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1.

1 Article Master Creation

Article code will be generated automatically (system generated number) based on nature of
Article type.
Purchase Organization  Always 2000 (GWCL Local)
Sales Org  1000 (Spencer’s Retail Limited)
Dist. Channel 
11  Retail POS ( In general we use this one default)
12  B2B Sales
13  Internet Sales
14  Export Sales
15  Internal Transfer
Distribution Centre  Start with W* & I*(w for warehouse and I for institutional sales)
Stores  Start with D*, H*, F*, X* & S*
Reference Article  If user desired, user can copy from reference article code.

Views  Depending upon your business requirements, user should select the view. For example, Non-
trading Consumables, POS View is not significant. Usually for article creation select Basic Data,
Listing, Logistics DC, Logistics Store and POS.

1.2. Basic Data View

Article Description  Maximum 40 characters.


Base unit of measure  For Inventory Management. Once an article is created this unit can not be
changed.We should be careful while giving this,it should either be “pc” or ‘kg”.
Purchase unit of measure  For Purchase Management. This is the unit in which the PO will be created. If this
UOM differs from base unit then the conversion factor between base UOM and PO UOM has to be maintained.
Generally we use “pal” for outer conversion.
Sales unit of measure  For Sales Order (Institutional Sales). This is the unit in which the article will be sold in
POS. The same conversion has to be maintained here also if necessary. Generally we use this same as base unit
of measure.
Delivery unit / Issue unit  For Distribution. This is the unit in which DC will supply the article to the Stores. This
is same as our suf in legacy.
EAN / UPC Code  The International Article Number (EAN) is assigned by the manufacturer of the article. In this
case, the EAN identifies the manufacturer uniquely. A Spencer’s can assign EANs using "in-store" numbering
techniques known only to the company. The no ranges for ean is given bellow.
Category  Defines how the system determines an International Article Number (EAN) to be assigned internally
and which check criteria (check digit, prefix, and so on) an EAN of this category must fulfil.
Product hierarchy 10 digit code identifying the manufacturer and the brand code for the article.. It is used for
analyses and promotion. Here First 5 digits for manufacturer next 5 digits Brand.

Tax Class  Key that identifies the tax classification of an article. For all GWCL articles it should be maintained
as 1
Valuation Class  Assignment of an article to a group of G/L accounts. Starting point for MM and FI integration.
Use default 1010.
Trading Goods

GWCL-Free / Additional

GWCL-Audio, Video & Accessories

GWCL-Fashion

GWCL-Food SLED Mandatory

GWCL-Food SLED Optional


1010
GWCL-Hi-Tech

GWCL-Non Foods & HWP

F&V and Bakery products

Non Trading Goods

Carry Bags 2010

Stationery 2020

Repack Covers 2030

Storage Condition  This field used for Stock determination (01 should be used) at the time of outbound
delivery through STO. Use 01 to make an article Put Away, in case of Flow Through leave it blank.
Container  This field used for Barcode Printing. For unbranded staples it is a mandatory one.

Bulk Article 10

Spilt Article(For Staples Unbranded) 20

Branded Article 30

Split Without Barcode 50


Purchase Group  Each article is assigned to a particular purchase group. Like for Health & Beauty the
purchase group will be HB1.the list of purchase group is given bellow. This is basically our buyer codes.
AC1 Fashion Accessory
BA1 Bakery/Chil Frozen
BE1 Beverages
BF1 Bags & Footwear
EL1 Electrical
EL2 Electronics
FR1 Fresh
HB1 Health & Beauty
HH1 HH Needs
H.O.Purchase
HO1 Group
HW1 Houseware
KW1 Kidswear
LI1 Linen
LW1 Ladieswear
MW1 Menswear
PL1 Play
PR1 Processed Foods
ST1 Staples
WO1 Work

Transport Group  Using it for shipping point determination, use default 0001.
Loading Group  Using it for shipping point determination, use default 0001.
Assortment List Type  Relevant for perishables planning. These parameters used to group articles based on
mode of procurement. This is mandatory for GPER article type. We run perishable planning by this field.
D  DC to Store
G  Groceries – Retail Store
V  Vendor to Store
Old Article Number  This ios sequential no to track the sap generated codes. This is followed by AC NIELSON
series.
Remaining Shelf life  Applicable for GBEV Article Type speciatialy. Minimum amount of time for which the
article must keep upon goods receipt for the goods receipt to be accepted by the system.

