Date Address Dear [Intern first name] Welcome to Arizona Interns-In-Action and the [Agency/Department] team!

I am delighted you are joining us as a new intern. Arizona Interns-In-Action has been developed for students to gain practical training and hands-on, real world experience that will help you meet your educational goals and prepare you for a professional career. The enclosed information is designed to serve as an introduction to the internship program, as well as a resource to help you make a smooth transition into your new role. The Arizona Interns-In-Action team is here to support your transition, so please know you can call on any of us to assist you. We are looking forward to you joining the team and your success at [Agency/Department]. Please review the following information regarding your internship and first day. Name of Agency/Department: Address:

Sponsor Name and Phone Number: Please plan to arrive at [time] and ask for [name]. You will spend approximately [ time] reviewing parking instructions, obtaining an identification badge, and discussing any questions or concerns you might have. Congratulations, we look forward to seeing you on [ date ]

Susan Laurence Arizona Interns-In-Action Project Manager

Internship Welcome Information

Welcome! We at the State of Arizona hope that your internship experience with us is a fulfilling one, and that you get as much value out of this as possible. This program was designed to be one of substance and meaning for all involved. We hope that we have designed this program to meet your needs, as well as, the needs of the agency. This welcome packet contains information that should assist you as an intern. As a reminder, please periodically check the Arizona Interns-InAction webpage for up-to-date information. Attendance Guidelines When running more than 15 minutes late, please call to notify your assigned sponsor. Attendance issues have a negative impact on the project or assignment. When planning to be absent or if you need to modify your schedule, please notify your assigned sponsor as soon as possible. Responsibilities Adhere to agency work hours, policies, procedures and rules governing professional behavior Adhere to state rules and policies governing the observation of confidentiality Assume personal and professional responsibilities for all activities and actions Maintain both internal and external professional relationships Utilize a courteous, enthusiastic, open-minded, and critical approach to policies and procedures within the agency Relate and apply knowledge acquired in the academic setting to your assignment or project Develop self-awareness as it relates to attitude, values and behavior patterns that influence work Prepare for and utilize meetings, events, and other opportunities of learning afforded to you as an intern Be consistent and punctual in the submission of all project assignments If applicable, provide your faculty advisor with periodic progress reports

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Professional Development As an intern, you will have an opportunity to partake in several professional development events, including Lunch n Learn sessions, community service, and state capitol tours. Lunch n Learn The Intern Lunch n Learn series targets leaders from various areas of the state to meet with the interns, share their individual career experiences while advising the interns on shaping their professional goals. The State of Arizona Career Center will also host an intern event focused on building a resume for future employment based on the interns experience. These events are informal and interactive providing students with an opportunity to learn about the many benefits related to their internship program. Community Service The interns have the opportunity to participate in a Community Service day. A Charity Day has been designed specifically for interns to give back to the community helping those in need. State Capitol Tours Interns can take part in tours of the State Capitol as well as the Senate and House Chambers. Interns will not only be exposed to state government, but will also learn about the rich history of Arizona. Evaluations You should receive an evaluation from your sponsor at the conclusion of your assignment to evaluate the internship program as a whole. All evaluation forms can be found on the Arizona Interns-In-Action webpage. If you do not receive an evaluation by your sponsor please contact an ADOA Internship Coordinator. Final Presentations A day of final presentations will be hosted by the Department of Administration. The final presentation will signal the completion of the semester while providing an opportunity for you to showcase your project(s) and resulting accomplishments before an audience of peers, sponsors, school representatives, division, and agency directors. Questions or Concerns If you have technical concerns specific to your internship always refer them to your assigned sponsor. If there is an issue that cannot be resolved, an
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ADOA Internship Coordinator is available to provide assistance. We are here to make your internship experience the best it can possibly be!

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