ispleasedtoannouncethe 1stAnnual

AFamily5KRun/Walkbenefitting

April16,2011atOconeeVeteransPark

 Foreword
Iamontheactualcommitteeplanningthisevent.TheoriginaldatefortheeventwasApril16, 2011,butwehavepostponedtheraceduetoconflictingchurchevents.Idesignedthe graphicsandtshirtmyself.

 CanHungerEventPlan
TableofContents
Background Goals,Objectives,andTactics Proposal PlanningTimeline VolunteerAssignments EventScheduleandItinerary OverviewofDetails ContingencyPlan SampleSponsorshipPackage SampleVolunteerLetter PostEventSurveyCards TshirtDesign ProjectedBudget Maps Audiences Contacts 3 4 5 6 7 9 10 11 13 14 18 19 19 20 21 23 24

Background
TheFoodBankofNortheastGeorgia ACommunityEfforttoEndHunger Sinceitsfoundingin1992,TheFoodBankofNortheastGeorgiahasbeencommittedto endinghungerinoverfourteencountiesinNortheastGeorgia.Thenetworkofvolunteers workstofeedtheill,needy,seniorsandminorchildrenofthecommunity.Withover125,000 needyindividualsintheirservicearea,theFoodBankstrivestodistribute1000poundsof foodperyear,perperson.Withthehelpofnonprofitagencies,theFoodBankdistributes approximately10to15millionpoundsoffoodannually.Forevery$1donation,theFoodBank canprovidefourmeals. 245nonprofitagencieshavecontributedtothemissionoftheFoodBank.These agenciesprovidevolunteerstodistributefoodthroughsoupkitchens,foodpantries,senior centers,churches,andotherhungerrelieforganizations. TheFoodBankofNortheastGeorgiarecentlylaunchedtheF2KPrograminJanuary 2008.Throughthisprogramkidfriendlymealsareprovidedtochronicallyhungrychildrenin participatingcounties,asidentifiedbytheschoolsystems.Astheprogramgrew,theFood Bankwasalsoabletoprovidefoodfortheentirefamiliesofthesechildren. Formoreinformation,viewtheFoodBankofNortheastGeorgiaswebsiteat: http://www.foodbanknega.org/ TheChurchofJesusChristofLatterDaySaints TheChurchofJesusChristofLatterDaysSaintsisknownworldwideforits humanitarianserviceandreliefefforts.TheChurchstrivestoapplytheadmonitionofJesus Christtohelpothersinneed.Inordertoserve,theChurchhassponsoredreliefand developmentprojectsin167countries.Thisassistanceisrenderedwithoutregardtorace, religiousaffiliation,ornationalityandisbasedonthecoreprinciplesofpersonal responsibility,communitysupport,selfreliance,andsustainability. ThoughmembersoftheChurchareconstantlylookingforserviceopportunities,local congregationsoftheChurchhostDaysofServiceannually,whichcombinestheeffortsofall themembersinthecongregation.Thesedaysofservicebenefitlocalorganizationsandpast beneficiarieshaveincludedtheAthensAreaHomelessShelter,victimsofHurricaneKatrina, andvictimsoftheearthquakesinHaitiandChile. TheChurchhasaspecificHelpingHandsprogramthatexiststocreateorganized opportunitiesforChurchmemberstogivetheirtimeandefforts,andshowthattheChurchis afriendtothecommunity.Theprogramwascreatedtoimprovecommunities,strengthenthe testimonyofchurchmembers,indirectlysharethegospelofJesusChrist,andenhancethe reputationoftheChurchbybuildingstrategicrelationshipswithopinionleaders. Formoreinformation,visittheChurchswebsiteat: http://lds.org/service/humanitarian?lang=eng 4

