Annexure-I GENERAL INSTRUCTIONS FOR TENDERERS All tenderers must carefully observe the following instructions:1. 2. 3. 4.

Offers / tenders not strictly in accordance with these instructions shall be liable to rejection. Tenders must be completed in all respects. Telegraphic / Fax offers will not be accepted. Tenders should be submitted by Registered post or by hand. All pages should be duly signed & stamped by authorized representative of the firm as a token of acceptance of terms/ conditions & scope of work of NIT. Offers / tenders should positively reach before last date prescribed for their receipt. Those received late will not be considered irrespective of whether the same was sent by registered post or otherwise. Only those firms are eligible to quote who have purchased tender set from RGTPP or have downloaded the same from HPGCL website and are depositing the tender cost along with Part-I offer. All corrections made in the tender should be attested with full signatures. Tenders / offers received without earnest money shall be straight way rejected. The offers / tenders should be typed or written in ink. Any thing written in pencil in the offer / tender shall be ignored. All cancellations, overwriting and insertions shall be duly attested by the tenderer. In case, the date of submission / opening of tenders happen to be a holiday or a holiday is subsequently declared on that day, the tenders will be received / opened on the next working day following the holiday at the same time & place. Since the contractor will be handling sophisticated equipments, he must have proper skilled staff that has already worked on similar jobs. The firm should either be registered with the Labour Commissioner, Haryana or should get himself registered immediately after the award of the work. The payment can be withheld for the want of the registration certificate.

5.

6.

7. 8. 9.

10.

11. 12.

13. STUDY OF TENDER DOCUMENTS. Before quoting, the tenderer shall carefully study all the clauses and specifications of the tender documents. If tenderer has any doubt for the meaning of any portion of the tender specifications or find discrepancies or the tender documents issued are incomplete or need clarification in technical aspects, scope of work etc., he shall at once contact the authority inviting the tender for clarification before submission of the tender. No arguments on this account whatsoever shall be entertained after the last date & time of submission of tenders. 14. INSPECTION OF SITE OF WORK Before submission of tender, the tenderer is advised to inspect the site of work, the environment & get himself acquainted with the actual work & other prevalent conditions, facilities available. No claim will be entertained later, on the ground of lack of knowledge. 15. EARNEST MONEY. a) The tenderer shall be required to deposit earnest money of Rs.25,500/- only in one of the following forms: i) Demand draft drawn on the State Bank of Patiala payable at Hisar in favour of Sr. A.O. RGTPP, Khedar, Hisar ii) Cash at counter of RGTPP, Khedar, Hisar in the form of BA-16. iii) Earnest money in the name of any Officer other than mentioned above & in any other form will not be accepted. b) The earnest money of successful tenderer will be treated by the HPGCL as part of the security deposit for faithful execution of the contract. c) The Bank charges, if any, will be to the account of tenderer. d) No claim shall be entertained against the HPGCL in respect of interest on earnest money deposit. e) The failure on the part of tenderer to honour his commitment given in the tender will constitute a default and in that event, his earnest money will stand forfeited by HPGCL. f) EMD shall also be forfeited in case the tenderer withdraws his tender at any stage during the currency of his validity period. g) The earnest money should be submitted in a separate envelope along with Part-I, which should bear the words Earnest money amount Rs._ _ _ enclosed. The

envelope should be properly sealed & signed by the tenderer. Tender Enquiry No. & due date should also be mentioned on the Envelope. 16. SUBMISSION OF TENDER a) Tenders should be submitted in two parts, addressed to Executive Engineer / BMDI, RGTPP, Khedar, Hisar-125122. Part-I shall comprise of technical bid containing the scope of work, General / Technical terms & conditions & deviations, if any, along with the earnest money (Annexure-II, Annexure-III, Annexure-IV and Annexure-V of tender document). Part-II shall comprise of price bid only (Annexure-II). Both Part-I & Part-II are required to be submitted in separate sealed covers, each super-scribed with Tender Enquiry No. quoted for. Both these covers be enclosed in another envelope duly sealed & super-scribed with Tender Enquiry No. and the fact that Earnest money amount of Rs. _ ___ is enclosed with Part-I tender. Part-I shall be opened on due date & time and Part-II shall be opened on subsequent date which shall be intimated to those tenderers whose Part-I is accepted. b) The tenders will be received in the office of Executive Engineer / BMD-I, RGTPP, Khedar, Hisar up to 1300 hours on the date of submission and will be opened on the same date at 1530 hours in the presence of the tenderer or his / their representatives who may like to be present. 17. i) RATES / PRICE QUOTIING METHOD The tenderer shall quote the prices in English Language and international numerals. If any mistake is found between the words & figures, the lower value mentioned either in words or in figures shall be considered. The rates quoted by the firm should be firm and inclusive of all levies, duties or any other tax levied by State / Central Govt. during the period of the contract if not specified. All the taxes considered while submitting the offer must be defined. The applicable rate of service tax shall be indicated. If there is any variation i.e. increase / decrease in these taxes, during the contract period, the same will be to the account of HPGCL.

ii)

iii)

18. ACCEPTANCE / DEVIATION The Tenderers should record acceptance of all instructions and terms & conditions. Any deviation in the terms & conditions of tender document should specially be brought out in tender under the head Schedule of deviationsAnnexure-V, with reference to sections and clause numbers in the tender specification, failing which, it shall be presumed that all the terms & conditions as laid down in tender documents are acceptable to the contractors. 19. RATE QUOTING SHEET (PRICE-BID) The tenderer will quote his rates STRICTLY AS PER THE RATE QUOTING SHEET AT ANNEXUREII (Part-A & B). 20. At any time before dead line for submission of tender, HPGCL may modify the tender document by issuing an addendum and extend the date of receipt and opening of tender. 21. The authority inviting tenders reserves the right to accept or reject any or all tenders, without assigning any reasons and will not be responsible to pay for any expenses or losses that may be incurred by the tenderers in preparation of the tenders. 22. Tenderer shall certify in the part-I tender that their firm is not black listed by any state/ central Govt. Organisation during the last 5 years & they would be liable for the consequences of wrong declartion. 23. VALIDITY The validity of tenders should atleast be for a period of 90 days from the date of opening of Part-II of tender i.e. Price Bid. 24. The contract shall be awarded to the tenderer whose total overall rates (Fixed rates for Part-A & Unit rates for Part-B combined) are lowest.