Total Shelf life  Applicable for GBEV Article Type only. Period for which the article will keep in
total, that is, from the date of production to the shelf life expiration date.

1.2.1 Additional Data


Additional EANs
unit of measure  For Additional EAN Code.it is same as base unit of measure.
EAN / UPC  GWCL Legacy EAN Codes

Z1 Category 13 Digits
(External)

Z2 Category 5-6
(External) Digits

Z3 Category 7-11
(External) Digits

Z5 Category 12 Digits
(External)

If there are several EANs for each unit of measure, you must always identify one of them as the main
EAN.
If no EAN is provided then generate internally EAN with category Z4.

1.2.2 More Basic Data

Lab/Office  This field used for nature of article


BAS Basic
COR Core
CRM Category Role Matrix
EXO Exotic
HWP Home - Work and Play
KVB Known Value Item - Branded
KVI Known Value Item
KVU Known Value Item – Unbranded
MOP Hi-Tech
NCO Non Core
NKU Non Known Value Item Unbranded
NKV Not Known Value Item
NOT Conces.Article Stock NOT maintained. For concessionaire this is an mandatory field.
REG Regular

1.3 Listing View


Assortment Grade  The assignment of an article to an assortment grade defines the assortment and the
associated assortment users (such as retail sites) for which this article is valid. For Hyper, Super maintain SEC-B,
for all category stores maintain SEC-A , for Free Goods linking assort each site to SEC-D (global) apart from main
assortment SEC-A or SEC-B.
Listing procedure (Store)  Procedure to be used to list articles for store assortments, default value
ZS.

Listing procedure (DC)Procedure to be used to list articles for distribution centre


assortments, default value ZS

Listed from  Date, Month and Year

1.6 Logistics: Distribution Centre View

DC 
RP Parameters

RP Profile 

• For Min-Max RP Profile should be blank.


• For 91 Days RP Profile should be GWCL.

RP Type  Key that determines whether and how the article is planned.

• For Flow Through this is ND.


• For Put Away Min-Max this is VB & 91 Days Z3.

Lot Size  Key that determines which lot-sizing procedure the system uses within articles planning to
calculate the quantity to be procured or produced.

• No need for maintain this field in Flow Through article.


• For 91 Days Put Away this is EX.
• For Put Away Min-Max this is HB.

Reorder Point  If the stock falls below this quantity, the system flags the article for requirements
planning i.e. the minimum stock that has to be maintained for this article.
Max. Stock Level  Quantity of the article in this Site that may not be exceeded.

Safety Stock  The quantity whose purpose is to satisfy unexpectedly high demand in the coverage period.

Rounding Profile  Key that the system uses to adjust the order proposal quantity to deliverable units. For
Flow Through article no need to maintain this field. For 91 Days Put Away Rounding Profile is ZSP1.

Replenishment Parameters

Target Coverage  Control parameter for dynamically calculating the target stock in replenishment planning.
For 91 Days Put Away this value is 1.

Forecast Parameters
Period Indicator  The period indicator determines the time interval the system is to use to store
consumption or forecast values. For Put Away and Flow Through article maintain the value T.
Forecast Profile  Key that allows you to store forecast parameters independently of a material master record.
For 91 Days Put Away article maintain GWCL value.

RP Controller / Replenishment data


Stock Planner  Article planning person. For Put Away 91 Days maintain 91D and Min-Max
maintain HW1.

Planning Cycle  Cycle in which the planning run is performed for an article. If a vendor delivers a article on a
particular week day, it is useful to plan this article according to the same cycle, while allowing for the delivery time.
For Flow Through Min-Max maintain Z1W and 91 Days maintain Z2E. For Put Away 91 Days maintain Z1W
and for Min-Max Z1T.

Delivery Cycle  Planning calendar to define the delivery cycle for supply relationships between Sites
or between Site and vendor. For Put Away 91 Days maintain Z1T.

Supply Source  Restricts the search for sources of supply for this article to external (normal) or internal (stock transfer)
sources of supply, and also allows you to define a search sequence.

• For General article maintain 1.