Goals,Objectives,Tactics
Goals: Objectives: Tactics 5 Sendoutdirectmailinvitationsearlytogaininitialawareness Communicatewithpotentialsponsorsanddonorstosecureneededfunds Communicatewithschoolboardstoencourageinterestandstudentparticipation Giveflyerstoschoolstwoweeksbeforeevent Havetshirtsmadeasanincentivetoparticipate Sendout1000directmailinvitationswithinformationconcerningissuesandthe causeforwhichtheeventisraisingmoney/canneditems Give6000flyerstolocalschoolsforstudentstotakehome Hang20postersinlocalbusinesscontainingeventinformation Register500participantsfortheevent Gainadonationequalto20,000poundsoffood Raiseatleast$6,000inmonetaryentryfees Raise$3,000donationinadditiontoentryfees Havespeakersthatinformtheparticipantsofthecauseanditsimportance ToraiseawarenessfortheneedsofhungryfamiliesinNortheastGeorgia ToraisesupportfortheFoodBankofNortheastGeorgia Togainenoughfunds/canneditemsforadonationequalto20,000poundsoffood Tohaveahighattendanceandparticipationintherun/walk ToraiseawarenessofTheChurchofJesusChristofLatterDaySaintseffortsinthe community Toutilizetheresourcesoflocalsponsors TousethefacilitiesofOconeeVeteransParkfortrails,loading,checkinand refreshments TocontinueraisingawarenessofTheFoodBankandTheChurchaftertheevent

Proposal
Annually,theFoodBankofNortheastGeorgiadistributes10to15millionpoundsof foodtothe14countyservicearea.TheFoodBankofNortheastGeorgiaisinneedoffood itemsandfinancialcontributions.TheChurchofJesusChristofLatterdaySaintsisorganizing aCanHunger5KFunRun/WalkonApril16,2011tobenefittheFoodBankNEGA.All proceeds,includingfoodandfinancialdonations,willbedonatedtotheFoodBankNEGA. ThisinauguralCanHunger5KFunRun/Walkisacommunityeventaimingtoreplace shortagesoffooditemsattheFoodBankNEGAtofeedhungryindividualsandfamiliesinthe NortheastGeorgiaregion.Forentryfees,participantswillhaveopportunitiestomake financialcontributionsorfooditemdonationstotheFoodBank. WhilebenefittingtheFoodBankofNortheastGeorgia,theCanHunger5KFun Run/WalkwillraiseawarenessofTheChurchofJesusChristofLatterdaySaintsinthe NortheastGeorgiacommunity.Iftheeventissuccessful,residentswillbecomeconsciousof themanyserviceeffortsofTheChurch,anditsinvolvementinthecommunity.Theevents successdependsonthenumberofparticipantsthatregisteraswellastheamountoffoodand monetarydonationsraisedfortheFoodBankofNortheastGeorgia. Toensurethesuccessoftheevent,theplanningprocessmustbecarefullyconducted. CommunicationwiththeFoodBankaswellastheOconeeVeteransParkwillbeginfarin advanceinordertomustersupportandbuildanetworkforraisingawareness.Byseeking corporatesponsors,wecansecurethefundsneededtohosttheeventandcovercosts associatedwithadvertising,raceequipment,eventinsurance,refreshments,andfacilities. Sponsorswillalsobeabletodonatefundstoensurethatourdonationgoalismet.Volunteers fromTheChurchandcommunitywillbeenlistedtomakesuretheeventrunssmoothly. Theresultsoftheeventwillbemeasuredthroughentryfees,donations,attendance, andsuccessfulfeedbackandresponseoftheparticipants.Ifsuccessful,wewillsurpassour goalof20,000poundsoffood,makingthecostoftheeventnegligible.Aftertheevent,wewill sendthankyouletterstooursponsors,withanoffertoparticipateinthefuture.Followup willbedonewiththeFoodBankofNortheastGeorgiatoevaluatetheeffectivenessofthe event.ThepublicaffairsandservicecommitteesofTheChurchwillmeetafterwardsto evaluatewhatstepsshouldbetakentoimprovetheeventinthefuture. 6

PlanningTimeline
6to12MonthsAhead Visitpotentialvenuesandracecourses Decidedate;checkforconlicts;finalizedateinwriting Getcostestimates:venuecost,raceequipment,eventinsurance,refreshments,etc. WriteUpInitialBudget Calculateentryfees Createsponsorshipamounts/levels Designgraphic/logo Makedirectmaillist(participants,churchmembers,businesses,sponsors) Orderflyers,invitations,posters Beginmonthlycommitteemeetings Contactpeoplewhohaveheldsimilareventsinthepast

3to6MonthsAhead Beginweeklycommitteemeetings Designandordertshirts ContactPublixaboutbeingofficialcorporatesponsor Offersmallersponsorshipopportunitiestootherbusinesses Securesecurityandpolicehelp Applyforeventinsurance Continuetodevelopandeditpressrelease/mediaplacement

