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Job description of an executive

Job information of Executive Director

Job Title:

Job Code: Department: Report to: Job purpose:

Basic objective
The Chief Executive Officer will provide leadership and direction and coordinate all activities of the company in accordance with the goals and objectives of the organisation to safeguard and grow the assets of the organisation for future generations while providing sound returns to current owners.

Key job tasks of Executive Director

Planning administration Provide leadership and vision to the organization by assisting the Board and staff with the development of long range and annual plans, and with the evaluation and reporting of progress on plans. Oversee preparation of an Annual Report summarizing progress on short and long range plans. Research and write discussion papers, analysis documents and proposals as needed to assist the organization in determining and meeting its long and short term goals. HR management Recruitment and contracting of company and project staff; Employee development, and training; Policy development and documentation; Employee relations; Performance management and improvement systems; Employment and compliance to regulatory concerns and reporting; Company-wide committee facilitation including planning, production, staff and Board of Directors, including arranging meetings and agendas, attending and minuting meetings

Marketing and PR Manage advertising opportunities in other theatre program, press and at venues. Organize the availability of company members for media/PR events as necessary. Oversee content, production and distribution of all marketing and publicity materials (posters, program, flyers, mail outs, brochures etc) with director, designer and project manager. Manage press development; Co-ordinate the invitation of potential future promoters and supporters of the company. Communications management Publicize the activities of the organization, its programs and goals. Establish sound working relationships and cooperative arrangements with community groups and organizations. See that the board is kept fully informed on the condition of the organization and all important factors influencing it. Represent the programs and point of view of the organization to agencies, organizations, and the general public. Budget and finance management Jointly, with the president and secretary of the board of directors, conduct officialcorrespondence of the organization, and jointly, with designated officers, execute legal documents. Be responsible for developing and maintaining sound financial practices. Work with the staff, Finance Committee, and the board in preparing a budget; see that the organization operates within budget guidelines. Ensure that adequate funds are available to permit the organization to carry out its work.

Key Competencies
Leadership Demonstrates passion and enthusiasm for an organisations vision, and motivates, leads, and empowers others to achieve organisational goals. Inspires and leads others towards high levels of performance. Demonstrates an intellectual and professional leadership style that supports that attainment of respect and credibility by others.

Relationship Management Ability to establish and maintain positive working relationships with key stakeholders and commercial enterprises to facilitates the accomplishment of work goals. Ability to influence or persuade others to gain acceptance or agreement of ideas and approaches.

Problem Solving and Analysis Ability to analyse complex policy issues, draw correct conclusions and articulate clear and focused policy to wide and diverse audiences.

Ability to understand issues and make systematic and rational judgments based on the relevant information.

Strategy Formulation Ability to formulate strategies and policies, and create new approaches in adverse situations. Ability to take a broad based view of issues and events, and have an understanding of their longer-term impact or wider implications. Ability to translate strategies into strategic and operational activities

Communication Skills Ability to assimilate complex issues and use appropriate communication strategies to influence wide and diverse audiences. Ability to actively listen, seek information, and ask questions to ensure the understanding of underlying concerns of others.

Understanding of Business, Government and Industry Processes Demonstrates an in-depth knowledge of, and experience in, local and national government, business and energy industry processes and decision-making, and constitutional and accountability principles related to machinery of government. Politically astute; is able to read situations aptly and exhibit sound judgment. Understands how people work and has a positive non-threatening presence which commands respect from staff, members, and stakeholders.

Interpersonal Style Has a personal commitment to organisational excellence; displays honesty, integrity, and a strong sense of ethics in all decision and actions.

Is resilient; remains calm and deliberate under conditions of stress

Maintains a positive non-threatening presence which commands respect from staff, members, and stakeholders Personal Organisation Has the ability to organise time to the best advantage of WOODEN BOATS.

Manages competing demands to maintain a healthy balance between work, family and community activities. Maintains and manages personal health and fitness.

Governance/Management Experience in working with boards of directors providing professional, accurate, and strategic advice.

Ability in implementing and delivering on boards of directors decisions and Understands the interface between the role of directors and management. Has an understanding of and commitment to being an equal opportunities



Job specifications of an executive

Minimum of a high school diploma 5-7 years experience in executive level assistance Ability to communicate clearly (verbal and written) with employees, management

and customers, while maintaining a high level of confidentiality.

Ability to meet frequent deadlines, independent decision capability, maintain a high

level of accuracy with an attention to detail, while working on multiple tasks and working in a team or group environment.
Aptitude for critical and innovative thinking Advanced Proficiency in the use of computer business applications including

Microsoft Office, Lotus Notes databases and Adobe Acrobat.

Prior experience providing executive administrative support to upper level

management; Healthcare industry experience and knowledge of medical terminology preferred.

Dynamic, high energy personality Outstanding verbal and written communication skills Professional and polished demeanor and appearance Candidate must be friendly, personable and able to build harmonious working

relationships with clients, co-workers and the general public.

Ability to exercise good judgment in recognizing scope of authority and protecting

confidential information a must.