Phosphorus India Ltd

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Introduction
Phosphorous India Ltd is situated in Gujarat, India. The Human Resource Department recognizes the potential of human resources by acquiring, developing and retaining, thereby ensuring organizational effectiveness.

Objectives
The organizational objectives are obtained by employing the skills and abilities of the workforce efficiently, providing the organization with well-trained and motivated employees, developing and maintaining quality of work life, ethical policies and socially responsible behavior, managing change to the mutual advantage of individuals, groups, the enterprise and the public.

The main objectives that necessitates HR can be perceived from societal, organizational, functional and personal views i.e. ranging from legal compliance, benefits, union-management relations to acquiring and training the best employees and ensuring their high performance, assessment compensation with which the primary objectives are achieved ensuring the organizational effectiveness.

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Organizational Structure
Phosphorous India Ltd is situated in Gujarat, India. Organization Structure is representation of the reporting structure and the distribution of tasks using organizational units for example, departments in an enterprise. Organizational structure consists of departments, positions, persons, task, relationships and cost center etc.

Administration Department PRESIDENT Vice President HR

General Manager HR

General Administration

Wages & Salary Administration

Manager HR

Manager HR

Assistant Managers HR

Assistant Managers HR

Executive

Executive

Executive

Executive

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Organizational Units: Organizational Units represents a functional unit in the company. According to how tasks are divided up within an enterprise, that could be a department, group or project team. Organizational units differ from other units in an enterprise; they are used to depict structures for example administration or accounting in the corresponding components. We depict the functional units of our enterprise with organizational units. We create an organizational structure by assigning these organizational units to each other. The highest organizational unit in an organizational structure is the root organizational unit. The organization structure is defined based functional requirements

S. No
1 2.

Organizational Units
PHOSPHOROUS INDIA LIMITED Administration Department Finance Department General Administration Wages & Salary Administration Finance Accounts Sales Area North Sales Area East Sales Area West Sales Area South Plant-1 Plant-2 Plant-3 Raw Material storage Spare parts storage Finished Products storage Scrap storage

3.

4.

Marketing

5.

Production

6.

Logistics

Job:
Jobs are classifications of functions in an enterprise (for example administrator), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics. Jobs are general classification for sets of tasks or functions that an employee is required to perform. When creating organizational plan, jobs help you to create positions further specifications with in the organization

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S. No
1 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Job code
CHR

Job text Chairman Board Of Directors Chief Operating Officer President General Manager Vice President Manager Assistant Manager Executive Supervisor Operator Contract Labour

BOD COO PRE GMR VPD MGR ASM EXE SPR OPR CLR

Position:
Represents a post, which can be occupied by a person (employee) in the staff assignments of an organizational unit. For ex mg=manager. Organizational units describe the various units in your enterprise that usually structured according to tasks and functions. Multiple organizational units and their hierarchical relationships form organizational structure. Positions are specification tied to organizational units and are held by individuals in u r enterprise. Each position is typically occupied by an employee or more than an employee.

S.No
1

DEPT NAME
BOARD OF DIRECTORS
BOD Directors

POSITIONS

NO
3

HPR 2 HVP
HGM

President Hr
Vice President Hr General Manager Hr

1 1 1

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HUMAN RESOURCE HMG DEPARTMENT HSM HEX

FPR

Manager Hr Assistant Manager Hr Executives Hr President Finance

1 4 4 1

FVP
3 FINANACE DEPARTMENT FGM FMG FAM FEX MPR
MVP

Vice President finance

General Manager Finance Manager Finance Assistant Manager Finance Executives Finance President marketing
Vice president marketing General manager marketing

1 1 4 4 1 1 1 1 4 4 1

Marketing department

MGM

MMG MAM MEX 5

Manager marketing Assistant Manager marketing Executives marketing President Production

Production Department

PPR

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PPR
PGM PMG PAM PEX PSP POP

Vice president Production

General manager Production Manager Production Assistant Manager Production Executives Production Supervisors production Operator production