2MonthsAhead Maildirectmailflyers Releasepressannouncementsaboutevent Confirmsponsorshipsanddonations Securephotographer Reviewneedsforsignsatregistration,oncourses,parkinglots,etc. Review/finalizebudget,draftatimeline Contactspeaker SetupFacebook,Twitterandregistrationpages

1MonthAhead Followupwithdonorsandsponsorsconcerningdonations HaveFoodBankprovidecontainerstolocalstoresforfooddonationspriortotherace Deliverpostersandsignstolocalbusinessesforwindows Deliverflyerstolocalschools Scheduledeliveriesofraceequipmentandrefreshments SecurevolunteersfromFoodBankandtheChurch

1WeekAhead Meetwithcommitteesforlastminutedetails Confirmestimatednumberofparticipants Assigncommitteememberstopickupsignsandawards

Finalizeregistrationstaff Confirmrefreshmentplans Releasepressreleaseandsecuremediacoverageofevent(newspaper) Schedulevolunteerassignmentsfordayofevent Establishamountofpettycashneededfortips,changeandemergencies Writechecksforpaymentstobemadethedayoftheevent

DayBeforeEvent Recheckallequpmentandsuppliestobebroughttotheevent Havechecksprepared Pickupdonationbinsfromlocalstores Setuptablesatregistration DayofEvent Arriveearly Unpackequipment,signs,directionalsigns Deliverfoodandrefreshments Checkwithvolunteerstomakesurealltasksarecovered Markcoursewithtape EnsureFoodBankbringstruckforpickup AftertheEvent Cleanuptablesandtrash Sendthankyouletterstovolunteers,sponsors,donors,speaker,etc. Maintainrelationshipswiththosebuiltduringtheevent 8

VolunteerAssignments

Racevolunteers:anticipated10%ofraceparticipants Prerace: Passingoutflyers Facebookpage UGATateCenterannouncements Daybefore:organizebinsandtables5total Registrationtable:bibs,pins,printpreregisteredlistandorganizealphabetically. Havewritingutensilsreadyforthosethatneedtofilloutregistrationpapersthatday. Candonationtable/bin Watercupsandtrashbagsready Dayof: RegistrationTable:6total Preregistered(4volunteers):takename,verifypaymentorcollectcans.Givebib, pins,anddirecttopreracearea. Dayofregistration(2volunteers):collectnameandfee.Givebib,pins,anddirectto preracearea. RaceVolunteers:29total Placemilemarkersatappropriateareasbeforerace.(2) Startinglineannouncergivescoursedirectionsandinitialstart.(1) Waterstationfillcups,collecttrash,makesurewatercoolerdoesntempty.(5) Racecheerleadersstandatcrucialpointsandencouragerunnerstofinish.(10) FinishLineGivetime(1),tallysheet(2),andrecord(2). FoodTableMakesurefoodtableisstocked(2),drinkscoolersarefull(2),trashisnot overflowing(2). Cleanup:25+ Cleanupcollecttrash,organizecansfordelivery,leaveareacleanerthanwhenwe arrived. 9

EventScheduleandItinerary
Date:April16,2011 Location:OconeeVeteransPark,Watkinsville,GA Fee:Canned/Nonperishablefooditems(20+)or$20donation Events:5KRun/Walk(8:00AM) Volunteers:50 ParticipantsandSpectators:500 6:30AM Arriveatvenueandbeginsetupofraceequipment Setupregistrationandcheckin Setupwatercoolersandstationsaroundthecourse Placesignsatparkinglotsandcoursemarkers

7:00AM Prepareforarrivalofparticipants Setupdonationbins Setupannouncementandspeakersystem Putoutrefreshments Beginpreracewarmups Assignnumberstoparticipants Collectentryfeesanddonations

8:00AM Beginrace Havefoodanddrinksreadyforfinishingracers Setuppodiumforspeaker

9:00AM Beginclosingceremonyandparty Havepizzaandfoodforracers Speakerpresentation Presentationofawards Callforadditionalmonetarydonations Giveoutracetshirts Tallytotalofmoneyandfooddonations Passoutandcollectsurveycards

