Section I Iiiii - Instruction To Bidders

PETRONAS Carigali Sdn. Bhd. (Company No.
39275-U)
INVITATION TO BID (ITB) DOCUMENT
TENDER NO.: PMO/2011/PRI/078 PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO) BID PROPOSAL SUBMISSION DATE BEFORE: DATE: 17 OCTOBER 2011 (MONDAY) @ TIME: 1200 HOURS
TENDER NO.: PMO/2011/PRI/078
INVITATION TO BID DOCUMENT
Dear Sir/ Madam, INVITATION TO BID PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI PMO) (TENDER NO. : PMO/2011/PRI/078) We are pleased to advise that you have been invited to submit a competitive proposal for the above tender. This tender is intended for the following regions (hereinafter referred as COMPANY):
NO 1 COMPANY
PETRONAS Carigali Sdn Bhd, Peninsular Malaysia Operations
The scope of SERVICES is described in the attached tender documents. You are required to consider all requirements as specified in this Invitation to Bid (ITB) package. We are providing you with a copy of the following for your use in preparing the bid proposal: Invitation to Bid (ITB) Document 1 soft copy in CD form
Upon receipt of ITB Document, Bidders are required to confirm receipt by completing the TENDER ACKNOWLEDGEMENT included under Section I of the Tender Acknowledgement and forwarding same on/ before 6 October 2011 before 1200 hours to Tender Secretary, PETRONAS Carigali (on behalf of COMPANY) via facsimile at 09-8641104. The submission of Bid Proposals must be strictly adhered to the Instructions to Bidders. Failure to comply with the above instructions will result in disqualification for your bid submission. Bidder agrees that the quotations submitted in response to this Bid Proposals shall remain in effect as a firm offer to COMPANY for 90 days from the bid closing date specified below. COMPANY, at its sole discretion, reserves the right to accept or reject any or all of the bids received and shall not be bound to give any reasons for the decision. COMPANY reserves the right not to accept the lowest bid of any proposal. Bid Proposals must be received by Tender Secretary not later than is 17 October 2011 (Monday) @ 1200 hours. Late submission and submission via telex or facsimile transmission shall be rejected. Please direct any questions or notices concerning this ITB Document to Tender Secretary, PETRONAS Carigali (on behalf of COMPANY) via facsimile at 09-8641104.
TENDER NO. PMO/2011/PRI/078 PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO)
INVITATION TO BID DOCUMENT
TABLE OF CONTENT CLAUSE SECTION I DESCRIPTION - TENDER ACKNOWLEDGEMENT
SECTION II - INSTRUCTIONS TO BIDDERS SECTION III - FORM OF TENDER & APPENDICES SECTION IV - CONTRACT DOCUMENT : STANDARD TERMS & CONDITIONS EXHIBITS EXHIBIT I EXHIBIT II - SCOPE OF SERVICES - SCHEDULE OF RATES
EXHIBIT III - QUALITY ASSURANCE EXHIBIT IV - ADMINISTRATIVE PROCEDURES EXHIBIT V EXHIBIT VI - ACCOUNTING AND INVOICING - HEALTH, SAFETY AND ENVIRONMENT (HSE)
EXHIBIT VII - BANK GUARANTEE FORMAT EXHIBIT VIII - PERFORMANCE GUARANTEE
SECTION I : TENDER ACKNOWLEDGEMENT
SECTION I TENDER ACKNOWLEDGEMENT
SECTION I : TENDER ACKNOWLEDGEMENT
(BIDDER'S LETTER HEAD) "STRICTLY CONFIDENTIAL" Dear Sir, TENDER TITLE : PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO) : PMO/2011/PRI/078
TENDER NO
We acknowledge receipt of your Invitation to Bid (ITB) Document for the above, and we agree to maintain confidentiality in regard to the ITB and the contents thereof. We confirm that (*delete as applicable) : * either : * or : we intend to submit a bona fide Tender by the date and time stated in your Letter of Invitation to Bid. we do not intend to submit a Tender and will return the ITB Document for the following reasons : ............................................................................................................................ We confirm that (*delete as applicable) : * either : * or : we have received all of the documents listed in the Letter of Invitation to Bid and in the contents pages of each Section, without damage and in usable condition. the following listed documents were not received/ are damaged and usable. (Attached the list with this Tender Acknowledgement)
Name of Tendering Company : ................................................................ Signature: .................................................................................... Name (printed) : ..................................................................................... Position : ......................................................................................... Date : ..................................................................................... Note : The contents of this Tender Acknowledgement may be sent as a letter or as a facsimile on/ before 6 October 2011 before 1200 hours (Fax No. : 09-8641104, Attention : Secretary, Tender Committee).
SECTION II : INSTRUCTION TO BIDDER
SECTION II INSTRUCTIONS TO BIDDER
TABLE OF CONTENT
CLAUSE 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.
DESCRIPTION PURPOSE OF INSTRUCTIONS TENDER ACKNOWLEDGEMENT PREPARATION OF TENDERS SUBMISSION OF TENDERS CONSIDERATION OF TENDERS ACCEPTANCE OF TENDERS LICENSING AND REGISTRATION REQUEST FOR FURTHER INFORMATION MODIFICATION BY COMPANY JOINT VENTURE/PARTNERSHIP CONFIDENTIALITY OF TENDER COMMUNICATION TECHNICAL BID CLARIFICATION CLARIFICATION MEETINGS AWARD, ACCEPTANCE AND REJECTION OF BID CURRENCY PERFORMANCE GUARANTEE BANK GUARANTEE DIRECTORS GUARANTEE BUSINESS STANDARDS ILLIGAL INFORMATION BROKERING CONFIDENTIALITY SPECIAL INSTRUCTION
PAGE 1 1 2 4 6 6 7 7 7 8 8 8 9 9 9 9 10 10 10 10 10 11 11
GENERAL INFORMATION COMPANY intends to let out a CONTRACT for the PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO) in accordance with the CONTRACT Document and relevant documents of this ITB Document. The proposed duration of the CONTRACT is for a once off basis. The purpose of this bid invitation is to obtain a competitive offer for the PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO) on the aforesaid terms ("Bid Proposal"). 1. PURPOSE OF INSTRUCTIONS (a) (b) These INSTRUCTIONS TO BIDDERS are part of and are to be read in conjunction with all other Sections of the Invitation to Bid (ITB) Document. Their purpose is to inform Bidders of the proper practices which must be adopted to satisfy the requirements of COMPANY (as defined under Section IV - CONTRACT DOCUMENTS) for the Submission of Tenders and Award of CONTRACT. Deviations from these practices may result in the offered Tender being rejected. The ITB Documents comprise the following: Section I Section II Section III Section IV 2. Tender Acknowledgement. Instructions to Bidder. Form of Tender and Appendices. CONTRACT Documents.
(c)
TENDER ACKNOWLEDGEMENT (a) Upon receipt of ITB Document, Bidders are required to thoroughly check the completeness of the ITB Document and to confirm receipt and completeness of the ITB by completing the TENDER ACKNOWLEDGEMENT included under Section I and forwarding the same by facsimile to Tender Secretary (fax number : 09-8641104) on/ before 6 October 2011 before 1200 hours. Bidders are required to provide the single point contact for correspondence during the bidding period. Bidders authorized representative nominated as the single point contact shall be the person dedicated for the preparation and coordination of its Bid Proposal. It is deemed that Bidders have received the complete set of ITB documents if the Tender Acknowledgement form is not returned to Tender Secretary within the time prescribed. Should Bidders wish to DECLINE to submit its Bid Proposal, Bidders is requested to confirm the same in writing by facsimile to Tender Secretary (fax number : 09-8641104) as soon as possible, i.e. prior to bid closing date and using the form provided in Section I.
(b)
(c)
3.
PREPARATION OF TENDERS (a) (b) (c) Bidders are required to complete the Tender in English Language. Bid Proposals shall be clearly marked/ labeled, sealed and bound packages. Bidders shall ensure its Bid Proposal submitted is complete and shall refer to the Bid Submission Check List (attached as Appendix XV) for guidance. Bidders shall use the available Formats, where provided. A soft copy in CD is provided to facilitate Bid Proposal preparation. At the tender closing date, Bidders must submit two (2) sealed bid packages as follows : (i) PACKAGE A - TECHNICAL & UNPRICED COMMERCIAL PROPOSAL The package shall consist of and follow the FORM OF TENDER AND APPENDICES contained in Section III and include a full response to all appendices excluding Section I Schedule of Rates (Priced). Failure by Bidder to submit as per COMPANYs requirements will result in invalidation of Bidder's bid. The Technical Proposal is required to be submitted clearly marked as follows : One (1) Original Hardcopy : "TECHNICAL PROPOSAL ORIGINAL" Together with ONE Duplicate Hardcopy marked: " TECHNICAL PROPOSAL Copy No. 1 Package A shall contain the following: a.