1 1 4 4

PCL
LPR

Contract labour production

President Logistics 1

Logistics department

LVP
LGM LMG LEX

Vice president Logistics

General manager Logistics Manager Logistics Executives Logistics

1 1 4

Relationship Relationships describe the links between various departments, jobs, positions, cost centers, tasks, persons etc. 235

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A002 and B 002 is a kind of direct relation ship .it is reciprocal if a job describes a position, and then in turn will be described by the job. These relationships are distinguished by the identification A or B. A002 means reports to and B002 means supervisor of, the various relations are,

A002
Executive Asst manager

B002 A002 Asst manger B002 Manager A002 Manager B002 General manager Vice president B002 A002 Vice president B002 A002 President General manager

Human Resource Department.

A003andB003
A position belongs to organizational unit A003andB003 an organizational unit incorporates a position. Positions are related to organizational units in the organizational plan. They will inherit certain characteristics of the organizational unit such as cost center assignment. When a position holds a position they will also inherit the characteristics of the position related to organizational unit. A003 means belongs to and B003 means incorporates to.

A003

Human Resource Department

Executive B003 A003 Asst manger B003

Human resource Department Human resource Department

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A003 Manager B003 General manager Vice president President B003 A003 B003 A003 B003 A003

Human resource Department Human resource Department Human resource Department Human resource Department

A007 and B007 A job describes a position by A007 and a position is described by B007.when a position is described by a job it will inherit certain characteristics of the job such as associated tasks. A job may describe several positions and a position may be described by several jobs .job objects are best used as general classification of positions that are more specific. A007 means describes and B 007 means described by.

A007 Executive B007 Assistant Manager A007 Asst manger hr B007 A007 Manager B007 A007 General Manager B007 A007 Vice President B007 Vice-president hr General manager hr Manager hr Executive hr

Human resource Department

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A007 President B007

President hr

A011 Cost Center Can Be Related To Organizational Units And Positions .The Relationship Between Organizations And Cost Center Are Hierarchically Inherited Along the Structure. Cost center is represented by k. Cost centers are maintained by finance department are linked to organizational units. Cost centers assignments are inherited along the organizational unit structure. A011 means cost center assignment to units.

A011 Administration department Marketing Department A011

COST CENTER COST CENTER

Finance Department

A011

COST CENTER

Logistics Department
Production Department

A011

COST CENTER

A011

COST CENTER

Info Types Required For Organizational Management:

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The following info types are required for organizational management.

1000 1001 1002 1003

Object Relationship Description Department/staff Planned compensation Vacancy Account assignment Employee group/sub group Obsolete Cost distribution

Organizational management

1005 1007 1008 1013 1014 1018

Reports in organizational management:

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Administration Department PRESIDENT

Vice president

General Manager

Managers

Assistant Managers

Executives Reports in organizational management: Reporting on data contained in organizational management is a requirement for the Company. You want to evaluate data at the organizational unit level. Objects in organizational management can be reported in sequential or structural fashion. Sequential go through the database by one and select records for processing. Structural identify records based upon a root object and evaluation path.

Personnel Administration
Personnel area

A personnel area is a specific entity for personnel administration, it represents a sub division of company code .The personnel area, which is used in personnel administration, personnel time management, and payroll
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accounting in SAP, is unique in each client, which should be assigned to the company code.
Personnel area performs the following functions o It allows to generate default values for data entry, for example, for the payroll accounting area (e.g. determination of payroll accounting areas) o Acts as a selection criterion for reporting; and o Acts as a unit in authorization checks.

S.No 01.