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-II

SCOPE OF WORK FOR PART-A

AMC FOR GENERAL / ROUTINE / PREVENTIVE MAINTENANCE OF BOILER & ITS AUX. FOR 2X600 MW UNIT-I&II at RGTPP, Khedar, Hisar. The jobs detailed below shall be carried out by the firm round the clock as per requirement to ensure smooth & trouble free operation.

A (i). Boiler & Auxiliaries

OIL GUNS Removal, cleaning by steam / diesel oil & refitting of HFO/LDO guns as per requirement of system. 2. Repair / rectification of the HFO / LDO guns assembly including replacement of HFO / LDO Guns clamp, oil & steam flexible hose pipe connections etc. 3. Replacement of hose pipes of scanner and igniter guide pipe, oil guns cooling system and igniter cooling system, if required. 4. Cleaning of HFO / LDO Guns Chamber, flow meter and other equipment 5. While cleaning the guns if, any oil is splashed that has to be immediately got wiped off. II HFO / LDO PUMPS 1. Cleaning / Replacement of HFO / LDO filter of Pressuring Pump House & Unloading Pump House, strainers in steam and HFO / LDO line in Unit-I&II. 2. Checking of oil level of HFO / LDO Pumps in Pressuring Pump House & Unloading Pump House in Unit-I&II and top up the same. 3. Cleaning of oil trays of HFO pumps / LDO pumps HFO Pressuring Pump House & Unloading Pump House in Unit-I&II. III Burners Tilt Mechanism 1. Up Keeping of burners tilt mechanism, clearing of any jamming including cleaning. IV Soot Blowing System Up keeping of soot blowing system, oiling /greasing of drive mechanism including 1 LRSB's and cleaning of components 2. Providing assistance during soot blowing, manual withdrawal during stuck up of soot blower in advance position. V ID Fan, FD Fan, PA Fan, Seal Air Fan, Scanner Air Fan & Seal Air Blower 1. Top up of Oil in lube oil tanks, bearing housing etc. 2. Preventive mtc. of Fans & blowers, checking of lube oil pumps, cleaning of filters (oil coolers/ oil chambers if required ). 3. Attending minor oil leakages from lub oil systems & fans. 4. Checking of vibration as and when required. 5. Attending any jamming problem of damper / gate. 6. Checking & tightening of clamps of expansion bellows of ID/FD/PA fans. 7. Cleaning of filters of scanner air fans. VI ESP 1. To check and attend any abnormal sound from gearbox of rapping mechanism. 2. To regularly clean oil and dust from the gear boxes of rapping mechanism. 3. Opening & closing of man holes of ESP for checking of fields. 4. Checking of collecting & emitting rapping system. 5. Repairing of worn/ damaged manhole and making leak proof by changing gland rope etc. 6. Routine / preventive mtc. of rapping gear box and other equipment of ESP along with checking and top up of oil as per requirement. 7. Cleaning of shaft insulators. 8. Manual opening & closing of ESP inlet & outlet gates if required. VII Rotary Air Pre-Heater 1. Servicing /removal of choking problem of suction and discharge pipe lines of lube oil system including cleaning of lube oil coolers & filters of RAH. 2. To attend minor air/ gas leakage from RAH and connecting ducts by applying silicate/ M. seal. I 1.

3. Toping up of oil in Support & Guide Bearing & gear boxes installed on RAH and associated preventive mtc. work. 4. Preventive mtc. of RAH soot blowing. 5. Priming of lub oil pumps as & when required. VIII CBD SYSTEM, SCAPH SYSTEM & BY PASS DAMPER. 1. Thorough cleaning of all above equipments, piping & structure etc. of all plant including minor repair if required and upkeep of area surrounding the same. 2. Attending of leakages of air, oil & water. IX DG SETS ( EMERGENCY DG SETS) 1. Topping up oil in DG sets & water (coolant) in radiator. 2. Carrying out the routine maintenance including filter cleaning etc. 3. Assisting the service carried out by the OEM Engineer. 4. General fault attending including tightening of loose nut/ bolt or gasket changes etc. X COMMON ACTIVITIES 1. Attending of oil / steam / water leakage in pump house and all steam including oil guns, tracing lines including minor modification/repair of pipe line including gas cutting, grinding & welding up to 2 inch pipeline. 2. Replacement of gland packing / gasket of various oil/steam / air valves and pipe line. 3. Replacement of hose pipes of water/ lube oil/Air System. 4. Attending oil/water leakage from various joints / flanges /unions in the lube oil system and bearing cooling water system including replacement of damaged flanges, unions, valves etc. of all boiler auxiliaries excluding coal mills and feeders. 5. Topping up of oil in pumps, fans, actuators and gear boxes. 6. Attending leakages of manholes / peepholes by providing asbestos ropes and tightening of bolts including its opening & closing in boiler area & ducting. 7. Refixing of any dislocated skin casing / cladding in the area is under the scope of work. 8. Attending the minor leakage of HFO / LDO / Steam / Air & Water from the oil line flanges / valves at any location at boiler, pressurizing pump house, unloading pumps, oil transfer pumps, drain pumps, day oil tank area and storage tank area. 9. Any day to day routine / preventive maintenance work including minor welding of broken cleats, supports and brackets etc. as per the instructions of Engineer-in-Charge. 10. Checking and minor repair of CC pumps viz. leakage / choking of cooling system etc. Note:1, Above works related to routine / preventive maintenance are of indicative nature and may be carried out periodically. Out of the above jobs, some activities will be required to be undertaken as per site requirement on daily need basis. 2. Any of the work relating to above scope not indicated but required to be carried out as per site requirement is deemed to be included and contractor shall accomplish the same at no extra cost. Rate Per Month for the above Scope of Work Unit I & II Period 12 months Rate / Unit / Month Amount

Monthly rates in words per Unit

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-II

SCOPE OF WORK FOR PART-B

AMC FOR BOILER AND ITS AUXILIARIES FOR 2x600 MW UNIT-I&II AT RGTPP, KHEDAR, HISAR.
Sr. No. Description of Work Unit Comple tion time
Tentati ve

