How To Create Custom Menu within BPC NW

SAP Product Name: Applicable Product Versions: Document Version Last Updated: SAP Business Planning and Consolidation 7.0, version for SAP NetWeaver 7.0 SP2 & above 1.2 Apr 2009

Enterprise Performance Management

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1 Scenario
In this scenario, we will show you how to create custom menu with pre-defined planning processes. We will also explore the supported functionality differences between BPC MS and BPC NW.

2 Introduction
SAP BusinessObjects Planning and Consolidation provides the ability to define a unique/customizable menu of tasks for the end-user in Microsoft Excel. The principal is based on an Excel formula called evMNU, which is a standard function for release 5 and both releases of 7, version for Microsoft and NetWeaver. The evMNU function leverages MNU_ macro command. The design of these commands allows VBA experienced users the ability to write custom macros which can combine both standard SAP BusinessObjects Planning and Consolidation and Excel tasks. This flexibility allows the customer to create custom instructions in the form of a menu or an option within a worksheet. This paper will provide details for this functionality on both platforms and where applicable the difference between each platform. This paper does not cover the Custom Menu functionality available in the versions for Microsoft. We will be using OPENFILE option with EvMnu to open a dynamic template. The OPENFILE option within the NW Version can only open workbooks from cached directories in local PC. Therefore, it is a best practice to ensure that OPENFILE only refers to templates that are available as dynamic templates that are cached (updated template version) on all client PCs that are using the EvMnu based workbook. In this guide, we will implement a custom menu for an Allocation planning process within delivered ApShell. Please refer below How To guide to set up necessary pre-requisite step for a sample Allocation.
How to Run a Top Down Allocation within BPC NW

3 The Step By Step Solution

3.1 Prepare Reports and DM Package First, we will create input schedule & report and store in server.
1. Login to the BPC Excel client.

2. Choose Data Input.

3. Choose Build a schedule using a dynamic template

4. Click Entity-Trend and choose Open.

5. System will build a report.

6. Store this report in the server. To do this, Click on eTools Save Dynamic Templates.

7. Navigate to the folder where you want to store. Here, we are storing in Company INPUT SCHEDULES. We will need the path & input schedule name later to set the custom menu. (/INPUT SCHEDULES/Enter Historical Rent.xlt)

8. Make sure the DM Package is ready as per How To Allocate guide. We will need package name (in our case, Rent Allocation), Process Chain name (ZBPC_RENT_ALLOC), and Group (Financial Processes).

9. Now, we will create a report to verify the data. For this, go to home and click on Reporting & Analysis.

10. Then, Click on Open a blank workbook.

11. Type in =EVDRE() in A1 cell. Then, click refresh.

12. System brings up the EvDRE Builder.

13. Drag and Drop Entity in Rows and remove P_ACCT from Rows. Enter BAS in Member Selection. Then, Click OK.

14. We will save this as Report Template in the server.

15. Go to eTools Templates.

Save Dynamic

16. Store the report in your desired directory. We are storing this in /REPORT directory as Validate Allocated Rent.xlt

3.2 Create Simple Custom Menu In this section, we will create a Custom menu in which we will be calling the above reports & DM Package.

1. Open up a blank excel. Add your logo and back ground color.

2. We will be creating Excel Macros to assign the EVMNU functions to shapes. So we will create shapes to assign these macros to. These macros can be triggered from Excel Rectangle object.

3. Draw a rectangle in cell A5.

4. Right click on the object and click on Format AutoShape.

5. Change to No Fill for Fill Color and No Line for Line Color. This will present to the users as if the report short cuts are directly typed in the cell.

6. Right click on the object again and click on Add Text.

7. Enter Report short cut name you want to give.

8. Repeat these steps to add further shortcuts. Here, in the first step, we will call the input schedule to enter the historical rents. We will call the DM Package in Allocate Rent step and EvDre Report in Verify Allocated Result step. We also added arrows to show the process flow.

9. Now, right click on column A and choose insert. This will create a column to the left of column A.

10. In cell A5, enter the following EVMNU formula: =EVMNU("OPENFILE",,"/INPUT SCHEDULES/Enter Historical Rent.xlt") NOTE: The syntax and available EVMNU commands are outlined in SAP Note 1306898 and in the appendix of this guide.