Personnel Area code 1234

Personnel Area Text Vapi

Personnel sub area

Personnel sub-areas are sub divisions of personnel areas. Personnel subarea is the smallest element in the company. The principal organizational aspects of human resources are controlled at this level, namely the pay scale and wage type structures and the planning of work schedules. The personnel sub-area is assigned a four-character alphanumeric identifier
S.No Personnel Sub area code 1. 2000 2. 3000 3. 4000 4. 5000 5. 6000 6. 7000 7. 8001 8. 8002 9. 8003 10. 9000 Personnel Sub area Text Administration Department. Marketing Department Finance Department Logistics Department R & D Department Engineering Department Production Unit 1 Production Unit 2 Production Unit 3 Quality Department

Employee Group and Subgroups:

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Employee group

Employee group is used to classify employees in general terms. It defines the position of the employee with in the companys work force. Employee groups are used to generate default values for data entry, selection criterion for reporting, as an entity for authorization checks. Employee group consists of a number of employee sub groups
Employee Subgroup

You can standardize or differentiate how an employee is dealt with for a personnel calculation rule using the grouping of employee subgroups. For example, you can control whether an employees remuneration is calculated on a monthly or hourly basis using this grouping.
You determine which wage types are permissible for which employee subgroups using the employee subgroup grouping for the primary wage types

S.NO

Employee Group Code

M

Employee Group Text

Employee Subgroup Code

GM

Employee Subgroup text General Manager Manager Assistant Manager Senior Executive Junior Executive Supervisor Operator Consultant Contract Technical Trainee Managerial Trainee

1. 2. 3. 4 5

Managerial Executive Labour External Trainees

E L X T

MG AM SE JE SP OP CS CT TT MT

Personnel Actions:

In the standard SAP System, the following basic personnel procedures are represented as personnel actions in the HR master data system:

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Action Code HG OC PM TF TM IT SN RH RI

Action Text Hiring Organization Change Promotion Transfer Termination Increment Suspension Rehire Reinstatement

Info group code HG OC PM TF TM IT SN RH RI

Info group text Hiring Organization Change Promotion Transfer Termination Increment Suspension Rehire Reinstatement

1. Hiring: When a new employee is hired in the organization, a large amount of data about the employee has to be entered. We enter the employee data in different Info types in the SAP R/3 System. We hire the employee by performing a Personnel Action. When we perform the Hiring personnel action type, all of the info types that need to maintain to hire an employee are displayed automatically, one after the other. Code Info group No 05 15 25 35 45 55 65 75 85 95 96 Operation INS INS INS INS INS INS INS INS INS INS INS Info type 0000 0001 0002 0006 0007 0008 0009 0021 0022 0023 0041
Info type Text

HG

Hiring

Actions Organization Assignment Personal Data Address Planned Working Time Basic Pay Bank Details Family Member/Dependents Education Other/Previous Employers Date Specifications

2. Organizational reassignment: When we hire an employee, assign him or her to the Enterprise Structure and the Personnel Structure. If during the course of his or her employment, the employee changes positions, cost centers, or is moved to another subsidiary, his or her organizational assignment also change.

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To record one of these developments in the system, you run a Personnel Action. In the personnel action type Organizational reassignment, the system automatically displays all the Info types, one after another, that must be maintained in order to record such a reassignment in the system.

Code Info group OC Organization Change

No 05 10

Operation INS COP

Info type 0000 0001

Info type Text

Actions Organization Assignment

3. Promotion:
When we hire an employee, assign him or her to the Enterprise Structure and the Personnel Structure. If during the course of his or her employment, the employee is promoted or demoted, we record one of these developments in the system and run Personnel Action. In the personnel action type Promotion, the system automatically displays all the Info types, one after another, that must be maintained in order to record in the system.

Code Info group

No 05 10 15 20

Operation INS COP COP COP

PM

Promotion

Info type 0000 0001 0007 0008

Info type Text

Actions Organization Assignment Planned Working Time Basic Pay

4. Transfer: When an employee is transferred them one business unit/location to another and retain its identity after the transfer .So New recruits for a new location will not be considered as a transfer. Moving from a city to other, which by virtue are same cities will not be considered as a transfer. Code Info group No 05 10 15 20 25 Operation INS COP COP COP COP Info type 0000 0001 0006 0007 0008
Info type Text