Freq. a

Rate (Rs.) b

Amount axb

Boiler Pressure Parts Mobilization & attending the boiler Each tube leakage including cutting, welding, fit-up, and grinding and replacement of tube of all sizes and thickness of boiler upto 10 nos. joints. NOTE: - 3 Nos. Metal Build Up will count as one joint. Attending boiler tube leakage including cutting, welding, fit-up, grinding and welding of one no. Joints of tube of all sizes and any thickness of boiler in addition to above. Attending leakage by welding of HP Joints (pipe up to 5" Dia) Out side the boiler including cutting, welding, grinding and fit-up work for each joint. Metal build up on worn out boiler tubes half round surface by HP welder up to 100 MM length (Two minor built up = 100 MM) Fin welding work on water wall tubes by HP welder. Lifting and lowering & refixing of economizer module / LTSH module for maintenance purpose (excluding any HP joints). Replacements of gasket of man hole of boiler drum including repair, if any. Repair, rectification & refixing of cassette baffles. Replacement and providing of shrouds for various boiler tubes. Casting refractory on boiler. Providing skin casing with 3mm plate Providing buckstay pin / repairing of buckstay. Providing of scaffolding & platform in the boiler area above bottom ash hopper i.e. water wall zone for each corner (height X width). Each

24 Hrs.

12

2 Hrs.

40

Each

12 Hrs.

Each
100mm

4 Hrs.

60 100mm length 20 2

length Per Mtr. 2 Hrs. Each 36 Hrs.

5 6

7 8 9 10 11 12 13

Each Each Each MT Mtr. Sq. Each Per Sq. Mtr.

24 Hrs. 4 Hrs. 1 Hrs. 8 Hrs. 16 Hrs. 12 Hrs.

2 5 50 5 5 1

12 Hrs. 2 for Ist mtr., 2 Hrs. for each mtr.

14

15 16

Erection / commissioning and Each operation of sky climber for full length of one furnace wall. Shifting of sky climber for other Each furnace wall other than above. Providing of platform & scaffolding in Per Mtr. economizer zone. (Height X width). Sq.

30 Hrs.

36 Hrs.

12 Hrs. 5 for Ist mtr. 2 Hrs. for each mtr.

17

18 19

40 Hrs. Erection of temporary platform in Per Final / platen super heater and Zone reheater or any other area including scaffolding. Per Mtr. 2 Hrs. Replacement of steam tracing line Stress relieving charges per day including all necessary instrumentation & manpower First Day Subsequent days Internal water washing of boiler (Ist & 2nd pass) External water washing of boiler Valves Gate/ Globe / NRV / Steam traps Seats etc. Complete servicing/ replacement of valve including lapping of seat dismantlement & re-erection / refitting. Dismantlement & assembly of valves for removal of ash chocking in drain lines of FD/PA fan duct Replacement of pipe up to 3 Mtr. Length / valve / bends by welding Mild Steel pipe / valve by LP Welding i) more than 2NB ii) 1" to 2"NB iii) less than 1"NB Carbon Steel Pipe / valve by HP Welding i) more than 2NB ii) 1" to 2"NB iii) less than 1"NB Alloy steel welding by HP Welding i) more than 2NB ii) 1" to 2"NB iii) less than 1"NB Attending of steam / water / oil / gas leakage from flanges / bonnet by replacement gasket / damage bolts / valves (More than 2 inch (Below 2inch in the scope of Part-A). Servicing of mechanical portion of mechanically actuator operated valve / replacement of actuators Servicing of mechanical portion of electrical actuator / replacement of actuator. Servicing of mechanical portion of air operated actuator/ replacement of actuator. Servicing / rectification and free operation of burner Tilt Mechanism of one corner Replacement / repair of burner Tilt shear pin / other pins or opening of front / side panels.

20

19.1 19.2 20 21

Per day Per day Each Each

24 Hrs. 24 Hrs. 36 Hrs. 36 Hrs.

1 1 2 2

22

Per 8 Hrs. inch NB

50

23

Per 2 Hrs inch NB

12

24 24.1

Each Each Each Each Each Each Each Each Each Per inch NB

2 Hrs 2 Hrs 2 Hrs 2 Hrs 2 Hrs 2 Hrs Per 2 Hrs 2 Hrs 2 Hrs 2 Hrs

4 20 10 4 20 10 2 4 20 10 20

24.2

24.3

25

26 27 28

Each Each Each

Corner

10 Hrs. 10 Hrs. 12 Hrs.

10 10 4

29

Each

8 Hrs.

30

Repair / servicing / rectification of Each SADC Dampers of one Unit / Wind Unit Box checking guide vanes, repair of all four corners at all elevations

48 Hrs.

31

Removal / repair / rectification of Each scanner guide assembly by replacing flexible hose pipe and refitting Removal / repair / rectification of Each HFO / LDO gun guide assembly by replacing flexible hose pipe and refitting SAFETY VALVES Complete servicing all type of safety valves / ERV / pilot valves of boiler and auxiliaries including setting. SOOT BLOWER Repairing/replacement of Chain of wall soot blower Complete servicing of wall soot blower. Repairing/replacement of Chain of long retractable soot blower Complete servicing of long retractable soot blower. ID / FD / PA /Seal Air / Scanner Air Fans & Seal aur blowers Decoupling & coupling after alignment of ID / FD / PA Fan with motor Replacement of complete coupling & alignment of ID / FD / PA Fan Checking, adjustment & repair if required of blade pitch control system of ID / FD / PA Fan Replacement of damaged blade if required after opening and refixing of top casing of ID/ FD/PA fan Complete replacement of bearings for blade pitch control system of ID/FD/PA fan Inspection & replacement of bearings of ID/ PA / FD fan after decoupling, opening and refixing of all components and alignment & normalization Replacement of lub oil pump or coupling of lube oil pump, including opening & refixing of Lub oil pump of ID / FD / PA Fan Servicing of lube oil pump, including opening & refixing of Lub oil pump of ID / FD / PA Fan Rectification / servicing of Scanner Air Fan including replacement of impeller, alignment / leveling & normalization if required. Rectification / servicing of Seal Air Fan including replacement of impeller, alignment /leveling & normalization if required. Attending cooler tube leakage of lub oil system of ID/FD/PA fans. Servicing of inlet damper/ outlet gate of seal air fan Rectification / servicing of Seal Air Blower of ID fan/ APH etc. including replacement of impeller alignment/ leveling & normalization if required.

