DEPARTMENT OF MANAGEMENT HDR HANDBOOK

INTRODUCTION
Welcome to the Department of Management, Higher Degrees Research. The Department of Management supports, on average 140 higher degrees research students each year. The HDR students are enrolled full-time and part-time, internal and external, on campus and at locations around the world. With over 80 academic staff, the Department of Management is the largest of its kind in the Asia-Pacific region. This breadth takes the department beyond the traditional confines of management to incorporate specialist, applied work in supply chain management, international business and tourism, as well as in the social and economic interface. Research interests of the Department of Management include:
Employment and work
Human resource management International human resource management Industrial relations Employee relations

Social and economic interface

Organisational behaviour Action research and systems Emotions management Social inclusion and diversity Leadership Governance Public sector management Wine, food and agribusiness

Supply chain management

Supply chain integration and performance Innovation and technology management Operations strategy Services management

Tourism
Tourism planning and management in protected areas Strategic communication in tourism Tourism economics Tourism training and education Tourist behaviour Tourism, image and media Tourism business, attractions and events management

International business
Internationalisation strategy and its components Foreign direct investment Trade policy Global business regulation Globalisation and economic security Mode of entry International relations

The purpose of this Handbook is to provide you with an overview of the Higher Degrees Research programs, your responsibilities as an HDR student within the Department and the expectations attached to your candidature. Although you are essentially a Management HDR student you will, from time to time, receive directions from the Faculty of Business and Economics and also at a university level from the Monash Research Graduate School. It is important that you respond to all directives from each of the bodies who have invested in your research. A number of the categories within this handbook have been summarised for ease of purpose. You are strongly encouraged to refer to the Doctoral Handbook for Research Candidates and their Supervisors for further details. The handbook is located at the following website: http://www.mrgs.monash.edu.au The Departments induction program for new HDR students is scheduled for March and September of each year and all students are welcome to attend.

Contents
Facilities
Full-time students on campus
Study space

Part-time students and external students on campus study space After hours access for on-campus students Thesis library Information Technology
Enhanced email options Enhanced dial-up account service Additional network drive space Collaboration areas Extended computer account access Problem solving Technology Services Group

Responsibilities of the candidate

Communication with the Department, Faculty & University Communications with supervisor(s) Communications with supervisor(s) for external students Employment Documentation of progress

Responsibilities of the supervisor

Guidance to candidate Establishment of timelines Changes to supervisory arrangements Responsible research practice and ethics Presentations Publication and co-authorship with candidates Progress reports Absence of the supervisor

Conditions of candidature
Duration of candidature
Minimum length of doctoral candidature Maximum length of doctoral candidature Normal length of doctoral candidature Duration of candidature of MPhil students

10

Attendance and residency for part-time, full-time and external candidature

Full-time candidature Part-time candidature Regular attendance External candidature

11

Employment guidelines for part-time and full-time candidates

Full-time candidates Part-time candidates

Re-enrolment Lapsed candidature

12 13

HDR Seminar Series

Guidelines for presentations

Confirmation of Candidature
Guidelines
Evidence of sufficient progress oral presentation Evidence of sufficient progress written submission Confirmation panel and panel report Extension to probationary period

14

15

Action Required HDR student

Step 1 Have you presented your research at the HDR Seminar series? Step 2 Consult with your supervisor(s) Step 3 Scheduling a panel meeting Step 4 Distribution of the progress report Step 5 Preparation for the presentation Step 6 Book the venue for the panel meeting Step 7 Confirmation of candidature or upgrade from Masters to doctoral candidature form Step 8 Minor amendments & major amendments to the written report

16

Annual Progress Report

Process Exemptions from completing the Annual Progress Report Problems and delays Interim progress reports

17 18

Variations to candidature
International students Annual leave holiday leave

19

Scholarships
Monash scholarships Doctoral completion scholarship (DCS) Postgraduate Publication Award (PPA)

20

Student Funding
Data Collection
Applications Travel for data collection purposes

21

Conference Attendance
Restrictions Applications

22 23

Thesis printing & binding allowance

Applications

Residential requirements for external students

Applications

Evidence of expenditure all funding

Thesis submission & examination

Length of theses Preparation & presentation Nomination of doctoral examiners Submission of theses Access to University facilities while under examination

24

25 26

Contacts
Department of Management Faculty of Business & Economics Research Office Monash Research Graduate School

FACILITIES
Full-time students on campus
The Department holds the largest student HDR cohort within the Faculty and at times students may experience a delay in the provision of facilities.

