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Internship Report
This report is submitted for the partial fulfillment of the Bachelor of Business Administration (BBA) program under the Department of Business Administration, Leading University Sylhet.
Submitted To
Department of Business Administration, Leading University, Sylhet.
Supervisor By
Mr. Faisal Mohammad Shahriar Assistant Professor Department of Business Administration, Leading University, Sylhet.
Submitted By
Syed Maksum Zabid ID: 0701010084 Department of Business Administration, Leading University, Sylhet.
Letter of Submittal
Date: 31/01/2011 To The Head Department of Business Administration Leading University, Sylhet. Subject: Submission of the internship report Dear Sir, I submit my report with great respect to and grateful to you for help me to work and learn about this subject. As a part of BBA program personally I completed my internship in a grate bank State Bank of India. During the internship program I came to learn about the banking system in a good environment with the practical Subject - Submission of internship report Experience, which help me entire professional life. I may note here that there has been no dearth of sincerity on my part to bring the issue into proper focus. I will highly appreciate if you kindly accept the report. Your positive action regarding this matter would be very much helpful for our academic as well as professional career. Sincerely yours
ID: 0701010084
Letter of certificate
I am enormously please to declare that Syed Maksum Zabid, ID: 0701010084, a student of the Department of Business Administration, 15th batch, Leading University, Sylhet have been completed his internship in State Bank of India, Sylhet branch. He has completed his internship report on the topic Management of Indian Visa Application Center A study of State Bank of India, Sylhet Branch, Sylhet. He has reviewed all the relevant literature and has surveyed a good number of people for collection of both primary and secondary data. I have supervised his throughout the preparation of the paper. I also certify that the paper is an original one and has not been submitted elsewhere previously for publication in any form.
________________________
Mr. Faisal Mohammad Shahriar Assistant professor Department of Business Administration Leading University, Sylhet.
Acknowledgement
First of all, I express best gratitude to almighty Allah for completing this successful internship program. The report titled as Management of Indian Visa Application Center a study of State Bank of India: A Focus on Sylhet Branch an Internship Report has been prepared to fulfill the requirements of BBA degree. I am very lucky that I have received utmost and sincere guidance, supervision and co-operation from various persons while preparing this report. While I was preparing my internship report, I greatly remember the help and guidance got from my honorable internship supervisor Mr. Faisal Mohammad Shahriar. Without his help, it would not be possible for me to compile information, make necessary analysis and complete the study report on time. I am deeply grateful to him, who has kindly spent his valuable time in supervising study, suggesting approaches for addressing the problems. I wish to express my gratitude to Mr. Md. Safar Uddin, Senior manager & branch in charge of State Bank of India. For giving me the permission to accomplish this study. I am also grateful to Mr. Shyamal kanti Das, Junior Manager, State Bank of India, Sylhet Branch and Mr. Tapan Kanti Das, Junior Assistant Officer of State Bank of India and all officers and staffs in Sylhet Branch of State Bank of India for rendering me cooperation to complete my internship program successfully.
Index
Contents
Executive Summery Introduction Origin of the Report Objectives of the Report Scope of the Study Methodology Limitations Chapter-01 1.1 About State Bank of India 1.2. The State Bank of India in Bangladesh 1.3. Some facts about State Bank of India 1.4. Number of Branches in Bangladesh 1.5. State Bank of India in Sylhet Branch Chapter-02 2.1. Name, Designation and position of employees in State Bank of India, Sylhet branch 2.2. Special Offerings of State Bank of India, in branch Chapter-03 3.1. Indian Visa Application Center 3.2. General conditions/ documents required for applying for Indian visa 3.3. Category of visas Chapter-04 4.1. Findings 4.2. Recommendations Chapter-05 5.1. Conclusion 5.2 Bibliography
Page Number
06 07 07 07-08 08 08 08-09 10-11 11 12 12-13 13-14 15-16 17
18 19 20-22 23 24 25 26
Executive Summery
Banking structure has a great influence on the functioning of an economy. Each and every bank within the banking structure has its impact on the perfectness of the banking structure of an economy. Now-a-days, banks have become integral part of our life. Modern life cannot be thought without banks. Well furnished banking structure can accelerate the rate of economic growth by mobilizing the funds from surplus group to deficit group who will use it for the expansion of productive activities State Bank of India is the largest Indian commercial bank operating in 34 foreign countries other than India. It has developed its business in Bangladesh very rapidly because of the economic necessity of the country and its superior services, modern systems etc. It is included Indian Visa Application Center for five months, which is helping people to get various Indian visa especially for business related visa improved business link between the two country. In fine, it can be expected that State Bank of India will be able to overcome the problems and become more successful than ever before as well as contribute to the development of our national economy.