6 Hrs.

20

32

8 Hrs.

30

33

Each

16 Hrs.

34 35 36 37

Each Each Each Each

4 Hrs. 8 Hrs. 4 Hrs. 12 Hrs.

20 40 20 8

38 39 40

Each Each Each

8Hrs. 24 Hrs. 8 Hrs.

4 2 2

41 42 43

Each Each Each

36 Hrs. 72 Hrs. 72 Hrs.

1 2 1

44

Each

6 Hrs.

45

Each

8 Hrs.

46

Each

10 Hrs.

47

Each

30 Hrs.

48 49 50

Each Each Each

4 Hrs. 6 Hrs. 12 Hrs.

4 8 4

51 52

AIR PREHEATERS Water washing of APH

53 54 55 56

57 58 59 60 61 62 63

64 65

66 67 68 69 70 71 72 73 74 75 76 77 78 79

Each APH Inspection of guide bearing/ support Each bearing including cleaning of bearing, bearing housing & replacement of oil. Each Replacement of Guide Bearing Replacement of Kaowool Packing of Each Sector Guide Bearing Air Seal Leveling of Radial Sector Plate or Each APH Axial Sector Plate Each Setting / Replacement of Damaged Axial or HE / CE Radial Seals or HE APH / CE by pass Seal Including Resetting of Seal Replacement / servicing of Fluid Each Coupling Replacement of over Running Clutch Each Assy. Repair / replacement of Damaged Each Blades / BRGS / Gears of Air Motor Checking & repair, if required, of Each Main Drive Gearbox Repairing / Servicing of APH Soot Each Blower Gear Box. Repairing/replacement of Chain of APH Each soot blower Replacement of mechanical seal of lub Each oil pump of guide/ support bearing including dismantlement & assembly of pump Replacement of lub oil pump of guide / Each support bearing Replacement of lub oil of guide bearing/ Each support bearing Electro Static Precipitator Coupling & decoupling of rapping Each mechanism gear boxes of ESP. Removal of snapped emitting Each electrodes. Straitening of bend / destroyed Each collecting electrodes. Repairing/ replacement of shock bar, Each Repairing of guide bar Repairing / replacement of Outer arm Each emitting and collecting Each GD screen repairing by patch work Each Replacement of shaft insulator Each Replacement of support insulator Cleaning of support insulators of one Each field (4 nos.) from inside & outside Alignment of emitting electrodes by Each using diagonal stay adjustment bolts Alignment of emitting rapping system Each (Pin Wheel Adjustment ) Each Replacement of split bush bearing Replacement of plain fixed / free Each bearing Replacement of shaft of collecting Each rapping system including removing of hammers from old shaft & fixing of hammers on new shaft.

16 Hrs. 6 Hrs.

16 8

24 Hrs. 10Hrs. 6 Hrs. 24 Hrs.

1 2 1 2

8 Hrs. 8 Hrs. 8 Hrs. 24 Hrs. 10 Hrs. 4 Hrs. 6 Hrs.

6 10 1 1 4 20 16

4 Hrs. 6 Hrs.

8 8

2 Hrs. 2 Hrs. 3 Hrs. 8 Hrs. 4 Hrs. 6 Hrs. 2 Hrs. 8 Hrs. 4 Hrs. 4 Hrs. 4 Hrs. 4 Hrs. 3Hrs. 30 Hrs.

40 300 100 20 100 4 10 4 8 2 5 2 20 6

80 81 82 83 84 85

Replacement of emitting / collecting Each rapping gear box Repair of emitting / collecting rapping Each gear box Re-positioning of deflection plate. Water washing of ESP one pass Each Each

8 Hrs. 4 Hrs. 8 Hrs. 24 Hrs. 2 Hrs. 8 Hrs.

2 2 8 4 40 4

86

87 87.1 87.2 88

89 90

DUCT , GATES & DAMPERS Patch work on ducts/wind box up to Each 300mm x 300mm Repairing/ replacement of bearing/ Each bearing housing, repairing of flaps & arms of damper Repairing/ replacement of sprocket/ Each chain of gate MISCELLANEOUS JOBS FOR BOILER Repairing / Servicing of Hoist of any location after lowering the same Each a. Upto 5 T Each b. Above 5 T Routine / Preventive maintenance of Each hoist including oiling / greasing, checking of brakes, rope and its adjustment and replacement of damaged rope. Replacement of metallic expansion Per MT bellow in air / Flue gas duct Repair / replacement of fabric Per expansion bellow in air/ flue gas meter duct or in any other area irrespective running of width length

6 Hrs.

24 Hrs. 30 Hrs. 10 Hrs.

5 5 2

10 Hrs.

91 92 93 94 94.1

Boiler Expansion indicators Each rectification, remarking & painting Each unit Fabrication & Erection of Misc. Steel Per Ton As per 20 structure indent Per Mtr. 1 Hrs. 50 MS Welding rate including electrodes & T&P Deployment of manpower as per requirement for the miscellaneous jobs which are not covered above. A gang of 1 no. Tech. & 1 no. Helper for attending any misc. job for duration of 4 hours. A gang of 1 no. Rigger. & I no. Helper for attending any misc. job for duration of 4 hours A gang of 1 no. Welder. & 1 no. Helper for attending any misc. job for duration of 4 hours. A gang of I no. Painter. & I no. Helper for doing any misc. painting job.

First 8 1m in 4 hrs after that 2 hrs per meter 24 Hrs. 2

Each

4 Hrs.

40

94.2

Each

4 Hrs.

40

94.3

Each

4 Hrs.

40

94.4

Each

4 Hrs.

20

95

96

HFO / LDO PUMPS Servicing of HFO wagon unloading Each pump including inspection & replacement of mechanical seal, bearings, screw shafts etc. Servicing of LDO wagon unloading Each pump including inspection & replacement of mechanical seal, bearings, screw shafts etc.

48 Hrs.

5 Nos.

48 Hrs.

2 Nos.

97

98

99

Servicing of LDO tanker unloading Each pump/ LDO & HFO transfer pump including inspection & replacement of mechanical seal, bearings, screw shafts etc. Replacement of cartridge of HFO / LDO Each pressurising pump including replacement of mechanical seal, bearings, if required, including alignment and normalization. Replacement of Flexible hose pipes for Each unloading of HFO /LDO

48 Hrs.

4 Nos.

24 Hrs.

2 Nos.

1 Hrs.

40 nos.

