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HCL Smart Library Management System

manage and look after the overall processing of library. The system is capable of managing Book issue, Book returns, Magazine / Newspaper subscriptions, calculating / managing fine, generating various reports for Records

HCL Smart Library Management System has been designed to automate,

HCL LMS even efficiently manages libraries, provides the ease of use and convenience to the users as well as librarians.

Features:

Application login through smart cards RFID enabled smart library for Cataloging, Circulation of materials Centralized database User identification through their smart cards Theft detection Statistics and reporting Web based module

It uses RFID technology for efficient library operations. The advantage of using RFID technology in libraries: Unique Product identification Multiple item check in and check out Rapid inventory check & Anti theft mechanisms.

The cataloging includes tagging of materials with RFID smart labels and the database entry of its details. The HCL LMS supports cataloging of books, magazines, journals, thesis and reports. The details of materials like title, author, publisher, publication year are entered in to the database The library staff can use desktop RFID readers for Check out of library items. Users are validated through their smart cards and books to be issued are placed on the reader. During this security tag on the smart labels are deactivated and a receipt is printed with details of issued books along with due date. The books to be returned are placed on the desktop reader. The system automatically calculates fines and deducts the same from the prepaid users smart card. On returning of books the security bit on the smart labels are activated. A return receipt is printed with details of books returned and fines. Users can use self Check out kiosks to return items without the assistance of library staff. The users are validated through smartcards Easy to use touch screen interface Borrower validation through smart cards

Cataloging

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Manned Check Out

Manned Check In

Self Check Out

Book Drop

Borrowers can return library materials through book drop boxes placed at convenient locations. The book is returned automatically by reading the smart labels in the book.

The RFID Gate Readers at the library will alarm if any unborrowed material is taken out of the library. The HCL LMS will also be notified by the reader if any un-borrowed material is taken out

Anti theft mechanisms

Faster Inventory check

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Faster inventory check, Shelf management and searching of materials can be done through a portable hand held reader. It can also be used for stock verification and finding of misplaced items. The user information is stored in a smart card which contains the user ID, details of the books issued and fines if any. The same smart card can also be used for auto fine debit / collection

User Information

Statistics and Reporting

The system provides various reports which are helpful for librarians and users Acquisition Report Books by category Books issued / returned / renewed / reserved Fine calculations / collection

Web Interface

Web interface allows users to access the system through intranet or internet. User Login & Online search of Books Online reservation of books & User Statistics

Benefits of RFID Technology in Library

A. For Library Management Cost Effective and Scalable for future expansion The use of RFID in libraries reduces the overhead of both librarians and patrons by reducing the time spent in check in/out and inventory check. In addition to it RFID tags are highly reliable making almost 100% detection rate Lower manpower utilization in Library The use of RFID also reduces the man power utilization in check in, check out, shelf management and inventory management of library. The use of self service kiosks and book drops reduces the interaction of patrons with library staff making them free to do other work Ease of sorting, thus eliminating human error The RFID can be used for faster shelf and inventory management minimizing human interaction and error

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Automatic and real-time update of database Compared to barcode which takes five seconds per item for each transaction, RFID is more than three times faster for quick database update Anti-pilferage features to safeguard un-borrowed items going out The RFID security feature can be used to prevent theft. The library staff is alerted immediately when an un-borrowed material passes through the exit gate Flexibility to introduce new services, e.g. shelf management Maintain books inventory using handheld reader and searching books on shelf. B. For Library User Easy and convenient to use Unlike barcodes, RFID doesnt require direct line of sight making it easy & convenient to use User-friendly self-service checkout facility The patrons can avail self service check out facility for faster check out of materials without the interaction of library staffs. This in the mean time reduces the queue in the library. Higher availability of items and articles due to faster item turnover Due to faster transactions, the items are available as soon as they are returned Instant availability through book drop With use of book drop, the patrons can return the books faster making it available immediately. Shorter waiting time at borrowing point The automated check in and check out of materials reduces the queue in the library there by reducing the waiting time at the borrowing point

For more information: HCL Infosystems Ltd E - 4,5,6, Sector XI, Noida, U.P. 201301 Ph. +91 120 2526910 Fax +91 120 2443014 Email infoserve@hcl.in WWW http://www.hclinfosystems.in