PRETORIA COUNTRY CLUB PLANNING DOCUMENT Name of Golf day: Date of Event: PCC Account / Booking number: Name

of Contact person: Contact Number: E-mail Address: ____________________________ ____________________________ ____________________________ ____________________________ ____________________________ ____________________________

Kindly note that all rates in this Planning Document are subject to change.

Number of Players Indicate Number of Players: Maximum Players: 120 players (30 x 4-Balls) The Director of Golf will determine the maximum allowable field.

Competition of the Day We suggest the following formats, please indicate your preference below: 4-Ball Alliance 2 to count OR 4-Ball Alliance 2 to count with scramble tee shot OR Betterball Stableford We do not allow any medal format, as this slows down play considerably. Other format Chosen: _______________________________

Nearest the Pins Do you require nearest to pin or longest drive markers? If Yes, please indicate below which of the following Par 3s you want marked: Hole Hole Hole Hole 5 8 14 16 YES / NO YES / NO YES / NO YES / NO

Longest Drives The following holes are best suited to longest drive, please indicate your preference below: Hole Hole Hole Hole 4 9 12 13 YES / NO YES / NO YES / NO YES / NO

Arrival and Registration The entrance to the Pavilion has been designed specifically for this purpose. There is a welcome counter and computer points. Players will arrive and follow signage to the Pavilion entrance. After registering the men will take the stairs down to the locker rooms and the ladies will be directed to their change rooms next to the practice chipping green. Please indicate if any of the following is required: Welcome drinks: YES / NO Welcome snacks: YES / NO Extra trestle tables: YES / NO Chairs: YES / NO Golf Carts The golf carts are supplied by the Pro Shop and cost R200.00 per cart. The Pro Shop has 11 golf carts for hire.

Please indicate the number of organiser carts required: TWO - Payment for Main Account.

Carts for the players own account should be booked through the Pro Shop on (012) 460-3372. Additional carts are allowed to be brought on to the golf course. This must be arranged by yourself. The Club will not be responsible in any way whatsoever.

Caddies The Club has 62 permanent and trained caddies. The cost per caddie is R140.00 inclusive of the R20.00 halfway house fee. There is also an additional caddie foundation fee of R15.00 that is payable in the Pro Shop. Usually the caddie payment is for the players own account. If the group wishes to pay for the caddies we suggest you hand each player an envelope containing R140.00 for the caddie payment. The additional foundation fee will be charged to the Main Account. Should additional caddies be required, the Club will attempt to obtain caddies from neighbouring clubs. However, the Club cannot guarantee the availability of additional caddies. Are 62 caddies sufficient? YES / NO YES / NO

Will the Caddy foundation fee be for the PCC Group Account:

If additional caddies are required, please state total number of caddies required: __________

Drinks Stations There are drinks stations on the *5th tee box and the *14th tee box. The drinks stations are run by N9NE Catering and a pricelist will be supplied if needed. Please indicate if the drinks are: For the players own accounts: YES / NO For the Group account with N9nE Catering:

YES / NO

Please indicate if additional drinks points are required by sponsors. Choose from the following 4 four holes: *4th Tee box: *7th Tee box: 13th Tee box: 16th Tee box: YES / NO YES / NO YES / NO YES / NO

Any soft drinks, alcohol, shooters or snacks must be purchased from N9NE Catering. No sponsor will be allowed to bring any sort of alcohol or type of give-away onto the premises unless prior permission has been granted by N9NE Catering.

Halfway House Option 1 Grab and Go A grab and go halfway ensures that no time is wasted at the halfway house. It consists of a sandwich, a roll or a baguette and a drink. Please write down your selection:__________________________________ Please indicate if this meal is for: The players own account _____________or For the Group Account with N9NE Catering____________________

Halfway House Option 2 Standard Halfway The golfers are entitled to sit down and enjoy a larger selection. The disadvantage is that golfers tend to spend more than the allotted time at the halfway house. Please indicate if you would like to have the Daily Halfway Menu:_____________. Please indicate if this meal is for : The players own account _______________or For the Group Account with N9NE Catering_____________________.

After Golf Drinks Players are entitled to use the Sports Bar in the Pavilion.

Please indicate if the cost of these drinks are for: The players own account______________________ or For the Group Account with N9NE Catering_______________________. Limit: R_____________.

Prize Giving The PCC has numerous venues on offer and we are able to meet any requirements. We recommend that you discuss these with your function coordinator at N9NE Catering and then indicate what you need below:

Venue:

No of people attending prize giving: _________ Menu confirmed: YES / NO Bar confirmed: YES / NO PA System required: YES / NO

I hereby accept the terms and conditions as set out in the golf day Confirmation Letter and Planning Document.

Name:

__________________________________________

Signature:

__________________________________________

Date:

____________________

Note: Please e-mail your completed form to hettie@ptacc.co.za or fax to 086 603-7870 at your earliest convenience.