b. c.
(d) (e)
Overall Cover Letter Bid Submission Check List (Refer to Appendix XV)
Complete Commercial Proposal UNPRICED
The hard copy original + ONE (1) duplicate copy of the Technical Proposal shall be submitted in one (1) sealed bound package. The front cover shall be marked/ labeled and shall contain as a minimum the following information: Bidder Companys Name 'Technical Proposal' Ref: Bid Enquiry PMO/2011/PRI/078
(ii)
PRICED COMMERCIAL PROPOSAL The package shall follow the FORM OF TENDER AND APPENDICES contained in Section III for Appendix I - SCHEDULE OF RATES only. The Commercial Proposal is required to be submitted clearly marked as follows: One (1) Original Hardcopy: "COMMERCIAL PROPOSAL ORIGINAL" Together with ONE Duplicate Hardcopy marked: "COMMERCIAL PROPOSAL Copy No. 1 Package B shall contain the following : Complete PRICED Commercial Proposal ONLY. Cost Impacts for withdrawing of Bidders proposed exceptions to COMPANYs CONTRACT Documents, Exhibits and Specifications as listed in Package A above PRICED. BIDDER MUST submit unit rates and prices per the Formats provided in the forms attached. Bidder shall not include any written qualifications in this section. The words such as Budgetary Price or Prices to follow or Actual cost + x% mark-up proposal are not acceptable. The hard copy original + ONE (1) duplicate copy of the Commercial Proposal shall be submitted in one (1) sealed bound package. The front cover shall be marked/ labeled and shall contain as a minimum the following information: Company's Name 'Commercial Proposal' Ref: Bid Enquiry PMO/2011/PRI/078
As incorporated in ITB, COMPANY reserves the right to conduct an OLB for obtaining comercial bids and shall also have right to disqualify bidders who declined or failed to participate in the OLB event. COMPANY reserves the right to award to the bidder that COMPANY deemed fit at COMPANY absolute discretion. (d) Bidders shall state in the FORM OF TENDER, the registered address of the Bidder and be signed by the usual signature of its principal officer whose full name and position shall be typed or printed in the space provided below the signature. When requested by COMPANY, satisfactory evidence of the authority of the person signing on behalf of the Bidder must be furnished. The Bidder's Company name must be inserted at the foot of each page of the FORM OF TENDER AND APPENDICES and all such pages are to be initialed by the Bidder. Alterations or erasures in any details submitted by the Bidder shall be explained and initialed in the margin by the Bidder.
(e) (f)
(g)
Should the Bidder consider that any of the items contained in these ITB documents for which it is not given specific opportunity to individually price, have a cash value, it will include same into the appropriate element of its prices and/ or rates and/ or percentages. If the ITB documents contain conditions that the Bidder feels it cannot comply with at any prices, these shall be listed in Section III - Appendix II - QUALIFICATION TO TENDER AND CONTRACT TERMS & CONDITIONS. The Bidder should fully reference each and every clause qualified, together with the reasons for inability to comply and the precise wording for any proposed modifications. COMPANY wish the Tender to be made without qualifications and reserve the right to reject any Tender if it contains any qualifications. If the Bidder is prepared to carry out and can price a requirement, but would prefer an alternative the Bidder should submit its alternative proposal(s) in detail in Section III Tender Appendix III - PROPOSED ALTERNATIVES, such alternatives must be submitted in addition to a Tender calculated on the basis set out in the Invitation to bid documents. Any consideration of such alternative(s) shall be entirely at the discretion of COMPANY. The Bidder shall bear responsibility for and pay all costs and expenses and other charges incurred in preparing its Tender.
(h)
(i)
(j) 4.
SUBMISSION OF TENDERS 4.1 Bidders shall submit their bids as follows : (i) Technical and Unpriced Commercial Proposal Bid and Priced Commercial Bid Proposal SUBMISSION OF PROPOSALS (a) Bidder shall submit their Technical and Commercial Packages mentioned above in one (1) bound original set each and plus one (1) bound photocopy set of commercial proposals. In the event of discrepancy between the original set and the copies, the original shall govern. (b) The original sets must be stamped with the words "ORIGINAL TECHNICAL or "ORIGINAL COMMERCIAL" on every page of the respective package. Similarly, the photocopy sets must be stamped with the words ""COPY COMMERCIAL" on every page of the photocopy sets. Bidder shall properly wrap and seal the original set plus photocopy set of Technical Proposal Package in one envelope, and the original set plus photocopy set of Commercial Proposal Package in another envelope. Each sealed envelope shall also be labeled properly with the words TECHNICAL PROPOSAL or COMMERCIAL PROPOSAL as appropriate, including the Bidder's name and address, and this Tender number and title.
(c)
Bidder shall ensure Technical Proposal does not contain any Commercial Proposal or Rates. Technical Proposal with Commercial information will be disqualified from further consideration. (d) Bidder shall submit their above-mentioned proposals to the following address: TENDER NO.: PMO/2011/PRI/078 TENDER COMMITTEE, PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS, SUPPLY CHAIN MANAGEMENT DEPT, KOMPLEKS OPERASI PETRONAS, 24300 KERTIH, KEMAMAN TERENGGANU, MALAYSIA. ATTN : SECRETARY, TENDER COMMITTEE.
NOTE : BIDDER MUST ENSURE EACH PACKAGE SUBMITTED ARE CLEARLY MARKED WITH BIDDERS NAME, TENDER NO AND TENDER DESCRIPTION FOR EASY IDENTIFICATION.
(e) Responsibility for timely delivery of the proposal to the correct address rests fully with Bidder. COMPANY does not accept late bids. Delivery to the wrong address shall not be an excuse for late delivery. Bidder must ensure that the proposal is delivered to the address given in Item 4.1(d) above not later than the time and date prescribed in the cover letter. Bidder is strongly advised to deliver the proposal by hand in order to assure timely receipt by COMPANY. If Bidder elects to mail the proposal, Bidder is advised to use a fast and reliable delivery service (e.g. courier). Bidder should advise the CTC secretary by fax the date and details of the delivery services. COMPANY will be under no obligation to consider any Bid Proposal received later than the prescribed deadline. Failure of Bidder to comply with any of the instructions under this Submission of Proposals Section shall render Bidders proposal(s) invalid.
(f)
(g)
(h) 4.2 (a)
Tenders received later than the Closing Date and Time stated in the Letter of Invitation to Tender may be rejected, notwithstanding the means of delivery to COMPANY. Except under exceptional circumstances no extension of the time and date by which Tenders must be submitted will be granted. Unless specifically requested, COMPANY will not acknowledge delivery of a Tender.
(b) (c)
(d) (e) (f)
Tenders may be withdrawn by written, telexed or telegraphed requests only, which must be received by COMPANY prior to the Closing Date for receipt of Tenders. Bidders shall retain a photocopy of the Tender. The Bidder's covering letter shall not contain any financial or contractual matters. Neither shall any financial or contractual matter be transmitted by telex unless specifically instructed otherwise by COMPANY. Failure to comply with these instructions may render the Tender invalid. Bidder is required to submit Proposal Check List as per Appendix XV together with Bidders covering letter. Bidders are required to submit an exclusive bid from the principal/ manufacturer that they are licensed to represent by PETRONAS.
(g) (h) 5.
CONSIDERATION OF TENDERS (a) COMPANY hereby reserves the right to request any further information it may deem necessary to evaluate the Tender, which may include but not be limited to a breakdown of, or supplement to, any lump sum prices, rates or percentages tendered. COMPANY will require Bidders to provide satisfactory evidence of the Bidder's credit worthiness and financial soundness and capacity to handle the CONTRACT and in this connection the Bidder may be required to furnish a certified copy of its latest published accounts, details of similar CONTRACTs successfully completed, a banker's reference, details of existing third party loans or guarantees (if any) and other relevant information. No part of any Tender submitted will be returned to the Bidder.