Study space
HDR Students are located on the same campus as their main supervisor. The Department of Management provides full-time internal HDR students with facilities and resources to assist with their research program. These include: Shared office space/workstation; Computer; Storage (half book shelf, two-drawer filing cabinet); Limited stationary; Printing/copying facilities.

The availability of office space is limited and new students may experience a delay in receiving office accommodation. Looking forward, students may be located in venues around the campuses rather than within the Department. There should be no expectation that you will be located within the Departments offices. Further, it may be necessary to schedule more than one student per workstation on a rotating basis.

Part-time students & external students on campus study space

The Department does not provide office accommodation to part-time students. The Department will, however provide temporary office accommodation to part-time students if necessary and provided that there is available space. External students are provided with temporary office accommodation at the campus of their main supervisor during their residential period. It is essential that students undertaking a period of residency provide ample notice to the Department to ensure that access to office space is available.

After hours access for on-campus students

Standard access to the campuses is Monday to Friday from 7:30am to 6:00pm. After-hours access is available for HDR students whereby students are able to attend the campus 24 hours a day, 7 days a week. After-hours access is provided by the Facilities and Services group and is attached to your student ID card (swipe card) which, once activated, allows you entrance to the building and lift. Contact the HDR Office or your campus administrator for a request form.

Thesis library
The Department maintains a library of successfully completed theses by former Department of Management HDR students. A small number of the theses are restricted and cannot be viewed, however the majority are available for borrowing by current Management HDR students. The library is located on Level 5 of the Caulfield campus and managed by the HDR Office. Students can borrow a maximum of two theses for a period of one month.

Information technology
Please refer to the following website for IT services for HDR students: http://www.its.monash.edu.au/students/pgresearch/

Enhanced email options

Postgraduate research students are automatically granted the following email service: Increased email quota of 300 MB. The increased mail quota is automatically allocated and allows the research student to accumulate and manage substantial correspondence with their research colleagues. Staff-like email address format. Postgraduate students can also obtain a staff-like email address which enhances the standing of the research student as a representative of the faculty that is supporting their research.

Enhanced dial-up account service

The dial-up modem service for postgraduate research students allows them to connect to the external internet using a dial-up connection from home. To request access to enhanced dial-up services, contact your local faculty IT support staff.

Additional network drive space

Postgraduate research students are automatically given 100MB space in their Novell U: drive to store their work on. For backup purposes, it is recommended that students store at least one copy of their work on their U: drive.

Collaboration areas
Postgraduate research students may request that a collaborative work area be created on the network. A collaboration area is a shared area on the student network drives, separate to your personal U: drive. This area can be configured for access by the research student, supervisor(s), or any other Monash users working with them. To request a collaboration area, contact your faculty IT support staff.

Extended computer account access

Postgraduate research students will be able to use their computer accounts to access the internet until they have finalised their completed thesis with their supervisor. When the thesis has been completed, the student will have 90 days access* to Monash-only IT services.

Problem solving
http://www.its.monash.edu.au/contact/

Technology Services Group

Technology Services Group (TSG) is a dedicated IT service centre for the Business & Economics faculty. TSG provide IT support for computer software and hardware and can solve a number of IT issues either via the telephone helpdesk or via onsite visits. Check your campus directory for TSG contact details

RESPONSIBILITIES OF THE CANDIDATE

It is the responsibility of the candidate to maintain a professional relationship at all times with the supervisor and other University staff. Throughout your enrolment in the Higher Degrees Research program in the Department of Management, you are expected to satisfy several compulsory requirements established by either the Monash Research Graduate School (MRGS), the Faculty of Business & Economics or the Department. The Department expects that you will take full responsibility for meeting these requirements when you receive a request. You are expected to familiarise yourself with the MRGS policies and regulations and you must consult the Doctoral Handbook for Research Candidates and their Supervisors in relation to all aspects of your candidature: http://www.mrgs.monash.edu.au/research/doctoral/index.html If you require information or clarification regarding the requirements of your candidature, please contact the Higher Degrees Research Unit in the Department of Management.

Communication with the Department, Faculty & University

Monash University policy requires that all electronic communication with students is directed to their student email account. It is the HDR students responsibility to regularly maintain their student email account.