• For DSP article maintain 2.
• For Perishable article routed through DC maintain 3.
• For DSP Perishable article maintain 4.
• For Concessionaire article maintain 4.

Source Indicator Description


1 Standard
2 Stock Transfer
3 Standard before Stock Transfer
4 Stock transfer before Standard
A Consignment

Consignment Control  Controls whether an article is preferably procured for own stock or consignment stock at a Site.
For Concessionaire article maintain 1.

GR Processing time  Number of workdays required after receiving the article for inspection and placement into storage.
Automatic PO  Defines that purchase orders are generated automatically when purchase requisitions are
converted into purchase orders.

Availability Check  It should be 02 always.

Negative Stock  Indicates that negative stocks of the article are allowed at the Site.

Distribution Profile  Control profile for Merchandise Distribution. When merchandise is procured, the
recipients of the articles are defined. Articles can be distributed among the individual recipients in a Site using the
processing methods cross docking and flow-through, for example.

This field should be used only for Flow through articles not for Put away articles!!

These filed is mandatory for Collective Purchase Orders generation based on Stock Transport
Orders.

Storage Location  For DC maintain PU01 as storage location. For Institutional Sites (i.e. I*) maintain IS01 as
storage location.

1.6.7 RP / Forecast Data

Procurement:
Procurement Type  for 91days flow through articles,flowthrough minmax articles91days putaway
articles ‘X’.
For 91days put away minmax articles-‘F’
Availability Check
Availability Check  Always 02

1.6.9 Accounting
Current Valuation
Moving Average Price  System automatically calculate based on Goods Receipts. At the time of creation of
article Basic Cost should be uploaded as MAP(T Code MR21).

1.6.10 Other Logistics Data


Profit Centre  Maintain the 10 digit Profit Centre. For 1st 3 digit provide the Region Code (e.g. for WB provide
301), next 4 digit will be DC code (e.g. W013), last 3 digit will be the 1st 3 digit of Merchandise Category in
reverse order (i.e. if the Mer. Cat. Starts with 101 the required 3 digit will be 110). Only exception if the article is
Non-Trade in nature i.e. Consumable then mainatain last 3 digit 999.
Export/import Group  Maintain LIST value for this field.
1.7 Logistics: Store View
Sales Org  1000
Distribution Channel  11
Store 
RP Parameters

RP Profile  Key that you can use to store MRP parameters that are independent of the article master record. In
an MRP profile, user can define (a) which fields are filled with values when MRP data is entered in the article
master record (b) which values these fields have (c) which of these values can be overwritten and which not.

For 91days Flow Through & Put Away articles RP Profile –GWCL.

RP Type  Key that determines whether and how the article is planned
Min-Max Flow Through and Put Away articles –VB.

Lot Size  Key that determines which lot-sizing procedure the system uses within articles planning to
calculate the quantity to be procured or produced
Min-Max Flow Through and Put Away articles –HB.

Reorder Point  If the stock falls below this quantity, the system flags the article for requirements
planning-minmum stock
Max. Stock Level  Quantity of the article in this Site that may not be exceeded
Maximum stock

Safety Stock  System will calculate automatically for 91days Flow Through and Put Away articles.

Rounding Profile  Key that the system uses to adjust the order proposal quantity to deliverable units. ZSP1 for all
articles

Replenishment Parameters

Target Coverage  Control parameter for dynamically calculating the target stock in replenishment planning.

For 91 days Flow Through and Put way articles 1 day

Forecast Parameters-
For 91days Flow Through and Put Away articles –GWCL.

RP Controller / Replenishment data


Stock Planner  for 91days articles 91d
Other minmax articles purchasing group.

Planning Cycle  Cycle in which the planning run is performed for an article. If a vendor delivers a article on a
particular week day, it is useful to plan this article according to the same cycle, while allowing for the delivery time
Order schedule from stores.
Delivery Cycle  Planning calendar to define the delivery cycle for supply relationships between Sites
or between Site and vendor. For 91days articles delivery schedule in Stores.

Supply Source  Restricts the search for sources of supply for this article to external (normal) or internal (stock transfer)
sources of supply, and also allows you to define a search sequence.

• For General article maintain 2.


• For DSP article maintain 1.
• For Perishable article routed through DC maintain 4.
• For DSP Perishable article maintain 3.
• For Concessionaire article maintain A.

