GULGBT Committee Meeting Agenda 10th October 5.

.30pm Meeting Started: 17:32 Meeting Adjourned: 18:54 In attendance: Jessica McGrellis, Lauren McDougall, Mark Scott, Kirsty Smith, Natalia Tomaszek, Kit Moreland, Erin MacKenzie, Drew McCusker (left 18:33), Simon Tsolakidis (left 18:48), James Harrison (17:35), Jo Arnott (17:36), Elliot McGonigle (17:38), Thomas Lambourn (17:45) Apologies: Chris Young Committee Business 1. Scene Tour a. Finalise details - Final venues - Milk, Delmonicas, Speakeasy, Club X and Polo. - Natalia to contact Polo ASAP to book mezzanine level. - Routes to be arranged to ensure that none of the 4 groups will double back on themselves. b. To call? - Natalia to contact the venues to inform them that well be there. c. Prize(s) - Natalia has got them and they will be distributed the following week. 2. Cheese and Wine a. Location - Problems with the Williams Room due to SRC elections and we need a committee member to have done an SRC induction before we are fully affiliation/can book a room. - Discussed changing the date of the event to another day of the week but the election is that night so we need to have an event on the 19th. - Will have a back-up plan for committee room 1 (quiz or movie night) if the cheese and wine night goes awry. - Final details to be confirmed to the members by email and Facebook as soon as a room is booked.

b. Donation/cover charge - Decided that instead of providing wine and asking for a donation we will instead advertise the event as BYOB (no spirits/hard liquor). c. Quantities and what to buy - Mark and Jessica to organise this. 3. It Gets Better (Drew) - Drew happy to hold the event on the Cheese and BYOB night and will arrange a suitable space (section an area of the Williams Room or book another committee room at the QMU). 4. Stuart McQuarrie/Video event date - Discussed whether it should be a Wednesday night event or not. Issues arose of whether it is intended to be a welfare event or an event to promote discussion/debate. General consensus is that it should be seen as a welfare event and as such should perhaps be held on another night of the week to avoid any discussion which may detract from the welfare aspect of the video. - Kirsty queried why this event has been approved when a previous suggestion of doing an event with the Metropolitan Community Church was deemed inappropriate. 5. Events to finalise for calendar a. Bi-Talk decide on a name - TBA b. Wicked Wenches - Mark will look into whether we will offer a further discount on the student ticket. c. Same sex tango - Natalia to follow this up. d. Following week? Vicky Gunn? - Erin to call Vicky, as there has been no response by email. 6. Ceilidh a. Venue

- The debates chamber in the GUU is booked for the 30 th of November. Discussed changing the date of the ceilidh to another day that week - if it is held it on the 1st of December we can have the event as a fundraiser for World Aids Day and this may help in finding venues/getting discounts. Details of charity donations will be decided closer to the date. - Lauren to look into venues and availability in order to decide on a concrete date. b. Band - Discussed the quotes which have already been given which are around the 500-600 mark. James suggested Ceolan, who have already been approached but we can look into asking them for a lower quote as James mentioned they have already done events for the university. - Lauren to look into more bands/quotes, however these cant be finalised until we have a date and venue. c. Financial update/budget - Fundraising bake sale for the ceilidh to be arranged for the middle of November. d. Photos - Erin suggested that she could do official GULGBT photos of the event involving a separate area where members can choose to have high quality photos taken either as individuals/with a date/as a group.

7. Election a. Sub-committee? - Discussed that it shouldnt be a sub-committee as such, but rather an opportunity for interested members to have an informal introduction to the committee and to help out where needed (e.g. with ceilidh planning). Decided that this shouldnt be an official group and that the members wont hold any sway on the committee/in decisions however they will be encouraged to attend committee meetings and to get as involved as possible to prepare them for possibly taking up committee positions at the 2012 AGM. - Elliot suggested holding the election for future post-mat officers at the same time as 1st year ordinary member, rather than at the AGM to allow 1 year Masters students the opportunity to run. Committee agreed that this is a fantastic idea and will be actioned closer to the time.

b. External counters etc - At the election we MUST be checking members against the mailing list to ensure that they are registered before they can vote. - We need 2 people who are either not voting or who are associate members to count the votes and we will look for volunteers in advance to ensure they are comfortable with the voting system. 8. West of Scotland Forum Grant - Mark to follow up the grant application with an itemised breakdown/financial forecast of expected costs for the rest of the year. 9. Blog Launch - Tom will be contributing his recipe/cooking blog. - Erin suggested that she could do a weekly roundup of LGBT related news. - Other committee members urged to write or find articles/interest pieces for the blog. 10. Mens/Womens/Trans*/Post-Mat next events in calendar - 8 people are booked in for Laser Tag - last minute announcement to be made on Wednesday. - Next Trans* event to be scheduled two weeks after the currently scheduled event @7pm at Offshore. - Jos Film and Cocktail event scheduled for the 23rd of October Jo to contact Hummingbird to try to organise a discount. 11. Committee Party finalise details - Details are on the Facebook group. 12. Next meeting room bookings - We can no longer have our committee meetings in the QMU on Monday nights so will need to find an alternative venue. We will look into - Next committee meeting to be scheduled for the 31 st of October at 7pm (please note there is a meeting before this on the 17th of October at 7pm). Any Other Business 13. Leaflets!

- Kirsty asked the committee to be on the lookout for any useful welfare booklets or leaflets as we need more variety.