10:00AM LoadfooddonationsintoFoodBanktruck Begincleanupandbreakdownoftables 10

OverviewofDetails
Registration:Wewillhaveonlineregistrationat www.dayofservice2011.org/blog/canhunger5Kandwillhaveregistrationontheday ofracealso. Course:Wewilluseoneofthe5KracecoursesatOconeeVeteransPark.Thisensures thatthemileageisappropriate.Theparkalsohasgreatfacilitiesforrestrooms,parking andcheckin. Budget:Wewillhavesponsorstocoverthecostofthetshirts,signs,etc.Theywillbe featuredonourtshirtsandsignsattherace.Wewillaskgrocerystoresfordonations offruit,bagels/granolabars&waterforaftertherace. ObtainAuthorization:WewillcontacttheWatkinsvilleabouttheracetofollowtheir procedurespertainingtolargepublicevents. Prepareaflyer:Wewillhaveflyersabouttheeventprintedandpostedatschools, gyms,hospitalsandhealthcareoffices,etc.toletpeopleknowaboutourevent. Waterduringraceroute:Wewillhave2waterstationsalongtheroutethatwill coverbothstretchesofthecourseforrunnersgoingthereandback.WewilluseThe Churchswatercoolers. EntranceFee:WewillhaveanappropriateFamilyRateof40cans/nonperishable itemsor$40.Individualrateis20cansor$20.Mostracesareover$10perpersonso wefeelthisisavaluerate. Signsandbanners:Wewillhavebannersprintedthatcouldbeusedtoadvertisethe raceatthemainstreets.Wewillalsohavewoodensignsmadeforonthecoursetelling peoplehowfartheyhavecome(everyhalfmile).Thesignswillbemadeoutof plywoodandhinges.Askahardwarestoretodonatetheseitems. Tshirtsandlogo:Wewillcreateasimplelogofortshirts.Thefrontwillhavethelogo andthebackwillhavesponsors.(Localcompaniesthatdonatefood,waterandcashto helptherace.) Music:Manyraceshavemusictohelpmotivaterunners.Wewillcontactbands/music groupstoseeifwecangetanyfreeperformersforthemorning.Wewillusethe Churchssoundsystemandspeakersforthedayforouropeningceremoniesanduse aniPodformusic.

11

Policetodirecttraffic:WewillcontacttheWatkinsvillePoliceDepartmentandask fordonationsofpolicehoursinexchangefortheirsponsorship/logoonthetshirts. Awards:Wewillhavefunawards/certificatesforthingslikeLargestFamilyor OldestParticipantorYoungestParticipantaswellasFirstPlaceetc.Wewillalso havemassagecertificatesdonatedbyalocalmassagetherapist. PortaPotty:Notcompletelynecessarybutifthebudgetallows,wecanplaceitatthe halfwaypointontheraceforthemorning. MedicalAssistance:WewillrentagolfcartfromOconeeVeteransParkformedical emergencies.WewillalsocontactmembersoftheChurchthatarenursesanddoctors forvolunteerstohelpthatdaywithanymedicalemergencies. HamRadioOperators:Wewillhaveseveralhamradiooperatorsthatarewillingto beonthecoursethatdaytohelpwithanymedicalemergenciesandtoletusknow whenthefirstpersonisfinishingtheraceandwhenthelastpersonisendingtherace. PreRaceWarmUp:Wewillhaveapreracewarmupledbyalocalgroupfitness instructorWewillhavemusicplayingtosetthemoodtoo. RaceClock:WewillrentaclockfromOconeeVeteransPark. Bibs:Wewillorderfreebibsfromhttp://www.roadid.com/sponsorship/default.aspx fortherace. CleanUp:Wewillusethechurch'sgarbagecans(andlotsofbags&brooms)forclean upaftertherace. Volunteers:Wewillassignacommitteemembertobeinchargeofvolunteersthat organizedwhereweneededpeopletogothatday.(Irecommendadryrunbeforethe racewiththevolunteerssoeveryoneknowswhattheywillbedoingthatday).