Communications with supervisor(s)

HDR students are required to initiate communications with their supervisor(s) and agree to a schedule of meetings to ensure regular contact. HDR students must notify supervisors of any planned leave or any unexpected absences from the Department.

Communications with supervisor(s) for external students

External HDR students are required to negotiate an effective means of regular communication and a schedule of on-campus attendance (residency) in accordance with the terms of their enrolment.

Employment
Consult with and gain the approval of the main supervisor before accepting employment. This will ensure that employment arrangements do not impede the research and that it meets the Universitys guidelines for employment for HDR students.

Documentation of progress
Present written or other material in sufficient time to allow for comments and discussions before proceeding to the next stage. Discuss appropriate timelines with your supervisor(s).

Refer to Chapter 5.2.4 of the Doctoral Handbook for further details.

RESPONSIBILITIES OF THE SUPERVISOR

It is the responsibility of the supervisor to maintain a professional relationship at all times with the candidate.

Guidance to candidate
The Supervisor(s) provide guidance about the nature of research and the choice of the research topic, the planning of the research program and presentation of a research proposal, about literature and sources and about requisite techniques and research methods and other relevant skills and the standard expected. The candidate is encouraged to show initiative and self motivation so that he or she will be able to pursue independent research with confidence in the final stages of candidature

Establishment of timelines
Detailed advice is given on the necessary completion dates of successive stages of work so that the whole may be submitted within the scheduled time. A schedule of regular meetings (at least monthly for part-time candidates; every two weeks for full-time candidates) is established and maintained with the candidate and in light of discussions with the candidate.

Changes to supervisory arrangements

Where a change in research direction occurs, appropriate supervisory adjustments are negotiated.

Responsible research practice and ethics

The candidate and supervisor must refer to the Code of Conduct for the Responsible Practice of Research and 'Procedures for dealing with Allegations of Research Misconduct published in the Research and Research Training Operational Manual, in particular of the need to follow ethical practices appropriate to the particular discipline.

Presentations
Arrangements are made, as appropriate, for candidates to make presentations of their research work at departmental, centre, institute, school or faculty seminars.

Publication and co-authorship with candidates

The candidate is encouraged, where appropriate, to publish and disseminate responsibly, the results of the research. The supervisor is responsible for ensuring that the candidates findings are accurate and reported appropriately and that the work of others is cited accurately. Agreement is reached with the candidate concerning authorship of publications and acknowledgment of contributions during and after candidature. There should be open and mutual recognition of the candidates and supervisors contribution on all published work arising from the project. It should not be automatically assumed that the supervisors name or candidates name will appear on all such published work.

Progress reports
The candidate is made aware of inadequate progress by the supervisor who specifies the problems and suggests ways of addressing them.

Absence of the supervisor

The supervisor must notify the candidate of his/her intention to go on leave for a period of two weeks or longer. If a period of leave is longer than 6 weeks then an acting supervisor must be nominated. Refer to Chapter 5.2.3 of the Doctoral Handbook for further details.

CONDITIONS OF CANDIDATURE
Duration of candidature
Minimum length of doctoral candidature
The minimum period of candidature is two years of full-time or four years of part-time candidature. In very exceptional circumstances, the Research Graduate School Committee may agree to reduce the period by up to one year of full-time or two years of part-time candidature.

Maximum length of doctoral candidature

The maximum period of candidature is four years of full-time or eight years of part-time candidature. In exceptional circumstances where candidature has been delayed by factors outside the control of the candidate, an extension of six months full-time or 12 months part-time to the maximum period of candidature may be granted.

Normal length of doctoral candidature

The normal length of candidature is considered to be three years full-time or six years part-time. It is strongly recommended that you design your project to be completed within three years of the commencement of your candidature.

Duration of candidature of MPhil candidates

The normal period of candidature is two years full-time or four years part-time. The minimum period of candidature is one year full-time or two years part-time. The maximum period of candidature is two years full-time or four years part-time. In exceptional circumstances where candidature has been delayed by factors outside the control of the candidate, an extension of three months full-time or six months part-time to the maximum period of candidature may be granted.

Attendance and residency for part-time, full-time and external candidature

Full-time candidature
A candidate must be able to devote a minimum of four week days to the pursuit of the research project.

Part-time candidature
A candidate must be able to devote a minimum of two days per week to the pursuit of the research project. DBA candidates must be able to devote a minimum of one-and-a-half days per week to the pursuit of the research project where the half day is a week day.