(b)
(c) 6.
ACCEPTANCE OF TENDERS (a) (b) COMPANY does not undertake to accept the lowest, or any part, or all of any Tender, and may accept a Tender in part or in whole at its sole discretion. The successful Bidder (if any) will be required to enter into a formal CONTRACT with COMPANY as prescribed in the cover letter which will be on the same terms and subject to the same conditions as are contained in the Invitation to bid documents and the Tender, subject to any mutually agreed modifications. Such formal CONTRACT shall be made in accordance with Section IV - CONTRACT DOCUMENTS. COMPANY shall not be deemed to have accepted any offer unless and until a CONTRACT is duly signed or a letter or telex of intent is sent by COMPANY to the successful Bidder.
(c)
7.
LICENSING AND REGISTRATION (a) Before a CONTRACT can be awarded the successful Bidder must comply with the following requirements : (i) Application to have license from the Malaysian National Company "PETRONAS" for operating in Malaysia. Application for a PETRONAS License should be made to : PETROLIAM NASIONAL BERHAD Licensing and Registration Department Group Supply Chain Management Level 65, PETRONAS Tower 1 KLCC 50088 Kuala Lumpur
8.
REQUEST FOR FURTHER INFORMATION (a) Any further information which may be required by the Bidder in order to complete its Tender or any interpretation thereof, must be obtained by telex or by writing sent to the address given under Item 4(c) herein headed SUBMISSION OF TENDERS, marked: "Attention : Tender Secretary" Any such request must be made NOT later than seven (7) calendar days prior to the Closing Date for Tenders. (b) Any further information, interpretation, advice or modifications given by or agreed upon by COMPANY pursuant to this Clause shall be distributed to all Bidders by letter or telex without revealing the identity of the original enquirer. Except as provided herein Bidders are not permitted to contact or communicate with any member of COMPANY for the preparation of the Invitation to Bid documents on any matter relating to this Tender. Uninvited visits to COMPANY's or any other COMPANYs offices to discuss the Invitation to Bid Document are not acceptable.
(c)
9.
MODIFICATION BY COMPANY (a) Any modification to the ITB documents required by COMPANY shall be advised to Bidders not later than seven (7) days prior to the Closing Date for receipt of Tenders. Any modification thus advised, shall be issued as an addendum to, and shall be deemed to constitute part of the Invitation to bid documents. Should it consider necessary, COMPANY may, at its sole discretion, revise the Closing Date for receipt of Tenders to comply with this requirement.
10.
JOINT VENTURE/ PARTNERSHIP (a) Bidder's intentions regarding the submission of joint venture or contractor partnership arrangements (if any) must be clearly indicated in the space provided in the Invitation to bid documents or in a letter accompanying the Tender. Certified assurances regarding the financial structure and standing of any such partner companies may be required by COMPANY. Tenders by partnership shall disclose the full names of all partners and shall be signed with the partnership name by one of the members of the partnership or by an authorized representative. A Bidder that stands in as an agent relationship to any other organization or organizations will be required, as a condition of award of any CONTRACT, to provide a guarantee by any such organization of the performance and financial obligations to be assumed by the Bidder under the CONTRACT.
(b)
11.
CONFIDENTIALITY OF TENDER By submission of a Tender, the Bidder warrants that: (a) The prices in the Tender have been arrived at independently, without consultation, communication, agreement or understanding for the purpose of restricting competition, as to any matter relating to such prices, with any other Bidder or with any competitor. Unless otherwise required by law, the prices which have been quoted in the Tender have not knowingly been disclosed by the Bidder, directly or indirectly, to any other Bidder or competitor, nor will they be so disclosed. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Tender for the purpose of restricting competition. The Bidder has adhered to the highest standards of business ethics and, in particular, has established precautions to prevent any of its officers, employees, or agents from making, receiving or offering substantial gifts, entertainment, payment, loans, or other considerations which may influence individuals in respect of this Invitation to Bid.
(b)
(c) (d)
12.0
COMMUNICATION (a) All communications with regard to this ITB shall be in writing and confined to the clarifications on the ITB. Nothing shall be deemed to change or supplement this ITB, except revisions or supplements issued in writing to Bidder by COMPANY. COMPANY's contact during the bidding period is Tender Secretary (fax number : 098641104). Bidder is required to provide the following details for its single point contact for correspondence during the bidding period:
(b)
(c)
(d)
1. Bidders company address, name of authorized representative, facsimile and telephone numbers. 2. Bidder's authorized representative nominated as the single point contact shall be the person dedicated for the preparation and coordination of Bidder's Bid Proposal. 13.0 TECHNICAL BID CLARIFICATION (a) In view of the time constraint and intensity of the technical bid clarification process, Bidder is expected and shall anticipate the need to dedicate resources and make available personnel from multi-disciplines to respond to COMPANY technical bid clarification questions during the technical evaluation exercise. Bidder will be given up to three (3) opportunities for technical clarification FOR EACH ISSUE. Bidders inability to provide required and accurate information during the three (3) cycle technical clarification will be cause for bid disqualification.
(b)
14.0
CLARIFICATION MEETINGS (a) As and when requested by COMPANY, Bidder shall be required to attend a Bidder's briefing session with regards to this ITB. Bidder shall be prepared to discuss any aspect of its Technical Proposal and technical bid clarification responses at any time from the submission of its Bid Proposal. Such meeting(s) could be at any location selected by COMPANY. Typically though such venue would be at COMPANY's office in Kuala Lumpur.
(b)
15.0
AWARD, ACCEPTANCE AND REJECTION OF BID COMPANY IN ITS SOLE DISCRETION MAY SELECT ANY BID FOR AWARD OF THE CONTRACT OR SPLIT THE AWARD OF THE CONTRACT. COMPANY RESERVE THE RIGHT TO REJECT ANY/ ALL OFFERS MADE BY ANY BIDDER IN ITS PROPOSAL OR TO DISCONTINUE WITH THIS BIDDING EXERCISE ALTOGETHER, WITH OR WITHOUT ASSIGNING ANY REASONS THEREOF.
16.0
CURRENCY (a) (b) Bidder shall submit all prices, rates, etc. in Ringgit Malaysia (RM) only The CONTRACT Prices shall remain fixed and firm as per Bidders Priced Commercial Proposal for the CONTRACT primary term and shall not be subjected to revision by reason of cost escalation or currency fluctuation. The CONTRACT Prices for the extension period are subject to mutual agreement. Payments to Bidder shall be in Ringgit Malaysia. Payment in other currency is subject to Bank Negara's written approval. Please refer to Principal documents and relevant Exhibits for details.
(c)
17.0
PERFORMANCE GUARANTEE The successful Bidder, if requested shall provide a written guarantee of performance in the form provided in Exhibit VIII from Bidders parent or principal company. The performance guarantee shall be valid for the entire duration of this CONTRACT and during the validity of any warranty provided.
18.0
BANK GUARANTEE Bidder shall furnish to PETRONAS Carigali Sdn Bhd, which has been mandated by COMPANY to manage the Bank Guarantee on behalf of all PARTNERS (as defined herein), an irrevocable first call and unconditional Bank Guarantee in the format set out in Exhibit VII - Bank Guarantee of this CONTRACT issued by a commercial bank operating in Malaysia and acceptable to PETRONAS Carigali upon the Commencement Date (as defined herein) by way of guarantee for the due performance by CONTRACTOR of its obligations under this CONTRACT
19.0
BUSINESS STANDARDS Bidder is required to adhere to COMPANYs business standards which include Business Ethics, Conflict of Interest and Gifts & Entertainment. In relation with this tender, Bidder is required: to strictly comply with all applicable laws, and to be honest, accurate and thorough in reporting. AVOID