11. In cell A9, enter the following EVMNU formula: =EVMNU("OPENFILE",,"/REPORTS /Validate Allocated Rent.xlt")

12. We wont enter a formula in A7 as we will be calling the EVMNU function directly in a macro to call the Allocate Rent package. Therefore, dont assign anything to cell A7.

13. Now right click on column A and choose Hide.

14. Click on Column B and choose Group to allow expanding and collapsing this menu.

15. Save the excel in the server if you have not done already.

16. In this case, were calling the template Allocate Rent Custom Menu.xlt

17. Open VBA Editor.

18. Double click on ThisWorkbook of your Custom Menu excel.

19. Code the macros. Sample codes are given in the Appendix of this document.

20. Now, go back the custom menu excel file. Right click on the Rectangle Object & click on Assign Macro.

21. Assign the corresponding Macro.

22. Assign other macros as well.

23. Save Custom Menu excel.

24. You can now test all navigations and publish for the user community. If you have used templates from server, make sure to log off and log back in before testing. This will make sure templates are cached in your local PC.

3.3 Create Advanced Custom Menu In this section, we will show how to use custom menus to do a more guided navigation that prevents users from going to subsequent steps until previous steps are completed, similar to business process flows in the version for the Microsoft platform. We will show how to do this within Excel 2007 in this example.

1. Launch BPC Admin Console and under the planning application, update the ALLOCATEHISTORICAL.LGF to the following. Save and validate this logic.

2. Update the DM UI Script for the Rent Allocation package to the following:

3. Launch the BPC Excel Client and open a blank workbook.

4. Set excel up to show the Developer menu in the Excel ribbon.

5. Right click on Sheet1 and choose rename.

6. Rename this worksheet to Controls.

7. In the Controls Sheet, populate column B with the following values.

8. In column C, populate the EVCVW formulas as shown to get the current view filter values.

9. In Column D, populate the EVPRO() formulas as shown:

10. In the Controls worksheet, in column B, populate the following text to track if the steps are complete.

11. Right click on Sheet2 and click Rename.

12. Name this worksheet Instructions

13. Highlight the whole workbook and choose fill color White.

14. Insert your company logo within the workbook.

15. Build the first step here and ensure the formulas in column J link to the values in the controls worksheet.

16. Go to the Developer tab and choose Insert -> Button

17. Assign the macro name MNU_ETOOLS_MEMBERSELECT OR_C and click OK.

18. Highlight the text of the button and change the text to Category

19. In the Excel Menu, choose Developer -> Insert -> Button again.

20. Specify the macro as MNU_ETOOLS_MEMBERSELECT OR_E and click OK.

21. Change the name of the button to Entity.

22. In the Excel Menu, choose Developer -> Insert -> Button again.

23. Specify the macro as MNU_ETOOLS_MEMBERSELECT OR_T and click OK.

24. Change the name of the button to Time.

25. Within the Excel ribbon, choose Developer -> Insert -> Checkbox

26. Insert the checkbox next to the buttons.

27. Rename the checkbox to Finished Selecting Dimensions.

28. Right click on this checkbox and choose Format Control.

29. Go to the Control tab and click on the cell selector for cell link.

30. Choose cell C6 on the Controls worksheet.

31. Click OK.

32. Rename the checkbox to Step1Complete

33. Right click on the macro and choose Assign Macro.

34. Click New and then click OK.

35. Enter the following code (located in Appendix) for the macro.

36. Now draw an arrow using Excel shapes and then Enter Step 2 as shown. This step also validates that the Entity chosen is a base member. If it is not, it will not let you proceed to step 2.