10

Regular Attendance
All candidates must regularly attend the Department and participate fully in the intellectual, research and academic life of the Department. All candidates are therefore required to: Discuss progress with your supervisor at least once every calendar month (part-time students) and every two weeks (full-time students); Hold a minimum of two in person meetings with your supervisor each year; Attend the University frequently and on a regular basis; and Attend all courses, seminars, workshops etc as are deemed necessary by the head of the department.

External Candidature
The conditions that apply to enrolment level and time available for research also apply to external candidates. In addition there is an annual five-day on-campus attendance requirement each year (residency) over the period of candidature. DBA candidates may only transfer to external candidature at the completion of the coursework component of their degree. External DBA candidates are required to meet the same requirements as indicated for PhD candidates.

Employment guidelines for part-time and full-time candidates

Full-time candidates
Full-time students are permitted to undertake paid employment throughout the year, strictly limited to no more than 6 hours per week and subject to the approval of their main supervisor.

Part-time candidates
Where a student in full or substantially full-time employment proposes to enrol as a doctoral or MPhil candidate, a statement from your employer to confirm that you have sufficient time available to comply with the conditions of part-time candidature, including residency must be provided.

Re-enrolment
You are required to re-enrol and pay any compulsory fess annually. Re-enrolment takes place online and the university will forward details of the procedures for re-enrolment in October of each year. If you do not re-enrol by the due date your candidature will be lapsed. Refer to Chapter 3 of the Doctoral Handbook for further details.

11

Lapsed Candidature
If you are not able to submit your thesis by the maximum approved end date, your candidature will lapse. In special circumstances, the Research Graduate School Committee may allow you to submit the thesis for examination any time within three calendar years of that lapse of candidature. Where candidature has been lapsed due to failure to re-enrol or failure to submit an Annual Progress Report, you will not be re-admitted within four years of the candidature lapsing. It is important that you keep track of your enrolment and your period of candidature, take the necessary steps to ensure that your enrolment is complete and make arrangements to extend your candidature if necessary. Access to the Departments facilities and resources, including office space and email accounts is not available to lapsed students. Refer to Chapter 4 of the Doctoral Handbook for further details.

12

HDR SEMINAR SERIES

All HDR candidates are required to present an informal report on their research at the Higher Degrees Research (HDR) Seminar Series within the first twelve months of their enrolment (full-time equivalent) and prior to their Confirmation of Candidature. The HDR Seminar Series is designed as a supportive, cooperative and positive learning environment. The seminars generally take place once a month and are attended by your supervisor(s), staff and fellow research candidates within the Department. The seminars are chaired by the Higher Degrees Research Seminars Coordinator. Ideally, candidates should aim to hold their seminar within the 6 to 9 month period of their (full-time equivalent) candidature. This allows candidates an opportunity to incorporate feedback from the Seminar Series into their final proposal for the Confirmation of Candidature presentation. For planning purposes, HDR students should commence discussions in relation to their seminar presentation with their supervisor(s) at the 6 month (full-time equivalent) point. In addition, candidates might like to use the HDR Seminar Series to invite feedback on data collection or in preparation for the final write-up stage of the thesis.

Guidelines for Presentations

HDR students are expected to present their research for 25 to 30 minutes. A further 20 to 25 minutes is allocated for questions and discussion. You are welcome to prepare handouts and/or distribute copies of your overheads although you are not required to do so. The following basic structure to a presentation may be of assistance: Scene-setting: why is your topic important? Does it have practical as well as academic interest? Research questions; Literature review, models, hypotheses; Data collection: surveys, interviews, observations, and/or participation (action research); Analysis; Possible conclusions; A brief mention of your timetable and thesis structure.

You are not obliged to use this structure, it is offered as a guide only. Familiarise yourself with the venue and equipment. The Q (http://www.buseco.monash.edu.au/publications/qmanual) provides advice on presenting. manual

It is recommended that prospective Confirmation of Candidature panel members are invited to the HDR Seminar presentation.