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-III

TECHNICAL TERMS & CONDITIONS

1. Consumables for cutting & cleaning and all small items required for handling & maintenance jobs will be arranged / provided by the firm. In case contractor fails to bring sufficient consumables to site without which HPGCL work is suffering, HPGCL shall be procuring the same from the market and recover the cost from the contractor's bill @1.5 times the purchase price of the item. All the welding electrodes to be used will be provided by HPGCL free of cost. 2. Contractor has to make his own arrangement for welding set and welding leads, wire brush, welding torch, gloves, bulbs, wires and holders for temporary lighting etc. at work place. 3. All tools and tackles like spanners, chain pulley block, hydraulic jack, ortable grinding machine, hoisting arrangement, hand operated bending machine and drilling machine, personal protective equipments for the safety of workers, safety belt, minor scaffolding material etc. shall have to be arranged by the contractor. However available T&P like EOT Cranes and special fixtures installed at site, will be available to the contractor free of charge and contractor will be responsible for upkeep of the electric hoist. Any minor repair required for electric panels, pendent Switch and replacement of wire rope if required shall be in scope of the firm. However, if EOT hoist is not available due to any reason, the contractor shall make his own arrangement for completion of the work. 4. The entire work shall be completed by the contractor within the time given by Engineer-in-Charge and to achieve this, contractor has to work round the clock. However, in case of any delay in the supply of spare parts in time or any job involving machining etc., the time extension shall be given accordingly by the HPGCL. 5. All spares, bolts, nuts, grease, lubricants and gaskets, seals, O rings , electricity supply for welding set / lighting, water and air etc. if required for any job will be issued free of charge by HPGCL. 6. The description of works has been given in the scope of work in Part-A & B of Annexure-II of the tender document. However, in case of any new job, the rate shall be decided by HPGCL on the representation of the contractor. It will be obligatory on the part of the contractor to carry out left over jobs relating to the system. 7. The work shall be started immediately after getting written/verbal instructions from the authorized representative of the Engineer-in-Charge. 8. Any temporary Platform/ minor scaffolding etc. required to execute any work shall be in the scope of contractor. 9. The electricity for carrying out the welding / cutting / other site works & for site office at nearest point will be provided free of cost. The contractor will be responsible to use the same judiciously. 10. The transportation of material from site to workshop & vice versa will be in the scope of contractor. The contractor will assist the loading / unloading of spares, if the same are to be got repaired from any private workshop. 11. The transportation of spares & other material from O&M store to site store or place of work & transportation of scrap to store yard will be in the scope of contractor. 12. After attending the job, the area will have to be got cleaned / cleared and scrap etc. to be removed from site. In case Engineer-in-Charge feels that the area has not been cleaned / cleared properly, HPGCL has the right to get the above work done from other agency at the risk and cost of the contractor. 13. If required, the space for office and store can be provided if available by HPGCL. The site office should be well painted and constructed in such a way that it should give a good look. 14. The removal of insulation, G. I. sheet / AL Sheet up to one meter square or so to carry out any job & re-fixing the same after completing the job will be in the scope of contractor.

15. In case spares are not available at site or in store and same are required to be removed from other equipments i.e. boiler & its auxiliaries etc., the contractor is bound to do same without any extra cost. 16. The dismantled spares, new spares, kept at site for emergency use should be properly stacked, kept cleaned and covered properly in safe custody. 17. If the grating of platform / stairs, railings, etc. get damaged while carrying out the repair work, same shall be rectified / repaired by the contractor. 18. Contractor will arrange all measuring instruments like micrometers, vernier calipers, scales, dial gauge, hydraulic testing pumps for coolers etc. 19. Additional manpower will be required to be mobilized during overhauling of any unit and the contractor will ensure adequacy of manpower so that overhauling works are completed in time. 20. The contractor shall make an arrangement so that his authorized representative is available round the clock at specified location to take maintenance job on all days including Sundays / Holidays. The Supervisor / Foreman deputed by the contractor should be technically sound and should have full know-how of the boiler & its auxiliaries.

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-IV

GENERAL TERMS & CONDITIONS

1. PRICES The rates shall be firm inclusive of taxes & statutory duties (except service tax at the applicable rate) during the period of contract. PERIOD OF CONTRACT The period of contract shall be for one year from the date of commencement of work. A notice of seven days shall be given for starting the job, but the contractor should be able to mobilize his resources within 24 hours, if necessity arises. The period of contract may be extended up to three months at the same rates & terms and conditions at the discretion of HPGCL. PENALTY / DEDUCTIONS

2.

3.

a) i) If the quality of work is not upto the satisfaction of Engineer-in-Charge or there is delay in attending of jobs of Part-A, a penalty @ 2% of the monthly lumpsum charges shall be levied on the contractor for each default. a. ii) If the contractor does not provide sufficient labour i.e. a Gang of minimum three Tech. + three Helper round the clock for each unit , two technician + two helpers in general duty and two Supervisor/ foreman for supervision duriing day/ night per unit for technical maintenance jobs and for carrying out activities under Part-A of Scope of Work then a penalty of Rs. 500/- per person per shift shall be levied. b. For the works covered under Part-B, a penalty @2% per hour (if completion time is in hours) or @ 2% per day (if completion period is in days) shall be levied, subject to max.10% of total rate of that particular item. The completion time as per work order will be indicated in the indent. c. If any unit is put under shut down for overhauling, then the period of overhauling i.e. date of box up of boiler to date of light up of boiler will be treated as total time for completion of any or all items of works. If the time taken for the completion of any or all items of works exceeds the shutdown period of the unit, penalty @2% per day per unit shall be levied on the total charges to be paid to the contractor for the activities scheduled to be carried out during shutdown period. d. In case, HPGCL is unable to supply the spares in time to the contractor after opening of any equipment and the contractor is unable to complete the job in absence of these spares, then the contractor will be allowed the extension in scheduled time for completion of that delayed activity for the period for which contractor has not been provided the spares. This extension will be granted with the approval of SE / Incharge, RGTPP, HPGCL, Khedar, Hisar. In case any spares of the equipment under outage are to be repaired & machined in the HPGCL / Private workshop and the job gets delayed, the extension in completion time will also be considered accordingly with the approval of SE / Incharge, RGTPP, HPGCL, Khedar, Hisar. However, nothing extra will be paid for idling time etc. 4. FORCE MAJEURE Contractor shall not be liable for any delay for reasons arising out of compliance with regulations, orders or instructions of Central / State Govt., acts of the God, acts of civil and Military authorities, fires, floods, strikes, lockout, freight embargoes, war-risk, riots, civil commotion, epidemics and accidental. If the contractor wants to extend the completion period under this clause, he will request for such extension of the completion period alongwith all necessary evidence, before the expiry of the schedule date of completion. In no case, the completion period shall be extended under this clause, in case the request is received after the due date of completion. Extension in the completion period may be granted only for the period for which the completion of the work is proved by the contractor to have been delayed for circumstances mentioned in the clause. NEGLIGENCE If the contractor neglects to execute the work with due diligence and expedition or refuses to do the work, then HPGCL may serve 15 days notice, in writing to the contractor to make good the failure within the