giving COMPANYs employees gifts in cash or kind or lavish entertainment, conflict of interest situations that could result in any conflict of interest situation between Bidder and COMPANYs employees.
Consequences for violation of COMPANYs business standards include disqualification from this bidding exercise. Bidder shall refer to the Tender Secretary if further clarification is required. 20.0 ILLEGAL INFORMATION BROKERING COMPANY and Bidder are aware of a practice [termed "Illegal Information Brokering"] where certain parties approach Bidder and offer confidential information or illicit influence in order to obtain business through corruption of the competitive bidding process. Bidder recognizes that the practice of "Illegal Information Brokering" or any other corruption of the CONTRACT award process is not permitted by COMPANY and Bidder represents that it has not and will not utilize or participate in "Illegal Information Brokering" in connection with this bidding exercise. Bidder agrees that it will promptly notify COMPANY and all other COMPANY if anyone approaches Bidder for the purpose of Illegal Information Brokering concerning this bidding exercise or any other related business interest of COMPANY. COMPANY undertakes that such notice and any related
information provided by Bidder will be treated with the utmost discretion. COMPANY also undertakes that it will handle this bidding exercise as appropriate, in order to prevent any contractor, subcontractor or supplier from gaining any unfair advantage subsequent to such notice. 21.0 CONFIDENTIALITY This ITB and all documents issued pursuant to this bidding exercise are deemed CONFIDENTIAL. Bidder shall ensure that all ITB Documents are destroyed upon the rejection or disqualification of their Bid Proposals or completion or discontinuation of this bidding exercise. Bidder through its authorized representatives shall sign the confidentiality statement form indicating their compliance to COMPANYs confidentiality requirements as stated therein. 22.0 SPECIAL INSTRUCTION Bidder is required to understand the requirements and fully comply with the ITB documents. FAILURE TO STRICTLY COMPLY WITH THE INSTRUCTIONS OR REQUIREMENTS CONTAINED IN THIS ITB MAY RESULT IN A BIDDER'S PROPOSAL BEING DEEMED NONCONFORMING IN WHICH CASE IT MAY BE DROPPED FROM FURTHER CONSIDERATION. 23.0 ANTI-CORRUPTION TENDER PROVISIONS (i) Any act or attempt to corruptly offer or give, solicit or receive any gratification to and from any person in connection with this procurement is a criminal offense under the Malaysian Anti-Corruption Commission Act 2009 (Act 694). If any person offers or gives any gratification to any members of the public service, the later shall at earliest opportunity thereafter lodge a report at the nearest office of the Malaysian Anti-Corruption Commission of police station. Failure to do so is an offense under the Malaysian Anti-Corruption Commission Act 2009 (Act 694). Without prejudice to any other actions, disciplinary action against a member of the public service and blacklisting of the contractor or supplier may be taken if the parties are involved with any act of corruption under the Malaysian Anti-Corruption Commission Act 2009 (Act 694). Any contractor or supplier who makes a claim for payment in relation to this procurement although no work was carried out or no goods were supplied or no services rendered in accordance with the specifications and any member of the public service who certifies the claim commits an offence under the Malaysian Anti-Corruption Commission Act 2009 (Act 694).
(ii)
(iii)
(iv)
SECTION III : FORM OF TENDER AND APPENDICES
SECTION III FORM OF TENDER AND APPENDICES
"STRICTLY CONFIDENTIAL" TENDER NO TENDER TITLE : : PMO/2011/PRI/078 PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO)
Dear Sir, 1. We propose to carry out the SERVICES as more specifically described elsewhere in the Invitation to Bid Documents for the CONTRACT Price calculated in accordance with the method described under Clause 5 herein. We confirm that this Tender will be held firm and free of any adjustments whatsoever and open for acceptance for a period of 90 days from the Closing Date of Tender. Our Tender is based upon and incorporates all those CONTRACT terms referred to in your Invitation to bid documents along with any qualifications stated in Appendix II - QUALIFICATION TO TENDER AND CONTRACT TERMS & CONDITIONS attached to this FORM OF TENDER. We agree that until a formal agreement is executed by both parties, this Tender together with your acceptance of it shall be considered a binding agreement between us. We agree that the Unit Rates will be ascertained solely on the basis of SERVICES provided under the CONTRACT measured and valued in accordance with the rates and prices included in Appendix I SCHEDULE OF RATES attached to this FORM OF TENDER. We include all other Appendices duly completed as requested in the Invitation to Bid Documents. We submit our Tender in accordance with Clause 3 of Section II - INSTRUCTIONS TO BIDDER. : : : ................................................ ................................................ ................................................ Dated : .....................................
2. 3.
4. 5.
6. 7.
Signature Name Position Held
Duly authorized to sign Tenders for and on behalf of :.............................................................. (Registered name and Address)
Bidders shall complete the following tender Appendices:COMMERCIAL PROPOSAL: APPENDIX I SCHEDULE OF RATES (PRICED)
TECHNICAL PROPOSAL: APPENDIX I APPENDIX II APPENDIX III APPENDIX IV APPENDIX V APPENDIX VI SCHEDULE OF RATES (UNPRICED) QUALIFICATION TO TENDER AND CONTRACT TERMS & CONDITIONS PROPOSED ALTERNATIVES EXPERIENCE SCHEDULE OF PERSONNEL AND RESUMES ORGANIZATION CHART MALAYSIAN ORGANIZATION & PLAN PROJECT EXECUTION PLAN AND SCHEDULE OF SERVICES MALAYSIAN/ BUMIPUTERA CONTENT INSURANCE FINANCIAL STATUS ADMINISTRATION INFORMATION SAFETY ASSESSMENT AND QUESTIONNAIRE QUALITY ASSURANCE TENDER CHECKLIST
APPENDIX VII APPENDIX VIII APPENDIX IX APPENDIX X APPENDIX XI -
APPENDIX XII APPENDIX XIII APPENDIX XIV APPENDIX XV -
The Bidder's submission in response to the above Appendices will be used in the tender evaluation to ascertain the Bidder's competency for the SERVICES. Bidders are advised that COMPANY may decline to consider any tender in which the required Appendices are incomplete. Bidders are advised that they may include any supplementary or continuation sheets deemed necessary to provide all of the information requested by the Tender Appendices.
SCHEDULE OF RATES FOR COMMERCIAL PROPOSAL 1. 2.
APPENDIX I:
The Bidder shall enter its prices and rates into Exhibit II - SCHEDULE OF RATES and submit this completed in full as Appendix I to the FORM OF TENDER. If the Bidder wishes to provide any additional items, the Bidder shall enter the description of the equipment, its prices and rates in accordance with the format content in Exhibit II - SCHEDULE OF RATES and submit this completed in full as Appendix I in the Form of Tender. The Bidder shall insert its COMPANY name and sign each page of the SCHEDULE OF RATES. UNPRICED SCHEDULE OF RATES
3.
FOR TECHNICAL PROPOSAL 1. 2. The Bidder shall enter Quote or No Quote into Exhibit II - SCHEDULE OF RATES and submit this completed in full as Appendix I(b) to the FORM OF TENDER. If the Bidder wishes to provide any additional items, the Bidder shall enter the description of the equipment, and enter Quote or No Quote in accordance with the format content in EXHIBIT II SCHEDULE OF RATES and submit this completed in full as Appendix I(b) in the Form of Tender. The Bidder shall insert its COMPANY name and sign each page of the UNPRICED SCHEDULE OF RATES.
3.
Bidder's Company Name :.....................................
Signature: ..............................
QUALIFICATION TO TENDER CONTRACT TERMS & CONDITIONS 1. 2.
APPENDIX II:
The offer to be made by the Bidder in the Form of Tender is to be made in strict accordance with the terms and condition of Section IV - CONTRACT DOCUMENTS. Subject to Clause 1 herein, if the Bidder objects to a requirement contained in Section IV CONTRACT DOCUMENTS and is unable to comply with such requirement at any price the Bidder is to state such qualification in this Appendix II. The Bidder must state the full details of each such objection to the requirements as a qualification, including the precise wording for any proposed modification to Section IV - CONTRACT DOCUMENTS, and the reasons for the qualification. If the Bidder includes any qualifications, the prices and rates in the Form of Tender and Appendix I - SCHEDULE OF RATES shall be submitted on the basis that COMPANY accepts such qualifications. Should COMPANY be unable to accept any qualification and the Bidder withdraws such qualification the prices and rates in the form of Tender and Appendix I - SCHEDULE OF RATES shall not be subject to change by such withdrawal of the qualification by the Bidder.
3.
If the Bidder objects to a requirement contained in Section IV - CONTRACT DOCUMENTS, but is able to comply with such requirement at a price, the Bidder must comply with and price the requirement. The Bidder may then state the objection to the requirement as an alternative in Appendix IV - PROPOSED ALTERNATIVES stating the reduction in price should COMPANY accept the alternative. The Bidder shall enter in Appendix II either : (a) or (c) A statement as follows : "This Tender is made with no qualifications". A statement as follows plus full details of all qualifications. (Full details of all qualifications). These are the only qualifications to Section IV - CONTRACT DOCUMENTS of your Invitation to Tender".
No Original Clause No. Clause Description Bidders Proposed Wording Cost Impact (if any)
4.
5.
The Bidder shall enter its company name and sign each page of this Appendix.
Signature: ..............................
PROPOSED ALTERNATIVES 1.
APPENDIX III:
If the Bidder wishes to submit an alternative offer based upon modifications to Section IV CONTRACT DOCUMENTS the Bidder may include such alternatives in this Appendix. The Bidder must state the precise details of both the original requirement and the suggested alternative(s) together with the reasons for the alternative(s) and the effect, if any, on the prices and rates in Exhibit II - SCHEDULE OF RATES if the alternatives(s) were to be accepted by COMPANY. Alternatives must be clearly distinguished from Qualifications. Alternatives do not affect the offer made by the Bidder in the FORM OF TENDER, they are alternative offers. A Tender would not be rejected because it contains alternatives. The Bidder is encouraged to develop and propose alternatives that will reduce the rates and prices or improve the services required by COMPANY. Alternatives shall be presented in a manner which enables COMPANY, at COMPANY's sole discretion, to accept or reject any or all of the Bidder's proposed alternatives. The Bidder shall enter in Appendix III either : (a) or (b) A statement as follows : "There are no alternatives proposed to this Tender". A statement as follows plus full details of all alternatives including all commercial implications if the alternative is accepted by COMPANY. "The Bidder proposes the following alternatives, you may accept or reject each alternative at your sole discretion".
2.
3.
4.
Technical information related to this Appendix shall be included in the TECHNICAL PROPOSAL. Any commercial information shall be included in the COMMERCIAL PROPOSAL only, clearly marked "Alternative". The Bidder shall enter its company name and sign each page of this Appendix.
5.
Signature : ..............................
APPENDIX IV: EXPERIENCE 1. The Bidder shall submit in this Appendix IV to the FORM OF TENDER the following questionnaire duly completed and signed. (i) (ii) Total number of years experience in oil and gas: ___ years. List of companies for whom and in which provision of similar/related studies has been performed in last five (5) years :
No
Start Date
Contract Duration
Brief Scope
Value
Client
(iii) (iv) (v) (vi) (vii) 2.
Description of SERVICES performed. Total value of contract. Details of principal which engaged with Bidder (if any) Names of one (1) referee and their contact numbers for each contract. Total number of years of Management Personnel (Manager/ Managing Director) in managing the contract.
Signature : ..............................
APPENDIX V: SCHEDULE OF PERSONNEL AND RESUMES Bidder shall submit as Appendix V to the FORM OF TENDER full details of Bidder's proposed Personnel. Such information should, as a minimum contain the following : 1. 2. 3. 4. Brief description of the responsibilities of the key positions within Bidder's proposed organization. Resumes of personnel proposed for key positions within the Bidder's proposed organization. Details of the recruitment criteria (i.e. minimum qualification & experience) which Bidder would use as the basic criteria in the selection of personnel to perform the SERVICES. Resumes of at least two (2) candidates for each position detailing each person's qualifications, experience, levels of responsibility held and employment history with dates. Bidders are also advised to submit as many CVs as possible in this tender exercise. Please use the standard format for C.V given in this Appendix. ONLY certified true copies (by Malaysian Government Officers, at least the Commissioner of Oath) of any certificates attached to the resumes/ C.V is acceptable and considered for the evaluation. The proposed personnel whose resumes are being submitted in the proposal must give consent for his resume to be furnished to COMPANY for the purpose of this tender. The personnel is required to sign on the cover letter of his resume consenting the usage of his resume and willingness to join the Bidders company if the Bidders company is successful in this tendering exercise. Bidder's proposed personnel must satisfy the minimum required qualification and experience (capability) of undertaking the SERVICES of this ITBD. The bidder must indicate clearly whether the person proposed is currently under the Bidders permanent employment or will be employed if awarded the CONTRACT. 5. COMPANY shall have the right to interview (if deemed necessary) the proposed personnel as part of its Technical Evaluation of the bidder's ability to perform the SERVICES and all cost incurred in attending the said interview at COMPANY's office in Kertih, Terengganu shall be borne by Bidders. COMPANY reserve the right not to award the CONTRACT in the event the successful bidder is unable to provide the proposed personnel at the time the CONTRACT is awarded. 6. 7. 8. In the event that Bidders are unable to propose Malaysian personnel, Bidders are advised to submit its Malaysianization Plan/ Programme. Such other information as Bidder may wish to submit. The Bidder shall enter its COMPANY name and sign each page of this Appendix.
STANDARD FORMAT FOR CVs
APPENDIX V (CONTD):
NAME HOME ADDRESS
: :
DATE OF BIRTH
CURRENT POSITION HELD : NATIONALITY : :
HOME TEL.
RELIGION
CONTACT ADDRESS :
RACE
: MARITAL STATUS : :
CONTACT TEL. QUALIFICATION
: :
NO. OF CHILDREN
IT SKILLS
EXPERIENCES
REFEREES
: At least 2 (two), together with telephone contact(s)
APPENDIX V (CONTD): Bidder to propose the Key Personnel as follows :