TF

Transfer

Actions Organization Assignment Address Planned Working Time Basic pay

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5. Termination: A large amount of employee data is stored in the system during the period of employment in the company. This data is stored in individual Info types. If the employee leaves the company, certain info types must not be changed as they contain data that is used to create histories. Other info type records must be delimited in the system. Furthermore, you must ensure that the final payroll has run successfully, and that retroactive accounting runs have also been performed, if necessary. When an employee leaves your company, the administer it using a Personnel Action. The personnel action type leaving only offers the data records for maintenance if they must be edited when an employee leaves the company. Note, an employees personnel number must never be deleted when they leave your company. A distinction must be made between employees, who have left the company, and:

Employees who have retired Employees who are absent for a long period of time, for example, for maternity protection or military or non-military service No 05 10 Operation INS COP COP LIS9 LIS9 COP Info type 0000 0001 0006 0009 0014 0015
Info type Text

Code Info group

Actions Organization Assignment Address Bank Details Recurring payments /deductions Additional Payments

TM

Termination

15 20 25 30

6. Increments: Awarding an employee with certain benefits for which the reasons can be varied according to companys policies. Code Info group IT Increment No 05 Operation INS Info type 0000
Info type Text

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10 15
7. Suspension:

COP COP

0001 0008

Organization Assignment Basic pay

Suspending an individual from his regular duties due to violation of company norms such as, sleeping, solicitation, and falsification of information.
Code Info group SN Suspension No 05 10 15
Operation

INS COP COP

Info type 0000 0001 0006

Info type Text

Actions Organization Assignment Address

8. Rehire Rehire is similar to the hiring process .it is included as a separate model for two reasons. One the reasons associated may be different than the hiring process and secondly, the employee will have a personnel number on file which can be re-activate. Utilizing the same personnel number provides a continuous history in the lifecycle of the employees involvement with in the organization.

Code Info group

No 05 10 15 20 25

Operation INS INS INS INS INS

RH

Rehire

Info type 0000 0001 0006 0007 0008

Info type Text

Actions Organization Assignment Address Planned Working Time Basic pay

9. Reinstatement: Whenever an employee is suspended for a period of time his status will be inactive, after the completion of the period, the employee returns when he will be made active employee. Code Info group RI Reinstatement No 05 10 15 Operation INS COP COP Info type 0000 0001 0006
Info type Text

Actions Organization Assignment Address

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Reasons for Actions: S no

Actions

No 01 02 03 04 01 01 02 01 02 01

Reasons

HG OC PM TF

Hiring Organization Change Promotion Transfer

TM

Termination

IT SN RH RI

Increment Suspension Rehire Reinstatement

02 03 04 05 01 02 03 04

New Hire Expansion Special project Attrition Reorganization Pay increase General increase Employee Request Interim move Involuntary Retirement Voluntary Retirement Resignation Contract expired Dismissal Increment Suspension Rehire No reason

Info type menus: Menus

Menu text

PA

Personnel administration

PI

Payroll information

No Info type 01 0000 02 0001 03 0002 04 0006 05 0007 06 0008 07 0009 08 0040 09 0105 01 0014 02 0015

Info type text Action Organizational assignment Personal data Addresses Planned working time Basic pay Bank details Object on loan Communication Recurring payments /deductions Additional payment

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03 04 05 06 07 08 10 11 12 13 14 01 02 TM Time management 03 04 05

580 581 582 583 584 585 587 58 0 590 591 267 000 7 200 1 200 6 041 6 201 0

Previous employment tax details Housing (HRA / CLA / COA) Exemptions Car & conveyance
rom other sources 0 deductions t fund contribution

Other statutory deductions Long term reimbursements Nominations Off cycle payments Planned working time Absences Absence quotas Time Quota Compensation Employee Remuneration Info

Number range intervals for personnel numbers:

No From number To number Current no Internal

01

00000001

0010000

Personal data:
The following areas are maintained in personal data. Forms of address:

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The common forms of address used in SAP. The gender has also been attached to the form of address to allow for the default on info type 0002.
No 1 2 3 4 Description Mr. Mrs. Miss Ms Gender 1 2 2 2

Marital status: The most commonly used marital statuses have been configured into SAP. Type 0 1 2 3 5 Description Single Married Widow Divorce Separated

