From Allocation to Execution:

Best Practices
- Gensol Consultants Pvt Ltd

Project Allocations & Status

950 MW

750 MW

110 MW

Rooftop and other small solar power plants connected of capacity up to 2 MW

Phase I of JNNSM covering plants of capacity more than 5 MW

Phase I & phase II of Gujarat Solar Policy

Project Allocations & Status

950 MW

750 MW

110 MW

Rooftop and other small Phase I of have of the total projects JNNSM Financial Closures II of solar power plants Phase I & phase in covering plants of capacity connected of capacity up and EPC Contractors finalized. Solar Policy Gujarat place more than 5 MW to 2 MW

1/3rd

The Process Flow

Detailed Project Report

Vetting of Drawings

Plant Commissioning

Allocation

Execution

Land Finalization

Contractor Finalization

Onsite Monitoring

Land Finalization
IMPORTANT

Parameter
Metrological Resource Assessment Nearest Substation Accessibility to site Water Availability Nearby Terrain Site Topography Availability of Manpower GPS Survey Storm History Type of Soil Construction power availability

Purpose
Energy Generation Capacity of substation Availability of feeder Transmission Losses Ease of Delivery of materials Water requirement during construction Shadow Effects To analyze the water blockage problems and placement of mounting structures For Construction and subsequent O&M Site Layout Dust Losses Mounting Structure Strength To analyze the resistivity and load bearing capacity of soil Power Requirement during construction

Detailed Project Report

Why is it Contents required?

Site Analysis and Solar radiation resource assessment Prefeasibility Analysis Technology Selection : Solar PV modules and BoS Acts as a Reference / Guidance Document Plant and Machinery (Solar PV array and Electrical System) As an instrument for Financial Closure Civil and Architectural requirement for the project Necessary for claiming Carbon Credits Annual energy generation from power plant System Schematics Power plant operation and maintenance Project implementation and schedule Project Financials Risk Analysis

Detailed Project Report

Contents

Site Analysis and Solar radiation resource assessment Technology Selection : Solar PV modules and BoS Plant and Machinery (Solar PV array and Electrical System) Civil and Architectural requirement for the project Annual energy generation from power plant System Schematics Power plant operation and maintenance Project implementation and schedule Project Financials Risk Analysis

EPC Contractor Finalization

Release of RfP Shortlisting & Finalization Contract Design

Defining Exhaustive Scope of Work with well defined Quality Criteria

Designing Engineering Calculations, Site Layout and System Sizing Civil Leveling, Foundations, Mounting Structures, Control Room etc. Electrical Solar Panels, Inverters, Switchyard, Monitoring etc. Testing Performance Acceptance/Guarantee Test Operation & Maintenance Comprehensive Maintenance & Guarantees

Arranging and coordinating pre/post bid meetings for clarification to the queries of bidders.

EPC Contractor Finalization

Release of RfP Shortlisting & Finalization Contract Design

Defining Criteria for Comparison Determination of Minimum Qualification Criteria Assigning Weightage to Parameters Preparing Comprehensive Scoring Sheet Arriving at Final Scores for Responses from EPC Contractors Drawing Project Implementation & Drawdown Schedule Conducting Background Checks on Tie-ups for Equipment Supply Conducting Rounds of Negotiation

EPC Contractor Finalization

Release of RfP Shortlisting & Finalization Parameters for Judgment Equipment
Type | Market Presence | Efficiency | Adherence to Standards | Rate of Degradation

Contract Design

EPC Contractor
Experience in India and abroad | EPC & O&M Cost | Manpower Experience & Availability | Type & Extent of Guarantees Offered

Other Parameters
Office in India | Collaboration with International EPC Company

EPC Contractor Finalization

Release of RfP
Format 3 separate contracts are typically drawn to reduce tax burden: 1. Supplies Contract 2. Services Contract 3. Operation & Maintenance Contract Further, Supplies Contract can be broken down into Import Supplies for Inverters and modules and Domestic Supplies for the rest of the BoS.

Shortlisting & Finalization

Contract Design

EPC Contractor Finalization

Release of RfP
Contents Snapshot General Terms of Agreement Special Terms of Agreement Payment Milestones Liquidated Damages Insurance Defects Liability Variations & Adjustments Termination Warranties Force Majeure Guarantees Performance Bank Guarantee Advance Bank Guarantee Minimum Energy Generation Bank Guarantee

Shortlisting & Finalization

Contract Design

Vetting of Drawings & Design

Drawing
Site Layout Module Mounting Structure

Purpose
Avoid Shading Losses Strength to withstand mechanical and wind loads Zinc Coating for 25 year corrosion free life Control Panel, Living Accommodation, Pantry,

CIVIL

Main Control Room Building Switchyard Water Pipes & Drainage Layout Approach Roads & Pathways Equipment Layout System Sizing (Cables, Inverters, Switchyard) Earthing Single Line Diagram

Bathrooms etc. To ensure proper strength of foundations for transformers and other equipment To avoid water logging To ensure proper access to all parts of the plant To minimize system losses For efficient working while ensuring redundancy To ensure safety of man and equipment To comprehend the fundamental structure of the plant

ELECTRICAL

Onsite Monitoring
Quality Control

Claims & Bills

Reporting Methodology

Monitoring

Document control and management

Factory Inspection

Compliance to standards

Commissioning of Plant
Commissioning Evacuation

Validating actual generation against guaranteed generation Validating the technical parameters of equipment Preparation of final acceptance tests Conducting performance tests after successful commissioning Schedule for periodic checks Preparation of annual maintenance contract along with final list of spares and tools

Commissioning of Plant
Commissioning Evacuation

Liasoning and approvals from authorized government bodies The following need to be communicated and finalized with the state utlities: Laying of transmission lines ABT meters Evacuation infrastructure Grid availability Dedicated feeder Evacuation point

Ideal Timeline
Project Activities
Completion of site visit and due diligence Bid Management EPC contractor finalization Vettings of designs and drawings Contract drafting Commissioning of 25% of Project Commissioning of 50% of Project Commissioning of 75% of Project Commissioning of 100% of Project Testing and Handing Over Evacuation arrangement

Take Away

It takes only 2% change in PLF to take a project from state of art to disastrous and vice versa, please make sure you are on the right side of this change.

THANK YOU

Contact Us:
Gensol Consultants Pvt Ltd 14 - 15, 2nd Floor, Camps Corner 2, Opp. Auda Garden, Prahladnagar, Ahmedabad 380015, GUJARAT W: www.gensolsolar.com E: solar@gensolconsultants.com Ph: +91-79-39122200