QUALIFICATION AND EXPERIENCE OF KEY PERSONNEL
Project Manager (1 personnel) Malaysian with Degree in engineering with minimum seven (7) years combination of managerial and installation experience in offshore oil and gas custody transfer metering. Project Engineer (1 personnel) Malaysian with Degree in engineering (either in Instrument or Electrical or Mechanical or Chemical) with minimum five (5) years of experience in offshore oil and gas custody transfer metering, preferably in Ultrasonic Meter installation. Commissioning Engineer (for Flow Computer, HMI and USM) (minimum 1 personnel) Degree in engineering (either in Instrument or Electrical or Mechanical or Chemical) with minimum three (3) years of working experience in installation, supervision, loading, unloading, commissioning and start-up of related equipment for oil & gas industry. The Commissioning Engineer shall come from equipment principal.
Signature: ..............................
ORGANIZATION CHART
APPENDIX VI:
Bidder shall submit as Appendix VII to the FORM OF TENDER full details of Bidder's Organization Chart. Such information should, as a minimum contain the following : 1. 2. 3. Organization chart showing the Bidder's proposed local organization, including line responsibility/ reporting. All Management positions are to be shown and indicate whether MB, NMB or Foreign. International Organization chart showing the Bidder's proposed technical back-up/ support to be provided within this region and internationally. Bidders proposed organization shall consist of administration team and technical personnel names and contacts with at least the following functions : Project Management. Construction/Site Personnel Quality Assurance/ Control. Health, Safety and Environment (HSE). Procurement/ Finance Services. Bidder to show the reporting lines and interfaces with Head Quarter/ Technical Advisor/ Clients.
Signature : .............................
APPENDIX VII: MALAYSIAN ORGANISATION & PLAN 1. The Bidder shall submit in this Appendix to the FORM OF TENDER the following questionnaire duly completed and signed. (i) (ii) Company Name : ..................................................................................................... Name of Parent(s) or Associated Company(ies) supporting the services (if any) : ................................................................................................................................... What is your relationship to them (e.g. agent, JV, other) : ................................................................................................................................... (iii) Date Incorporated (attached copy of certificate of registration) : ................................................................................................................................... (iv) PETRONAS Licence and Validity Date (attached copy of Licence if any) ................................................................................................................................... What a SERVICES category is your company registered in with PETRONAS? ................................................................................................................................... 2. The Bidder shall submit in this Appendix to the FORM OF TENDER, the Malaysianization Plan.
Signature : ..............................
PROJECT EXECUTION PLAN AND SCHEDULE OF SERVICES 1. 2. 3.
APPENDIX VIII:
The Bidder shall submit in this Appendix VIII to the FORM OF TENDER, the Project Execution Plan and Schedule of SERVICES. The Schedule of SERVICES shall be presented in MS Project format and in Bar Charts indicating key hold points and project milestones until the targeted delivery/completion date of one job. Bidder MUST provide a complete implementation plan not limited to the following: (refer to Exhibit I Scope of Work) : A detail project schedule (Microsoft Project Level 3) and job method statement estimated for one particular job location is to be included. As such, Bidder shall comply to the following: 1. The Bidder must shown compliance to PETRONAS Technical Standards and full understanding to the Scope of Work by providing acceptable procedure for PRD In Situ Test/POP Test/ Bench Test as per PTS and API. 2. The Bidder shall indicate the response time for the following: i) normal inspection upon receiving Service Order ii) adhoc/urgent requirement upon receiving Service Order
Signature : ..............................
MALAYSIAN/ BUMIPUTERA CONTENT 1.
APPENDIX IX:
The Bidder shall submit in this Appendix IX to the FORM OF TENDER the following questionnaire duly completed and signed. (i) Name and Percentage of Major Shareholders: ....................................................................................... ....................................................................................... (ii) (.........%) (.........%)
Percentage of Company Ownership by Citizen Status (i.e. Malaysian Bumiputera (MB), Malaysian Non-Bumiputera (MNB) or Foreign (F) : MB MNB F ........................% ........................% ........................%
(iii)
Name of Directors and their Citizen Status (i.e. MB, MNB, or F): ...................................................................................................................................
(iv)
Number of Personnel (i.e. management, workforce) by Citizen Status (i.e. MB, MNB or F) : Total Management Workforce (i.e. engineers and below) ........ ........ MB ........ ........ MNB ........ ........ F ........ ........
(v)
Percentage of local contents for the following for the Tender: % of Local Content Quoted by Bidder
Scope of SERVICES Manpower Equipment Material Total
Remarks
Signature: ..............................
INSURANCE TYPE OF INSURANCE A. B. C. D. All Risks Hull Insurance* Workmen's Compensation Insurance* Comprehensive General Liability* Any Other Insurances* LIMIT EFFECTIVE DATE
APPENDIX X VALIDITY PERIOD
* Bidder to specify. Note : (i) (ii) (iii) (iv) Bidder to insert any other insurance that would be procured. All deductible are for the CONTRACTOR's account. Insurance costs are deemed to be included in Bidder's quoted prices and rates. The Bidder shall insert its company name and sign each page of this Appendix. :
FINANCIAL STATUS 1.
APPENDIX XI:
The Bidder shall submit in this Appendix XI to the FORM OF TENDER the following questionnaire duly completed and signed. (i) (ii) (iii) Company's paid-up capital Company's authorised capital RM .................................. RM ..................................
Summary of assets and liabilities based on the Audited Financial Statement of the LATEST three (3) financial years copies of which must be attached to support this submission. 200... 1 2 3 4 5 6 Total Assets Current Assets Total Liabilities Current Liabilities Net Worth (1 - 3) Working Capital (2 - 4) Details of credit facilities complete with supporting document of which must be attached to support this submission. The submission shall be in the following format : No. 1 2 3 4 5 Credit Facility Bank Guarantee Bank Over Draft Letter of Credit Bankers Acceptance Others (please specify) Total Credit Facility Utilised @ Today 200... 200...
(iv)
(v)
Bidder also to provide the following : No. 1 2 3 3.1 3.2 Credit Facility Parent/ sister/ principals companys Audited Financial Statement for the last three (3) years. Contract/ service agreement with the Principal. Letter of Undertaking from Bank for the following : Working capital Financial arrangement
2.
The Bidder shall submit copies of Audited Financial Statements of the LATEST three (3) years for COMPANYs review and evaluation. Management Account is strictly NOT acceptable. If Bidders operations are less than three (3) years, please submit any Audited Financial Statement(s) available. Signature : ..............................
ADMINISTRATION INFORMATION 1.
APPENDIX XII:
The Bidder shall submit in this Appendix XII the FORM OF TENDER the following information to enable a CONTRACT to be executed in the event of Bidder's bid being accepted. (i) FORM OF AGREEMENT (ii) Bidder's Company Name Bidder's legal standing (i.e. company, partnership, etc.) Law of Incorporation (country) Principal of Registered office Name of signatory Position of signatory
ADMINISTRATION PROCEDURES Name of CONTRACTORs Representative Position Address Telex No. Telephone No. Name of CONTRACTORs Representative Nominated Deputy Position Address Telex No. Telephone No. Authority and Duties Delegated to Nominated Deputy
(iii)
BANK GUARANTEE Bank Company Name Bank legal standing Law of Incorporation Principal or Registered office. Name of signatory Position
2.
Signature : ..............................
SAFETY ASSESSMENT QUESTIONNAIRE 1. 2.
APPENDIX XIII:
The Bidder shall provide in this Appendix XIII the attached Safety Assessment Questionnaire duly completed and signed Without prejudice to item 1 above, the Bidder shall provide details of its proposed safety programme and measures to ensure a high safety standard and consciousness of its personnel as well as those of its subcontractor's (if any). The programme shall address such item as training, induction courses, safety meetings, safety incentives, medical facilities and work procedures (incorporating safety). The Bidder shall submit its Safety, Health and Environment Policy and Targets. The Bidder shall submit its safety manual appropriate to the SERVICES. The Bidder shall insert its company name and sign each page of the Appendix.
3. 4. 5.
Signature: ..............................
APPENDIX XIII (CONTD): SAFETY ASESSMENT QUESTIONNAIRE TENDER NO TENDER TITLE : : PMO/2011/PRI/078 PROVISION TO UPGRADE DUYONG-CPP GAS METERING SYSTEM FOR PETRONAS CARIGALI SDN BHD, PENINSULAR MALAYSIA OPERATIONS (PETRONAS CARIGALI - PMO)
BIDDER MUST COMPLETE AND SIGN THIS SAFETY ASSESSMENT QUESTIONNAIRE WHICH FORMS PART OF THE GENERAL TECHNICAL EVALUATION CRITERIA. ALL ANSWERS GIVEN BELOW MAY BE VERIFIED BY A SITE VISIT TO THE CONTRACTOR'S FACILITIES AND A FORMAL INTERVIEW WITH THE BIDDER'S MANAGEMENT AND WORKFORCE PRIOR TO ANY CONCLUSIVE EVALUATION BEING MADE. PLEASE ANSWER ALL QUESTIONS BY PROVIDING A TICK (/) TO THE APPROPRIATE BOXES. ADDITIONAL INFORMATION SHOULD BE PROVIDED WHERE NECESSARY BY WRITTEN ANSWERS OR AS ATTACHMENTS. 1. COMPANY SAFETY POLICY 1.1 DOES YOUR COMPANY HAVE A HEALTH, SAFETY AND ENVIRONMENTAL (HSE) POLICY STATEMENTS? (a) 1.2 1.3 [___] YES [___] NO
If you answer "Yes", please attach a copy of your HSE policy statement for our review. [___] YES [___] NO
IS THE HSE POLICY DATED AND SIGNED BY YOUR SENIOR MANAGEMENT? HOW DO YOU COMMUNICATE YOUR HEALTH, SAFETY AND ENVIRONMENTAL POLICY STATEMENT TO THE ATTENTION OF ALL YOUR EMPLOYEES? (a) (b) (c) (d) (e) (f) A copy is given to all employees. A copy is displayed at each workstation Discussed by supervision with all employees. Discussed by senior in Safety Manual. Inserted as first section in Safety Manual.
[___] YES [___] YES [___] YES [___] YES [___] YES
[___] NO [___] NO [___] NO [___] NO [___] NO
Others, please specify ............................................................................... .....................................................................................................................
2.
SAFETY ORGANISATION 2.1 2.2 DO YOU HAVE A STRUCTURED SAFETY REPORTING SYSTEM IN YOUR COMPANY? [___] YES [___] NO [___] NO [___] NO [___] NO
ARE THE SAFETY RESPONSIBILITIES OF YOUR PERSONNEL CLEARLY DEFINED. [___] YES (a) If you answer "Yes" in 2.1 and 2.2, please attach a copy of safety organization chart and description of safety responsibilities [___] YES HAVE YOU APPOINTED A MOST SENIOR PERSON FOR COORDINATING SAFETY MATTERS? (a) (b) (c) (d) Appointed person is : ............................... Position : ............................... [___] YES
2.3
Years of experience : ............................... If "No", please explain why ........................................................................... .......................................................................................................................
3.
COMPETENT SAFETY PERSONNEL 3.1 (a) 3.2 3.3 DOES YOUR COMPANY EMPLOY A FULL-TIME SAFETY OFFICER OR SUPERVISOR? If you answer "Yes" in 3.1, please attach the resume of the safety officer for our review. IF "NO", DOES YOUR COMPANY APPOINT A SENIOR SAFETY OFFICER PART-TIME? ARE YOU AWARE OF THE BASIC SAFETY TRAINING NEEDS FOR SAFETY SUPERVISOR / OFFICER / ADVISOR? [___] YES [___] NO [___] YES [___] NO
[___] YES
[___] NO
4.
