CONFIRMATION LETTERS

Letters of confirmation are acknowledgment letters sent primarily to confirm details or to put any oral agreements in writing. Other reasons for confirmation letters vary from acknowledging: an invitation, a resignation, the receipt of a report, a rsum, a suggestion, the anniversary of a customers company, or to respond to feedback (negative or postive). Appointments, travel, meetings, events, conferences, and other time-specific tasks should be confirmed in writing. A simple memo or e-mail does the trick. Other types of confirmations include reviewing business agreements or decisions, confirming oral agreements, and confirming a decision. Tips for Writing Letters of Confirmation Confirm all the details in writing including date, time, place, location, and length of meeting or event. Thank the reader for helping you make, or agreeing to participate in, this event. Spell out administrative details, what the remaining tasks are that need to be done, and who is responsible for each. Tell the reader that if the agreement does not correctly reflect their understanding, they should contact you immediately. Handy Phrases: Thank you for providing; I was pleased to receive; In confirmation of your participation; Am happy to confirm;Your place has been reserved;We will count on seeing you.

Generally, new appointments are made on probation for a period of one or two year. During the period of probation, the job performance of the employee is carefully monitored. In case the performance is found satisfactory the services of the employee are confirmed. Otherwise, the services are terminated with a proper notice to the employee. On

confirmation the employee becomes entitled to provident fund and other benefits as per the companys rules. FORMAT OF A CONFIRMATION LETTERS

NAME OF THE COMPANY ADDRESS OF THE COMPANY

DATE NAME OF THE APPLICANT ADDRESS OF THE APPLICANT SUBJECT

DEAR

BODY OF THE LETTER

YOURS SINCERELY SIGN OF THE AUTHORISED PERSON DESIGNATION OF THE PERSON

EXAMPLE
BHARAT STEEL LTD. Nehru Place New Delhi May 31.2009 Mr.B.K.Sood 159, Kohat Enclave Pitampura Delhi-110034 Sub: CONFIRMATION OF SERVICES Dear Mr. Sood, It gives me great pleasure to infor you that you have been confirmed in your services as company secretary with effect from June 1, 2009. You are now entitled to the Provident Fund Scheme of the company and various kinds of leave and medical benefits as are available to the other staff of the company. I am sure you will continue working with the same efficiency which you have shown during the probation period. I wish you a satisfying and rewarding future in the company. Yours sincerely P.C.Goel Director, Human Resources