Family and related persons: The family /related persons info type 0021 the following categories are available. Remember to update this list with all potential benefit plan dependants beneficiaries categories. Type 1 8 11 12 2 5 7 Addresses: The addresses are maintained in info type 0006. Every employee must have an address type 1 permanent residence which is include. 249 Description Spouse Related person Father Mother Child Guardian Emergency contact Time constraint 2 2 2 2 2 2 2

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Type 1 2 3 4

Description Permanent residence Temporary residence Home address Emergency address

Time constraint 1 3 2 2

The following communication types have also been configured for use on the address info type 0006.
Type CELL FAX1 TEL2 Bank details: Description Cell phone Fax machine Telephone Category 1 2 1 Category text Telephone Telefax Telephone

The following identifies those bank connection, type available for use.
Type 0 1 Payment methods: Pay method C T Pay method text Cash Cheque Transfer Bank connection type text Main bank Other bank Time constraint 1 3

Reports in Personnel Administration:

Employee List Employee Entered & Left Family members Birthday List List of employees having company provided vehicles Family members details Service Anniversaries (List of employees who have completed specific number of days)

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Employees Remuneration Statements. Employees wage type statements. Employees Absences and Attendance statements. Total no of employees in each department and their Salary related reports. Total no of vacancies in each department. Time Recording reports for each employee for every month.

PAYROLL STRUCTURE
Payroll is one of a series of accounting transactions dealing with the process of paying employees for services rendered, after processing of the various requirements for withholding of money from the employee for payment of payroll taxes, insurance premiums, employee benefits, garnishments and other deductions. Remuneration calculation is primarily done on: Calculation of remuneration elements Statutory and voluntary deductions (which are country specific)

In order to run a payroll identification of the companys pay scale structure is important, PIL Pay scale structure Pay scale Type
PIL

PHOSPHOROUS INDIA LIMITED

Pay scale Area

VAP

Vapi

Pay scale Group and Levels S.NO 1. 2. 3. Code M1 M2 M3 Pay scale Group Text General Manager Manager Assistant Manager

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4. 5. 6. 7. 8. 9. 10. 11.

E1 E2 S1 O1 C1 C2 T1 T2

Senior Executive Junior Executive Supervisor Operator Consultant Contract Technical Trainee Managerial Trainee

Payroll accounting area: -Organizational unit, which groups together employees for whom payroll is run at the same time and in the same way. Payroll control record: It locks the personnel numbers, for which payroll should be run, against master data changes that affect the payroll past or present. It locks the payroll for the period during which payroll-relevant changes are made to the master data for the personnel numbers being processed. The control record contains the following information:

Payroll area Payroll status Payroll period Earliest possible retroactive accounting period Last change made to the control record

Payroll driver: It calculates payrolls as specified in schema. Indian payroll driver is HINCALCO

Period parameters: Key that uniquely identifies payroll periodicity in the system. You can assign different period parameters to different payroll areas so that the a payroll run for them at different intervals Date modifiers: Distinguishing criterion enabling you to define various date specifications for the payment days with the same periodicity Payroll area P1 P2 Payroll area Text Executive & Labour Managers Period modifier 1 1 Text Monthly Monthly Date Modifier 01 05 Text 1st of every Month 5th of every

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month Wage types: Wage elements, statutory deductions and voluntary deductions are all based on the individual payments and deductions that are calculated for an employee during payroll period. The payments and deductions are stored as wage types and then included in the payroll calculation. An employees wage elements are determined based on the individual wage types in a pay roll period. Payments that may be included in the calculation of remuneration is, for example basic pay, bonuses, vacation allowances, gratuities, company owned accommodation, company sponsored day care services etc can increase or decrease the amount of an employee which in turn is subject to taxation policies of that particular country. The remuneration of PIL employees consists of the below payments and deductions: Payments Basic Pay House Rent Allowance Dearness Allowance Leave Travel Allowance Leave Encashment Overtime Allowance Bonus Medical Reimbursement Other Benefits: ESI (Employer) PF (Employer) Labour Welfare Fund (Employer) Pension Gratuity Deductions Provident fund (Employee) ESI (Employee) Labour Welfare Fund (Employee) Professional tax Income Tax Loss of Pay Third Party deductions Membership Fees Car loans Personal Loan Interest on Loan