13

CONFIRMATION OF CANDIDATURE
All doctoral candidates within the Department of Management are admitted on a probationary basis. Candidates must apply for confirmation of candidature, subject to a satisfactory progress report at the end of their probationary period. PhD candidates must complete the confirmation process within 12 months of full-time candidature or 24 months of part-time candidature. PhD candidates who have made exceptional progress and PhD candidates who have transferred from another institution may be confirmed after a minimum of 6 months full-time or 12 months part-time candidature. DBA candidates must complete the confirmation process within 12 months of full-time candidature or 24 months of part-time candidature. MPhil candidates must complete the confirmation process within 6 months full-time or 12 months parttime candidature. MPhil candidates intending to upgrade to the PhD program may apply to defer the confirmation process to 12 months full-time or 24 months part-time candidature.

Guidelines
Evidence of sufficient progress oral presentation
It is a departmental requirement that all candidates present their research within the HDR Seminar Series in the first instance. Candidates are also required to present to the confirmation panel on their research project. The presentation should explore the research undertaken to date and the anticipated future direction of the research.

Evidence of sufficient progress written submission

A progress report must be submitted by the student to the Deputy Director HDR Programs 2 weeks prior to the confirmation panel date for distribution amongst panel members. A typical format includes: Title of thesis; Statement of the research problem(s); o introduction o research question or hypothesis o subsidiary questions o review of relevant research and theory The Procedure; o Theoretical and conceptual framework o Analytical techniques and research design Timeline for completion and a detailed statement of progress to date; Brief bibliography; List of publications produced during probationary candidature (if applicable).

The progress report must be a minimum of 1,000 words although the typical length of the progress report is between 3,000 and 5,000 words. The Faculty of Business and Economics requires DBA students to address each research phase separately by submitting a report of 3,000 to 5,000 words which provides a statement of the research problem and procedure for each research phase (if applicable).

14

Confirmation Panel and Panel Report

A confirmation panel is convened to discuss the candidates written submission and oral presentation and to consider the evidence presented in relation to making a recommendation to the confirmation of doctoral or MPhil candidature or upgrading to the PhD. The panel comprises the following members: Deputy Director HDR Programs (Chair); Supervisor(s) of the candidate; Independent Panel Members.

The Independent Panel Members are typically academic staff from within the Department of Management conversant with the general area of research.

Extension to Probationary Period

Under exceptional circumstances candidates may require an extension to their probationary period. Candidates must apply to the Monash Research Graduate School via the HDR Office for an extension. Candidates must have the support of their supervisor(s) before an application will be considered. Students and supervisors are advised of the due date in writing by MRGS approximately 10 weeks prior. Rrefer to Chapter 2.10, Chapter 3.7 and Appendix D of the Doctoral Handbook for further details.

Action Required HDR Student

STEP 1 Have you presented your research at the HDR Seminar Series?
If the answer is no, you cannot proceed with the confirmation process (refer HDR Seminar Series in this handbook). If you are an external student based at an international location you may be exempt from presenting at the HDR Seminar Series prior to your confirmation panel. Check with the HDR Office before proceeding to organise your panel date.

STEP 2 Consult with your Supervisor(s)

Discuss the following issues with your supervisor(s) once you have received the notification of your confirmation due date from MRGS: Progress report; Potential date for a panel; Independent Panel members.

STEP 3 Scheduling a Panel Meeting

You will need to consult the Deputy Director, HDR Programs and Chair regarding possible dates for your confirmation presentation at least four weeks prior to your due date. Please be mindful that the Department runs approximately 25 panels each year and it is in your best interests to arrange a suitable date for your panel at your earliest convenience.

15

STEP 4 Distribution of the Progress Report

You are required to provide a written progress report of approximately 3000-4000 words to the Chair (Deputy Director, HDR Programs) 14 days prior to your presentation. The Chair forwards your report to the panel members for consideration before your presentation. The aim of the written report is to provide evidence of what has been accomplished to date. Refer to the above guidelines for a suggested structure.

STEP 5 Preparation for the Presentation

It is important that you focus upon the main points of your research, covering the key issues described in your research proposal (in other words, you should not swamp the panel members with a lot of detail, especially in the form of documents tabled at the last minute when it is impossible to be dealt with effectively). If, on the other hand, you want to provide additional evidence of either hard work or creativity, such as chapters reviewing the literature or describing the methodology, then these should be added as an appendix provided that they are received at the same time as the progress report. The exception to this is the set of PowerPoint notes, if used, at the time of the presentation.