5.

6.

stipulated time otherwise HPGCL shall be at liberty to take the work wholly or partially at the risk and cost of the contractor at a reasonable price. It shall be lawful for the HPGCL to retain any balance which may otherwise be due to the contractor on any account, if dues of the contract are not sufficient to cover the amount thus recoverable from the contractor and to recover the whole of the balance of the amount from the contractor by action at law or otherwise. The remedy under this clause will be in addition to and without prejudice to rights available to the HPGCL under other clauses of the terms and conditions. SUBLETTING NOT ALLOWED Contractor shall neither sublet the contract nor suspend the work at any time during the period of contract without any lawful excuse and without the earlier permission of the project authorities. SECURITY DEPOSIT AND EMD 10% of the monthly running bill will be retained as security deposit from each running / monthly bill of the contractor. However, the earnest money deposited by the contractor shall be adjusted into the security deposit. Security Deposit & EMD shall be returned to the contractor after the faithful execution and satisfactory completion of contract including guarantee / warranty period and completion of all pending documentary formalities. No claim for interest on security amount shall be acceptable. If the contractor fails or neglects to observe or perform any of his obligations under the contract, it shall be lawful for the HPGCL to forfeit either in whole or in part at its absolute discretion, the security deposit furnished by the contractor. The forfeiture of security deposit shall be without prejudice to the right of the HPGCL to recover any further amount of any liquidated or other damages, under payments or over payments made to the contractor under this contract or any other contract.

7.

8.

PERIOD OF LIABILITY The contractor shall give guarantee for the work done for a period of 45 days or 500 running hours whichever is earlier from the date of successful commissioning of equipment repaired. During the liability period, if any defect is observed in the equipment, which is attributed to poor workmanship or poor quality of material used by the contractor, the same shall be attended by the contractor at his own cost. DOCUMENTATION / BILLING All measurements shall be in metric system. All the works completed will be measured by the representative of the Engineer-in-Charge. The contractor will submit the bill in triplicate on approved Performa to the Engineer-in-Charge. The bill for works covered under category A i.e. works for General / Routine / preventive maintenance will be raised in two parts, half for each Unit-I&II respectively. For works covered under category "B" i.e. the works for which unit rates are applicable, the bill will be raised separately for Unit-I&II as per the actual works carried out for each unit. ENGAGEMENT OF ADEQUATE LABOUR The contractor would station adequate working persons of the category like FM/ supervisor / high pressure welder, technician / fitter, welder cum gas cutter, riggers skilled / unskilled, electrician etc. and would deploy them in such a way that the maintenance work is carried out effectively and without any delay round the clock. However, contractor shall make his arrangement to deploy minimum one fitter / technician, one welder cum gas cutter, one rigger and three helpers round the clock per unit as job is of continuous nature. No extra payment on this account will be made. The work shall have to be started immediately as per the instructions of Engineer-in-Charge or his representative. The contractor should be able to mobilize the working force as per the quantum of work and should be capable of executing maintenance work simultaneously at all the fronts depending upon the site requirements. If more persons are required for completion of work in the time schedule as per emergency defined by Engineer-in-Charge, the same shall be arranged by the contractor without any extra payment to complete the work. It is also made clear that the deployment of the workers of contractors will be subject to approval of

9.

10.

a. b.

c. d. e.

f.

g. h.

i. 11.

Engineer- in-Charge of the works. The contractor would be responsible for the following:All the labour / workmen deployed during the execution of the contract shall be adequately got insured by the contractor at his own cost. Any mishappening / accident to any workmen at site of work & compensation payable to workmen on this account, all liabilities arising out of any provision of Labour Act / Workman's Compensation Act shall be the responsibility of the contractor. Any expenditure incurred by HPGCL arising out of the negligence of the contractor would be recovered from his bills / pending dues. The good conduct of all the workmen at work site. The loss / damage caused to the property of HPGCL or any other agency of the contractor or any of his workman / employee. The contractor may employ such employees, as he may think fit to ensure the execution of the work to the entire satisfaction of Engineer-in-Charge. The employees would not be deemed to be in the employment of HPGCL for any purpose whatsoever. The contractor shall abide by the rules, laws and regulations that may be enforced from time to time regarding the employment conditions of service of his employees. Under no circumstances whatsoever, HPGCL would be held responsible to the labour of the contractor. HPGCL shall have the right to pass on the responsibility on the contractor for any expense incurred by HPGCL as a result of certain dues on the part of employees of the contractor. HPGCL shall be entitled to recover / claim dues / compensation from the contractor in that event. The labour / employees engaged by the contractor shall not be below the age of 18 years and above 60 years. Further, the contractor would furnish an undertaking on non judicial stamp paper of appropriate value by each and every worker employed by him, that the worker will not claim any lien as a worker of HPGCL for the services, he is rendering to the contractor. The contractor shall also indemnify HPGCL against any liability towards its labour for non-compliance of laws etc. TERMS OF PAYMENT Subject to any deduction which the HPGCL may be authorized to make under this contract, the payment shall be made as follows 90% payment shall be made against the running bill or monthly bills for the work done & balance 10% shall be kept as security which shall be released after the satisfactory completion of the contract including the period of guarantee / warranty. No interest shall be paid by HPGCL on the security amount. In case any unit i.e. Unit-I or Unit-II remains under shutdown for more than 30 days due to capital / annual overhauling or due to any other reason, or not commissioned, the payment under lumpsum fixed charges will not be made. An advance notice of 3 days in this regard will be given to the contractor. However, for the days during the months in which the unit was running, payment will be made on prorata basis. CONTRACTOR TO REMOVE UNSUITABLE LABOUR On instruction of the Engineer-in-Charge, the contractor would immediately remove any person employed on the work, who misbehaves or causes any nuisance or otherwise in the opinion of the Engineer-in-Charge is not fit to be deployed on the work, such person shall not be re-employed or allowed on the work without the prior written permission of the Engineer-inCharge. MODE OF PAYMENT The payment shall be made through account payee cheque in favour of contracting firm by the Sr. Accounts Officer, RGTPP, HPGCL, Khedar, Hisar. No Bank charges etc. of any kind shall be paid by HPGCL. INCOME AND OTHER TAXES DEDUCTIONS The income tax plus surcharges and any other statutory levies required to be deducted by the HPGCL will be deducted at source at the rate applicable from time to time.