House Rent Allowance is calculated as 40% of Basic Pay. A fixed Dearness Allowance is paid for employees as Rs 1000. LTA The Leave Travel Allowance of the company is provided as reimbursement, which is not taxed. The maximum limit shall be Rs 15000. Leave Encashment

Leave Encashment shall be paid for employees who resigns the company or does not wish to carry forward his Leave. The Leave encashment is paid on Basic pay.
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Leave encashment = Basic Pay Calendar Days

x No of days leave

Overtime Allowance Overtime Allowance will be paid for all workers who work extra hours than planned working hours for a working day. Overtime Allowance = Basic Pay + DA x 2 x No of overtime hours Calendar Days Bonus Bonus for the employees will be 10% on Basic pay and DA, which is paid once in year. Medical Reimbursement Medical reimbursement will be paid for all employees not covered under ESI. The maximum limit shall be Rs 15000. ESI The employees are provided with ESI benefits. The eligibility limit is Rs 10000, which includes components of Basic pay, DA and HRA. Employers contribution @ 4.75% and Employees contribution @1.75%. Provident Fund The employees are provided with Provident fund benefits. The components are Basic Pay and DA. Employers contribution @12% and Employees contribution @12%. Out of employers contribution 8.33% is diverted to Pension Fund, 1.1% as administration charges, 0.5% as Employee Deposit linked Insurance (EDLI) and 0.01% for EDLI Administration charges. Labour Welfare Fund

The employees are provided with Labour Welfare fund benefit. The Employees contribution is Rs 2. The Employers contribution is Rs 5. Contributions are paid once in a year in the month of December.
Gratuity As per Act Professional Tax S no 01 02 03 Range end 1000-1,500 1500-2000 2000-3000 PT Amount 0.00 16.00 25.00 254

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04 05 06 07 08 09 10

3000-4000 4000-5000 5000-6000 6000-10000 10000-15000 15000-20000 20000-9,999,999

35.00 45.00 60.00 80.00 100.00 150.00 200.00

Income Tax As per Act Loss of Pay Loss of Pay will be deducted for the absent days of the employees. Loss of Pay = Gross Pay x No of absent days Calendar Days Loans

Car loans are paid upto a maximum limit of Rs 300000 and recovered in 60 installments. The interest rate is deducted at 10%.
Personal loans are paid upto a maximum limit of Rs 100000 and recovered in 50 installments. No interest is deducted.
Rounded off: Rounded off to the nearest Rupee

Termination: The termination of employment due to the:

Resignation of an employee Retirement of an employee Voluntary retirement or premature retirement by an employee

Termination Work Bench: The Termination Workbench computes the various types of payments due to, or payable by the employee at the time of termination. For example, Gratuity, Superannuation, Leave Encashment or any pending Reimbursable allowances Third party deductions: when payments to external parties are made directly from the payroll of the employee. LIC: U/S80 Additional deduction

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Membership Fee: U/S80 Additional deduction Primary wage types In the sap system monetary amounts serve different business purposes and are processed in different ways during the payroll run and are delimited from one another using wage types. A wage type is a type of payment or type of deduction. The wage types that would be used for employees remuneration would be following: -

WT 7000 7001 7002 7003 7004 7005 7006 7007

PAYMENTS Basic Pay House Rent Allowance Dearness Allowance Leave Travel Allowance Leave Encashment Overtime Allowance Bonus Medical Reimbursement Other Benefits: ESI (Employer) PF (Employer) Labour Welfare Fund (Employer) Pension Gratuity

WT

6000 6001 6002 6003 6004 6005

DEDUCTIONS Provident fund (Employee) ESI (Employee) Labour Welfare Fund (Employee) Professional tax Income Tax Loss of Pay Third Party deductions Membership Fees Car loans Personal Loan Interest on Loan