37. Right click on Sheet3 and click Rename.

38. Name this worksheet RentInput

39. Within the PriceInput worksheet, in cell A1, type =EVDRE().

40. Click Refresh in the toolbar.

41. Setup the following settings and click OK.

42. Set the current view filter to the following:

43. In the action pane, choose Set workbook options.

44. Change the workbook type and refresh options to the following and click OK.

45. In the Excel Ribbon, choose Developer -> Insert -> Button

46. Insert the button and name the macro GoToInstructions_Click.

47. Rename the button Go To Instructions.

48. Right click on the button and choose Assign Macro.

49. Click New

50. Specify the following macro and close VBA.

51. In the Excel Ribbon, choose Developer -> Insert -> Button

52. Insert another button and name the macro SendData_Click and click New.

53. Specify the following macro and close VBA.

54. Rename the button to Send Data

55. Go back to the Instructions Tab

56. In the Excel Ribbon, choose Developer -> Insert -> Button

57. Insert the button, name the macro Step2_Click and click New.

58. Specify the following Macro, and close VBA.

59. Rename the button to Enter Rent

60. Name the technical name of the button EnterRent

61. Update the following macros to disable step 2 unless step 1 is done.

62. Setup step 3 to allocate rent across entities.

63. In the Excel Ribbon, choose Developer -> Insert -> Button

64. Insert a button and rename the macro Step3_RunAlloc_Click and click New.

65. Enter the following macro and close VBA.

66. Rename the button Run Allocation

67. Enter Step 4 now as shown.

68. In the Excel Ribbon, choose Developer -> Insert -> Button

69. Insert a button and choose macro Step2_Click.

70. Rename the button Validate Rent

71. Within the Excel ribbon, choose Developer -> Insert -> Checkbox

72. After Step 2, insert this checkbox and rename it to Finished Entering Rent.

73. Within the Excel ribbon, choose Developer -> Insert -> Checkbox

74. After Step 3, enter the checkbox Finished Allocating Rent.

75. Right click on Finished Entering Rent and choose Format Control.

76. On the Control tab, specify cell link as Controls!$C$7

77. Right click on Finished Allocating Rent and choose Format Control.

78. On the Control tab, specify the cell link as Controls!$C$8 and click OK.

79. Right click on the Run Allocation button and name this button RunAllocBtn (in left top corner, just above A1 Cell).

80. Right click on the Validate Rent button and name this button ValidateRentBtn.

81. Right click on Finished Entering Rent and choose Assign Macro.

82. Assign the Macro as Step2Complete_Click and choose New.

83. Leave this blank for now and close VBA.

84. Right click on Finished Allocating Rent and click Assign Macro.

85. Name this macro Step3Complete_Click and click New.

86. Leave this blank and close VBA.

87. Update the following two macros as follows:

88. Update the following two macros as follows:

89. Now you should have your guided navigation custom menu that prevents you from going to next steps till previous steps are complete.

4 Appendix
4.1 Sample VBA Code Scenario 1:

Sub Enter_Hist_Rate() Range("A5").Select End Sub Sub Verify_Result() Range("I9").Select End Sub Sub Run_allocation() Application.Run "MNU_eDATA_SELECTPACKAGE", "Rent Allocation", "ZBPC_RENT_ALLOC", "Company", "Financial Processes" End Sub

4.2

Sample DMU UI Script Scenario 2:

PROMPT(SELECTINPUT,,,,"%CATEGORY_DIM%,%CURRENCY_DIM%,%TIME_DIM%") INFO(%EQU%,=) INFO(%TAB%,;) TASK(/CPMB/ALLOCATION_LOGIC,TAB,%TAB%) TASK(/CPMB/ALLOCATION_LOGIC,EQU,%EQU%) TASK(/CPMB/ALLOCATION_LOGIC,SUSER,%USER%) TASK(/CPMB/ALLOCATION_LOGIC,SAPPSET,%APPSET%) TASK(/CPMB/ALLOCATION_LOGIC,SAPP,%APP%) TASK(/CPMB/ALLOCATION_LOGIC,SELECTION,%SELECTION%) TASK(/CPMB/ALLOCATION_LOGIC,LOGICFILENAME,ALLOCATEHISTORICAL.LGF)

4.3

Sample Script Logic Scenario 2

*XDIM_MEMBERSET TIME=2006.JAN *XDIM_MEMBERSET P_ACCT=RENT *XDIM_MEMBERSET CATEGORY=ACTUAL *XDIM_MEMBERSET ENTITY=PASA *RUNALLOCATION *FACTOR=USING/TOTAL *DIM P_ACCT WHAT=RENT; *DIM ENTITY WHAT=ASA; *DIM TIME WHAT=>>>; *DIM CATEGORY WHAT=>>>; *ENDALLOCATION

