Technical Assistance Report

Project Number: 43531 Capacity Development Technical Assistance June 2010

Georgia: Developing a Geospatial Urban Water Supply and Sanitation Utility Management System
(Financed by the Spanish Cooperation Fund for Technical Assistance)

The views expressed herein are those of the consultant and do not necessarily represent those of ADBs members, Board of Directors, Management, or staff, and may be preliminary in nature.

CURRENCY EQUIVALENTS (as of 11 May 2010) Currency Unit GEL1.00 $1.00 = = lari (GEL) $0.562 GEL1.778

ABBREVIATIONS ADB GIS GPS MORDI TA UWSCG WSS Asian Development Bank geographic information system global positioning system Ministry of Regional Development and Infrastructure technical assistance United Water Supply Company of Georgia LLC water supply and sanitation

TECHNICAL ASSISTANCE CLASSIFICATION Type Targeting classification Sector (subsectors) Themes (subthemes) Capacity development technical assistance (CDTA) Targeted intervention non-income Millennium Development Goal (TI-M) Water supply and other municipal infrastructure and services (water supply and sanitation, urban sector development) Social development (human development), environmental sustainability (urban environmental improvement), capacity development (institutional development) Urban (high) Government of Spain NOTE In this report, "$" refers to US dollars

Location impact Partnership

Vice-President Director General Director Team leader Team members

X. Zhao, Operations 1 J. Miranda, Central and West Asia Department (CWRD) M. Westfall, Urban Services Division, CWRD V. Padmanabhan, Urban Development Specialist, CWRD B. Konysbayev, Counsel, Office of the General Counsel

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

I.

INTRODUCTION

1. The Government of Georgia aims to improve the delivery of water supply and sanitation (WSS) services through effective implementation of legal, economic, and financial frameworks for local self-governance. The Asian Development Bank (ADB) interim operational strategy (20082009) for Georgia1 was developed in line with the government's agenda, and identified development of the country's municipal infrastructure as a key contributor to sustainable economic growth, with the crosscutting themes of governance, regional cooperation, and environmental sustainability. ADB support to the WSS sector has grown since 2008 through the municipal services development project.2 2. The government proposes to improve and expand WSS services across urban centers by leveraging donor and private sector funds, and has requested that ADB develop (i) an urban WSS sector strategy to assist the government in planning long-term investments; (ii) a regulatory framework, and establish urban WSS tariffs to improve service delivery and ensure sustainability of WSS services; and (iii) an investment program to be financed through a proposed multitranche financing facility (MFF). To ensure informed decisions are made on WSS capital improvement and rehabilitation planning, revenue management, and asset maintenance and management, the government requested that ADB develop a geospatial WSS utility management system for the United Water Supply Company of Georgia (UWSCG). 3. ADB agreed with the government on the objectives and scope of the technical assistance (TA), the terms of reference for consultants, and the cost and implementation arrangements.3 The design and monitoring framework is in Appendix 1. II. ISSUES

4. Access to services. Water supply is largely based on groundwater sources, and abstraction levels are high. Nonrevenue water is estimated at 75% or higher due to ageing infrastructure (no replacement or rehabilitation investment has been made since the systems were constructed). The systems were designed for high supply levels to consumers. For example, Tbilisi supplies 800 liters of water per capita per day with no emphasis on water conservation. Sewer systems cover parts of large towns (those with more than 50,000 people), but there is no sewage treatment. Much of the population depends on pit latrines or septic tanks. Sewage is discharged into water channels and rivers, affecting downstream drinking water quality. Investments were prioritized and undertaken on the basis of urgency, with the result that their impact was not necessarily tangible, and their sustainability questionable. This approach has negative impacts on health, especially for vulnerable groups such as women and children. 5. Institutional issues. In 2009, the government undertook reforms to correct these institutional issues. In June 2009, it consolidated 66 water companies into three regional water companieseast, west, and Ajara (for the Autonomous Region)on the basis of recommendations of TA to improve sector efficiency, supported by the United States Agency for International Development. The government created the Water Supply Regional Development Agency (WSRDA) under the Ministry of Regional Development and Infrastructure (MORDI) to manage sector reforms and oversee the operations of water companies. In February 2010 WSRDA merged with the east and west water companies to form the UWSCG, which is
1 2

ADB. 2009. Interim Operational Strategy: Georgia, 20082009. Manila. ADB. 2008. Municipal Services Development Project. Manila; and ADB. 2009. Municipal Services Development Project-Phase 2. Manila. The TA first appeared in the business opportunities section of ADBs website on 15 February 2010.