SAP has given the ability to capture the data of the employees by the use of info types. The info types that would be maintained for running the payroll of PIL employees are: Info type 0045 0057 0267 0580 0581 Info type text Loans Membership fees Off cycle payments Previous Employment Tax Details Housing (HRA/CLA/COA)

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0582 0583 0584 0585 0586 0587 0588 0590 0591

Exemptions Car & Conveyance Income From Other Source Section 80 Deductions Investment Details (Section 88) Provident Fund Contribution Other Statutory Deductions Long Term Reimbursements Nominations (ESI benefit, gratuity benefit, PF Benefit, pension benefit)

Reports: Remuneration statement: All payments and deductions made for an employee. In a clear formatted document Payroll journals: The payroll journal contains detailed, selected payroll data for several employees, for whom payroll has been run in a particular time interval or a selected payroll period. Payroll account: The Payroll Account provides you with a combination of different wage types for a specific period Wage type reports: This to evaluate wage types that are contained in the payroll results Gratuity Report: This report generates a Gratuity List for a selected employee range, within a specified gratuity period Loans Summary Report: This report is used to display the loans status of the employees Statutory Reports: Professional Tax Report: The salary components to be included for calculating the professional tax basis depend on the state PF Reports Employee forms Report (HINCEPN0) to generates the following monthly Pension Fund forms:

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Form 4 - This report provides details of employee(s) joining the Pension Fund trust during the current payroll period. Form 5- You can generate this report for employees leaving the service, or leaving the Pension Fund trust, for which you are generating the report, in the current payroll period. Form 6 - Use this report to obtain information on the contribution made by the employer, in the current payroll period. Employees' State Insurance Report: This function prints the following statutory forms for Employee State Insurance: Form 6: This form submitted to the ESI authorities Form 7: This form kept with the employer. Form 16: It is details of paid and any other income and tax deducted.

Form 24: Details of Salary Paid and Tax Deducted thereon from the Employee. This part displays the income, deductions and tax details of the selected employees for the financial year.

Time Management
Time Management has user-oriented interfaces that support centralized and decentralized entry and administration of time and labor data. Time Management enables you to record time and labor data online or using self-service applications.

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Holiday Calendar A public holiday calendar is a grouping of public holidays according to the area in which they are valid S. No 1 PH Code PIPH PH Text Public Holiday Calendar

List Of Holidays S. No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Date January 1st January 14th January 26th March 3 rd April 6th April 3rd May 1st May 21st August 15th September 17th October 2nd October 20th October 15th December 25th Holiday New Year Sankranthi Republic Day Holi Good Friday Sri Ram Navami May Day Foundation Day Independence Day Ganesh Chaturdi Gandhi Jayanthi Dusshera Ramzan Christmas

Planned Working Time:

Planned working time is defined in a business environment as the daily working period from start to end time, Including breaks. By defining the planned working time for your employees, you determine how long they must work in your enterprise on a daily basis. Employee planned working time is assigned in the Planned Working Time info type (0007) using work schedule rules

Timings

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S. No 1 2 3 4

Shift Code General Shift First Shift Second Shift Third Shift

From 09:00 06:00 14:00 22:00

To 17:00 14:00 22:00 06:00

Work Schedules

Work Schedules are Shift Schedules, which are generalized for all employees, even those with a set working time or flexi time. Elements of the work schedule include Daily Work Schedules, Period Work Schedules, and Work Schedule Rules
Daily Work Schedules

The Daily Work Schedule determines the structure of working times in the enterprise at the daily level. You can also define actual normal working conditions and those that differ from externally or internally determined daily working times. In this way, you set up working times defined for specific employees.
The Daily Work Schedule, along with break schedules comprises the working times for a particular day. You can base the daily work schedule on such working time models as flextime by defining the following:

Core times
Tolerances
S.No 1 2 3 4 5 Code PGS1 PFS1 PSS1 PTS1 PDO1 Work Schedule Text General Shift First Shift Second Shift Third Shift Day Off

Period Work Schedules

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The Period Work Schedule consists of a defined sequence of daily work schedules. The period work schedule reflects a work pattern that is repeated after a defined period of time.
S. No 1 2 Code PRS1
PGS1

Period Work Schedule Text Rotating Shift General Shift Work Break Schedules

In Work Break Schedules we can specify exactly when breaks may be taken with in Daily Work Schedule, and whether Paid or Unpaid.
You define the break rules in the work schedule for any particular working day and assign them to a personnel sub area grouping for work schedules. This grouping enables you to assign a break schedule to as many of the grouping's daily work schedules as you want, achieving maximum flexibility in combining all elements of the daily work schedule.