WHERE=<<<; WHERE=BAS(RASA); WHERE=2006.JAN; WHERE=ACTUAL;

USING=<<<; TOTAL=<<< USING=<<<; TOTAL=<<< USING=2006.JAN; TOTAL=<<< USING=ACTUAL; TOTAL=<<<

*WHEN ENTITY *IS "ASA" *REC (EXPRESSION=0,TIME=2006.JAN,CATEGORY=ACTUAL) *ENDWHEN *COMMIT

4.4

Sample VBA Code Scenario 2:

Sub Step1Complete_Click() Dim FindString As String If Sheets("Controls").Range("C6").Value Then FindString = Sheets("Controls").Range("D2").Value If Trim(FindString) = "N" Then Call EnableAfterDim Range("B12").Select Else MsgBox "Select Lowest Level Entity" Sheets("Controls").Range("C6").Value = False End If Else Call DisableAfterDim Range("B6").Select End If End Sub

Private Sub EnableAfterDim() ActiveSheet.Shapes("EnterRent").Select Selection.Enabled = True ActiveSheet.Shapes("RunAllocBtn").Select Selection.Enabled = False ActiveSheet.Shapes("ValidateRentBtn").Select Selection.Enabled = False Sheets("Controls").Range("C6").Value = True End Sub Private Sub DisableAfterDim() ActiveSheet.Shapes("EnterRent").Select Selection.Enabled = False ActiveSheet.Shapes("RunAllocBtn").Select Selection.Enabled = False ActiveSheet.Shapes("ValidateRentBtn").Select Selection.Enabled = False Sheets("Controls").Range("C6").Value = False End Sub Sub GoToInstructions_Click() Sheets("Instructions").Select End Sub Sub SendData_Click() Application.Run "MNU_eSUBMIT_REFSCHEDULE_SHEET_REFRESH" End Sub Sub Step2_Click() Sheets("RentInput").Select End Sub Sub Step3_RunAlloc_Click() Application.Run "MNU_eDATA_SELECTPACKAGE", "Rent Allocation", "ZBPC_RENT_ALLOC", "Company", "Financial Processes" End Sub Sub Step2Complete_Click() ActiveSheet.Shapes("EnterRent").Select Selection.Enabled = False ActiveSheet.Shapes("RunAllocBtn").Select

Selection.Enabled = True ActiveSheet.Shapes("ValidateRentBtn").Select Selection.Enabled = False Range("B18").Select End Sub Sub Step3Complete_Click() ActiveSheet.Shapes("EnterRent").Select Selection.Enabled = False ActiveSheet.Shapes("RunAllocBtn").Select Selection.Enabled = False ActiveSheet.Shapes("ValidateRentBtn").Select Selection.Enabled = True Range("B25").Select End Sub

4.5

EVMNU syntax

To find detailed syntax for EVMNU, see the help documentation addendum for SP02 here: https://service.sap.com/~sapidb/012003146900000031772009E/7NW_SP02_Doc_Addend.pdf

4.6 List of Commands by Platform (Microsoft and NetWeaver versions) The following list is based on release 5.x, version for Microsoft. Each function can be used within an =evMNU(command,parameter1,) or within a VBA macro.
Menu command MNU_eANALYZE_REFRESH MNU_eANALYZE_OPENSTANDARD Description Recalculates reports. Same as MNU_eTools_Refresh Opens the report library. Parameter = directory path for MS No parameter allowed for NW, default is opens the eExcel directory Opens the MyReports report folder. Saves the report to the MyReports folder. Launches the dynamic template report dialog box. Sends data without clearing or refreshing. Sends data and refreshes the worksheet. Sends data and clears and refreshes the worksheet. Sends data without clearing or refreshing the worksheet. Sends data without clearing or refreshing the worksheet, and shows the result in a window upon successful send. Sends workbook and refreshes data. Sends workbook and clears data and refreshes workbook. Refreshes the schedule without sending data. Opens the schedule library Parameter = directory path for MS No parameter allowed for NW, default is opens the eExcel directory OPENMY Opens the MySchedules folder. Saves the input schedule to the MySchedules folder.

