the Aged Payables, Overdue Payables, Aged Cash Requirements, Vendor Transactions, and Aged Retainage reports. Improvements have been made to currency revaluation for multicurrency ledgers. A posting date separate from the transaction date for posting to the General Ledger and for currency revaluation.

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Inventory Control 5.5 new features:

Item Number Change, formerly a separate add-on, is included with all editions of Sage Accpac Inventory Control. A New GL account designation has been added for Debit/Credit Note Clearing in I/C Account Sets. New in 5.5! A new inquiry screen has been added to look up items on Sales Order or Purchase Order, with details, by location or for all locations New in 5.5! A mapping function has been added to map items from 3rd party applications to Accpac item numbers. New in 5.5! An Internal Usage transaction type allows you to record internally consumed inventory. New in 5.5! Integration to Sage Fixed Assets (FAS) when taking items out of inventory for internal use. More options that let you cost items during posting, but create subledger transactions and audit information when you run Day End Processing. You can drill down on item quantities on sales order, on purchase order, and committed in the Location Details screen to view detailed transactions that make up these quantities. You can drill down to Project and Job Costing from job-related shipment and adjustment transactions. Specify start and end dates for price lists. The G/L Integration form lets you specify source types for general ledger transactions. A posting date separate from the transaction date has been added for posting to the General Ledger and for currency revaluation. Multi-level bills of material are now available in Sage Accpac 100 ERP and Sage Accpac 200 ERP. (Multi-level bills of material were added to Sage Accpac 500 ERP in version 5.4.) Version 5.5 features faster processing, especially when posting and running Day End Processing.

Order Entry 5.5 new features:

OpsInquiry, formerly a separate add-on, is included with all editions of Sage Accpac Order Entry. New in 5.5! Enter job-related orders, shipments, invoices, credit notes, and debit notes in the Order Entry module, and generate Order Entry invoices through Project and Job Costing. Use the start and end dates entered on Inventory Control price lists. A posting date separate from the transaction date has been added for posting to the General Ledger and for currency revaluation. Drilldown to transactions that are on sales order and purchase order when entering orders, shipments, invoices, and credit or debit notes. Enter prepayments on shipments as well as on orders and invoices. Optionally check that duplicate orders are not being entered for customers (based on the customer' purchase order s number). Calculate backordered quantities based on customer options. Cost inventory items during posting but delay creating transactions and audit information until you run Day End Processing (as specified in I/C Setup-Options). Inquire on items that are expected to ship within a specified date range. Create order entry templates with blank tax groups. Specify the source type codes for G/L transactions. Hide, show, or allow users to edit the unit cost/extended cost fields in credit/debit note entry. Override the customer account set during order entry. Send transaction entries to General Ledger from Credit/Debit Note Entry. Create a single detail line for each kitting item listed on an invoice, instead of showing one line for each component of each kitting item, when processing job-related invoice details or invoice details with optional fields.

Purchase Orders 5.5 new features:

Specify costs on requisitions. New in 5.5! Copy Purchase Orders by selecting an existing PO, or range of purchase orders, on which to base a new order. New in 5.5! Optionally use a requisition approval system that lets you choose who can approve requisitions before they can be converted to purchase orders Choose whether POs can be entered for non-existent vendors New in 5.5! Use the Pending Receipts Inquiry screen to review items that are expected to arrive at particular locations within a given time period (for example, in the next 7 days) and whether there will be sufficient stock to cover sales orders. Project and Job Costing now handles conversions between different units of measure when you enter job-related transactions in Purchase Orders.
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Specify whether item most recent cost and last cost are updated at time of receipt or at time of invoice. Cost inventory items during posting but delay creating transactions and audit information until you run Day End Processing (as specified in I/C Setup-Options). If you use Sage Fixed Assets system (FAS) to manage the fixed assets in your company, you can now mark goods that you order and received as fixed assets, and choose the FAS template that you want to use for the new asset. Sage Accpac ERP will transfer the asset information to FAS when you run Create Assets in the Sage FAS Integration module. Optionally Turn off warning messages when referencing items that do not exist. A posting date separate from the transaction date has been added for posting to the General Ledger and for currency revaluation. Specify the source type codes for G/L transactions. Override the Vendor account set when creating a Purchase Order.