MANAGEMENT COMMITMENT TO SAFETY 4.1 HOW DO YOUR MANAGEMENT DEMONSTRATE THEIR COMMITMENT ON HEALTH, SAFETY AND ENVIRONMENTAL MATTERS IN YOUR COMPANY? (a) (b) (c) Provide adequate safety resources Discuss safety issues with employees Regular safety visit to all work areas : [___] YES [___] YES [___] YES [___] NO [___] NO [___] NO
Weekly Monthly Quarterly Yearly (d) (e) (f)
[___] [___] [___] [___] [___] YES [___] YES [___] YES [___] YES [___] YES [___] YES [___] YES [___] YES [___] YES [___] YES [___] NO [___] NO [___] NO [___] NO [___] NO [___] NO [___] NO [___] NO [___] NO [___] NO
Wear the required personal protective equipment during site visits. Put safety first on agenda of all business meetings. Conduct safety meeting Management Team Supervision Work Site at following levels : Monthly Daily "Safety Topic" Weekly
(g) (h) (i) (j) (k) 5.
Review minutes of subordinates' safety meetings and insist on follow-up on action items. Require prompt and high quality accident report by investigation team. Respond to all accident investigation reports and follow-up action items. Participate in regular safety inspection and follow-up action items. Require safety plans from subordinates and monitor performance against these plans.
SAFETY PRACTICE AND PROCEDURES 5.1 (a) (b) DOES YOUR COMPANY HAVE WRITTEN WORKING PRACTICES, SAFETY INSTRUCTIONS AND PROCEDURES? [___] YES If you answer "Yes" in 5.1 please attach a copy of your Safety Manual and regulations and covering safety rules permit to work procedure. If "No", please clarify ................................................................................................ .................................................................................................................................... 5.2 5.3 DO YOU REVIEW YOUR WORK PRACTICES AND PROCEDURES REGULARLY? ARE YOU ADOPTING THE SAME PRACTICES / PROCEDURES AS YOUR PARENT COMPANY? [___] YES [___] YES [___] NO [___] NO [___] NO
(a)
If "Yes", please state name of parent company. ......................................................................................................................
5.4 5.5
DO YOU PLAN TO ADOPT AND USE THE SSB/SSPC/ COMPANY PERMIT-TO-WORK SYSTEM? HAVE YOU TRANSLATED THE OVERALL CONCEPT OF THE PROCEDURE/POLICY TO SUIT THE LOCAL CONTRACT/CONDITION?
[___] YES
[___] NO
[___] YES
[___] NO
5.6
WHAT IS THE OVERALL STRUCTURE FOR PRODUCING, UPDATING AND DISSEMINATING THE ABOVE PROCEDURES? [___] YES (a) (b) (c) (d) Safety instruction and procedures are updated and reviewed when necessary. Procedures are discussed and understood by all users. [___] YES [___] YES
[___] NO [___] NO [___] NO [___] NO [___] NO
New employees are trained in work procedures before starting work. [___] YES We have a focal point responsible for updating safety procedures & standards. [___] YES
5.7
ARE THE SAFETY PROCEDURES AND STANDARDS PROVIDED FOR WORK OPERATIONS RELATED TO THIS CONTRACT? HAVE YOU IDENTIFIED ALL THE RISKS/HAZARDS IDENTIFIED IN YOUR WORK OPERATIONS RELATED TO THIS CONTRACT? HAVE YOU PLANNED REMEDIAL STEPS TAKEN TO MANAGE THE RISKS / HAZARD IDENTIFIED IN YOUR WORK OPERATIONS?
[___] YES
[___] NO
5.8
[___] YES
[___] NO
5.9
[___] YES
[___] NO
6.
TECHNIQUE TO MEASURE SAFETY PERFORMANCE 6.1 IS SAFETY PERFORMANCE MEASURED? (a) [___] YES [___] NO
We maintain a record of all accidents. Details of our safety record for the last five years is as follows :
Description No. of Lost Time Injury * No. of Restricted Workday Case* No. of Medical Treatment Case* No. of Dangerous Occurrences Total of Manhours Worked Total Days Lost
20..
20..
20..
20..
20..
* See definition in Page 11. (b) For your guideline our safety performance is indicated by the following formulae : (i) LOST TIME INJURY FREQUENCY (LTIF) LTIF = (ii) NO. OF LTIF MANHOURS WORKED X 1 MILLION
TOTAL RECORDABLE CASE FREQUENCY (TRCF) TRCF = NO. OF TRC MANHOURS WORKED X 1 MILLION
(c)
Safety performance is measured by methods other than accident statistics (i) (ii) (iii) ................................................... ................................................... ................................................... [___] YES [___] NO
6.2
HAS YOUR COMPANY WON ANY SAFETY AWARDS?
If "Yes", please state : (a) (b) 7. ......................................................... .........................................................
SAFETY TARGETS AND OBJECTIVES 7.1 WHAT ARE THE SAFETY OBJECTIVES, TASKS AND TARGETS YOU HAVE SET FOR THIS WORK BEING TENDERED? (a) Safety objectives, task and targets are set as per our yearly safety programme. [___] YES [___] NO
(b) 7.2
A copy of the proposed safety programme specifically for this work being tendered is attached. [___] YES
[___] NO YOUR
DO YOU SET YOUR OWN SAFETY TARGETS & OBJECTIVES SPECIFIC TO REALISTIC CAPABILITIES? [___] YES [___] NO
8.
INSPECTION AND SAFETY AUDIT 8.1 IS THERE A WRITTEN PLAN OF INSPECTION AND SAFETY AUDIT? [___] YES (a) (b) Please attach a copy of inspection and safety audit plan. If "No", please clarify .................................................................................. ..................................................................................................................... 8.2 HOW DO YOU SPECIFY THE STANDARD FOR THE SAFETY AUDIT INSPECTION AND AUDIT INSPECTION? (a) (b) (c) (d) (e) Responsible personnel are appointed to implement the audit? [___] YES Facilities to be audited are identified. Frequency of auditing is fixed. Method of auditing is specified. [___] YES [___] YES [___] YES [___] NO [___] NO [___] NO [___] NO [___] NO
Follow-up of audits is monitored. If you answer "Yes" to any of the above, please attach supporting documentation. [___] YES [___] YES
[___] NO [___] NO
8.3
DO YOU INTEND TO LEAD AN INSPECTION OR AUDIT ON YOUR WORK AREAS?
9.
SAFETY TRAINING 9.1 IS THERE A PLAN FOR STAFF TO ATTEND SAFETY TRAINING? (a) (b) [___] YES [___] NO
Please provide a list of the safety training given to your staff. If "No", please clarify ................................................................................... .....................................................................................................................
(c)
We have set the following safety training given to attended by our staff :STAFF TO ATTEND ........................... ........................... ........................... DATE PLANNED ..../.../... ..../.../... ..../.../... DATE ATTENDED .../..../... .../..../... .../..../... [___] YES [___] NO
COURSE TITLE ....................... ....................... ....................... 9.2
ARE YOU AWARE OF THE BASIC TRAINING NEEDS REQUIRED FOR YOUR WORK OPERATIONS? WHAT OTHER SAFETY TRAINING WILL BE GIVEN TO NEW OR TRANSFERRED EMPLOYEES? (a) (b) (c) (d) (e) (f) Job Safety and Environment Conservation Awareness. First Aid Fire Fighting Specific Work Procedures Hazard Awareness and Reporting. Occupational, Health and Hazard Awareness Others, please specify
9.3
[___] YES [___] YES [___] YES [___] YES [___] YES [___] YES
[___] NO [___] NO [___] NO [___] NO [___] NO [___] NO
.................................................................................................................... 10. ACCIDENT INVESTIGATION AND REPORTING 10.1 DOES YOUR COMPANY HAVE A WRITTEN PROCEDURE FOR ACCIDENT INVESTIGATION AND REPORTING? [___] YES (a) (b) Please attach a copy of the procedure. If "No", please explain why ...................................................................................................................... 10.2 HOW DO YOU VIEW ACCIDENT INVESTIGATION? (a) Employee involved in an accident will be punished accordingly. [___] YES [___] NO [___] NO
(b)
Root causes of accident will be established to prevent recurrence and follow-up measures to be properly monitored The findings will be promptly disseminated to all employees and take appropriate corrective & preventive measures taken.
[___] YES
[___] NO
(c)
[___] YES
[___] NO
10.3
WHO SHOULD CARRY OUT ACCIDENT ANALYSIS TO ESTABLISH ROOT CAUSES? (a) (b) (c) (d) Manager Supervisor Employee themselves Safety Officer/Adviser [___] YES [___] YES [___] YES [___] YES [___] NO [___] NO [___] NO [___] NO
11.
SAFETY AWARENESS 11.1 HOW DO YOU SEE MANAGEMENT'S INVOLVEMENT IN MOTIVATING AND COMMUNICATING TO IMPROVE SAFETY AWARENESS? (a) Managers shall be seen to participate in safety meetings, safety discussions with the work force, and conduct regular safety inspections of WORKSITE etc. [___] YES Management shall be seen by the work force to take action and provide resources to support their policies and objectives. [___] YES
[___] NO
(b)
[___] NO
(c)
Others, please specify .................................................................................. .....................................................................................................................
11.2
WHAT HAVE YOU PLANNED FOR YOUR EMPLOYEES TO COMMUNICATE SAFETY SUBJECTS TO MANAGEMENT AND VICE VERSA? [___] YES (a) Employees are required to attend safety meetings and they are encouraged to present their own ideas.
[___] NO
[___] YES
[___] NO [___] NO [___] NO
(b) (c)
Ensure that all action items have been agreed upon will be carried out. [___] YES Where any safety related action item is not agreed upon, it will be fully explained. [___] YES
(d)
Others, please specify .................................................................................. ......................................................................................................................
11.3
WHAT HAVE YOU PLANNED TO MOTIVATE YOUR EMPLOYEES TO CARRY OUT SAFETY AWARENESS PROJECTS? (a) Good safety performance will be duly recognised and rewarded. [___] YES Staff reviews/appraisals to take into account staff's contributions to safety. [___] YES All appropriate communication techniques such as the following shall be used :[___] YES Personnel Contact, Video, Notice Boards, Newsletters and Bulletins, Posters, Quizzes, Campaigns and Competitions, Small Give-Aways" with a Safety Message etc. (d) Others, please specify .................................................................................. ...................................................................................................................... [___] NO
(b) (c)
[___] NO [___] NO
23.1 HAVE YOU NOMINATED A DEDICATED PERSONNEL TO COORDINATE & IMPLEMENT A SAFETY AWARENESS PROGRAMME? [___] YES [___] NO If "YES", please state name, and position and contact number of the dedicated personnel. Name Position : ............................................... : ...............................................
Telephone no. : ...............................................
DECLARATION I, .................................. (CO. SENIOR REPRESENTATIVE) hereby declare that the facts and figures provided in this questionnaire are true and correct.
COMPANY NAME CO. SENIOR REP'S POSITION
: ............................................. : ..............................................
CO. SENIOR REP'S SIGNATURE: ..............................................
DEFINITION OF INJURIES : 1. LOST TIME INJURY (LTI) Lost time injury is any work injury other than a permanent partial disability which renders the injured person temporarily unable to perform any regular job or restricted work on any day after the day on which the injury was received. 2. RESTRICTED WORKDAY CASE (RWC) A work related injury which requires the injured to be treated by a doctor and is declared fit to return to do part of his/her normal work on restricted or light duties on any day after the day on which the injury was received. If medical department deems the man fit for restricted or lights duties, it will be up to Line Management to decide if restricted or light duties relating to his normal duties were available. If such restricted or light duties were allocated, duties were compatible with casualty's injuries. 3. MEDICAL TREATMENT CASE (MTC) A work related injury that involves neither lost workdays nor restricted workdays but which requires the injured to be treated by or under the specific orders of a physician or could be considered as being in the province of a physician. 4. FIRST AID CASE (FAC) A work related injury which requires minor treatment by a nurse or self treatment by a medically untrained person, whereby the injured is able to resume the total scope of his/her normal job function immediately after treatment. 5. TOTAL RECORDABLE CASES (TRC) The sum of 1, 2 and 3 above, i.e : TRC = No. OF LTI + No. OF RWC + No. OF MTC
Signature: ..............................
QUALITY ASSURANCE (BIDDER TO PROPOSE)