NetWeaver

Microsoft

MNU_eANALYZE_OPENMY MNU_eANALYZE_SAVEMY MNU_eANALYZE_REPORTWIZARD MNU_eSUBMIT_REFSCHEDULE_SHEET_NOAC TION MNU_eSUBMIT_REFSCHEDULE_SHEET_REFR ESH MNU_eSUBMIT_REFSCHEDULE_SHEET_CLEA RANDREFRESH MNU_eSUBMIT_REFSCHEDULE_BOOK_NOAC TION MNU_eSUBMIT_REFSCHEDULE_BOOK_NOAC TION_SHOWRESULT MNU_eSUBMIT_REFSCHEDULE_BOOK_REFRE SH MNU_eSUBMIT_REFSCHEDULE_BOOK_CLEAR ANDREFRESH MNU_eSUBMIT_REFRESH MNU_eSUBMIT_OPENSTANDARD

MNU_eSUBMIT_OPENMY MNU_eSUBMIT_SAVEMY

Menu command MNU_eSUBMIT_SCHEDULE MNU_eSUBMIT_VALIDATE MNU_eSUBMIT_CURRENT MNU_eSUBMIT_ONLINE MNU_eSUBMIT_SUBMIT MNU_eSUBMIT_MODIFY MNU_ePUBLISH_OPENPUBLICATION MNU_ePUBLISH_PUBLISHSHEET MNU_ePUBLISH_PUBLISHBOOK_WIZARD MNU_ePUBLISH_PUBLISHBOOK_NEW MNU_ePUBLISH_PUBLISHBOOK_EDIT MNU_ePUBLISH_PUBLISHBOOK_SAVE MNU_ePUBLISH_PUBLISHBOOK_SAVEAS MNU_ePUBLISH_PUBLISHBOOK_VALIDATE MNU_ePUBLISH_OFFLINE_WIZARD MNU_ePUBLISH_OFFLINE_NEW MNU_ePUBLISH_OFFLINE_EDIT MNU_ePUBLISH_OFFLINE_SAVE MNU_ePUBLISH_OFFLINE_SAVEAS MNU_ePUBLISH_OFFLINE_VALIDATE MNU_ePUBLISH_VIEWeDASH MNU_eTOOLS_CHANGEAPP MNU_eTOOLS_MEMBERSELECTOR_x

Description Opens the dynamic schedule template dialog box. Validates the data submission. Opens the Send and Refresh Schedules dialog box. Collaborates on input schedules. Submits supporting documents. Opens the work status action pane in BPC Web. Opens BPC Web directory Parameter = directory path Publishes a worksheet to BPC Web. Launches the book publication wizard. Creates a new book. Edits a book. Saves the current book. Opens the Save As dialog box. Validates the current book. Opens the Distribution Wizard. Creates a new offline report. Edits offline options. Saves the offline report. Opens the Save As dialog box. Validates an offline report. Opens BPC Web. Opens the Change Application Set dialog box. Opens the Member Lookup for the specified dimension type. The dimension types are: o o o o o o o o o A account C category E Entity T Time F Measures I Intercompany D data source S subtype Ua - Ux - User defined dimensions

NetWeaver

Microsoft

Dimension Type D & S are not supported.

Dimension Type D & S are not supported.

MNU_eTOOLS_FUNCTIONWIZARD MNU_eTOOLS_EXPAND MNU_ETOOLS_EXPANDANDREFRESH

MNU_eTOOLS_REFRESH MNU_ETOOLS_PARKNGO MNU_eTOOLS_JOURNAL MNU_eJOURNAL_QUERY MNU_eJOURNAL_REPORT MNU_eTOOLS_OPENSTANDARD MNU_eTOOLS_SAVESTANDARD MNU_eTOOLS_UPDATEAPPINFO MNU_eTOOLS_DRILLDOWN MNU_eTOOLS_DRILLDOWN_BACK MNU_eTOOLS_DRILLDOWN_FORWARD MNU_eTOOLS_DRILLTHROUGH MNU_eTOOLS_DATAMANAGER MNU_eTOOLS_OPTION MNU_eTOOLS_WBOPTION MNU_eTOOLS_HELP MNU_eTOOLS_ABOUT EVGOTOHOMESHEET MNU_eData_RUNPACKAGE