2 expected to cooperate closely with each regional governor's office, local government units, and the Municipal Development Fund (MDF) to develop the WSS sector. 6. Sustainable financing. WSS investments began in 1996, with support from the World Bank. Investments are largely donor financed and approximately $350 million has been invested to date. Funds were channeled through the MDF with onlending to local governments, except in Batumi where German development cooperation through KfW is developing infrastructure directly through the local government. Cost recovery on investments is low, and billing recovers less than 50% of operational costs in most towns. With the consolidation of water companies, the assets created through MDF and accrued liabilities by local governments were transferred from local governments to the UWSCG. 7. External assistance. In addition to ADB, the European Bank for Reconstruction and Development, German development cooperation through KfW, the Millennium Challenge Corporation, the Swedish International Development Cooperation Agency, the United States Agency for International Development, and the World Bank, have supported the government's initiative to improve water and sanitation in urban centers. Focused and large-scale investments in the sector were through: (i) European Bank for Reconstruction and Development, the Millennium Challenge Corporation, and the Swedish International Development Cooperation Agency in the cities of Kutaisi, Borjomi, Kobuleti, and Poti; and (ii) German development cooperation through KfW in Batumi. Support was primarily based on requests from the government and focused on improving the local economy in target cities. ADB and World Bank support through the MDF covers the entire country and focuses on improving priority infrastructure. 8. Reform agenda and ongoing ADB support. The government articulated its reform agenda in its Water Supply and Wastewater Sector Development Policy,4 with a clear emphasis on (i) improving infrastructure and service quality; (ii) cost recovery, the financial sustainability of UWSCG, and operational efficiencies; (iii) demand management through reduced water losses; (iv) service access to the poor and vulnerable; (v) a legal and regulatory framework; and (vi) sector management through modern management systemsa management information system and geographic information system (GIS). ADB has provided the following support to Georgia: (i) policy and advisory technical assistance to develop an urban WSS sector strategy to meet the government's long-term objective of improved WSS services across the country;5 and (ii) project preparatory technical assistance (TA) to prepare an investment program,6 to be financed through a proposed MFF.7 9. Infrastructure design and service delivery. ADB's proposed MFF will improve WSS services in the country's provincial capitals and secondary towns. Initially, the government proposes to improve WSS services in the towns of Zugdidi, Anaklia, Mestia, Marneuli, Kutaisi
4 5

Government of Georgia. 2009. Water Supply and Wastewater Sector Development Policy. Tbilisi (October draft). ADB. 2010. Technical Assistance for Developing an Urban Water Supply and Sanitation Sector Strategy and Regulatory Framework for Georgia. Manila. The investment program will specifically address (i) basic urban infrastructure and services management in the provincial capitals and secondary towns, (ii) institutional issues associated with basic urban services, (iii) capacity development of MORDI and UWSCG staff to deliver services efficiently, and (iv) improved financial management of institutions to facilitate efficient service delivery. Trunk infrastructure traversing the towns and cities will provide poor communities with access to basic servicespotable water and safe sanitation. By developing institutionally and financially sustainable services, the investment program will introduce good governance features that will have a trickle-down effect and support pro-poor growth. ADB. 2010. Technical Assistance to Georgia for Preparing a Multitranche Financing Facility for the Urban Services Improvement Investment Program. Manila

