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Evolution of Norms for Manpower and Logistics

Requirements at Police Station, Sub-division and


District Levels

Greek verb ‘logistikos’ meaning compute or calculate, and French verb ‘loger’ meaning

lodge are the roots of the English noun ‘logistics’, meaning supply of supportive

attributes like manpower, transport, communication reticulation, weapons systems and

other facilitators in any operation as planned in advance, and accurately trace the true

nature of an effective logistics in terms of computed and calculated planning, and lodging

or infixing the supportive tools as calculated and planned in advance to be lodged at right

time, place and occasion to meet the needs of the operation for efficient performance and

results, ipso facto investing logistics and its execution a managerial edge. Logistics and

logistics support imprimis are managerial tools built on the bedrock of the management

techniques. Logistics au fond is perficient material management run with an edge of

precise time management and efficient space management, made possible with right

foresight, creative vision, incisive planning and accurate execution. Evolution of norms

for logistics in police organisations is byword for the desire for the application of

management principles to policing and police organisations. It represents induction of the

faculty of ratiocination to the field of policing and police organisations. It is a visionary

step and prognosticates the aurora of the scientific age in police organisations. Logistics

norms differ only in details from the Police Station level to the sub-division level to

district level while rest on the same bedrock of broad managerial techniques.
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Prime Vectors

Both Police Station and District Police Administration are the pillars of the policing

structure of India with sub-divisions providing the links between the two. Sub-divisions

derive their sustenance and draw manpower and logistics from the Police Stations, ergo

strong and efficient Police Stations mean strong sub-divisions. In exceptional cases, sub-

divisions can always depend upon the strength of the district police force. Sub-divisions

as such do not have independent existence apart from the Police Stations under them and

the district police administration that guides and controls them. Therefore, discussion on

the logistics requirements of the Police Stations and the district police administration

inter se covers sub-divisions too.

Police Stations and district police administrations as the basic structures of the policing,

need to be pollent units capable of independently tackling crimes, security and law and

order issues from their own provenances, so that higher units are free to focus on larger

issues of countrywide dimensions sans distractions. For this to happen, the Police

Stations have to be full-fledged units as far as their manpower and logistics requirements

are concerned without the need of asking and waiting for the help extra muros. A sense of

autarchy and autarky is basic here. The change brings pride to the unit and boosts morale

bringing in high motivation and inculcating lofty purpose to the job of policing. The end

result will be quality and often competitive performance of very high order in policing

which sadly is a mere dream in the extant policing structure of India.


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Police Station setup of present India grievously falls short in logistics and infrastructure

support whether it is in manpower, transport, communication network, weapon systems

or financial powers. Though district police administrations are in far better position than

the Police Stations in all compartments en face respective requirements, they too are far

from an ideal position in respect of their requirements. While Police Stations must look to

the district police administration for help for manpower and logistics support for every

uncommon situation, the district police administration in turn looks to the state

headquarters for elbow space. Even begging other government departments for transport

and other infrastructure facilities is not unheard of. This is not an ideal situation by any

stretch of imagination to any police setup and should stop.

Armed Police Units

Both Police Stations and district police administrations should become self-contained

units in respect of manpower, transport facilities, communication reticulatum, weaponry

and other logistics requirements. Every Police Station should convert into a nidus of

police functions under an officer of the rank of Police Inspector assisted by scores of Sub-

Inspectors in charge of different policing functions like crime, traffic, headquarters,

intelligence, law and order and armed police. Every Police Station must have a unit of its

own armed reserve under a PSI that provides men also for extraneous duties like guards,

courts, summons, orderly services apart from being the striking force. The armed police

units of the district police administration need to be strengthened in most districts and

properly trained.
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Intelligence Gathering

Both Police Station and district police administration setups as far as intelligence

gathering is concerned is in extremely poor shape uniformly in most states of India, save

a few like Jammu and Kashmir where the need of self-preservation perforce dictated

terms to strengthen the intelligence apparatus. Intelligence is the bedrock of effective

policing and sine qua non for professional policing. Intelligence gathering and analyses

apparatchik is the principium among the core logistics supports that makes difference to

the quality of the policing process in both the Police Station and district police

administration levels. Districts do have structures to handle both the crime and law and

order intelligence, though poorly equipped and seldom made use of, while the same in the

Police Station levels is almost nonexistent. Intelligence gathering apparatchik needs to be

strengthened at both the levels to enrich policing process with relevant intelligence. An

officer of the rank of PSI with adequate staff in a Police Station should be in exclusive

charge of collecting both the crime and law and order intelligence to strengthen the hands

of the officer heading the Police Station.