Source Description
Indicator
1 Standard
2 Stock Transfer
3 Standard before Stock Transfer
4 Stock transfer before standard
A Consignment

Consignment Control  Controls whether an article is preferably procured for own stock or consignment stock at a Site.
For Concessionaire articles -1

Stock Determination Group  For Concessionaire articles - Z001

General Control Parameters


Purchase Group  Buyer code

Site Specific Article Status  The Site-specific article status restricts the usability of the article for the Site concerned,
that is, it defines whether a warning or error message is displayed if you include the article in a particular function.

Automatic PO  Defines that purchase orders are generated automatically when purchase requisitions are converted into
purchase orders.

Availability Check  always ‘02

Negative Stock  Indicates that negative stocks of the article are allowed at the Site.always –marked

Storage Data:
Storage Location  For every Store maintain - SH01.

Scheduling
Planed Delivery time  in days.
Net Requirement Calculation
Service Level  for 91days articles 97.0
Other Logistics Data
Profit Centre  Maintain the 10 digit Profit Centre. For 1st 3 digit provide the Region Code (e.g. for WB provide
301), next 4 digit will be Store code (e.g. D070), last 3 digit will be the 1st 3 digit of Merchandise Category in
reverse order (i.e. if the Mer. Cat. Starts with 101 the required 3 digit will be 110). Only exception if the article is
Non-Trade in nature i.e. Consumable then mainatain last 3 digit 999.
Export/import Group  Maintain LIST value for this field.

1.8 Point of Sale (POS) View


POS Control for each Distribution chain / Site
Discount allowed  Required in case of manual discount at POS
Price Required 
No repeat key 
Scales group  If articles are sold at “POS” through weightiness basis (for example Kg), then this
field is relevant.

POS Selling period / Status


For sale from 
For sale to 
Distribution chain Specific 
Valid From
Till Receipt text
Language  Should be English
Alternative unit of measure  It should be Base unit of measure
Till Receipt text  Based on POS billing specification

LISTING OF ARTICLE WITH SITE

• Use Transaction Code WSM3 for listing of article with site.


• Give the Assortment Grade as per requirement e.g. SEC-A.
• Select article(s) and mention Listing Procedure as ZS.

MAINTAIN INFO RECORD


• Use Transaction Code ME11.
• For DSP article the Info Record will be in Store Level i.e. provide the Store as Site and for other article
type(s) provide DC as Site.
• Provide Vendor Code and Article Code that will be linked for that particular site.
• In General Data check the vendor region, order unit, conversion.
• In Purch Org Data1 provide the Tax Code, use E4 if the article is Exempted else use V0 if the article is
Taxable.
• Maintain the Basic Cost as Net Price.

• Purchase unit of measure


• Regular vendor  Specifies that the article is to be procured from this vendor at client level,
i.e. for the entire corporate group.
• Purchasing group  Buyer Code based on nature of articles belongs to which Family.
• Planned Delivery time  Number of calendar days needed to obtain the article or service if it is
procured externally.
• Rounding profile  Key that the system uses to adjust the order proposal quantity to
deliverable units.
• Confirmation Control  This field we mapped for GIN. If GIN required before GRN, then
users should maintain 0004
• Incoterm 1  EXW / C&F / CIF so on
• Incoterm 2  Place for above Incoterm 1

MAINTAIN INPUT TAX


• Use Transaction Code FV11.
• Provide Condition Type JVRD(for VAT) or ZIPC(for CST).
• Use Key Combination -> Country/Tax Code/Site Region/Region/Article.
• Provide Country as IN.
• Use Tax Code V0.
• Provide Vendor Region Code and Site Region Code.

• Give Article Code in Article field and Tax % amount in Amount field and corresponding Tax Code.
• Then Save the screen.

MAINTAIN OUT PUT TAX


• Use Transaction Code VK11.
• Provide Condition Type JIVP.
• Use key Combination -> Country/Site Region/Region Article.
• Provide Country as IN, proper site region code.
• Use Tax Code A0.
• Provide Vendor Region Code and Site Region Code.
• Give Article Code in Article field and Tax % amount in Amount field and corresponding Tax Code.
• Then Save the screen.