STEP 6 Book the Venue for the Panel Meeting

Candidates must arrange the day, time and place of meeting in consultation with all parties at least 14-21 days prior to the meeting date. Candidates must arrange the room booking and any required technical equipment via the relevant administrator on each campus at least 14-21 days prior to the meeting date (details below): CAMPUS Berwick Caulfield Clayton CONTACT Kaye Waghorne Soula Tsoulios Ing-Fah Lam TELEPHONE 9904 7103 9903 4245 9905 5402 EMAIL Kaye.Waghorne@buseco.monash.edu.au Soula.Tsoulios@buseco.monash.edu.au Ing-Fah.Lam@buseco.monash.edu.au

STEP 7 Confirmation of Candidature or Upgrade from Masters to Doctoral Candidature Form

MRGS provides candidates with the form at the time of notification of the confirmation due date. Candidates and their Main Supervisor are required to complete Sections A & B prior to the panel meeting. Candidates should ensure that the form is brought to the panel meeting and handed to the Deputy Director. All further action is taken by the Chair and the HDR Office.

STEP 8 Minor Amendments & Major Amendments to the Written Report

Typically, candidates may be asked to make minor or major amendments to the written report. Candidates who are instructed to make minor amendments are given two weeks to revise their written report and resubmit to the Chair. Candidates who are instructed to make major amendments are given a 10 week extension to revise their report and resubmit to the Chair subject to MRGS approval.

16

ANNUAL PROGRESS REPORT

Throughout your candidature you must submit an Annual Progress Report (APR) for each year of your enrolment. (Generally around July/August of each year) The Annual Progress Report is an MRGS requirement which provides you, your supervisor(s) and the Department an opportunity to review your progress. Failure to submit an Annual Progress Report may result in the invalidation of your enrolment. You will be advised of the exact due date well in advance by both MRGS and the Department of Management. You will be required to plan ahead in consultation with your supervisor to ensure that you submit the Annual Progress Report by the due date extensions will not be granted due to poor organisation by the student.

Process
The Annual Progress report consists of five parts, namely: 1. 2. 3. 4. 5. Coversheet Request for an exemption from completing the Annual Progress Report Section A candidates report Section B supervisors report Section C departmental report

The University imposes deadlines on each section of the Annual Progress Report. It is important to adhere to these deadlines to ensure that your candidature is not affected. Once you receive instructions on the completion of the report and notification of the due date you should make arrangements to meet with your main supervisor in relation to the supervisors report.

Exemptions from completing the Annual Progress Report

An exemption from completing an Annual Progress Report may be granted under the following circumstances: candidates whose research commenced after 14 March; candidates who have completed the confirmation of candidature process in the last three months (i.e. from 15 March); candidates who have completed the upgrade to doctoral candidature process in the last three months (i.e. from 15 March); candidates who have submitted their thesis for examination; former candidates who have withdrawn from their course; candidates who have taken a period of intermission or will be on intermission for more than 9 months during the period 1 July to 30 June of the respective term, and: DBA candidates who are currently undergoing the coursework component of their degree (i.e. research has not yet commenced).

Requests for exemption from completing an Annual Progress Report should be discussed with the HDR Office in the first instance.

17

Problems and Delays

If you have experienced difficulties over the reporting period that have delayed or impacted on your progress it is important to highlight these difficulties in your report. The purpose of the Annual Progress Report is to identify any problems and ensure that all parties involved work towards a solution. You may need to apply for an extension to your candidature or for a period of intermission. It is unlikely that approval will be granted if difficulties have not been reported during this process.

Interim Progress Reports

MRGS may require you to complete an Interim Progress Report where difficulties have been identified during the annual process. The purpose of the Interim report is to provide you, your supervisor and the department an opportunity to review your progress since the Annual report and to identify any problems that have not been resolved.

18

VARIATIONS TO CANDIDATURE
You may find that you are required to amend your enrolment, known as a variation to candidature. Amendments must be made via the formal application process as directed by MRGS and must be accompanied by the appropriate supporting documentation. Examples of variations to candidature include: Conversion to part-time or full-time candidature; Study Away; Leave (intermission, special sick & maternity); Extensions to candidature.

Applications for variations to candidature can be downloaded from the following site: http://www.mrgs.monash.edu.au/research/students/variation.html The majority of variations to candidature require the endorsement of your supervisor and the department before your application can be considered by the Research Graduate Steering Committee. You should factor the time involved in processing an application when considering a planned absence or variation.

