Samsung SDS Infotech Pvt. Ltd.

15th Floor, Signature Towers, NH-8, South City-I,

Gurgaon-122001, Haryana, India
Tel. : +95-124-2383474 Fax : +95-124-2383475
Overview
SDSI offers a revolutionary Enterprise Resource Management System (ERMS) for
transforming organizations by simplifying the Enterprise Resource Management
functionalities by merging it with the functionalities of the corporate Intranet.
The complete system is modular in nature with the choice of what all functional-
ity is required by the client left to him.

Some of the main features

The Product / Style Management
Order Management
Private Labels
Independent Customers
Integration with EDI
Return Goods Management
Generating Brochures
Price Management
Integration with Finance and Accounts & Payroll
Features
ERMS functions can e-enable all aspects required for the efficient handling of the most important resource in any organiza-
tion and that being the Human Resource. The basic coverage of the ERMS module wise is: -

Core Module - Intranet

Leave
Creation of organization hierarchy
Defining number of approval levels required based on hierarchical structure
Assigning approval managers at each level
Defining time period for leave approval on any working day at each level
View status of the application
Acknowledgement/Confirmation/rejection mail to the applicant
Automatic updation of individual leave records

Attendance Tracking
Employee Calendar - generate, view employee calendar.
Attendance Tracking - through access control cards & tracking the leaves
Movement tracking i.e. monitoring of entries and departures to the office along with reasons
Manual Attendance (if required) - manually mark the attendance of the employees in the system.
Advance Compensatory Off - enter/track details of ACO’s of the employees.
Reports - generate various reports viz., Absentees List, Department wise Absenteeism, Late coming Register,
Daily Performance, Daily Attendance, Attendance Register for a duration, Shift Roster etc.
Search - search specific information related to employee Attendance, Shift etc.
Automatic updation of leave through tracking of attendance

Time Sheet
Tracking Daily schedule
Booking Time under Cost Heads
Time Schedule
Profitability of functions via cost head analysis
Resource allocation enabler through advanced booking system
Capacity utilization calculator
Cost Head analysis MIS generator
Holiday Calendar
Claims
Grievance Addressal mechanism with automatic escalation based on hierarchies
Confidential grievance lodgement mechanism
Role profile
Linked to Knowledge and Skill Database
Linkage to Skills Matrix

Communication Agent
 Access all local as well as remote employees through any of the available communication medium like e-mail,
web-enabled chat client.
One-to-one, one-to-many and one-to-all communication options available.
Microsoft Outlook features available online and from any location.
Knowledge sharing device including discussion forums to facilitate learning and information sharing

Separation
Automated exit interview, processing of clearance certificate and settlement calculator. Automatic updation of
employee database.
Library Management
Availability of resources tracking device
Updation of library database
Online request for new material/resources
Upload feature for knowledge sharing of new resources

Resource Allocation
Availability of manpower
Project tracking (resources available, allocated and resources becoming free)
Capacity Utilization calculator
Requisition facility to book resources
Manpower requisition facility to request new hires linked to hierarchies, business plan and manpower plan.

Stationery Management
Requisition - online
Cost Analysis by function and user

Single Sign On

Workflow engine
Organization Hierarchy
Escalation Path
Approval Path

Library Management

System Administration
Authentication & Authorization
Defining roles with user-defined access privileges to different modules and menu options
Creating users and assigning roles to users
Form level security (restrict access to various menu options in different modules)
Different roles for some user in different company
Defining users who have authorization powers for different transactions
Modification of roles
Master Maintenance
 Business Rules Setup
Concept of one Super User
Creation of branches, regional offices, warehouses
Defining company hierarchy
Different roles for some user in different company
Active/inactive users.

