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ARTICLE MASTER UPLOAD:

Article creation is one of the important tasks in Master Data. Business will give
article requisition in a specific format. At first we have to check through different
way whether the articles exist or not. So when ever article requisition will come we
have to check the important fields (filled up by business) which are mandatory to
create articles. Let’s see the article requisition format.

Double click on following Excel Sheet.

SKU BRAND_ MANUF_


BRICK_C BRICK_N BRAND_ MANUF_
CODE(le CODE(sa CODE(sa UOM
ODE AME NAME NAME
gacy) p) p)

TEMPLATE CHECKING:

1. Check all the old legacy codes are given or not and repetition of old legacy
code for different articles. These are 5 or 6 digit codes. With out old legacy
code, article code in SAP will not be created.
2. Brick codes are available or not.
3. Brand code & Manufacture code in SAP should be there in the template.
Brand code always starts from 3 and Manufacture code will start from 2.
Each is 5 digit codes.
4. UOM or unit of measurement, either it will be KG or PC (PIECE).
5. Purchase Group, whether it is present or not?
The list of Purchase group is given in the following sheet.

CODE DESCRIPTION
BA1 Bakery/Chil Frozen
BE1 Beverages
BF1 Bags & Footwear
EL1 Electrical
ES1 Electronics
FR1 Fresh
HB1 Health & Beauty
HH1 HH Needs

6. Article type given or not?

The list of Article Type is given in the following sheet.


ARTICLE TYPE DESCRIPTION
GFDD FOOD
GNFD NON-FOOD
GPER PERISHABLE
GBEV BEVERAGE
GAPP APPREAL
GHIT HI-TECH

7. Default EAN code or Manufacturer’s EAN code is given or not. It is not a


mandatory field to be filled up by business but very very important one.
8. Article Description must be there and its length should be within 40
characters.
9. Now Short Article Description is present or not, it should be 13 characters in
size.
10. Final cost, Basic Cost, MRP of each article should be properly filled up.
11. Negotiated Margin or Gross Margin is there or not? Also have to check the
calculation of negotiated margin by the following formulas.

FOR CST (INDUSTRY KEY-F001)

NEGOTIATED MARGIN= ((PRICE BEFORE O/P VAT- NET COST


(INCLUDING CST))/MRP*100

FOR VAT(VENDOR NOT REIMBURSING)( INDUSTRY KEY-N002)

NEGOTIATED MARGIN= (MRP-NET COST (WITH VAT))/MRP*100

FOR VAT(VENDOR REIMBURSING) ( INDUSTRY KEY-F001)

NEGOTIATED MARGIN= (PRICE BEFORE O/P VAT-BASIC COST (WITHOUT


VAT))/MRP*100

12. Tax Type is another important checking filed. Tax type may be of different
kind such as VAT, CST, VAT ON MARGIN etc.
13. Input and Output Tax percentage.
14. Site listing at Hyper or Daily or both according to which we will set the
Assortment Grade of Articles.
15. Plant Delivery Time that means lead time between Vendor to Dc/ Store.
16. The articles are Concessionary or not.
17. The Articles are DSP or not? That means it will be supplied through DC or to
be purchased directly at store.
18. Articles are Flow through or Put away? There must be an indicator.
19. Order Unit should be properly mentioned. It will say in which unit we are
going to purchase the articles.
20. SAP Vendor code must be there in the sheet.

Now we have to check whether the article codes are existed or not?

1. Checking by Old Legacy or SKU code. For this checking select and copy the
Legacy codes and do this following steps.

Go to SAP Main Screen and write Transaction SQVI. Write down the Query name
as mention in the following screen

EAN-ART
Write EAN-ART and Execute. Then the following screen will come,

Click at Multiple Selection


field of International Article
Number
Now just Paste the selected Old Legacy Codes in the following Filed and Execute.

Click the paste


tab & execute

If these OLD LEGACY CODES are linked to any Articles in SAP, you will get the
codes. So we don’t have to create those again. Just check the descriptions.

2. Checking by Manufacturer EAN codes. Go to Base Data i.e. given by


business select the DEFAULT EANs .Procedure is same as above and we will
follow the same Transaction code, Query Name and same field. If we find any
codes through EAN we will compare with the descriptions given against the
code & description in the base sheet. If those are same then we will use those
codes, if not then we will consult with the concern person who provided the
data.
3. Now we will check by the Article Description. From base data we will copy
the description and use the same transaction and query but the field we will
choose is Article description in Upper. Rest process will be same.

After having all these fields checked properly then only we will upload the data in
SAP server. Our objective should be upload the clean data.