3 and Poti. The ongoing TA will develop feasibility studies for tranche 1 of the proposed MFF. The government will recruit detailed engineering design consultants to design WSS systems in the six towns, which may be retroactively financed by the proposed MFF. WSS asset location, alignment, physical condition and characteristics are fundamental inputs for the detailed engineering design. Infrastructure data will also assist the UWSCG to plan capital improvement and rehabilitation, and to establish an asset maintenance and management regime. 10. Revenue management. Improved financial management is directly related to UWSCG's ability to collect WSS charges from its consumers. The current consumer database is incomplete and inaccurate with negligible historical data on consumers and payments. Nonrevenue water loss through illegal connections also reduces UWSCG's ability to recover revenues and manage service delivery costs. Creating a robust consumer database with historical information on tariff payment and arrears will improve UWSCG's financial status. III. THE TECHNICAL ASSISTANCE

11. The proposed capacity development TA will produce a geospatial WSS utility management system that will facilitate infrastructure design, improve service delivery and enhance UWSCG's revenues in the long-term. It will provide a geospatial or GIS interface for decision makers, which links an asset and consumer database created through extensive ground surveys with digital maps generated from aerial photographs and satellite imagery. It will allow UWSCG to: (i) (ii) (iii) analyze asset condition in Georgia's urban centers and plan capital improvement and rehabilitation work; develop an asset maintenance and management regime to ensure quality and continuity of services; and analyze service coverage, create revenue demand, and mobilize resources to improve revenue collection.

12. Mapping of WSS assets and consumers using a geospatial or GIS domain will (i) prolong asset life through regular preventive maintenance; (ii) optimize asset replacement; (iii) reduce non-revenue water loss by identifying and rectifying system defects; (iv) enhance efficiencies in WSS management; (v) reduce operation and maintenance costs; (vi) improve cost recovery, and eventually recover full service costs; and (vii) safeguard resources through better water conservation and management practices. 13. The timing of the capacity development TA is critical as it provides important information to UWSCG for designing infrastructure improvement and rehabilitation, planning revenue management measures, and identifying critical resources to deliver services once the infrastructure is improved. Accurate costing of capital improvements and rehabilitation is critical for allocating funds. Designs based on such utility management system information are more likely to provide a sound base for the costing of interventions. Detailed engineering design work for the WSS systems in the six towns is expected to commence in September 2010. Information captured through the capacity development TA will help to accurately identify system improvements. The utility management system will be implemented in other urban centers to improve infrastructure and ensure sustainable services. Institutionalizing the utility management system will ensure that future investment plans are based on accurate data, that enables UWSCG to improve service delivery in all urban centers.

4 14. The capacity development TA is based on the government's request and continues ADB's support to development of the urban WSS sector. Along with the policy and advisory technical assistance and the PPTA, the proposed capacity development TA supports the government's development agenda and water and wastewater development policy framework. It is in line with ADB's interim operational strategy (20082009). The interim operational strategy is also in line with the government's agenda to improve WSS service delivery through effective implementation of legal, economic, and financial frameworks for local self-governance. A. Impact and Outcome

15. The impact of the capacity development TA is linking of the capital and operational budget for water supply and sanitation planning, maintenance and management to the geospatial WSS utility management system. The outcome of the TA is that MORDI and UWSCG use the geospatial WSS utility management system for WSS asset planning, maintenance and management, and revenue management. B. 16. (i) Methodology and Key Activities The capacity development TA will result in the following outputs: Output 1: Georeferenced cadastral maps. Through digital and visual analysis of aerial photography and satellite data, georeferenced cadastral maps will be generated with the following thematic layers: land use and land cover, landform, transport network, surface water bodies, urban micro watershed, agglomerated settlement areas, and important landmarks. The maps will form the base for integrating WSS asset and consumer information for the towns of Anaklia, Kutaisi, Marneuli, Mestia, Poti, and Zugdidi,. Output 2: Integrated asset and consumer database. With assistance from UWSCG staff, the TA will map WSS assets in six investment program cities. Through an asset condition survey, asset attributes including age, material, asset condition, and other relevant technical specifications will be assigned to the system and mapped as a thematic layer on the geospatial domain. Through a consumer survey, information on consumers (residential, commercial, industrial), technical specifications on meters, daily water consumption data, technical specifications on sewer connections, and revenue information (tariffs and charges) will be created and linked to the geospatial domain. Output 3: Utility management system. The TA will develop a WSS utility management system (web-based software application) for the UWSCG that will assist in making informed decisions on future WSS planning, maintenance and management activities across the six investment program cities. Output 4: Staff trained on database management. The TA will improve UWSCG staff skills to manage the water supply and sanitation asset database, and provide real time asset condition and consumer information to designers and decision makers in MORDI and UWSCG.

(ii)

(iii)

(iv)

17. The water supply asset inventory will cover approximately 500 km of the water distribution system and 150 km of water transmission mains. In addition to the network, the survey will cover manholes, valves, pressure reducers, pumps and pumping stations, chambers,

5 gates, switches, hydrants, anomalies, unregistered and illegal connections that are not mapped, and borehole supplying districts. The survey will also capture the coordinates, locations, and dimensions of water intake and treatment facilities, pumping stations and service reservoirs. 18. The sewerage asset inventory will cover approximately 300 km of the sewerage system and 50 km of sewer outfalls. In addition to the network, the survey will cover manholes, invert levels at manholes, and unregistered and illegal connections that are not mapped. The survey will also capture the coordinates, location, and dimensions of sewage pumping stations and treatment plants, and sites for proposed pumping stations and treatment plants. 19. Creation of the consumer database will include classification of consumers (residential, commercial, and industrial), and recording of the following information for each consumer: monthly water consumption levels, location of water meters, monthly water charges, location of sewer connections, and monthly sewerage charges. C. Cost and Financing

20. The total cost of the TA is estimated at $850,000 equivalent. The TA will be financed on a grant ($800,000) basis by the Spanish Cooperation Fund for Technical Assistance and administered by ADB. The government will finance the remaining $50,000 equivalent. D. 21. Implementation Arrangements MORDI will be the TA executing agency and UWSCG the TA implementing agency.

22. A firm will be engaged to develop the utility management system in accordance with ADB's Guidelines on the Use of Consultants (2010, as amended from time to time). The firm will be selected through a quality- and cost-based selection method using a 90:10 weighting due to the highly skilled nature of the services. Since professional experience in WSS utility and mapping is important, a higher weight is given to technical scores. The firm will be evaluated based on a simplified technical proposal. The cost estimates and financing plan are in Appendix 2. The consultants will procure database and mapping software and satellite images using the shopping method. Procurement of equipment and software will be in accordance with ADB's Procurement Guidelines (2010, as amended from time to time). 23. A team of international consultants (13 person-months) and national consultants (41 person-months) will develop the TA outputs. Professionals constituting the team will include GIS experts, a WSS expert, a database management expert, information technology specialists, and global positioning system analysts, coordinators and surveyors. The outline terms of reference for consultants is in Appendix 3. 24. Time frame. The TA will be implemented from August 2010 through April 2011. Final outputs will be available in April 2011. IV. THE PRESIDENT'S DECISION

25. The President, acting under the authority delegated by the Board, has approved ADB administering technical assistance not exceeding the equivalent of $800,000 to Georgia to be financed on a grant basis by the Spanish Cooperation Fund for Technical Assistance for Developing a Geospatial Urban Water Supply and Sanitation Utility Management System, and hereby reports this action to the Board.

Appendix 2

DESIGN AND MONITORING FRAMEWORK

Performance Targets and/or Indicators Data Sources and/or Reporting Mechanisms

Design Summary Impact Capital and operational budget for water and sanitation planning, maintenance and management linked to the geospatial WSS utility management system Outcome MORDI and UWSCG use the geospatial WSS utility management system for capital improvement and rehabilitation planning, and revenue management Outputs Output 1: Georeferenced cadastral maps with thematic layers on a GIS domain

Assumptions Assumptions The government commits to using the geospatial WSS utility management system

MORDI derives WSS investments from the decision support system by Q3 2011 MORDI and UWSCG streamline investment decisions

Annual budgets of MORDI and UWSCG

A system for prioritizing and scheduling works, and costing interventions is operational by Q2 2011

MORDI and UWSCG annual budgets

Satellite images and aerial photography procured Cadastral maps procured and vectorized GPS surveys completed Land use and land cover mapped City base maps generated with thematic layers

MORDI reporting to ADB

Assumption MORDI and UWSCG are well networked, make informed decisions using the utility management system, and implement the system throughout the country's urban centers

Output 2: Integrated water supply and sanitation asset and consumer database

Asset conditional survey completed and attributes assigned Consumer survey completed and billing and collection data populated Thematic layers for water supply and sanitation assets, and consumer information integrated with city base maps

7
Data Sources and/or Reporting Mechanisms

Design Summary

Performance Targets and/or Indicators

Assumptions

Output 3: WSS utility management system

White paper developed for MORDI and UWSCG for future mapping of assets and consumer database creation Software developed to link water supply and sanitation assets and consumer database on the GIS domain

Output 4: Staff trained on database management

MORDI and UWSCG confirm that staff are able to update database and support decision makers in running queries and producing outputs

Activities and Milestones ADB mobilizes TA consultants (August 2010) TA consultants develop city base maps with thematic layers (October 2010) UWSCG and TA consultants complete water supply and sanitation asset survey (November 2010) TA consultants complete water supply and sanitation thematic layer (December 2010) TA consultants develop the WSS utility management system (January 2011) UWSCG and TA consultants successfully test the software (January 2011) TA consultants train MORDI and UWSCG staff (February 2011)

Inputs TA Cost = $850,000 Spanish Cooperation Fund for Technical Assistance = $800,000 Government = $50,000 -

Consulting Services Firm: International = 13 person-months National = 41 personmonths Selection Method = QCBS (90:10) Proposal Type = Simplified Technical Proposal

ADB = Asian Development Bank, GIS = geographic information system, GPS = global positioning system, MORDI = Ministry of Regional Development and Infrastructure, Q = quarter, QCBS = quality- and cost-based selection, TA = technical assistance, UWSCG = United Water Supply Company of Georgia, WSS = water supply and sanitation. Source: Asian Development Bank estimates.

Appendix 2

COST ESTIMATES AND FINANCING PLAN ($'000) Item A. Spanish Cooperation Fund for Technical Assistance a 1. Consultants a. Remuneration and per diem i. International consultants ii. National consultants b. International and local travel c. Reports and communication 2. Database and mapping server software and satellite images b 3. Workshops, training, and seminar c 4. Surveys d 5. Contingencies Subtotal (A) B. Government Financing 1. Office accommodation and utilities 2. Database and mapping (user) software Subtotal (B) Total
a

Total Cost

243.75 312.00 39.00 15.00 78.00 3.00 70.00 39.25 800.00

10.00 40.00 50.00 850.00

Administered by the Asian Development Bank. b The consultants will procure database and mapping software, and satellite images using the shopping method. c Includes workshop facilities, conference room, and other presentation equipment. d Includes water supply and sanitation system asset and consumer survey. The consultants will procure survey firms through shopping method. Source: Asian Development Bank.

Appendix 3

OUTLINE TERMS OF REFERENCE FOR CONSULTANTS A. 1. are: (i) (ii) (iii) (iv) Overview The outputs of the capacity development technical assistance (capacity development TA)

georeferenced cadastral maps for project cities with thematic layers; a database on water supply and sanitation (WSS) assets, including the condition and layout (superimposed as a thematic layer); a database on consumers (superimposed as a thematic layer); and a web-based WSS utility management system on a geographic information system (GIS) domain at the service utility's headquarters for decision making.

2. Georgia has georeferenced and coordinated orthophotos from aerial photographs for the project cities.1 The base map will draw from existing orthophotos and cadastral maps (where available), supported and updated through satellite imagery with 0.6 m (or higher) ground resolution for newly developed areas as agreed with the United Water Supply Company of Georgia (UWSCG), the capacity developmentTA implementing agency. The base map shall cover basic land use and geographical features that will immediately facilitate utility mapping of water supply and sanitation assets and subsequently be developed for tax mapping and urban master planning. The work will include remote sensing (as required), ground truthing, and use of the global positioning system (GPS) in combination with a GIS. The activity will focus on deriving spatial information on various themes of importance to the urban domain at a cadastral scale. 3. WSS asset attributes and consumer information will be captured in a database and linked to the spatial information system or the GIS platform. A web-based WSS utility management system will access the database and provide UWSCG with a decision-making tool to address long-term asset planning, maintenance and management. The WSS utility management system will include query functions to facilitate decision making, and will facilitate UWSCG capital and operation and maintenance investment planning in investment program towns.2 The WSS utility management system and the process involved in creating the database will eventually be implemented across all towns in Georgia. B. Detailed Tasks 1. Procuring Data Products and Cadastral Sheets

4. Cloud-free satellite images in Geo-Tiff format with Rational Polynomial Coefficient (RPC) files should be procured along with cadastral maps of appropriate scale from constituent administration or local self-government bodies.

Various donor-financed projects since the late 1990s have helped with aerial photography and creation of georeferenced and coordinated orthophotographs. The investment program will specifically address (i) basic urban infrastructure and services management in the provincial capitals and secondary towns, (ii) institutional issues associated with basic urban services, (iii) capacity development of the Ministry of Regional Development and Infrastructure and UWSCG staff to deliver services efficiently, and (iv) improved financial management of institutions to facilitate efficient service delivery. Trunk infrastructure traversing the towns and cities will provide poor communities with access to basic servicespotable water and safe sanitation. By developing institutionally and financially sustainable services, the investment program will introduce good governance features that will have a trickle-down effect and support pro-poor growth.

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Appendix 3

2.

Conducting a Global Positioning System Survey of Principal and Secondary Reference Points

5. Georeferencing the cadastry and high resolution remote sensing data requires precise location control. Referencing using 3D coordinates obtained with differential positioning using GPS receivers gives an accuracy of about 1 meter. A sufficient number of ground control points (GCPs) should be identified in the field and a single frequency GPS survey should be undertaken with reference to the principal reference point. The data should be post-processed to derive World Geodetic System-1984 (WGS-84) coordinates. Spot heights should be generated using barometric measurements at close intervals to provide terrain elevation information. 6. Depending on the terrain conditions, appropriate elevation information will need to be provided. A GPS survey by real time kinematic mode should be carried out to generate as much elevation data as possible. GCPs function as base stations, with their computed coordinates serving as controls, and the rover receiving the corrections through the radio modem communications provides positions accurate to 30 cm or less. This will be carried out in a grid pattern so that a digital elevation model with a fair representation of the terrain is obtained. 3. Georeferencing Satellite Data or Aerial Photos and Cadastry

7. To integrate spatial information on a GIS platform, all spatial information must conform to a specific real world coordinate system with a defined datum, and acquired satellite images must be referenced to a defined coordinate system. 8. Ortho-ready satellite images or aerial photographs should be georeferenced with respect to the GPS coordinates processed for the GCPs. Depending on the size and shape of the cities, the number of GCPs could vary. In order to maintain planimetric accuracy, referenced satellite images should be resampled using the second order polynomial method to minimize distortions and horizontal displacements. The georeferenced images should be confirmed for their control accuracy by adopting the baseline distance concept. 9. The georeferenced images should be used as a reference frame for referencing the cadastry with an appropriate spread and number of registration points. The accuracy of the referenced cadastry should be verified by carrying out GCP matching, as well as through a baseline complementing exercise. 10. In Georgia, georeferenced and coordinated orthophotos are available and may be used as source data. Where satellite images are used to update newly developed areas, the steps outlined above may be followed. The town's administrative jurisdiction and UWSCG's service jurisdiction will define the spatial coverage. 4. Preparing City Base Maps with Cadastral Control

11. The georeferenced cadastral maps should then be digitized using the ArcGIS platform for use as base maps for integration with spatial layers. The final seamless cadastral map should be reproduced at a scale of 1:5000 (or another scale agreed with the government), with administrative boundaries up to the lowest administration boundary level and survey plots, enabling local level application. The output should be in a shape file or geodatabase format. The cadastral map with individual survey field boundaries at a scale of 1:5000 (or as agreed with the government) should be the base map for this activity. The minimum mappable unit should be

Appendix 3

11

2 mm x 2 mm. The accuracy level of maps at different stages of the operation should consider the following: (i) Thematic layers. In the extraction of thematic layers the location and content accuracy should be restricted to 1:5000 scale (or another scale agreed with the government). Layer integration. In an optimal grid system, seamless thematic layers in cadastral scale should use the World Geodetic System (WGS)-84 datum and Universal Transverse Mercator (UTM) projection. Deriving Thematic Layers

(ii)

5.

12. Through digital and visual analysis of satellite and aerial data, the following thematic layers (at a minimum mappable unit of 2 mm x 2 mm) should be developed: (i) Administrative boundaries. The output should be in cadastral scale and the base map should indicate the individual survey field boundaries with administrative boundaries. Land use and land cover. Information on land use and land cover and the pattern of spatial distribution forms the basis for any development planning. The current land use trend should be assessed before suggesting alternate land use practices. An appropriate urban land use classification system based on prevalent planning norms should be derived. The land use categories should also consider built-up land, semi-built-up land and agriculture land. Surface water bodies. Surface water bodies (including both natural and manmade features, e.g., rivers, streams, canals, lakes, ponds, tanks, and reservoirs) should be categorized. Settlement areas. Broad settlement areas and individual buildings as discerned from satellite images should be demarcated and categorized. Assets. Important landmarks (e.g., government offices, other major buildings, hospitals, and churches) as discerned from the satellite images should be demarcated in the asset map.3 Integrating Thematic Layers

(ii)

(iii)

(iv) (v)

6.

13. The derived thematic layers should be integrated with the cadastral map provided with administrative boundaries and survey plots in the GIS domain to enable data retrieval and query processing at a later stage. The spatial layer information of the project cities will be reproduced in a georeferenced cadastral map at a scale of 1:5000 (or as agreed with the government). All thematic layers should be in WGS-84 datum and UTM projection. The digital output should be supplied in interoperable shape file and e00 file format for integration with other spatial and nonspatial data. Hard copy output in A0 size should be generated to include: (i) (ii) an administrative map in cadastral scale with individual survey field boundaries, administrative boundaries and survey field numbers; land use and land cover map showing urban land use features including residential, commercial, industrial, transportation, and agricultural land use;

Water supply and sanitation asset information will be captured as a separate activity after establishing the city base map with requisite features. The city base maps will also provide a planning platform for other government agencies in the development sector.

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Appendix 3

(iii) (iv) (v) (vi) (vii)

landform map showing major landform units;. detailed road network map showing, national highways, provincial highways, district roads and city roads; individual high rise buildings, clustered buildings (agglomerated structures), semi-clustered settlements, and sparse settlement areas; map showing the river courses, aquaculture ponds, canal, ponds, reservoir, tanks, waterlogged areas, marshy land, mud flats, etc; and major landmark assets (e.g., government offices, other major building complexes, hospitals, churches, and stadiums) in the form of polygon features. Establishing a Water Supply and Sanitation Asset and Consumer Database

7.

14. With assistance from UWSCG staff, the TA will map water supply and sanitation assets in both cities. Asset attributes including age, material, asset condition, and other relevant technical specifications will be assigned to the system and mapped as a thematic layer for integration into the GIS domain. A database on asset information will also be generated and integrated with the service utility's management information system (MIS). In addition to data collection, asset database creation will include a data conversion and encoding process, definition of unique feature identities, and linkages to the GIS domain. Table 1 provides an indicative length of the WSS network in the investment program towns, which will be confirmed before commencing surveys. Table 1: Infrastructure Details for Investment Program Towns
Town Zugdidi Anaklia Mestia Kutaisi Poti Marneuli Total Population 72,000 10,000 5,000 170,000 48,000 25,000 330,000 Water Line (km) 30 10 20 300 110 30 500 Sewer Line (km) 60 5 10 150 60 15 300 Water Main (km) 40 90 20 150 Sewer Main (km) 15 20 15 50 Total Length (km) 105 15 30 510 260 80 1,000

= not available, km = kilometer. Source: ADB and UWSCG estimates.

15.

The water supply asset inventory will include but not be limited to: (i) town grid: pipe alignment, pipe age, pipe material, pipe diameter, pipe depth, manholes (visible and under asphalt), valves, pressure reducers, pumps and pumping stations, chambers, gates, switches, hydrants, anomalies (e.g., bad gates, blocked elements), unmapped unregistered and/or illegal connections, and borehole supplying districts. major feed lines: pipe alignment, pipe age, pipe material, pipe diameter, pipe depth, and asset condition; and intake, reservoir, pumping and treatment facilities: coordinates, location, and dimensions.

(ii) (iii)

Appendix 3

13

16.

The sewerage asset inventory will include but not be limited to: (i) town grid: pipe alignment, pipe age, pipe material, pipe diameter, pipe depth, manholes (visible and under asphalt), invert levels at manholes, and unmapped unregistered and/or illegal connections; trunk sewers to treatment plant: pipe alignment, pipe age, pipe material, pipe diameter, pipe depth, and asset condition; and pumping and treatment facilities: coordinates, location, and dimensions.

(ii) (iii)

17. The creation of the consumer database will include classifying consumers as residential, commercial or institutional, and recording the following information for each consumer: monthly water consumption levels, location of water meters, monthly water charges, location of sewer connections, and monthly sewerage charges. 8. Developing a Water Supply and Sanitation Utility Management System for Asset Maintenance and Management

18. On completion of city base maps with thematic layers and the asset database, the TA will develop WSS utility management software for the service utility that will assist in making informed decisions on future planning, maintenance and management activities. The WSS utility management software will be developed to capture and process asset information and provide the service utility with visual and processed data for planning service delivery. The software should be compatible with ArcGIS and should draw from available freeware and ArcGIS-based applications for WSS utility management. 9. Developing Staff Capacity in Utility System Management

19. The TA will develop service utility staff capacity to manage the water supply and sanitation asset database and ensure real-time information is available to decision makers in the service utility and the executing agency. The international consultants will provide training to service utility staff. C. Staffing

20. An estimated 54 person-months of services is needed to develop the city base maps, plot assets, create a database on asset condition, and develop the decision support software. The required services and associated activities are outlined in Table 2.

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Appendix 3

Table 2: Staff Requirement

Professional Staff 1. International Staff GIS expert and team leader Activity Designing and establishing a comprehensive GIS, generating maps, coordinating GPS and satellite data and aerial photo integration, and processing of cadastral data. The team leader will also be responsible for finalizing and procuring the appropriate database software (through the shopping method). Monitoring surveys, designing the utility management system, identifying management decision tools and integrating these with the GIS. Designing and establishing an asset database linked to the GIS Developing the decision-support software Person-months 5

WSS expert

Database management specialist Information technology specialist Subtotal (1) 2. National Staff GIS expert and project manager (1) GIS expert and project manager (2) GPS analyst

3 2 13 5 5 3

Assisting the team leader with GIS functions Assisting the team leader with GIS functions Downloading and processing GPS data; integrating it with the GIS; and referencing the satellite images, aerial photography and maps Organizing and coordinating filed surveys (2 staff for 3 months) Carrying out GPS field surveys (4 staff for 3 months) Developing the decision-support software Mapping and digitizing (2 staff for 4 months)

GPS field coordinator GPS field surveyors Information technology specialist Digitizing Staff or Encoders Subtotal (2) Total

6 12 2 8 41 54

GIS = geographic information system, GPS = global positioning system, WSS = water supply and sanitation Source: ADB estimates.

D.

Timeline

21. The consulting assignment will be implemented over six months between August 2010 and February 2011.