Mini Police Commissionerates

Police Stations as centres of policing functions must work as mini police

commissionerates sans magisterial powers and treated as such in importance and powers.

Trust begets trust and trust sprouts responsibility. Once Police Stations revive

respectability and importance on par with that of the British vintage, they may regain

their whilom aureole at no time. This is so also with the district police administrations.

Indeed, there are the issues of corruption and misuse of powers that are beyond the scope
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of this discussion and it suffices to state that appropriate checks and counterchecks should

be in place to counter such eventualities.

Nidus of Police Functions

Pollent Police Stations as the centers of police functions justifies fewer police stations

around and irrationalise the present donnert trend among the top-brass of crying wolf for

creating more and more police stations at every possible opportunity and howling hoarse

for many more to create ‘gulli-gulli police station’ situation with most of them weak and

incapable of independent existence and just meant as mere show-pieces for the public

consumption and adding to the welter in jurisdictional and other complications. The

epinosic response is owing to the copycat mindset so prolate among the Indian police

leadership of the post-independent vintage. Quantity is an irrelevant concept in the extant

age of hi-tech world, and transport and communication explosions render the world

increasingly smaller every passing day. What is required is quality. The stress must be on

resourcefulness and response time. Fewer Police Stations, each a nidus of the police

functions at strategic locations and self-dependent in its manpower and other logistic

requirements of transport, communication, weaponry and related facilitators is the need

of the hour. Control room oriented policing with shortened response time are capable to

tackle any kind of police emergencies and contingencies within a given area. District

police administrations must function as the custodian and provider of special techniques,

high-tech gadgets and higher counseling and guidance to the benefits of the Police

Stations apart from its extant conventional duties.


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Control Rooms

This brings the issue of control room oriented policing that suits best in urban areas to the

fore. Shift systems round the clock and response time are the key factors in such a

policing system. Logistics support becomes the crucial issue in the control room oriented

policing system as the effectiveness of the system depends tout a fait on effective

logistics designs, planning and management in place. Police Stations fully self-dependent

in manpower and other logistics supports like transport, communication, weaponry and

other facilitators alone can handle control rooms successfully for perficient policing.

Such a system presupposes committed manpower working on round the clock shifts and

requiring high morale. High morale in turn depends on job satisfaction and right job

culture that are built on perfect man management practices. All these issues need to be

tackled one after the other for efficient policing. Indian police of present days is a far cry

from those objectives.

Manpower

In a country bogged down with endemic unemployment, and steeped in cheap labour,

manpower should not be a problem though eurhythmic quality production may often

become an issue. No discussion on manpower is complete without the factors of morale,

motivation, competence, discipline and commitment are taken into account. No analysis

on logistics is complete without the production factor of the manpower is assessed.


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Shift System

Policing being a round the clock responsibility, a three-shift system is sine qua non in a

grass-root policing unit like the Police Station. And unlike now, the system must be

statutorily defined and duly moulded and rounded off for effective functioning with clear-

cut division of labour in place. Lack of this clarity and arbitrary day-to-day allotment of

duties on one’s own fancies by lower ranks in the Police Stations is the radicis of all the

maelstrom in man management noticed in police stations these days resulting in low and

inefficient turn-out of work. A well-defined shift system and purposeful man management

policy directed towards high motivation and morale should work as the nostrum to the

malady.

Efficient Man Management

Sound incentive schemes based on the innards of the human psyche and latest managerial

techniques and committed leadership models can do the tricks to maximize the output

with the minimum input and save the criminal wastages in manpower that are common

features of the present man management in Indian police, where a few islands of

manpower are over-worked while most wanze precious man-hours without productive

output. Any step to break this epinosic trend will save Indian police from gargantuan

manpower wastages. This aspect needs priority.