12

ContingencyPlan
PlannedVenuealreadyinuse: UseotherOconeeCountypark Changethedateoftheevent Costsaremorethanquotedtosponsors: Onceanagreementisreached,haveacontractsignedbetweenChurch,vendorand sponsor Notenoughparticipantsregistered: Extendposterstoabroadercountyarea Sendrepresentativestoschoolsandotherchurchestopromotetheevent Encourageregisteredparticipantstobringguests Informsponsorsandlocalbusinessestospreadtheword Participantswhoregisteredbutdidnotbringpaymentofcans: Notifygueststhattheydidnotbringcans Informthemthattherewillbeadonationbinatthechurchaftertheeventwhere theycandropdonations

Rainduringtherace: Inviteparticipantstorunanyways Moveregistrationtablesandclosingceremonyequipmentinsidetothegym Haveumbrellasforvolunteers Participantswhocantfindthepark: Sendoutemailstoallregisteredparticipantswithattacheddirectionsandmap priortotheevent HavesignsatbothendsofHwy53directingdriverstoOconeeVeteransPark

Speakerdoesnotshow: HaveacommitteememberpreparedtospeakabouttheFoodBankandthe Churchsefforts

EquipmentFailure: Raceequipment:Havestopwatchesandvolunteersreadywithtimecardsanda timetallysystem Soundsystem:Informspeakeraheadoftimethathewillhavetoproject.Move insidewhereacousticsaremoresuitableforapresentation

NotEnoughFoodorWater: 13 NotifylocalPublixthatwemayneedbulkamountsofdelitraysorwaterbottles Havevolunteersreadytopurchaseextras

SampleSponsorshipPackage
January3,2011 KevinPeck Manager PublixSuperMarkets,Inc. 2061ExperimentStationRoad Watkinsville,GA30677 DearMr.Peck, Annually,theFoodBankofNortheastGeorgiahasagoalofdistributing10to15millionpoundsoffood totheover125,000individualsinneedwithinits14countyservicearea.Asanonprofitcharity,the FoodBankofNortheastGeorgiareliesheavilyonindividualsandorganizationstovolunteerinthe effortofprocuringfooddonationsandfinancialcontributionsinordertoaccomplishthisworthygoal. Tothatend,severallocalcongregationsofTheChurchofJesusChristofLatterdaySaintsare organizingaCanHunger5KFunRun/WalkonApril16,2011tobenefittheFoodBankofNEGA.All proceedsfromthiseventwillbedonatedtotheFoodBanktosupportthisgoodorganizationinits efforttoendhungerinourarea. ThisinauguralCanHunger5KFunRun/Walkwillbeacommunityeventaimingtoaddressfood shortagesthatoftenariseattheFoodBankfollowingthemorerobustcharitablegivingthattypically occursaroundtheholidayseason.Participantsintheracewillhaveopportunitiestomakefinancial contributionsand/orfooditemdonationstotheFoodBankasanentryfeefortheevent.Wealsohope thiseventwillraisepublicawarenessoftheFoodBankandencourageincreasedsupportand volunteerismamongmembersofourcommunity. WewouldliketoinvitePublixtobetheexclusivecorporatesponsorofthisexcitingevent.Sponsorship fundswillbeusedtocoverthecostoftheraceandassociatedincidentals.Asapartnerinthisevent, Publixwillberecognizedastheracesponsor,acknowledgedontheeventwebsite,andincludedon racesigns,banners,andtshirts.AnumberofadditionalopportunitiesthatmaybenefitPublix, includingpositivementionsinradiospotsandothermediacoverage,arealsoanticipated. Thankyouforreviewingoursponsorshipproposal;theencloseddocumentsbrieflyoutlineevent detailsandbasicsponsorshipinformation.Pleasefeelfreetocontactmeifyouhaveanyquestionsor needadditionalinformation.Ifacceptable,Iwouldliketomeetwithyouoradesignatedcorporate representativetodiscussthisopportunityingreaterdetail.IwouldalsoinviteDavidWilliams,Food SourcingManagerfromtheFoodBank,tojoinusifwecanfindameetingtimethatworksforyou.I willmakeafollowupphonecallintheupcomingweektotouchbasewithyou.Weareexcitedabout theprospectofworkingwithPublixinsuchaworthwhileendeavor. Sincerely, PaigePorter PublicAffairsRepresentative TheChurchofJesusChristofLatterdaySaints AthensGeorgiaStake (706)2556683 paige.e.porter@gmail.com

14

CanHunger5KFunRun/Walk
Date:April16,2011 Location:OconeeVeteransPark,Watkinsville,GA Fee:Canned/Nonperishablefooditems(20+)or$20donation Events:5KRun/Walk(8:00AM) Volunteers:50 ParticipantsandSpectators:500

