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Pay, Pay related allowances and other Allowances under Cafeteria approach

1.0 PAY SCALES

Officers (w.e.f. 1.1.07)

GRADE

SCALE OF PAY

Chairman(Sch.-A)

Rs.80000-125000

Director(Sch.-A)

Rs.75000-100000

I

Rs.62000-80000

H

Rs.51300-73000

G

Intermediary pay-scale (under consideration)

F

Intermediary pay-scale (under consideration)

E

Rs.43200-66000

D

Rs.36600-62000

C

Rs.32900-58000

B

Intermediary pay-scale (under consideration)

A

Intermediary pay-scale (under consideration)

Pay scales of Gd.A, B, F & G – are yet to be finalized

Workmen (pre-revised)

Grade

Scales of Pay *

Grade

Scales of pay *

(Ref, Pipelines,

(Marketing /

R&D)

IBP)

VIII

7400-14750

VI

7400-14750

VII

6700-13700

VI

6300-13000

V

6300-13200

V

5800-11800

IV

5800-11500

IV

5400-10850

III

5400-10500

III

5000-9800

II

5000-9400

II

4800-8900

I

4600-8400

I

4600-8400

* The pay scales are applicable for the period from 1.1.97 to 31.12.06 and these are due for revision from 1.1.07

1.1

Pay fixation on promotion

For Officers

Officers in all grades Below board level (including those drawing pay at the maximum of the pay scale) would be granted, on promotion a notional increment equal to 3% of their basic pay (rounded off to next Rs.10/-) and their pay will be fixed in the promoted scale subject to the condition that the Basic Pay shall not exceed the maximum of the scale.

For Non-Officers (pre-revised)

(i)

The promotional increment due in respect of promotions of workmen after 01.01.1997 shall be drawn at the rates as mentioned below:

 

On promotion from Grade

Promotional increment (% of BP)

 

Ref., PL and R&D

Marketing /

IBP

VIII

VI

6.0

VII

6.0

VI

V

6.0

V

IV

5.5

IV

III

5.5

III

II

5.0

II

5.0

I

I

5.0

(ii)

Workmen shall be granted promotional increment at the applicable rate and the Basic Pay so arrived at (after rounding off) shall be the Basic Pay in the promoted scale.

(iii)

If due to grant of Promotional Increment, the Basic Pay exceeds the maximum of the promoted scale, the amount of Promotional Increment shall be so reduced that the Basic Pay plus Promotional Increment does not exceed maximum of the relevant scale.

2.0

Annual Increments

 

2.1

Condition for grant of annual increment

 

An employee will continue to get his annual increment on the due date so long as there is no adverse report regarding his conduct and work from his Departmental Head, unless withheld by a specific order in writing to that effect. In a case where increment has to be stopped/postponed for reasons of unsatisfactory work or conduct, the concerned Departmental Head is required to inform the Personnel and Finance Departments two months in advance so that necessary action to stop or postpone the increment is taken in time.

2.2 Regulation of annual increments

1 st January will be the common date of annual increment for all eligible employees. Newly appointed employees will be eligible for annual increment on 1st Jan., provided they have completed not less than six months of service as on preceding 31st December. In case of every

fresh appointment and promotion the date of annual increment must be indicated in the Office Order.

2.3 Rate of Annual Increment:

The rate of annual increment will be 3% of the Basic Pay in the case of officers effective from

1.1.07.

In respect of non-officers, the Annual increment (pre-revised) will be drawn at the following rates on Basic Pay.

Grade

Annual increment (% of BP)

Ref., PL and R&D

Marketing /

IBP

 

VIII

VI

4.0

VII

4.0

VI

V

4.0

V

IV

3.5

IV

III

3.5

III

II

3.0

II

3.0

I

I

3.0

If due to grant of Annual Increment, the Basic Pay exceeds the maximum of the scale, the amount of Annual Increment shall be so reduced that the Basic Pay plus annual increment does not exceed maximum of the relevant scale.

2.4 Stagnation Increments

Officers: Rate of Stagnation increment will be 3% of BP. Officers will be allowed to draw maximum three stagnation increments, one after every two years, upon reaching the maximum of the revised pay scale provided the officer gets a performance rating of ‘Good’ or above. Pay would be rounded off to next multiple of Rs.10/-.

Non-officers (pre-revised): On reaching the maximum of the scale of pay in their grades, employees will be eligible for grant of a stagnation increment on the next due date of annual increment. Pay will be rounded off to the nearest Rs.5/-. Maximum of three such stagnation increments will be granted.

3.0

PAY RELATED ALLOWANCES

3.1

Dearness Allowance

Officers: 100% DA neutralization for all the officers’ w.e.f. 1.1.07. DA is linked to AICPI of 126.33 (2001=100 series).

Non - Officers: (Pre-revised): 100% neutralization of cost of living over AICPI 1708 is effective from 01.01.1997. AICPI is linked to 1960 = 100 (AICPI).