Introduction
State Bank of India is a foreign commercial bank that established its operations in Bangladesh some years ago. But within a short period it has improved its position and now is still improving. It is a modern bank and provides all types of banking services that a bank can provide. Though there are some problems, it is a highly potential bank. However, Internship is a part and parcel to complete BBA program. It is essential to get experienced with real organizational situation and make a combination of theory and practice. In performing internship program, I have chosen State Bank of India. I thought, it will be more successful to become familiar with various modern banking processes if I do it in a fast growing foreign bank like State Bank of India which has international recognition.
Primary Objectives:
To figure out how State Bank of India provides agency service of Indian Visa Application Center in favor of Indian High Commission in Bangladesh.
Secondary Objectives:
To submit a report, for the fulfillment of my BBA practical. To gather comprehensive knowledge on overall functions of a foreign bank like State Bank of India.
Methodology
This report is prepared under the light of my 03 months experience as an internee in State Bank of India, Sylhet branch, Rose View Complex, Shahjalal Uposhahar, Sylhet.
Secondary Sources:
Limitations
There are some limitations of this report which are given below: All the activities, ideas and perception based on Sylhet Branch; there is a little deviation in developing the overall opinion regarding the performance of whole State Bank India. Many important information of SBI have been limited here because it could not be collected for maintaining secrecy of the respective branches. Limitation of time was a major constraint in making a complete study, due to time limitation. The duration was only twelve weeks. It was too limited to cover all the banking area. Many aspects could not be discussed in the present study. In many cases, up to date information is not published Getting Relevant papers and documents were strictly prohibited by bank.
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Along with its seven associates bank, one wholly owned banking subsidiary and nine other non banking subsidiaries and joint ventures, the SBI has a towering presence in Indian financial sector covering capital market, mutual funds, security trading, insurance, factoring, credit cards acts. State bank of India, Indias largest commercial bank operating since 1809 and the only Indian bank to the among the top 200 banks in the world and top 20 bank in Asia . Paid up capital of SBI is RS 5.36 billion. At present reserve bank of India holding 314338700 numbers of shares and 211960178 number of shares holding by others .the percentage of share holding by RBI is 59.73% and others holding of SBI shares is 40.27%.
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The bank is opened its 2nd branch (49th foreign branch) on 20th august 2003 at Agrabad, Chittagong in Bangladesh to extend state of the art computerization banking services to the people of the port city and commercial capital of Bangladesh The bank opened its third branch (55th foreign branch) on 18th may 2005 at Sylhet in Bangladesh to cater the banking services to the people of the country. The bank opened its fourth branch (56th foreign branch) on 15th may 2006 at Dhaka, Gulshan area in Bangladesh to cater the banking services including processing of Indian visa.
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The State Bank of India opened its branch in Dhaka on 5th may 1975, after the independence of Bangladesh. The bank opened its 2nd branch on 20th August 2003 at Agrabad, Chittagong. The bank has opened its 3rd branch at Sylhet in Bangladesh on 18th May 2005 to cater the banking services to the people of the Southeast region of the country. The Bank has opened its 4th Branch on May 2006 at Gulshan, Dhaka.Growth of branches is given below over upto thirty two years.
