Project on Management information system

Submitted by M-10-29 IES MCRC

IES MCRC

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Supermarket

A supermarket or grocery store is a store that sells a wide variety of food. A supermarket is larger than and more than a grocery store. Most supermarkets also sell a variety of other household products that are consumed regularly, such as alcohol (where permitted), household cleaning products, medicine, clothes, and some sell a much wider range of non-food products.

Supermarkets are often part of a chain that owns or controls (sometimes by franchise) other supermarkets located in the same or other towns; this increases the opportunities for economies of scale. In the United States, supermarket chains are often supplied from the distribution centers of a larger business.

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INFORMATION NEEDS AND USE

Purchase Order processing system It takes control of your business processes, build lasting vendor relationships, and minimize costs. Advanced automation reduces the time and effort to manage purchase order processes, and robust capabilities empower employees with tools to track and manage vital commitments on the fly and information to make smart business decisions.

Automated Purchase Order Processes Reduce the time and effort required to generate and manage purchase orders with flexible, automated processes that let you: Set up predefined parameters to automatically replenish inventory items or groups of items so customer orders are fulfilled on a timely basis. Map purchase order line numbers to line items, automatically. Generate serial numbers for items upon shipment. Track and update all landed costs associated with an inventory item, as well as automatically assign or modify costs on purchase orders as items are received. Remove or replace line items without special editing actions by simply retyping over the current line.

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Purpose of the System

The preparation of a purchase order requisition requires managerial followed by finance department approval and designating whether or not the purchase is a fixed asset. Information on the nature of the purchase, vendors, and delivery dates can be defined and used to prepare and issue a purchase order. When the goods are received they are recorded and matched with issued purchase orders to complete the workflow. Features and Benefits:

Provides you greater negotiating power with vendors. Multiple ship to addresses Enter multiple addresses for each line item, in turn reducing documentation and time for items shipped to more than one address.

Alerts Establish alerts to help prevent employees from issuing invalid purchase orders. Reduce Cost Reduce the repetition of data entry and help to eliminate mistakes by moving your requisition process online with the Requisition Management tool for your Business Portal.

Automated Purchase Processes Reduce the time and effort often required in generating and managing purchase orders as this process becomes automated.

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Data available in the system

MASTER DATA Table-1: Product Details Product Id Product Category Product Name Product size (100/250/500/1000 gms.) or sizes Quantity in Stock Quantity Required

TRANSACTION DATA Table- 2: Purchase Order Details Purchase order number Date Product category Product ID Product description Qty Ordered Price per unit Total price per product Requested delivery date Payment Type Payment Date

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MASTER UPDATES The Master tables will be updated when there are following changes: When a new product is added in the portfolio When there is change in Product size Quantity required and Available stocks are regularly updated. Change in Price of products.

Reports the system can generate are as follows

TOTAL INVENTORY Product ID Product Name Quantity OUT OF STOCK GOODS The product details of the goods whose quantity is out of stock ie 0 will be displayed Product ID Product Name QUANTITY ORDERED ON A PARTICULAR DATE Product ID Product Name Quantity demanded

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Comments on using information system - purchase order

Automating the purchase order process is more efficient than manual processes since the tasks can be expedited using digital technology, managed more efficiently, and tracked more effectively. There are discrete approval tasks which act as control points for compliance purposes and since workflow records details such as who preformed a task, the start and finish dates, and the outcomes, detailed digital reports can be generated as a by-product without spending additional resources.

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