The periodicity of adjustment will be once in 3 months, as under:

Quarterly average for the months

DA payable from

September, October & November

1 st January

December, January & February

1 st April

March, April & May

1 st July

June, July & August

1 st October

3.2

City Compensatory Allowance (for non-officers)

 

The rates of City Compensatory allowance are as under:-

 

BP

A-1

A

B-1

B-2

 

(Rs. p.m.)

(Rs.

(Rs.

(Rs.

(Rs.

p.m.)

p.m.)

p.m.)

p.m.)

Below 4000

90

65

45

25

4001-5250

125

95

65

35

5251-6499

200

150

100

65

6500 &

300

240

180

120

above

Note:

CCA is admissible with reference to the place of duty and not the place of residence.

CCA has been dispensed with for officer’s w.e.f. 26.11.08 upon revision of their pay- scale.

3.3 House Rent Allowance (HRA)

Officers: HRA on revised BP w.e.f. 26.11.08 is payable at the following rates:

Cities with population

Rate of HRA

50 lac & above (classified as X)

30% of BP

5 to 50 lac (classified as Y)

20% of BP

Less than 5 lac (classified as Z)

10% of BP

Non-Officers: (pre-revised)

House Rent Allowance is payable for various classes of cities as under:

Class of city

Rate % OF B.P.

Metro Cities

30

‘A’ Class

25

‘B-1’ Class

22.5

‘B-2’ Class

17.5

‘C’ Class

15

Unclassified

15

HRA is payable without any reference to the rent receipt

The employees are required to furnish a certificate that they incur expenditure on rent/contributing towards rent/residential accommodation.

An employee may be allowed to draw HRA either related to the place of his residence or place of work, whichever may be beneficial to him subject to the conditions that:

a) Such an employee resides with his family as one unit at a city nearby or in proximity to the place of duty, due to absence of basic facilities at the work location., and

b) He has not retained his family at a station other than the place of posting because of his transfer.

Stoppage of payment of HRA

Payment of HRA shall be automatically stopped for:

i) having been provided with the company-owned/leased accommodation; or

ii) having declined to accept the company-owned/leased accommodation; or

iii) any stipulated contingency on the occurrence of which an employee would normally lose

his title to the HRA

Conditions for drawing of HRA An employee shall not be entitled to HRA if:

i) He/She resides in accommodation allotted to his/her spouse or parents/son/daughter by the IOC.

ii) He/She shares accommodation with an employee of the Corporation in a Refinery

Township.

3.4 Special Allowance

Non-officer employees observing 48 hours per week duty schedule are paid Special Allowance @10% of their basic pay.

Special Allowance will count for computation of provident fund, bonus and overtime.

Special Allowance is payable for periods of leave with pay, but not for periods of unauthorised absence or for periods of extraordinary leave without pay.

3.5 Non-Practising Allowance

NPA at the rate of 20% of Basic Pay subject to a maximum of Rs.6000/- per month is payable to

Company’s Medical officers in lieu of private practice. The revised ceiling has come into effect

w.e.f.1.1.07.

NPA shall be reckoned for purpose of Dearness Allowance, Gratuity and Provident Fund but would not count for the purpose of fixation of pay in the revised scale. NPA shall also not be counted for grant of annual increments and increment on promotion. House rent recoveries shall also be made on NPA.

4.0 Allowances and Perquisite to officers – under Cafeteria approach

As per the Department of Public Enterprises (DPE) guidelines vide its OMs No.2/70/2008- DPE(WC) dated 26.11.08 and No.2/70/2008-DPE(WC)-GL-VII/09 dated 2.4.09, a provision has been made to regulate payment of allowances and accounting of monetary value of the perquisites and infrastructure facilities within a ceiling of 50% of Basic Pay of the officers

Accordingly, the allowances, perquisites and benefits currently admissible to officers have been reviewed effective from 26.11.2008 in the following manner:

(i)

To continue with the existing allowances and perquisites as drawn by the officers since we have already crossed the mid of the current financial year. The various perquisites currently admissible would, however, be monetized as per methodology explained in Annexure-A.

(ii)

The existing list of allowances has been supplemented by adding four new allowances, which will be admissible as percentage of Basic Pay on optional basis to the officers. These are explained in Annexure-B.

(iii)

The recurring operating and maintenance expenses on various infrastructure facilities like, Corporation run hospitals (including domiciliary & hospitalization expenses reimbursed outside these hospitals as per Medical Rules), schooling facilities, Clubs (including reimbursements made on picnic/excursion in lieu of club facility) and Holiday- homes shall be monetized and included within the laid down ceiling as per the methodology explained against the each item in Annexure-A.

(iv)

The sum of allowances, monetary value of perquisites and infrastructure facilities shall in no case exceed 50% of annual BP of the officer in a year.

(v)

In case a location based compensatory/ hardship allowance is continued beyond the prescribed percentage laid down in the DPE guidelines, the differential amount would also be included as “Personal Allowance” for the 50% ceiling of BP. Further, on application of revised HRA rates/classification of cities if a higher amount of HRA is being protected, the differential amount of HRA shall also be included as “Personal Allowance” within the laid down ceiling of 50% of BP.

Annexure - A

Allowances & Perquisites

Sl.No.