Project and Job Costing 5.5 new features:

New in 5.5! Assign different customers to projects within a contract and specify whether multiple customers can be assigned to a project. New in 5.5! Customers can be invoiced for contracts and projects not assigned to them. Process adjustments to transfer costs between different customer contracts/projects within the same currency. When using the New Contract Wizard to copy an existing contract, choose whether to copy project customers from the existing contract or to use the new contract customer as the default for all projects. New in 5.5! Project and Job Costing version 5.5 is fully integrated with Sage Accpac Order Entry 5.5, o Process job-related Order Entry orders, shipments and invoices. o Specify the following default selections for miscellaneous charges you process in Order Entry. o Process costs from job-related shipments and from invoices for certain projects that you post in Order Entry. o Generate original estimates in PJC when posting job-related quotes in Order Entry. o Specify a default billing rate for documents you process in Order Entry and for material usage and material returns transactions you process in Project and Job Costing. Take advantage of I/C unit of measure conversion factors when processing job-related material transactions in other Sage Accpac programs. Choose whether the default billing rate will come from the project, the customer' price list, or another price list that you s specify. When entering a cost estimate for a material resource category, you can select the cost for the material item at a particular Inventory Control location, or you can enter a different cost. Choose whether to update the payroll expense and employee expense accounts used on PJC timecards when you update Sage Accpac US Payroll. For projects that use item invoices (except those using the accrual-basis accounting method), choose to recognize only costs that you have billed on a billing worksheet for which you have posted the invoices in Accounts Receivable. Process employee expenses using non-labor categories that are consistent with the expense code. New in 5.5! Use Sage Accpac Serialized Inventory and Lot Tracking to track material transactions. A posting date separate from the transaction date has been added for posting to the General Ledger and for currency revaluation. Change the A/R account set used on invoices you generate for Accounts Receivable. Change the work in progress account in transactions for all projects that use an item invoice type. Choose whether to update Budget Maintenance when you process transactions. (Not updating will improve performance.) Drill down from an Accounts Receivable invoice to the billing worksheet in Project and Job Costing. Process job-related recurring transactions in Accounts Payable and Accounts Receivable.

US Payroll 5.5 new features:

Use a new option to select a new carry-over method for accruals, Max Carry-Over Based on Remaining Balance. Print a log report of accrual carry-overs. View more detailed accrual information in the employee activity screen. In the 100 and 200 Editions of Sage Accpac, use features that were previously not available in these editions: o Use progressive and non-progressive calculations for sales, piece and brackets o Identify accruals with up to 10 categories when defining years of service o Indicate earnings or deductions with annual maximums as also having a lifetime maximum o Create, assign, copy and combine Selection Lists o Use the Check List screen for locating and listing individual paychecks o Use the Timecard List screen for locating and viewing timecards o Copy timecards
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Employees can enter sick and vacation time used if they are entering their own timecards through the Employee Timecards function. Select to print or hide the employees Social Security Numbers on checks. Benefit from several enhancements have been made to overtime calculation in Payroll, such as: o Entry in the Days Worked field on the detailed timecard has been simplified. o Enhancements have been made to the way Payroll calculates overtime when lump sum amounts are entered on the timecard (for example, one entry that specifies 40 hours, instead of 5 individual entries at 8 hours each). Store employee email addresses in employee records. Reversed checks post to the reconciliation date if not using the Use Original Dates when Reversing Checks option.

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Take advantage of changes to Project & Job Costing integration: o Specify categories of all cost classifications, not just labor classifications, for expense reimbursements in standard projects. o On timecards and manual checks, edit WIP accounts (Regular, Overtime or Shift WIP accounts) for projects with Fixed Price-Billings & Costs-Item type invoicing setup. o On timecards and manual checks, specify a customer to be billed if the contract/project allows multiple customers. o For sales commission and piece rate earnings, Payroll now calculates billing amounts using the progressive or non-progressive calculation method, depending on your setting choice on the Sales tab (or Piece Rate tab) of the Earnings And Deductions setup form.

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