MAINTAIN MARGIN
For DSP article maintain Margin at Site level i.e. provide the Store as Site and maintain Margin for each
Site.
Apart from FnV article
• Use Transaction Code VK11.
• Provide condition Type ZBAS.
• Use Key Combination -> Vendor condition with site.
• Provide Vendor Code, Purchase Organisation (2000), Site.
• Give Article Code in Article field and MARGIN % amount in Amount field and corresponding Tax Code.
• Then Save the screen.
For FnV article
• Use Transaction Code MEK1.
• Provide condition Type ZMUP.
• Use Key Combination -> Vendor condition with site.
• Provide Vendor Code, Purchase Organisation (2000), Site.
• Give Article Code in Article field and MARGIN % amount in Amount field and corresponding Tax Code.
• Then Save the screen.
For Concessionaire article
• Use Transaction Code Vk11.
• Provide condition Type YMGN.
• Use Key Combination -> Vendor condition with site.
• Provide Vendor Code, Purchase Organisation (2000), Site.
• Give Article Code in Article field and MARGIN % amount in Amount field and corresponding Tax Code.
• Then Save the screen.

MAINTAIN MRP
• Use Transaction Code VK11.
• Provide Condition Type VKP0.
• Use Key Combination -> Article per site.
• Provide Sales Organisation(1000) , Distribution Channel(11) , Site (the DC)
• Give Article Code in Article field, Sales Unit and MARGIN % amount in Amount field and corresponding
Tax Code.
• Then Save the screen.
• Use Key Combination -> Sales Org/Dist. Channel/Price List/Article/Sales Unit
• Provide Sales Organisation(1000) , Distribution Channel(11) , Price List(twice for both DAILY and
HYPER)
• Give Article Code in Article field , Sales Unit and MARGIN % amount in Amount field and corresponding
Tax Code.
• If the article(s) DSP in nature then only maintain MRP using Key Combination -> Article per site.
• Repeat the process for each site where these articles are supposed be delivered.
• Then Save the screen.

MAINTAIN CSP
• Use Transaction Code VK11.
• Provide Condition Type Z007.
• Use Key Combination -> Customer/Article.
• Provide Sales Organisation (1000), Distribution Channel (11), Hyper Site as Customer.
• Give Article Code in Article field and discount % amount in Amount field. This discount % is the %age that
you want to reduce from the MRP i.e. MRP – Discount %  CSP.
• Then Save the screen.

MAINTAIN PRICE CALCULATION


• Use Transaction Code VKP5.
• Provide Article(s), Sales Organisation (1000), Distribution Channel (11), Site (DC for non DSP else each
site), Vendor External procurement (vendor code).
• Maintain Purchase Price Determ. Seq as Z5 (for non FnV article) or Z1 (for FnV article).
• Maintain Sales Price determ. Seq. as 02(for non FnV article) or 01 (for FnV article).
• Maintain List Group ‘B’.
• Maintain List Variant as Z1.
• Check the ‘Issue Update Log’ check box and execute.
• After execution check the result , if everything matches press F7 then check the right side check box(s)
for VAT articles . For CST articles only press F7 .
• Save the screen.

UPLOADING STEPS:

JOBS REMARKS PROGRAM NAMES


BASIC VIEW UPLOADING FOR MMA HAVE TO UPLOAD HEADER YCMM30001
ARTICLES. AND PLANT LSMWS TO CRETAE
THE ARTICLE.
LISTING ARTICLES THROUGH MMA HAVE TO RUN WSM3 WSM3(T.CODE)
ASSORTMENT GRADE. T.CODE TO LIST THE ARTICLE
TO RESPECTIVE STOTRES.
PURCHASE VIEW UPLOADING. MMA HAS TO RUN THE LSMW YCMM30022
TO CREATE INFORECORDS.
SALES PRICE UPLOADING FOR MMA HAS TO RUN THE LSMW YCMM30006
DC AND STORE. TO MAINTAIN MRP AT DCLEVEL
AND PRICE LIST LEVEL
SEPARATELY.
NEGOTIATION MARGIN THIS LSMW HAS TO BE RUN AT YCMM30015_ZBAS
UPLOADING. VENDOR ,SITE, ARTICLE
COMBINATION LEVEL.
OUTPUT TAX UPLOADING. THIS LSMW IS REGION VK11_901
SPECIFIC.