SponsorshipSummary
2011CanHungerSponsorshipOpportunities
TITLESPONSORSHIP
$7,500 Donate5,000lbsoffoodtoFoodBankofNortheastGeorgia Eventnamedforsponsori.e.PublixCanHunger5KFunRun/Walk Corporatelogoprominentlydisplayedonpromotionalfinishlinebanners Corporatelogodisplayedonwebsite,posters,andadvertisements Pressreleaseannouncingnameoftitlesponsor Corporatenameadvertisedasracesponsoronlocalradiostations Awardspresenter Eventdayrecognition

BENEFITS

PARTIALSPONSORSHIP(alternativetotitlesponsorship)
Pleaseidentifyassistancelevel

BENEFITS
Corporatelogoontshirt Corporatelogodisplayedonwebsite,posters,andadvertisements Sponsorpromotiontable Eventdayrecognition

15

ADDITIONALSPONSORSHIPOPPORTUNITIES
Thefollowingopportunitiesareadditionaloptionsforbusinesseswhichmaybe combinedwithTitle,PartialSponsorships: FoodBankNEGAbinsplacedinstoresforfooddonations DollardonationsforFoodBankNEGAcollectedatcheckoutregistersin stores Racefliersdistributedinlocalstores

Thank you for considering sponsorship of the inaugural Can Hunger 5K Fun Run/Walk.Thisworthwhileendeavorwillbenefitthousandsofneedyfamiliesin the Northeast Georgia area while providing an enjoyable activity for Athens and Oconeearea community members. Your contributions will help replenish critical shortagesoffoodtotheNortheastGeorgiaBankandprovidethousandsofmealsfor needyindividualsandfamiliesintheregion.

16

1stAnnualCanHunger5KRun/Walk
Tobenefit

TheFoodBankofNortheastGeorgia
Pleasefillouttheformandindicatealevelofsponsorship. ____TitleSponsor$7,500 ____PartialSponsor$_____________ Name:_________________________________________________________________________________________ Company:____________________________________________________________________________________ Address:______________________________________________________________________________________ City:________________________________State:_____Zip:__________________ Phone:_________________Fax:___________________Email:________________ Enclosedismycheckfor$_____________madepayabletoUMDF.___Pleaseinvoiceme/my company. Pleasecharge$______tomycreditcard(CircleOne).Visa|MasterCard|AMEX|Discover NameonCard:___________________________AccountNumber:__________________________ Describeitembeingdonated:_________________________________________________________ __________________________________________________________________________________________ Approximatevalueofitemdonated:________________ _______Donateditemisenclosed_______Pleasehaveavolunteerpickupourdonateditem ThedeadlinetoguaranteesponsorshipplacementonthebrochureisMarch14,2011and forallothermaterialsisApril4,2011. Pleaseemailyourlogopicturefile(preferably.tifor.eps)topaige.e.porter@gmail.com.All sponsorlogoswillbeprintedinblackandwhite.

Returnthisformto: TheChurchofJesusChristofLatterdaySaints5KCommittee 1300JulianDrive Watkinsville,GA30622

17

Sample Volunteer Letter Volunteers,

ThankyousomuchforvolunteeringfortheCanHunger5KFamilyFun Run/Walk.ThisyeartheracewillbeheldonApril16.Wehopewecancounton yourcontinuedsupportofTheChurchofJesusChristofLatterdaySaintsandthe FoodBankofNortheastGeorgiabyvolunteeringyourtimeattheevent. Wouldyoupleasehelpat: Pleasearriveat: Ifyouhaveanyquestions,pleasecallPaigePorterat7062556683orClay Dunfordat7062021323. Belowyouwillfindourracedayschedule.Wealsoneedvolunteerstohelpcleanup aftertherace.Anyamountoftimeandenergywillbegreatlyappreciated.Make sureyousigninthedayoftheracesoweknowyouarethere.Youwillbegivena volunteertshirtthatwearerequestingyouwearattherace.Directionsareinthe enclosedbrochure. Thanksforbeingavitalpartoftheraceandthemissiontoendhungerandprovide supporttoaffectedindividualsandfamilies.HaveagreatdayCanHunger5K Run/WalkRaceCommittee. RaceDaySchedule 6:307:30AM Setup 7:007:45AM Registration(Volunteertrainingat7:15AM) 8:00AM 5Krunstarts 9:00AM Raceawardsceremony 10:15AM Cleanup IFYOUAREUNABLETOVOLUNTEER,PLEASECALLEITHERPAIGEORCLAYBY APRIL14THSOWECANFILLYOURPOSITION.