Application Tracking
Man power requisition - Based on Business rules and requirements
Staffing & selection - including medium of sourcing i.e. Advertisements, Consultants, WEB, Direct
Validation - Aptitude, Psychometric, Technical Test
Applicant screening
Interview Scheduling
Profile comparison
Fitment - Grade / Salary Band
Selection - offer letter, appointment letter, rejection letter
Processing of acceptances of appointment
Document archiving

HR Processes

Appraisal
Employee Management - Maintains information relating to each employee including KRAs, KPIs and expected
levels of performance
Review Management - Schedules and maintains records of formal reviews, determines training needs, and,
recommends remedial action required
Appraisal Forms Management - Provides for creation, Modification and deletion of appraisal and review templates
used as part of the performance management process
Normalization and Consolidation - Collation and comparative result tracking across level and function

Competency development
Includes competency matrix along with competency bands role wise. Allows for tracking of competencies at the
employee level mapping to the skills matrix.

Career development
Defines career development options per employee, tracks employee skill acquisition for updation of skills matrix,
along with search facility in the case of open positions
Allows for job rotation

Training
Identifies training needs, creates training calendar
Online nomination process
Updates training MIS
Creates employee training records
 Cost analysis of training programmes

Payroll and Accounting

Shift Planning
Shift Master - Create/delete/modify shift details
Shift Allocation - shift allocate to employees along with weekly offs
Shift Roster - generate, modify shift roster
Over Time - Calculate & Forward for processing

Compensation and Benefits

Health plans
Insurance plans
Savings plans
Claims processing
Spending accounts
Incentives
Welfare

Knowledge Aggregator
Sharing Information - Disseminates information for across organisation e.g. policies, entitlements, news and
learning.
Compatibility - Supports all most common information formats like XML content, all ODBC compliant databases
and text files etc.
Search - Various search options available - tree content search, keyword queries and menu assisted queries.
Personal Organizer
Online diary to maintain the schedules, consolidate contact lists etc.
Web enabled calendar to keep track of the past and plan the future.
Sticky e-notes with alarms and reminders to never let one forget any of those important phone calls, meetings
and deadlines.
An online company directory to enable 24*7 access to the information.
Executive Information System
Critical management level information for ERMS
HR and Payroll - total number of employees, new recruits, actual and budget salary amount, list of birthdays and
anniversaries in current month
Can be run as on any date.
Modular
Design
The complete application is designed modular with intranet solution being the core module on which various other
modules can plugged. Thus the client has complete flexibility in choosing the features as per his requirement and
desire.

Easy Interfacing
Connectivity to other systems/applications is easily possible since the entire business logic resides on a central
machine.
Technology
ERMS is based on the concept of four-tier architecture. This differs from the traditional two-tier architecture, as the
application does not reside on the client end, thus keeping the clients thin. Moreover, the architecture is a step ahead
of three-tier architecture as it uses another application tier, which controls the flow of the application thus keeping the
presentation flow and logic separate from each other. This makes the product highly configurable, and easily maintainable
and upgradeable.

The detailed description of all the tiers of the solution follows:

Presentation tier
This tier interfaces with the user and consists of hardware such as a PC or workstation and a web browser. This may
consist of any number of client machines. This tier is very thin as only the generated HTML pages with scripts get
downloaded on this. The presentation layer is built using JSPs and Java Servlets.

Application tier
This tier controls the flow of the whole application and thus facilitates he application enhancements and maintainability.
This tier resides at the server and is built using Java Servlets.

Business Logic tier

This tier provides the backbone to the whole application and contains the complete business logic. Primarily the
application layer accesses this tier, although presentation tier also at times accesses it directly. Business Logic tier is
realized in the form of a web server here, making it cost effective and portable across the web servers and application
servers. Depending upon the number of hits and the number of users, any number of servers can be put in this tier.
Business Logic tier is built using Java Beans and SSDSI Custom tag libraries for Intranet.

Data tier

This tier Includes the database that contains all the data of the organization and this is encapsulated from the end users. Any
number of database servers can be put in this tier, which depends on the volume of transactions and the amount of data.

This four-tier architecture can work on the Intranet as well as over the Internet. A typical diagrammatic representation of
the four-tier architecture of ERMS solution is as follows: -