INPUT TAX UPLOADING. THIS LSMW IS VENDOR'S FV11_601


REGION SPECIFIC.
CREATE PRICE CALCULATION MMA HAVE TO RUN VKP5 VKP5(T.CODE)
T.CODDE TO UPDATE THE
PRICE.
MAINTAIN PROFIT CENTER AND MMA HAVE TO RUN LSMW TO PC(DC),PC_STORE2(STORE)
STORAGE LOC. UPLOAD PROPER PROFIT
CENTER AND STORAGE LOC.
LOGISTIC DC VIEW UPLOAD RP PARAMETRES(FOR DC) TO YCMM30009_DC
BE UPLOADED THROUGH THIS
LSMW.
LOGISTIC STORE VIEW UPLOAD RP PARAMETRES(FOR DC) TO YCMM30009
BE UPLOADED THROUGH THIS
LSMW.
ADDITIONAL EAN ADDTIONAL EAN AND THE YCMM30006
LEGACY SKU CODE HAS TO BE
UPLOADED AS ADDITIONAL
EAN.

MARGIN CHECKING FORMULA


FOR CST (INDUSTRY KEY-F001)

NEGOTIATED MARGIN= ((PRICE BEFORE O/P VAT- NET COST(INCLUDING CST))/MRP*100

FOR VAT(VENDOR NOT REIMBURSING)( INDUSTRY KEY-N002)

NEGOTIATED MARGIN= (MRP-NET COST(WITH VAT))/MRP*100

FOR VAT(VENDOR REIMBURSING) ( INDUSTRY KEY-F001)

NEGOTIATED MARGIN= (PRICE BEFORE O/P VAT-BASIC COST(WITHOUT VAT))/MRP*100


CHECK LIST FOR MMA

MMA SHOULD CHECK


WHEATHER THROUGH
LEGACY CODE ,EAN
CODES,ARTICLE
DESCRIPTION.FOR
CONSIGNMENT
ARTICLES LAB OFFICE
SHOULD BE "NOT" AND
FOR F&V LAB OFFICE
ARTICLE CODE PRESENT IN SAP OR NOT HAS TO MAINTAINED.
ARTICLE TYPE HAS TO
BE ASSIGNED
PROPERLY,ASSORT
MENT GRADE SHOULD
CREATE ARTICLE BE USED PROPERLY
RUN WSM3,checking the
LISTING OF ARTICLES assortment grade.

FOR ARTICLES HAVING


0 % TAX WE SHOULD
GIVE E4 IN REC.FOR
CONSIGGNMENT
ARTICLES INFO REC
TYPE SHOULD BE
CONSIGNMENT AND
INFO REC SHOULD BE
AT STORE LEVEL.FOR
ALL DSP ALSO INFOREC
SHOULD BE AT STORE
INFOREC CREATION LEVEL.

FOR ALL F&V THE


MARGIN SHOULD BE
MAINTAINED IN ZMUP
CONDITION TYPE AT
MEK1 T.CODE.FOR DSP
ARTICLES MARGIN
SHOULD BE AT STORE
NEGOTIATED MARGIN LOADING LEVEL.
MRP FOR DC TO BE
LOADED AT STORE
LEVEL AND STORES
SHOULD BE LOADED AT
MRP LOADING PRICE LIST LEVEL.
FOR "0" TAX ARTICLE
INPUT SHOULD NOT BE
IN PUT TAX LOADING LOADED.
E0 TO BE MAINTAINED
FOR EXMPTAED
OUTPUT TAX LOADING ARTICLES.
MAINTAIN PROFIT CENTER AT STORES/DC
MAINTAIN 'LIST' VALUE FOR EXPORT/IMPORT GROUP THE FIELD IS IN 'MORE
FIELD BASIC DATA' VIEW
THE FIELD IS IN 'OTHER
MAINTAIN COST AS 'MAP' FOR THE ARTICLE SALES DATA' VIEW
FLOW THROUGH MIN-MAX
FLOW THROUGH 91 DAYS
PUT AWAY MIN-MAX
IF PUT AWAY CONVERT
STORAGE LOCATION
FROM 'RA01' TO 'PU01'
"& STORAGE
CONVERT STORAGE LOCATION IN LOGISTICS STORE CONDITIONS '01' IN
FROM FLOW THROUGH TO PUT AWAY BASIC VIEW