S.No

1 2 3

Break Schedule Code PGS1 PGS2 PFS1 PSS1

Break Schedule Text From General Shift (001) General Shift (002) First Shift Second Shift Night Shift A. Refreshment break B. Tea Break 13:00 16:00 10:00 17:00 To

Timings Paid /Unpaid Paid Unpaid Paid Paid Paid Paid

13:30 16:30 10:30 17:30

PNS1 PNS1

23:30 24:00 03:00 03:30

Work Schedule Rules A Work Schedule rule is a precise description of the work schedule that specifies the working times of a group of employees.

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A Work Schedule rule is assigned a Period Work Schedule, which intern is made up of daily work schedules. Rotating shifts are set up by assigning a period work schedule to several work schedule rules. Work Schedule are not stored at all once, but stored for each month. The work schedule is created regardless of the length of the period work schedule and is not person-specific S. No 1 2 Code GPWS SPWS Work Schedule Rule Text WSR for General shift WSR for Shifts

Factory Calendar: Same as Holiday Calendar

S. No 1 FH Code PIFH FH Text Factory Holiday Calendar

Absences An absence is time period during an employee's planned working time in which the employee does not work, including certain types of leave (vacation) and illness. An absence represents a deviation in an employee's personal work schedule. Types of Absences at PIL S. No 1 2 3 4 Absence Code PCL1 PEL1 PSL1 PML1 Absence Text Casual Leave Earned Leave Sick Leave Maternity Leave

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Counting Rules A counting rule is assigned to the absence type to determine the payroll hours and days for the duration of this absence. The sequence for deducting quotas of different quota types is specified in the deduction rules Absences Quotas
An Absence Quota is an employees time-limited entitlement to an absence.

Each Absence Quota type is assigned a time constraint class, which is checked if time info types collide. Absence quota types can be locked for compensation. ES Grouping ---10 Quota Types S. No 1 2 3 4 Quota Type Code C1 E1 S1 M1 Quota Type Text Casual Leave Earned Leave Sick Leave Maternity Leave

Entitlement for Quota Types S. No Quota Type Code Entitlement Remarks Cannot be carry forwarded to the following year, if not availed, neither cannot be encashed Carry forward to the following year,
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C1

10

E1

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S1

07

M1

92 Deduction Rules

Encashable. Up to 30 Els remaining will be lapsed. Can be carry forwarded to the following year, if the employee is in sick then only eligible for this leave. -

The rules according to which absences are to be deducted from the absence quotas. Quota deduction does not depend on individual absence types, but is determined by the Counting rule for absences that is assigned to an absence type S. No 1 2 3 4 Deduction Rule Code PC1 PE1 PS1 PM1 Deduction Rule Text Casual Leave Earned Leave Sick Leave Maternity Leave

Info types: PHIL maintains the following info types for Time Management: S. No 1 2 3 4 Info type 0007 2001 2006 2010 Info type Text Planned Working Time Absences Absence Quotas Employee Remuneration Info
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5 6

2013 0416

Quota Corrections Time Quota Compensation Reports:

PHIL maintains the following Reports for Time Management: RPTQTA00 Report (Absence Quota Generation) is used to generate time-off entitlements for groups of employees granted for all the relevant employees in advance. RPTPSH10 Report (Periodic Work Schedules) is used to create an overview for multiple employees for each day in any given period.
RPTIME00 Report (Time Evaluation Schema) is used to evaluate employee time data that has been recorded in time info types or at time recording terminals. The time data is evaluated for each employee on a daily basis.

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