For example, if you enter MNU_eTOOLS_MEMBERSELECTOR_E, the Member Lookup will open to the Entity dimension. Opens the Function Wizard Expands all dynamic expansions Combines the effects of the MNU_eTOOLS_EXPAND and MNU_eTOOLS_REFRESH macros Performs an expand all for dynamic expansions and then refreshes from the server Refreshes reports and input schedules from the server Opens the Park N Go dialog box Opens the Journal form. (Only available if Journals are set up on the server.) Opens the Journal Manager (Only available if Journals are set up on the server) Opens the Journal Report Wizard (Only available if Journals are set up on the server) Opens the template library Saves to template library Refreshes dimensions from server. Performs drill down on current cell. Reverses last drill down Performs a drill down that was undone by the DRILLDOWN_BACK task. Performs drill through on current cell. Opens the Data Manager and adds the eData menu. Opens the Client Options dialog box. Opens the Workbook Options dialog box. Opens BPC for Office Help in a web browser. Opens the About BPC dialog box. Returns you to the first sheet in the workbook. The first sheet must be named Home. Opens the Data Manager Run Package dialog box. Allows users who have access to run database packages.

Menu command MNU_eDATA_SELECTPACKAGE

MNU_eDATA_VIEWSTATUS MNU_eDATA_ORGANIZEPACKAGE MNU_eDATA_MANAGESITEPACKAGE MNU_eDATA_DATAPREVIEW MNU_eDATA_DATAUPLOAD

MNU_eData_DataDownLoad

MNU_eDATA_NEWTRANSFORMATION MNU_eDATA_OPENTRANSFORMATION MNU_eDATA_SAVETRANSFORMATION MNU_eDATA_SAVESTRANSFORMATION MNU_eDATA_NEWCONVERSIONFILE MNU_eDATA_OPENCONVERSIONFILE MNU_eDATA_SAVECONVERSIONFILE MNU_eDATA_SAVEASCONVERSIONFILE MNU_eDATA_NEWCONVERSIONSHEET MNU_eDATA_CLEARPROMPTVALUE MNU_eDATA_TESTTRANSFORMATIONWDAT A MNU_ETOOLS_TASKPANE MNU_ESUBMIT_MANAGE_DYNAMICHIERARC HIES MNU_ESUBMIT_REFSCHEDULE_SHEET_NODI ALOG_SHOWRESULT MNU_ESUBMIT_REFSCHEDULE_BOOK_NODI ALOG_SHOWRESULT MNU_ESUBMIT_SENDDATA MNU_ESUBMIT_COMMENT MNU_ESUBMIT_SENDDATA_AFTER_COMMEN T MNU_ESUBMIT_COMMENT_AFTER_SENDDAT A

Description Open a specific Data Manager package. Syntax for this command is MNU_eDATA_SELECTPACKAGE(<package name>, <package file path>, <teamname>, <package group>) For only this menu command, the parameters are part of the MacroName so you must leave the Parameter section blank. For example, if you have MNU_eData_SelectPackage(""import"",""examples/ import.dts"",""HQ"") in cell A1, FX Restatement in cell A2, your EvMNU function would be: EvMNU(A1,A2,). Opens the Data Manager View Status dialog box Opens the Data Manager Organize Package dialog box Opens the Data Manager Manage Team User Package Access dialog box Opens the Data Manager Data Preview dialog box Opens the Data Manager Data Upload dialog box Allows users who have access to upload data files to the server perform data transformations. Opens the Data Manager Data Download dialog box Allows users who have access to download data files from the server Creates a new Data Manager Transformation sheet Opens the Data Manager Open Transformation dialog box Saves the active Transformation sheet Opens the Data Manager Save As Transformation Sheet dialog box Creates a new Data Manager conversion file Opens the Data Manager Open Conversion File dialog box Saves the active conversion file Shows the Data Manager Save as Conversion File dialog box Creates a new Conversion Sheet in the active Conversion workbook Clears saved Data Manager prompt values. Opens the Data Manager Test Transformation with Data dialog box Show ActionPane Open Dynamic Hierarchies Dialog Sending activesheet without any dialog and show resultbox Sending activebook without any dialog and show resultbox Sending data Only not Refresh data Sending comment Only not Refresh comment Sending data first Sending comment first

NetWeaver

Microsoft