Allowances / Perquisite / Benefits

Value to be considered for regulating allowances & perks within the laid down ceiling

A

Existing Allowances & Perks

1

Tea Allowance

Actual amount, as admissible (Rs.400/40 pm)

2

Reimbursement of lunch/ refreshment expenses

Actual amount, as admissible

a) From 1.7.08 to 30.6.09 – Rs.538/- p.m.

 

b) From 1.7.09 onwards (till further advice) – Rs.587/-

p.m.

3

Subsidized Canteen facilities, wherever existing

Value would be equal to the amount of:

a) From 1.7.08 to 30.6.09 – Rs.898/- p.m.

 

b) From 1.7.09 onwards (till further advice) – Rs.947/-

p.m.

4

Washing Allowance – for those who have not been provided with protective clothing

Actual amount, as admissible

5

Rationalization Adjustment Allowance (RAA)

Actual amount, as admissible

6

Professional Updation Allowance

Actual amount, as admissible

7

Children Education Assistance:

 

a

Children Education Allowance

Actual amount as per claim

b

Hostel Subsidy

Actual amount as per claim

c

Reimbursement of rail fare to children for to and fro travel from place of study to headquarter of the Officer by 2nd class on student concessional ticket twice a year during vacations.

Actual amount as per claim

8

Furniture items provided at residence of the officers and reimbursement of maintenance expenses under Furniture hire Scheme

a)

Annual Value of the furniture facility would be

computed as for determining perquisite tax under income tax rules, which at present is 10% of the furniture cost minus annual recovery of hire charges. For this purpose the actual cost of furniture items as on 30 th June would

   

be taken into consideration.

b)

Actual annual claim on reimbursement of repairs and

maintenance of the furniture.

9

Interest subsidy on HBA and Conveyance Advance

Value would be the difference in interest amount notionally computed at the Company’s ‘average borrowing rate’ and the actual interest charged from the officer in the previous year.

10

(i) LFA

Amount equal to 50% of LFA entitlement as on 1 st April every financial year. (For the period 26.11.08-31.3.09, it shall be on proportionate basis for 4 months taking BP & DA as on 1.4.08).

(ii) LTC for those who continue under the LTC scheme

a)

50% of LFA entitlement as on 1 st April every financial

year.

 

b)

In case the actual amount of LTC claim inclusive of

Daily Allowance paid towards hiring of accommodation is more than the LFA amount, the difference would be

debited to the individual in the year of LTC claim.

This

provision would apply from the LTC block 2009-2010.

11

Conveyance Facility:

Amount of Transport Assistance as admissible to the

-

Reimbursement under the

officer in his Grade.

scheme of Conveyance Running & Maintenance for car/two-wheeler

The Transport Assistance entitlements are Rs.1000 for Gd.A, Rs.1200 for Gd.B, Rs.1300 for Gd.C, Rs.1700 for Gd.D, Rs.1800 for Gd.E, Rs.1900 for Gd.F and Rs.2000 for officers in Gd.G & above.

Or

In case the R&M claim in a year is less than the

-

Scheme of Transport Assistance

entitlement of Transport Assistance, actual R&M would be considered for the purpose.

Or

-

Conveyance Allowance

claimed by blind/ orthopaedically handicapped officers

Or

Availing of company provided Bus/Transport facility

-

12

Nominated Hotel Facility

On actual on individual basis in the year of claim.

13

Brief

Case/

Electronic

Average annual cost of these items on individual basis

Organizer/ Digital Diary

B

Infrastructure facilities

 

1

Operating & running of Company owned hospitals and medical facilities under Rules.

The average annual expenditure as percentage of total Basic Pay of Officers for the previous year would apply at uniform rate on all the officers.

2

Holiday Home facilities

 

The average annual expenditure as percentage of total Basic Pay of Officers for the previous year would apply at uniform rate on all the officers.

3

Clubs

facility

/

Picnic

/

The average annual expenditure as percentage of total Basic Pay of Officers for the previous year would apply at uniform rate on all the officers.

excursion facilities

 

4

Operating cost of infrastructure facilities on schools

The monthly average per child cost would be considered for those officers who are actually availing the schooling facility for their child(ren). Av. cost will vary from location to location and would be considered on individual basis for the number of children availing the school facility.

Annexure - B

Allowances admissible on optional basis

Sl.No.

Allowances

Maximum limit

1

House Maintenance/Upkeep allowance - To meet expenses on one or more items involving protecting/ safeguarding, conserving/ preserving, house-keeping, pest control, anti-termite treatment, routine minor jobs of plumbing/ electrical fittings, gardening etc. in a residential accommodation in occupation of the officer.

Up-to 20% of BP (on monthly basis)

2

Fitness Allowance

Up-to 10% of BP (on monthly basis)

To meet expenses on keeping bodily fit for self and family members.

3

Professional Attire Allowance

Up-to10% of BP (on monthly basis).

To meet expenses on outfit and accessories suiting to office/ workplace decorum

4

Sundry Allowance

Up-to 8% of BP (to be claimed on annual basis)

To meet expenses on any miscellaneous account.