12.

13.

14.

15.

SERVICE TAX No service tax will be paid extra until and unless it is liable on the services provided by the contractor and specifically demanded for the same in his offer. However, non-claiming of service tax from the HPGCL by the contractor cannot help the contractor in escaping from his liability to the Govt. against the taxable service. In case, the service tax is to be paid by the HPGCL, the contractor will have to submit the proof of submission of service tax claimed from HPGCL to the relevant authority. TAXES AND DUTIES No taxes or duties will be paid extra until and unless the same has been demanded by the firm in its offer specifically. In case the same is to be paid by the HPGCL, an undertaking is to be submitted by the firm in this regard stating that the taxes or duties as claimed from the HPGCL have been deposited with the relevant authority EPF REGISTRATION The contractor / firm should be registered with the Regional Employees Provident Fund Commissioner, Govt. of India and should possess valid EPF Registration number. Contractor shall ensure the deposit of monthly EPF contribution of his workers engaged on said works with EPF Department in the accounts of the workers. Documentary evidence in respect of the amount deposited for the previous month must be submitted before submitting the bill for the following month by the contractor. Annual EPF inspection from the respective inspector is also required to be submitted by the contractor before closing of the contract. INSURANCE Immediately before the commencement of the work, a group insurance policy of appropriate value valid for the term of the contract in respect of all the workers deployed on work under Workman Compensation Act 1923 shall be obtained by the contractor to cover up the risk of injury / death /fatal / non-fatal accident. The documentary proof of the same shall have to be furnished with the first running bill. The contractor shall be fully and wholly responsible for any mishappening, injury, fatal / non-fatal accident sustained by him / his employees / workers at site during performance of the work under the contract and HPGCL shall not entertain any claim of this account. However, if HPGCL is forced to pay any compensation to any workman employed / engaged by the contractor, the amount so paid shall be recovered from the contractor from his pending dues against this contract or any other contract with the HPGCL. LABOUR LAWS

16.

17.

18.

19. I.

The contractor must get himself registered with the Labour Department, Haryana under Section-7 of Labour Contract Act 1970. II. He should also obtain a valid Labour License as applicable under Section 12 of Act for the work awarded to him immediately after the allotment of work and a copy of the same must be submitted alongwith the contract Agreement. III. The contractor shall abide by all labour-laws required to be followed under Factories Act, 1948, Industrial Dispute Act 1947, Workmen Compensation Act 1923, Employees State Insurance Act 1948, EPF Act 1952, Payment of Wages Act 1936 & Minimum Wages Act 1948 and other rules & regulations framed by Central / Haryana Govt. from time to time in this regard. IV. The contractor shall maintain necessary records viz. Register of wages, Muster roll / Attendance register, Employment card / Gate Pass, Overtime Register and other necessary records etc. as required under aforesaid Acts and the same shall be made available to the Engineer-in-Charge / Project Authorities / Govt. of Haryana for checking / inspection as and when required. V. The contractor shall indemnify the HPGCL against all the obligations of the Labour Rules and Regulations under any Statutory Act as mentioned above. VI. The contractor shall submit an undertaking stating that all risks & responsibilities towards labour will be owned by him. VII. The contractor will engage labour after getting the character antecedents verified from the Police department. VIII. The workmen engaged by the contractor shall not be treated as

IX.

20. I.

employees of HPGCL. The HPGCL shall have no relation with workers engaged by the contractor. An affidavit from the labour / workmen shall be submitted by the contractor that they will not claim themselves as employees of HPGCL. The contractor shall deduct labour welfare fund @Rs. 5/- from each worker with employers share @ Rs. 10/- per worker (i.e. total Rs. 15/- for each worker or any other further amendment by the competent authority) deposit the same with the Welfare Commissioner, Haryana, Chandigarh and present its documentary proof alongwith the bill. SAFETY RULES Contractor shall have to comply with all the provisions of safety rules. The Engineer-in-Charge or The Chief Safety Officer shall impose penalty of Rs.100/-per day per head if the workers of contractor are found to be working carelessly or in violation of use of proper protective equipments i.e. safety helmets, shoes, safety belts, goggles, ear plugs etc. and against violation of any other clause. A penalty of Rs. 500/- per violation (minimum) shall be levied in case of repeated violation. Further, if the violation made by the contractor / labour which may cause any serious accident or direct loss to the corporation or threatens to cause severe consequences, the higher penalty may be imposed including suspension / termination of the contract. Following undertaking is also required to be submitted by the contractor:"I / We have gone through all the terms & conditions on safety regulations and undertake to strictly enforce the same during the execution of this contract including mobilization period, if any. In case of violation of these terms & conditions, the HPGCL is free to take action as deemed fit. In case of any fatal / non fatal accident or any other violation of Factory Act 1948. Pb Hr Factory Rules 1952 or under other Industrial or Labour Act are made by / with the workers of the contractor and if prosecution is launched by Chief Inspector of Factories, Chandigarh against occupier / Factory Manager or any other authority of HPGCL, the contractor shall be liable to deposit the amount of fine / penalty decided by the Court, on the same day. In case of default, the amount will be recovered from the outstanding dues / liabilities of the contractor against this contract or any other contract at RGTPP besides other action as the HPGCL may deem fit like black listing of the firm etc. The liability of the injured person shall be borne by the contractor, irrespective of the location at which the accident has occurred. LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE WORK The contractor shall ensure that no damage or loss is done to HPGCL / Plant property or any other agency in the jurisdiction of work site. In case, it is found that there is any loss to the plant equipment, HPGCL property or human being due to negligence of the labour / worker of the contractor, the same shall be made good to HPGCL by the contractor at his own cost. BREACH OF CONTRACT If the contractor fails to adhere to the time schedule or if his services are found to be unsatisfactory, the HPGCL will be entitled at its option either:To recover damages as per penalty clause mentioned as above, if the said delay is not covered under the Force Majeure reasons. To get the work done from any other agency after serving a notice of three days to the contractor at his risk and cost and without prejudice to the other provisions of the work order. OR To cancel the contract by giving 15 days notice & forfeit the security. CONTRACT AGREEMENT The contractor shall execute a contract agreement on specific Performa on Non judicial Stamp Paper of appropriate value within 7 days of date of issue of LOI / W.O. Cost of the stamp paper will be borne by the contractor. The person who has signed the tender papers should have got authority to sign on behalf of the contractor. If it is discovered at any time that the person so signing has no authority to do so, the HPGCL without prejudice to any