No of Branch expanded
01
01
01
01
24-25Dilkusha C/A, Dhaka May 05, 1975 Agrabad C/A, Chittagong August 20, 2003 Rose View Complex, Uposhohor, May 18, 2005 Sylhet Gulshan ,Dhaka. May 2006
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The business of the banks was initially confined to receiving the Saving Bank deposits, Short Term Deposits and Fixed Deposit, issuing pay order, opening current Accounts and circulating cash notes. The branch started cash credit account within the opening of three months and now providing the service of Overdraft and medium Term Loans to its valuable customers. Branch also provides utility services to its customers. The Financial position of SBI, Sylhet branch as on 31.12.2007 is as follows: 1. Total interest received on account of term loan, Demand loans, cash credit, SOD and overdraft was Tk 1.38 Crore 2. Total interest received on account of call money lending and other sundry interest income was Tk 1.80 Crore 3. Commission received on letter of credit, deferred payment guarantees, other guarantees and on collections amounting Tk. 5.25 Lac 4. Total interest paid on Term Deposits, Saving Bank accounts was Tk 1.25 Core 5. Operating expenditure such as salaries, allowances, PF and pension fund etc. was Tk 26.50 Lac 6. Branch collected handsome deposits such as Fixed Deposit, Short Term Deposit up to 31.12.2006 amounting to Tk 18 Crore. 7. The branch made total Loans & Advance up to 31.12.2007 amounting to TK 10 Crore 8. SBI, Sylhet branch earned operating profit up to 31.12.2007 amounting Tk 1 .2 Crore
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2.1. Name, Designation and position of employees in State Bank of India, Sylhet branch
For any financial and non-financial organization, Management is the most valuable and important resources of any kind of organization. And, a well-organize management provides the organization to reach its ultimate goal. Management means planning, organizing, staffing, directing and controlling of all financial and non-financial resources of an organization. Different aspects of management practice in State Bank of India are presented below:
Table 03: Name, Designation and position of employees in State Bank of India, Sylhet branch:
No. 1. 2. Name Md. Safar uddin Shyamal Kanti Das Designation Senior manager Junior Manager Job Description Supervision Monitoring Loans & Advancing
&
3. 4. 5. 6. 7.
Md. Habibur Rahman Mr. Shymal Kanti Dhar Mr. Shafi uddin Mr. Kuldip Dey Mr.Tapan Kanti Das
Junior Manager Assistant Officer Assistant Officer Assistant Officer Visa Officer
Monitoring AML & Reporting Cashier Customer service & 2nd Cashier Monitoring charge expense Visa Officer 15 the
ACCOUNTS OFFICER
CLEARING OFFICER
CASH OFFICER
BILL OFFICER
OD &SOD OFFICER
FIELD STAFFS
OFFICE STAFF
IMPORT &EXPORT OFFICER
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17
Consumer Loan Personal Loan Executive Loan Foreign Exchange Processing of Export L/Cs Issuing import L/Cs
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Online submission of visa application Online passport tracking system to ascertain the status of application Travel related services like sale of tickets, booking of seats in various medical and educational institutions and hotels etc.
3.2. General conditions/ documents required for applying for Indian visa
Passport, in original, with a minimum validity of six months as on the date of submission of application for visa. The passport should have at least two blank pages. Copy of the passport (first four pages and endorsement of extension of validity if any) should be attached Two recent identical passport-size photographs depicting full face. Proof of Residence: Either a copy of National ID Card or Utility Bill such as electricity, telephone or water bill Proof of Profession: Certificate from the employer. In case of students, copy of Identity card from the educational institution is to be attached. Proper document to establish profession/ occupation( original and one set photocopy) e.g. govt. order (GO), office permission , trade licence, retirement paper, student photo-id card, certificate from local union parishad chairman or ward commissioner, land record, voter id card etc. Proof of Financial soundness: Endorsement of foreign currency equivalent to US $150/- per applicant or copy of international credit card or updated bank statement showing sufficient balance to finance travel to India.
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Duly filled in visa application. All columns in the application form should be completed carefully. Incomplete applications will be rejected.
Medical certificate, in original, from recognized hospitals/ doctors indicating in detail the medical condition of the patient. Recommendation from the attending doctor for availing treatment abroad in case of first visit. Recommendation from the attending doctor in India in case of continued treatment in India. In case of hospitalization or long term treatment, proof of financial resources, as indicated below, may be sought. (a) Bank statements for last 6 months (b) Solvency certificate from Bank.
Business Visa Persons applying for business visa are required to submit the following documents in addition to the documents indicated under General conditions. Name, address and contact numbers of applicant's business establishment in Bangladesh A letter from the sponsoring organization/company from India A letter of recommendation from a recognized Chamber of Commerce in Bangladesh A copy of the Letter of Credit pertaining either to the last business transaction or the impending business transaction with an Indian company Journalist Visa A person applying for journalist visa is required to produce, in addition to the documents under General conditions an invitation letter from the organization in India on whose invitation the person is traveling to India. Details of places to be visited in India must be clearly indicated along with the schedule of visit. Student Visa Persons applying for student visa should enclose the following documents in addition to the documents under General Conditions: Evidence of admission to the Institute/Course in a recognised University / Board in India. 21
Guarantee from parents/guardian, through the authorized Bank to the effect that the applicant has enough financial resources to support studies in India and that bank will remit the required foreign Photocopies of relevant academic certificates on the basis of which admission is sought or has been obtained
Application for student visa should be submitted at least four weeks in advance of proposed date of travel to India.