International Students
International students must seek advice from Health, Wellbeing and Development with regard to the visa implications for study away overseas. International students should not leave Australia prior to an application for study away being approved by the Research Graduate School Committee, as this may result in a cancellation of your student visa.

Annual Leave Holiday Leave

HDR candidates are entitled to 4 weeks annual leave per annum which can be utilized at any time throughout the year subject to your supervisor(s) agreement. Annual leave arrangements are between yourself and your supervisor no application form needs to be completed. International students should seek advice from Health, Wellbeing and Development when travelling overseas during a period of annual leave to ensure that no visa complications occur.

19

SCHOLARSHIPS
Information regarding opportunities for scholarships and grants are available at the following website: http://www.mrgs.monash.edu.au/scholarships/ The main scholarship and grant opportunities are as follows:

Monash Scholarships
Students interested in applying for an Australian Postgraduate Award (APA), Monash Graduate Scholarship (MGS), Monash International Postgraduate Research Scholarship (MIPRS) and/or Faculty Postgraduate Research Scholarship (FPRS) are encouraged to investigate the eligibility criteria and conditions of each award. Applications for scholarship are available online from August of each year and close on 31 st October of each year. Eligibility to apply for a Monash Scholarship requires First Class or First Class equivalence in your academic qualifications with demonstrated research experience. The competition is extremely fierce and I recommend that you consult with the HDR Office before lodging an application.

Doctoral Completion Scholarship (DCS)

Full-time students who have not been awarded a scholarship previously are eligible to apply for a Doctoral Completion Scholarship for the final three months of their candidature. The DCS aims to provide students with financial support during the final months of the candidature to focus on the completion of their thesis without the distraction of employment commitments. The DCS application is available quarterly and students are notified accordingly.

Postgraduate Publication Award (PPA)

Monash offers funding to high-achieving students in the preparation and publication of papers arising from a students findings and is an important stage of your training. The PPA provides a living allowance for up to 12 weeks for research students whose theses are under examination and wish to use that time to write articles based upon their thesis.

20

STUDENT FUNDING
The Department of Management provides AUD$3,000.00 to current HDR students for the purpose of data collection and/or conference attendance for the duration of their candidature.

Data Collection
The Department of Management considers funding for data collection purposes a priority. Costs associated with the collection of data are many and varied and typically, students apply for funding for the following purposes: transcription of interview tapes; development of online questionnaires/surveys; printing and postage of questionnaires/surveys; travel to domestic and overseas locations for fieldwork.

These are examples only and applications for funding are not restricted to these categories.

Applications
Due to the varied nature of data collection an application template is not available. As you approach your data collection phase you must determine the nature of the funding you require. An application should include: 1. 2. 3. 4. A statement of purpose; A brief description of your progress to date; An endorsement from your main supervisor; Supporting documentation.

Supporting documentation may include: quotes from transcription providers; quotes from Monash Print Services; estimates of accommodation & incidentals for fieldwork locations; evidence of ethics clearance; copies of questionnaires/surveys; details of interviewees.

Applications for funding must be made prior to starting the project and committing expenditure and submitted to the Department Finance Office.

Travel for Data Collection purposes

You are expected to apply for a Postgraduate Travel Grant to assist with your travel costs where you are required to travel interstate or internationally for data collection purposes. Applications for a Postgraduate Travel Grant must be submitted six weeks prior to your intended departure date and will not be considered retrospectively. The department may not consider applications for funding for data collection purposes where travel is involved and an application for a Postgraduate Travel Grant has not occurred. Refer to the following site for further details: http://www.mrgs.monash.edu.au/scholarships/grants/postgradtravelgrants.html

21

Conference Attendance
Restrictions
Applications for funding to attend a conference within the first 12 months (full-time equivalent) of your candidature will not be considered. In addition, applications for funding to attend an international conference prior to the completion of the data collection process will only be considered where it is anticipated that no funding will be required for that purpose. Funding support for attendance at conferences is restricted to those students who have submitted a paper and have been notified of acceptance. Evidence of the acceptance must be included with any application for funding together with an abstract of the paper to be presented. MRGS may grant a maximum AUD$1175.00 in Postgraduate Travel Grants per student for the duration of their candidature. Students may apply many times for postgraduate travel grants until such time as that limit is reached.