11.

III.

IV. 21.

22.

a) b)

c) 23.

24.

other right or remedy available to it, may cancel the contract and get the work done from any other agency at risk and cost of the contractor. The contractor shall mean the contractor's legal representatives, successors and assigns. ARBITRATION In all cases of disputes or disagreements between the parties arising out for the settlement of the differences, the matter shall be finally settled by the Arbitrator appointed by the Chief Engineer, RGTPP, HPGCL & the dispute will be dealt in accordance with provision of the Arbitration & Conciliation Act, 1996. JURISDICTION All legal proceedings in connection with contract shall be subject to the territorial jurisdiction of local court at Hisar (Haryana). ELECTRICITY / AIR / WATER Electricity/ Air / Water will be provided free of cost at one point per unit as per requirement of job. HPGCL may provide suitable space for site store / temporary workshop free of charges to the contractor. The electricity for site store / office will be provided by HPGCL free of cost. The contractor will use electricity / air / water judiciously. ACCOMMODATION The contractor will be responsible for the accommodation of his employees / workers deployed for execution of work. However, if the accommodation is available with HPGCL the same may be allotted on chargeable basis as per HPGCL rules. TRANSPORTATION OF MATERIAL The contractor shall make his own arrangement for transportation of the material from O&M stores to site of work, from site of work to O&M workshop, if required and return of scrap back to stores. The contractor shall also assist in loading / unloading of material being sent for repairs or received after repair to / from outside of RGTPP. The contractor shall make his own arrangement for removal of old as well as unused material from the site to the place as specified by the Engineerin-Charge after completion of work. PRESERVATION & STORAGE OF MATERIAL All the material issued to the contractor by the HPGCL or brought by the contractor for its bonafide use shall be stored and preserved against any loss, damage, shrinkages or deterioration in any form. Any damage / loss suffered on this account shall be considered as loss due to willful negligence on part of the contractor and shall be liable to compensate HPGCL for these losses suffered at penal rates to be determined by the HPGCL. The rates charged for the purpose of recovery shall be final and binding on the contractor. SUPERVISION OF WORK The Engineer-in-Charge shall have the general supervision of the work. The work shall have to be started by the contractor as per the instruction of Engineer-in-Charge or his authorized representative at any time on working day, on holiday or after office hours, and shall be confirmed by post dated indent. The indent will indicate the date / time of start of work, details of work and scheduled time of completion of work as per contract. The time allowed for a work maintained in the indent will be addition of time of all the jobs / activities as per contract. The Engineer-in-Charge may reduce the total cumulative time of various activities, keeping in view of emergency to bring back the equipment in time. The total time allowed by the Engineer-inCharge will be final & binding on the contractor. He has the authority to stop the work whenever such stoppage is necessary to ensure the proper execution of the contract. He shall also have authority to reject all works or part thereof and give necessary direction to carry out work again to his satisfaction. No claim whatsoever on this account will be entertained. The work shall be subjected to the inspection by Engineer-in-Charge all the time. The decision of Engineer-in-Charge shall be final with regards to all matters relating to his contract.

25.

26.

28.

27. a)

b)

28.

29. a)

b)

c)

d)

e)

f) 30.

The decision of Engineer-in-Charge for determining the category of the work with reference to the items not mentioned in scope of work shall be final. The execution of work may entail working at all the sites and weather conditions and no extra claim will be considered on this account. The contractor may have to carry out jobs and work round the clock, as per the requirement to be decided by Engineer-in-Charge. No extra claim / over time will be paid on this account. In case the contractor fails to do the extra / substituted work, Engineer-inCharge will have the option to get the work done through any other agency at the risk & cost of the contractor. In case of any dispute, the contractor may represent in writing to the Engineer-in-Charge. TELEPHONE The successful contractor shall provide the phone facility to his supervisor to facilitate HPGCL for easy communication with the contactor. The phone Number shall be intimated by the contractor immediately after the award of the contract. AUTHORIZED REPERSENTATIVE The firm will intimate (in writing) the name of authorized representative at site to whom necessary instructions regarding the works can be imparted and who will make correspondence regarding contract related issues. The signatures of the aforesaid authorized representative shall be got attested from First Class Magistrate or Notary Public. OWNERSHIP DEED The firm will give ownership deed / partnership deed / proprietorship deed (as applicable) duly attested by Notary Public for record and reference of his office.

31.

32.

33.

34.

Any other work relating to preventive maintenance of the equipments not mentioned in Part-A of scope of work but otherwise felt necessary will also be in the scope of contractor. No extra payment on this account will be made. The frequency of works covered under Part-B can vary depending upon site condition. But the total value of the work order shall remain fixed for the period mentioned in the order.

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-V

SCHEDULE OF DEVIATION

Sr. No. 1

Clause No. 2

Description of deviation 3

Justification 4

Executive Engineer / BMD-I For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.