18

PostEventSurveyCards
ThankyouforattendingCanHunger.Wedliketohearyourimpressionofthe variousaspectsoftheevent,sothatwecancontinuallyimprovetheexperience forallattendees. 1. Overall,howwouldyouratetheevent? Excellent Good Poor Fair Terrible 2. Basedonyourexperienceattherace,howlikelyareyoutoparticipatein futureevents? Verylikely Somewhatlikely Notlikely 3. Whatwasyourfavoritepartoftheevent? 4. Anysuggestionsforfutureimprovement?

Tshirt 5.

19

ProjectedBudget
TotalMonetaryProfit TotalCanDonations $11,756.00 4,000cans Sponsorships MonetaryEntryFees MonetaryDonations TotalProjectedRevenue 10000.00 7000.00 2000.00 $19,000.00 FacilityFees TShirts EventInsurance DirectMailFlyers(print,mailout) BannerPrinting Water,pizza,etc.forrunners Adplacementinlocalnewspapers Posters MedicResponse Tape,scissors,safetypins,stakes,clipboards,etc. Domainforregistrationwebsite Onlinecreditcardauthorization RentalClock SponsorshipLetterPrinting Balloons&HeliumTank Awards BibsFreefromRoadID Chairs,tablesusefromchurch Soundequipmentusefromchurch DonationsbinsprovidedbyFoodBank TotalProjectedExpenses 100.00 3000.00 1000.00 600.00 500.00 500.00 500.00 300.00 300.00 100.00 99.00 70.00 50.00 50.00 50.00 25.00 0.00 0.00 0.00 0.00 $7244.00

20

Maps

Oconee Community Complex

Maintenance Complex

Stromwater Drainage Detention Pond

Stromwater Drainage Detention Pond

Stromwater Drainage Detention Pond

Little League Ball Fields

3 !

Tennis Courts

* I
m n m n m n m n m n m n

` _
Playground

Community Center Complex

l l l ll l

` _
G

m n

Track One - 1.12 Miles Track Two - .81 Miles Track Three - 1.93 Miles Road Unpaved Road Stream

m n m n

m n

m n

m n

m n

Senior Center Complex

Soccer Fields

_ ^

* I

I *
_ ^

3 ! ` _

Covered Picnic Area Caution Restrooms Trail Head

m n
Park Entrance

m n

m n

m m n n

m n

m n

RyAnn Harris, 2008

21

 22

Audiences
Primary FamiliesandresidentsofOconeeCountyandsurroundingareas LocalOconeeCountybusinessesandorganizations

Thegroupsabovearetheprimaryaudiencebecausetheyhavethehighest probabilityofattendingtheraceanddonatingmoneyandcanstotheFoodBankof NortheastGeorgia.ResidentsofOconeeCountyarealsoneighborsofTheChurchof JesusChristofLatterdaySaintsAthensBranch.OconeeCountyresidentsare mostlyuppermiddleclasshouseholdswithchildcenteredlives. Secondary Thesecondaryaudiencesincludethoseinvitedbyoriginalparticipantsaswellas thosewhomakeadonationwithoutparticipatingintherace.Wewanttobuild awarenessoftheeventthroughwordofmouthbythisyearsparticipantsto encouragegreaterparticipationfornextyear. Tertiary Thetertiaryaudiencesarethefriends,familyandchildrenwhodidnotattendthe event,butheardabouttheexperienceandsuccessafterwards.Thisaudiencewillbe mostlikelytoparticipateinthefuture.

23

Contacts
Function:CanHunger5KFamilyFunRun/Walk Date:April16,2011 Venue:OconeeVeteransPark,Watkinsville,Georgia ContactName:PaigePorter Telephone:7062556683 Email:paige.e.porter@gmail.com Venue:OconeeVeteransPark ContactName:DrewTorok Telephone:7067693965 Email:dtorok@oconee.ga.us Speaker:JohnBecker,PresidentofFoodBankofNortheastGeorgia Telephone:7063548191 Email:president@foodbanknega.org Sponsor:Publix ContactName:KevinPeck Telephone:8503935231 Email:kpeck@publix.com FitnessInstructor:XtremeFit ContactName:MichaelClarke Telephone:7062014210 Email:xtremefitga@gmail.com Printers:FedEx Telephone:1800GOFEDEX

24