AS Applied ICT Unit 3

Use of Software

The software I will be using in relationship to the end users requirements

is Microsoft Office Access. I will use this software because the end user
would like their information in different tables in an organised list. The
software can also be used to create queries and reports for ease of use and
simplicity. I will create these myself instead of the end user so it will be
easier for them to use.

Input Requirements

Input of the cadet information

• Cadet ID
• Cadet Forename
• Cadet Surname
• Cadet Rank
• Cadets Flight
• Staff ID
Input of the staff information
• Staff ID
• Staff Surname
• Staff Rank
• Staffs Flight
Input of the project information
• Project ID
• Project Group
• Requirements
• Staff ID
Input of the cadet/project information
• Cadet ID
• Project ID
• Achieved Y/N

Centre Number: 62441 Leanne Brown

The Henley College Page 1 of 4 Candidate Number: 9804
Date:
AS Applied ICT Unit 3

This is a print screen of the entity relationship diagram in the database.

This is the self drawn draft table of the entity relationship diagram.

Cadet Table Cadet/Project Table

Cadet ID Cadet ID
Cadet Forename Project ID
Cadet Surname Achieved Y/N
Cadet Rank
Cadets Flight
Staff ID

Staff ID
Staff Surname Project Table
Staff Rank Project ID
Staffs Flight Project Group
Requirements
Staff ID

Centre Number: 62441 Leanne Brown

The Henley College Page 2 of 4 Candidate Number: 9804
Date:
 AS Applied ICT Unit 3

Data Dictionary for Cadet Table

Attribute Data Formatting/ Reason For Choice Keys/ Indexing

Name Type Size
Cadet ID Number Long Integer I wanted the Cadet ID to be a Primary Key
number
Cadet Text Field Size 20 There is no one in cadets with
Forename a forename longer than twenty
characters so I made it twenty
characters
Cadet Text Field Size 20 There is no one with a surname
Surname longer than twenty characters
so I made it twenty characters
Rank Text Field Size7 In short hand there is nothing Use a Look Up Table to
longer than seven characters so find the rank needed, as
I made the field size seven there are only four
characters ranks needed it is easier
to type in rank names

Cadets Flight Text Field Size 6 There are only two flights and Use a Look Up Table to
the longest name is six letters find the rank as there
so I made the field size six are only two selections,
characters is easier to type in the
flight
Staff ID Number Long Integer I wanted the Staff ID to be a
number

Data Dictionary for Staff Table

Attribute Data Formatting/ Reason For Choice Keys/ Indexing

Name Type Size
Staff ID Number Long Integer I wanted Staff ID to be a Primary Key
number
Staff Surname Text Field Size 11 There is no one with a surname
longer than twenty characters
so I made it twenty characters
Staff Rank Text Field Size 7 There is no rank longer than Use a Look Up Table to
7seven characters so I made it find the rank as there
seven characters are only eight
selections, it is easier to
type in the rank name
Staffs Flight Text Field Size 6 There is no flight longer than Use a Look Up Table to
six letters so I made the field find the flight name as
size six there are only two
selections it is easier to
type in the flight name

Data Dictionary for Project Table

Centre Number: 62441 Leanne Brown
The Henley College Page 3 of 4 Candidate Number: 9804
Date:
 AS Applied ICT Unit 3

Attribute Data Formatting/ Reason For Choice Keys/ Indexing

Name Type Size
Project ID Number Long Integer I wanted the Project ID to be a Primary Key
number
Project Group Text Field Size 20 There is no project group
larger than twenty characters
so I made the field size twenty
Requirements Text Field Size 100 The requirements had to be an
explanation of what the group
was doing so it needed to be
long to fit the explanation in
Staff ID Number Long Integer I wanted the Staff ID to be a
number

Data Dictionary for Cadet/ Project Table

Attribute Data Formatting/ Reason For Choice Keys/ Indexing

Name Type Size
Cadet ID Number Long Integer I wanted the Cadet ID to be a Primary Key
number
Project ID Number Long Integer I wanted the Staff ID to be a Primary Key
number
Achieved Y/N Text Field Size 1 I wanted the table where you Use a Look Up Table to
look up either a yes or a no so I find either a Y or an N.
made it a Look Up Table. As there are only two
selections it can be
easier to type in the
selection

Centre Number: 62441 Leanne Brown

The Henley College Page 4 of 4 Candidate Number: 9804
Date: