Notes for Word 2010-2011.

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Microsoft Word 2007 Basics

I. Icons on the Microsoft Word Screen
Icon (draw) Element
Microsoft Office Button

Description
It is located in the top-left corner of Word 2007 and provides fast access to files and frequently used commands. This replaces the File menu in Microsoft Office programs.

Minimize icon

Reduces the current document to an icon on the taskbar.

Restore icon

Restores the window to its previous size.

Maximize icon

Restores the window to the full screen size.

Close icon

Closes the document window.

II.

Viewing the Microsoft Word Screen

There are five different views in Microsoft Word. Use View on the ribbon or the view buttons to change views. 1. 2. 3. 4. 5. Print Layout Viewthe main view; Full Screen Reading Web Layout Outline Draft

2 3 4 5

(zoom area)

You can change the document zoom by dragging the slider left or right (or clicking on the minus/plus signs).

There are two different ways to see a page break (the area between two pages) 1. Hide white spaceyou will see the page break dark space between two pages 2. Show white spaceyou will see a solid black line between two pages

Cursor--(blinking vertical line)--shows you where the text will be inserted.

End mark--( ) identifies the end of a file and cannot be deleted. (Ctrl Shift 8)

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III. Parts of the Microsoft Word Window

The Word 2007 window differs greatly from earlier versions of Word. For people new to Word, it is easy to learn. But for experienced users of Word, it is a new way of looking at Word. Many of the commands and options have been moved out onto what Microsoft dubs the ribbon. Much of what you know youll need to relearn since the Word Ribbon replaces the toolbars from earlier versions of Word.

The Quick Access toolbar contains commonly used commands like save, print, undo and redo. You can add items to the quick access toolbar and you can also move it below the ribbon.

The Word 2007 menus are different from earlier versions of Word. Only a couple of the menu names will be familiar to experienced Word users. When youre familiarizing yourself with Word 2007, this is the place to start.

The Word 2007 Ribbon is divided into different sections depending on the commands they contain. Because Word offers many options, they dont all fit on the Ribbon. To access more commands for a particular section, simply click on the dialog box launcher (the arrow that appears at the bottom right area of some sections). The arrow is to the right of the word clipboard.

The set of ribbons below is available with every document that is opened in Word. Other ribbons are available for specialized tasks and will only appear when you are working on a specific task. For example, if you insert a picture into your document, the Picture Tools ribbon tab will appear in red at the top of the ribbon listing.

Home: contains formatting and editing icons

Circle the 5 areas of the home option above on the ribbon

Insert: you can insert objects into the document, such as pictures, cover pages, header/footer, and page number

Circle the 7 areas of the insert option above on the ribbon

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Page Layout: allows you to set margins, page orientation, line spacing, and indents

Circle the 5 areas of the page layout option above on the ribbon

References: contains bibliographic tools, such as endnotes, footnotes, table of contents, index, and citations

Circle the 6 areas of the references option above on the ribbon

Mailings: contains mail merge, labels, and envelopes

Circle the 5 areas of the mailing option above on the ribbon

Review: contains spell check, thesaurus, comments, track changes

Circle the 6 areas of the review option above on the ribbon

View: contains different views, zoom, macros, and a switch windows icon to switch between two windows

Circle the 5 areas of the view option above on the ribbon

IV.

Parts of the Microsoft Word screen described

Ruler--it appears below the ribbon and displays margins, tab settings, and indents. Double clicking on the thin blue bar above the white part of the ruler brings up the Page Setup dialog box.
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Work area--(Document window) this is where youll do all your keying and editing. When the mouse pointer is in the document window, the pointer changes to an I-beam. Status barappears above the task bar and below the work area. It displays the current page number, the number of words in a document, the views options, and the zoom command.

Scroll box--the box in the scroll bar that displays the page number when it is clicked on; the box allows you to jump to an approximate location in your document by dragging on it. Scroll bars--click the vertical scroll bar above or below the scroll box to page up or down one screen-length at a time; click the horizontal scroll bar to the right or left of the scroll box to page right or left one screen width at a time. ToolTip--(ScreenTip) as you move the mouse pointer over an icon on a toolbar, the name of the iconcalled a ToolTipand a description appears below or above the icon.

V.

Dialog boxes

A Dialog box is a box that appears on your screen that contains options. The tab key allows you to quickly move around dialog box options.

The View option in the open dialog box allows you to change how you see the files listed. List view

Details view

VI.

Proper technique that must be used while keyboarding (5 areas)

feet must be flat on the floor back must be straight wrists/palms do not touch anything eyes remain in the textbook fingers must strike the correct keys
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