Applications
A student travel request is available from the Finance Office. You are expected to estimate your total expenditure and provide quotes for travel and accommodation and provide evidence of the registration fee. Incidental costs associated with your travel may be estimated. A student travel request must be submitted with an application for a Postgraduate Travel Grant (as per data collection). Generally, an application for a Postgraduate Travel Grant will include: A copy of ethics approval (fieldwork); A schedule of events (fieldwork); A copy of acceptance to present at a conference (conference attendance); Abstract of paper to be presented at a conference (conference attendance); A copy of the DFAT travel advice (International travel).

As the Postgraduate Travel Grant applies only to airfare costs students are required to attach the Departmental Travel Funding request to the application. The Departmental request can be used for the gap between the MRGS grant funding for airfares and the actual cost of the airfare, conference registration, accommodation and incidentals. Supporting documentation may include: Invoice for conference registration; Quotes from two separate aircraft carriers; Estimates of accommodation and incidental expenses.

22

Thesis Printing & Binding Allowance

In addition to the abovementioned financial support, the Department provides funding up to a maximum of AUD$350.00 for the printing/binding costs of the final version of your thesis.

Applications
An application template is not available. Students seeking reimbursement of thesis binding/printing costs need only to submit their original receipt to the Finance Office for reimbursement.

Residential Requirements for External Students

The Department provides AUD$2,000.00 per annum in support of external candidates (candidates who are located either interstate or overseas) meeting residential requirements. Funding is provided for those costs associated with travel/accommodation/fares/incidentals only.

Applications
An application template is not available. Students seeking reimbursement of residential expenses need only to submit their original receipts to the Finance Office for reimbursement. Please note that claims that exceed AUD$2000.00 will not be approved. Where an external student presents receipts that exceed the AUD$2000.00 limit, a total of AUD$2000.00 will be reimbursed only.

Evidence of Expenditure all funding

Original receipts and tax invoices must be retained to enable the reimbursement of approved expenditure associated with any of the above categories. The payment & reimbursement process should be discussed with the Finance Manager following approval for funding.

23

THESIS SUBMISSION & EXAMINATION

Length of theses
The word length for a thesis does not include footnotes, references or appendices, nor does it include equations, tables, diagrams or other illustrations. PhD DBA MPhil 100,000 words 70,000 words 50,000 words

Preparation & presentation

Guidelines for the preparation and presentation of your thesis are provided in Chapter 7: Thesis and Examination Matters of the Doctoral Handbook.

Nomination of Doctoral Examiners

Your supervisor is required to nominate potential examiners for your thesis. The nomination form should be submitted prior to the submission of your thesis copies.

Submission of theses
Four bound copies of the thesis must be submitted to the Monash Research Graduate School located at the following address: Ground Floor, Building 3D, Clayton Campus The Supervisors Statement, Thesis Contributor Agreement form and the Thesis Copyright Clearance form must be submitted with the thesis copies. Where candidature has lapsed within the last three years, a request to submit under lapsed candidature is required. The copies of the thesis after examination are distributed as follows: Copy to the University library Copy to the candidate Copy to the Department Copy to the Supervisor

As the majority of students have two supervisors it is acceptable to print and bind five copies of the thesis.

24

Access to University facilities while under examination

Student access to the Universitys facilities during the period of their thesis examination continues until the examination process is complete. It is important to use this time to back-up data and archive email. Once the examination process has been completed access to computer systems and university email accounts is withdrawn.

25

Contacts
Department of Management
Director, HDR Programs Professor Chris Nyland Clayton & Caulfield Campuses 990 52321/990 34667 Chris.Nyland@buseco.monash.edu.au Dr Daniel Prajogo Caulfield Campus 990 32030 Daniel.Prajogo@buseco.monash.edu.au Assoc Professor Mark Dibben Caulfield Campus 990 32371 Mark.Dibben@buseco.monash.edu.au Ms Liza Binder Caulfield Campus (N5.02) 990 34316 Liza.Binder@buseco.monash.edu.au

Deputy Director, HDR Programs

HDR Seminars Coordinator

Research & Research Training Coordinator

Faculty of Business & Economics Research Office

Email enquiries Telephone enquiries Fax Address research.degrees@buseco.monash.edu.au 990 52483 990 58590 E265, Building 11 Clayton Campus

Monash Research Graduate School

Email enquiries Telephone enquiries Fax Postal Address mrgs@adm.monash.edu.au 990 53009 990 55042 Building 3D Clayton Campus

26