1.
APPENDIX XVI:
The Bidder shall submit in this Appendix XVI to the FORM OF TENDER the quality system Bidder is operating i.e. QA Policy and Documented Quality Management System. The Bidder shall operate a quality system satisfying the applicable provision of ISO 9000 (series), or agreed equivalent standards, commensurate with the goods and services provided. The format and outline content of the Quality Plan shall be agreed between the Bidder and COMPANY, prior to order placement. Detailed Quality Plan, the scope of testing and the hold points shall be mutually agreed between the Bidder and COMPANY during the technical discussion following the technical bid submission.
2. 3.
Signature: ..............................
BID SUBMISSION CHECK LIST

No Check List Item TECHNICAL PROPOSAL PACKAGE A (to be submitted in 1 original + 1 Copy) SECTION 1 - Cover Letter Cover Letter for Technical Proposal from Bidder Bid Submission Check List SECTION 2 General Bank Guarantee Confirmation Performance Guarantee Confirmation Directors Guarantee(NOT APPLICABLE) Financial Capability Bidder to submit relevant supporting documents Malaysian Content Copy of Bidder's PETRONAS License and/or renewals Non Compliance with ITB Documents Deviations/ Waivers to ITB Documents, namely; Instructions to Bidders, CONTRACT Document and Exhibits SECTION 3 Bidder to provide the following : I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. SCHEDULE OF RATES (UNPRICED) QUALIFICATION TO TENDER CONTRACT CONDITIONS PROPOSED ALTERNATIVES EXPERIENCE SCHEDULE OF PERSONNEL AND RESUMES ORGANIZATION CHART MALAYSIAN ORGANISATION & PLAN PROJECT EXECUTION PLAN AND SCHEDULE OF WORK MALAYSIAN/ BUMIPUTERA CONTENT INSURANCE FINANCIAL STATUS ADMINISTRATION INFORMATION - BIDDER's Company Information SAFETY ASSESSMENT QUESTIONNAIRE QUALITY ASSURANCE APPENDIX A SCOPE OF WORK
APPENDIX XV:
Remarks
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
BIDDER's Company Stamp: ________________________________________________ Signed by BIDDER's Authorized Representative:_________________________________ Name: __________________________________________________________________ Designation: ____________________ Date: ____________________