An important feature of the efficient man management is best utilization of the available

manpower talents. Indian police of the post-independent vintage is notoriously profligate

in frittering away and even curbing precious human talents that land on its lap by its good
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fortune. An example is that of a brilliant police officer from an Indian state who made

name as a poet, an intellectual and an original thinker on police and policing subjects

with scores of published books on poetry and policing subjects to his credit and a popular

writer on police subjects on all major English newspapers, and well-known for his

immaculate conduct and foursquare character, being persistently and consistently

harassed gratuitously for decades, denied promotion for more than twenty-one years

without offering a reason in the ambience of no reasons existing, often denied facilities

normal even for his posts and repeatedly forced to work in the rank of Superintendent of

Police under his far less talented and far less upright juniors from his own batch now in

the rank of IGPs. Such atrocities are possible in Indian police these days. Reason for the

reductio ad absurdum of the man management in Indian police of the present vintage to

this scale is just jealousy and fear among the higher-ups of being overshadowed by his

superior talents. His fault lies in the denial to approach the court of law in propugnation

of own interests in spite of promptings from well-meaning seniors and his preposterous

pride in deciding that what are his, must come by themselves sans promptings from any

quarters and philosophizing che sara, sara. He continues in the plight even now without

promotions. This is an example of the criminal wastage of human talents apart from

cruelty and crimes involved. Just thinking how best and to what advantages an efficient

organisation would have made use of his talents by providing right incentives rather than

curbing and crushing his normal opportunities makes this example of negative norms of

the Indian police an eye opener. Such perversions and prevarications of the man

management norms of epinosic dimensions must stop. It is a different story that he did

not wither away like most in similar situations and made big name and brilliantly
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succeeded in other avenues. It is true that true talents cannot be hidden and even villainy

of the top brass of the police has limits in curbing and crushing the talents of the

fonctionnaire lower down. This is the brighter side of the spiel.

Precious Man Power

Every employee in any efficient organisation is a precious asset. This is not because

labour comes at enormous cost, but because of the presence of innate potentialities in

every person and its mammoth utility were they are adequately tapped. The problem lies

in the need and competence to extract the potentialities and talents. Police organisation

has a long tail of hierarchy of seniors after seniors. The billion-dollar question is whether

this long tail of seniority of the police department has any relevance as far as leadership

and leadership qualities are concerned. The answer is a big “no”. Present Indian police is

least bothered about the need of sound leadership and leadership qualities in its body as

far as seniority goes and sadly leadership and seniority are synonymous in its diction.

That must stop and the organisation must constitute per se a climacteric norm to enable

the resorgimento of the Indian police to draw it out of its present chilling hiems.

None realises the importance of every single human hand available as the USA does, and

the care taken and the investment made on each hand in American armed forces are

legendary. India and Indian police though cannot fully follow the American ideal because

of its financial constraints and other reasons, the model sine dubio deserves avizefull

consideration to aemule as a vaulting norm adapted to Indian milieu. Human being a

natura rei is potential of extending and shrinking to any scope created for him. This is so
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also in work environment. A man or woman treated as lowly and dispensable as it is in

the constabulary and other lowly ranks of the Indian police, shrinks au naturel to adjust

to the space created for him, and expands and extends to be der Unsterbliche ubermensch

if he or she is provided for and treated as such. Indian police lacks this insight to the

human psyche and pays heavily in terms of human cost for the grave incompetence. How

fast Indian police realises this fault, so good it is pour-soi.

Maximum output out of minimum resources is the motto here. Maximum output should

be the norms of manpower management in Indian police at all levels rather than going for

blind increase in manpower strength at every possible occasion. High morale, high

motivation and job contentment, high professional pride, adequate rights and

responsibilities, reasonably sound infrastructure and logistics support are the claves for

productive and perficient policing and make difference to the quality of the policing

whether it is in Police Station levels or district police administration levels. This brings

the issue of logistics support to the fore.

Logistics Support

Logistics and infrastructure supports are the core of effective policing and also serve as

the multiplier of manpower. Transport and communication logistics are the eyes and ears

of the perficient policing. In the age of hi-tech crimes and criminals, high-level logistics

support is sine qua non for the policing to be successful. Right logistics support has four

dimensions or factors to be useful and effective in policing: quantity factor, quality factor,

relevancy factor and time factor. Quantity factor covers availability of adequate logistics
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support; quality factor covers availability of latest and hi-tech logistics support; relevancy

factor covers the need of logistics support being relevant to the needs of the policing; and

time factor refers to the availability of the logistics support at right occasion and time.