Research Visa Approval of various Ministries in Government of India is required before Research visa is granted. The applicant should submit visa application along with full particulars of field of Research at least eight weeks before his travel to India to take up the work. Conference Visa Apart from the documents mention indicated under general conditions the applicant should produce (i) a letter of invitation from the organizer of the conference in India. (ii) A letter from the employer in Bangladesh. Application for conference visa should be submitted at least four weeks in advance of proposed date of travel to India Employment Visa Persons applying for employment visa should in addition to the documents under general conditions, submit a copy of the appointment letter from the Indian firm, a letter addressed to the Visa Section, High Commission of India, Dhaka from the employer in India, testimonials of interview in India , copies of press notification in India regarding the post. If the person is employed in Bangladesh, a letter from the present employer is also necessary. Persons traveling to India on Employment Visa are required to register themselves with nearest FRRO. Training Visa Application for training visa should be submitted at least four weeks in advance of commencement of training in India.
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Persons applying for training visa should in addition to the documents under general conditions, submit a copy of the letter from the institution in India, a letter addressed to the Visa Section, High Commission of India, Dhaka from the institution in India, If the person is employed in Bangladesh, a letter from the present employer is also necessary.
4.1. Findings
During my internship period, I observed that Indian Visa Application center newly introduced in State Bank of India though it is not related with Banking part, but as it is a service Bank getting benefit from it. For example, Bank selling Dollars/Endorsement and taking visa fee. But there are certain factors that the bank management should look at. Customers should get more benefit, like most number customer are unable to fill up the application from, some customer not able to come in the bank, reducing the visa fee, easy process to get medical visa, increase the visa processing time, taking long time to deliver passport etc. I want to highlights some special findings below: Some employees are not efficient because of lacking in proper training and experience in perspective field. It is in located in a major area of Sylhet. Scope of market penetration through diversified product. There is attractive market in Sylhet. Lengthy communication between management of head branch. Available products are not in sufficient to face immense competition. High concentration on fixed deposit
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4.2. Recommendations
As a visa processing system is one kind of service so to increase the efficiency in customer service the State Bank of India should try to improve and develop the process of providing services. To get a perfect process of delivering services, the customers should be encouraged to participate by providing their valuable advices. As most of customers are not able to fill up the application from management should take necessary step such as there should be an advisor to help them. As rules of the visa processing that all member must come in the bank for submit there visa form but in case of like patient he or she not able to come in the bank that time management should helpful to them. Visa processing fee should reduce. It is shown that in case of medical visa there is very complex process to get visa. In case of medical visa management should apply easy process and gibe surety to get visa. Visa processing time is not enough so management should increase time for applicant. It is taken seven days to return passport it is the long time so management should take step to reduce the time.
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5.1. Conclusion
State Bank of India has from the very beginning experienced growth in their operations. They started really small but have grown into a renowned and successful private bank within the last five years. From the last five years it included Indian visa processing service. It very helpful for peoples of Sylhet, cause before establishing this service system peoples are had to Dhaka or Chittagong for getting Indian visa. But now it is very easy to get visa from own city. It is providing service for five months. Because so many peoples are needs to go our neighbor country for visit, business, studies, medical service etc. If the State Bank of India improve there banking service as well as visa processing service that can help State Bank of India to gain more customer satisfaction and it will be easier for them to retain their present customer base and also acquire new customers to reach their goal of becoming the leading private bank in Bangladesh.
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5.2. Bibliography
1. Banking Law & Practice by SYED ASRAF ALI & R.A. HOWLADER 2. Annual Reports SBI-2008-09. 3. Brochures and different forms including account opening form. 4. Operation manual on General banking of SBI. 5. Website of SBI (http://www.Statebankofindia.com) 6. SBI, CIRCULAR and Rules and Regulation. 7. Annual reports of SBI (2007-2008)
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