Section I Iiiii - Instruction To Bidders

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PETRONAS Carigali Sdn. Bhd. (Company No.

INVITATION TO BID (ITB) DOCUMENT

TENDER NO.: PMO/2011/PRI/078

INVITATION TO BID DOCUMENT

PETRONAS Carigali Sdn Bhd, Peninsular Malaysia Operations

TENDER NO.: PMO/2011/PRI/078

INVITATION TO BID DOCUMENT

TABLE OF CONTENT CLAUSE SECTION I DESCRIPTION - TENDER ACKNOWLEDGEMENT

EXHIBIT VII - BANK GUARANTEE FORMAT EXHIBIT VIII - PERFORMANCE GUARANTEE

TENDER NO.: PMO/2011/PRI/078

SECTION I : TENDER ACKNOWLEDGEMENT

SECTION I TENDER ACKNOWLEDGEMENT

TENDER NO.: PMO/2011/PRI/078

SECTION I : TENDER ACKNOWLEDGEMENT

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

SECTION II INSTRUCTIONS TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

(h) 4.2 (a)

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

(d) (e) (f)

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION II : INSTRUCTION TO BIDDER

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

SECTION III FORM OF TENDER AND APPENDICES

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

Signature Name Position Held

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

APPENDIX VII APPENDIX VIII APPENDIX IX APPENDIX X APPENDIX XI -

APPENDIX XII APPENDIX XIII APPENDIX XIV APPENDIX XV -

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

SCHEDULE OF RATES FOR COMMERCIAL PROPOSAL 1. 2.

Bidder's Company Name :.....................................

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

QUALIFICATION TO TENDER CONTRACT TERMS & CONDITIONS 1. 2.

Bidder's Company Name :.....................................

TENDER NO.: PMO/2011/PRI/078

SECTION III : FORM OF TENDER AND APPENDICES

[_] NO [_] NO [_] NO [_] NO [___] NO

[_] NO [_] NO [_] NO [_] NO [___] NO