Inadequacy in any of these factors certain to affect the quality of the policing and needs

foremost attention of the police leadership to keep the police and policing in top gear.

In Indian situation, the principium of the four factors namely the quantity factor itself

often is a major hurdle because of financial constraints and other problems though recent

rise in terrorism alerted the bureaucratic and political leadership to awaken to this

problem and make more and more logistics support available to police de grado in

grado. But, the quality factor continues to be a major pain in the spine. Criminals are

often found in India better equipped than the police as far as hi-tech gadgets and even

crucial intelligence are concerned. Indian police lacks adequate organizational strength

and expertise to keep up dated to the research explosions in the world market in hi-tech

gadgets in transport, communication, information and weaponry systems. This shortfall

needs to be attended on priority if Police Stations and district police administrations to be

effective in defeating crime and criminals in their own games. Whatever done at present

in this field are sporadic attempts sans systemic efforts. This lacuna needs to be rectified.

Relevance and time factors are logistic maneuvers tout court involving human

assessments and decision making in the process of the policing and depends assez bien on

human excellence involved and requires improved human qualities. That comes by
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practice, skill, training, commitment and mature leadership. These factors also need close

attention in efforts to give quality policing to the country.

Maintenance

Any talk on logistics is incomplete without a discussion on maintenance, which is the

weakest link in the mindset of the Indian psyche. Maintenance inherently is the byproduct

of a disciplined mind that is anathema to the Indian psyche. Naturally Indian police is

pathetically poor in maintenance aspect of whatever it does. One factor responsible for

this perilous assuetude is the cost factor involved. The second factor that brings about this

neglect of the maintenance structure in the organisation is the lack of appreciation of the

need of the maintenance in running an organisation and carrying out its operations. This

achilles’ heel of the Indian psyche holds its sway in police organisations also. Sound

maintenance of the logistics infrastructures and other assets is sine qua non for sound

policing and perhaps gets precedence in importance over acquiring new gadgets and

assets. A sound police organisation just ne obliviscaris this crucial need that considerably

contributes to the success of police operations.

Financial Powers

Police Stations as the nidus of police functions with considerable manpower and huge

logistics support means in its possession and responsible for their maintenance perforce

need considerable financial powers for themselves so that they can look after themselves

without waiting for sanctions from above. This investment also boosts the confidence and

self-reliance of the Police Stations as independent units apart from bringing respectability
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and accountability to them unlike now. The advantage here is both physical and

psychological and needs priority attention.

Strategic Location

It be a Police Station, district police administration or any other police unit, its effective

functioning depends very much on small details like its location and building also. They

have to be located at a place decided upon after careful study of the issues involved and

operational facility and convenience considered not only for the easy access to the public,

but also for more crucial strategic reasons of operational considerations like facile

movements, easy logistics support, access to hi-tech equipments, easy access to key

manpower assets, convenience for secret operations et cetera. This important factor is

often ignored in Indian police and it is common to find a Police Station situated in a

locality outside its jurisdiction in urban areas and district police administration being

located in an unplanned shabby rented building in a busy and strategically unsound

locality. Easy availability often guides such decisions in Indian police. Such casual

approaches in such key decisions should stop and proper norms should be laid to bring

order in such key decisions and avoid concomitant mishaps.

Norms are mere standards, or more precisely, standard customs to be set or evolved.

Indian police as defined and structured by the British administration more than a century

back served the British administration and its objectives in a far less complex milieu

appreciably for nearly a century and later. But, in a situation of panta rhei, the antianus

reticulation is ascensively becoming unfit and incompetent to the changing trends of the
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crime and criminality and may become entirely irrelevant to the changed complexities of

crime and criminality if immediate corrective steps are not taken and new norms are

evolved and set for the posterity. In a donnert police structure steeped in blinkers and

mental inaction, the very idea of evolving fresh norms for manpower and logistics is a

highly welcome initiative and deserves hearty plaudite.

P.K.Urva
Superintendent of Police
COD, Bangalore

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