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ORACLE E-BUSINESS SUITE RELEASE CONTENT DOCUMENT

Financials Release 12.1 and 12.2 (inclusive of 12.0.2 12.0.7)

Prepared by EBS Product Management & Strategy

Last Updated: Version:

April 5, 2011 1.0

Copyright 2011 Oracle Corporation All Rights Reserved

Table of Contents

1. 2.
2.1.

Disclaimer Introduction
Purpose of Document

1 2
2

3.
3.1.

New and Changed Features in Financials


Oracle Advanced Global Intercompany System (AGIS)
3.1.1. Release 12.1.2 3.1.1.1. Purge Rejected Intercompany Batches from Interface Table

3
3
3 3

3.2.

Oracle E-Business Tax


3.2.1. Release 12.2 3.2.1.1. Customer Tax Profile Import 3.2.1.2. New Tax Rule Operators

3
3 3 3

3.3.

Oracle Advanced Collections


3.3.1. Release 12.1.1 3.3.1.1. Customer Dispute Enhancement 3.3.1.2. Customer Level Bankruptcy 3.3.1.3. Status Assignment at Case and Contract Level 3.3.2. Release 12.1.2 3.3.2.1. Multiple Level Collections Strategy Management 3.3.3. Release 12.1.3 3.3.3.1. Staged Dunning

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4 4 4 4 4 4 5 5

3.4.

Oracle Assets
3.4.1. Release 12.1.3 3.4.1.1. Asset Impairment for Japan Tax Reform 2007

5
5 5

3.5.

Oracle Cash Management


3.5.1. Release 12.1.1 3.5.1.1. International Bank Account Number (IBAN) Support 3.5.1.2. Bank Identifier Code (BIC) Support 3.5.1.3. Payment Group based Bank Statement Reconciliation 3.5.2. Release 12.1.2 3.5.2.1. Option to Override Country-Specific Validation for Bank Accounts 3.5.2.2. EDIFACT Bank Statement Format Update 3.5.2.3. Copy Bank Transaction Codes 3.5.2.4. Load Bank Statements for the Current Day 3.5.3. Release 12.1.3 3.5.3.1. Manual Entry in Cash Position

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5 5 5 6 6 6 6 6 7 7 7

3.6.

Oracle Credit Management


3.6.1. Release 12.1.3 3.6.1.1. Configurable Analyst Assignment Rules

7
7 7

3.7.

Oracle Financials Common Modules


3.7.1. Release 12.2

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Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

3.7.1.1.

Scheduling of AP/AR Netting Batches

3.8.

Oracle Financials for EMEA

3.8.1. Release 12.0.3 8 3.8.1.1. Assets and Payments XML Publisher Report Extracts 8 3.8.2. Release 12.0.4 8 3.8.2.1. XML Publisher Report Extracts: Cash Management, General Ledger, Subledger Accounting, Receivables, Bill Presentment, Payables, Regional Localization, and Financial Common Modules 8 3.8.2.2. United Kingdom Charges Value Add Tax (VAT) 8 3.8.3. Release 12.1.1 8 3.8.3.1. Business Intelligence Publisher Support for Select EMEA Reports 8 3.8.3.2. Enhanced Statutory Report Extracts for Italy 9

3.9.

Oracle Financials for India

3.9.1. Release 12.0.3 9 3.9.1.1. Statutory Updates for India 9 3.9.2. Release 12.0.4 9 3.9.2.1. Statutory Updates for India 9 3.9.3. Release 12.1.1 9 3.9.3.1. Fringe Benefit Tax Support 9 3.9.3.2. Inclusive Tax Support 10 3.9.3.3. Retroactive Pricing Support 10 3.9.3.4. Payables Invoices Support for India 10 3.9.4. Release 12.1.2 10 3.9.4.1. Advanced Pricing Support for India 10 3.9.4.2. Tax Information on Purchase Order Workflow Notification for India 10 3.9.4.3. Reassessing Service Tax on Receipt of Foreign Payments for India 10 3.9.5. Release 12.1.3 11 3.9.5.1. Descriptive Flex Field (DFF) Support 11 3.9.5.2. Display of Value Added Tax (VAT) Invoice Number in Receivables Transaction Workbench for India11 3.9.5.3. General Ledger Journal Drill-Down Support 11 3.9.6. Release 12.2 11 3.9.6.1. India: Enhanced Bill of Entry Functionality 11 3.9.6.2. India: Tax Import to Receivables and Payables 11

3.10.

Oracle General Ledger

11

3.10.1. Release 12.1.1 11 3.10.1.1. Enhanced Financial Statement Generator Reporting to Display Content Set Values 11 3.10.2. Release 12.1.2 12 3.10.2.1. Enhanced Financial Statement Generator Reporting to Support Drill-down for Non-Contiguous Account Ranges 12 3.10.2.2. Streamlined Excel-based Financial Statement Publishing 12 3.10.3. Release 12.1.3 12 3.10.3.1. Synchronize Reversing Journals between Primary and Secondary Ledgers 12 3.10.3.2. Limit Accounts in Budget Wizard 12 3.10.4. Release 12.2 12 3.10.4.1. E-Business Suite General Ledger Integration with the Fusion Accounting Hub 12 3.10.4.2. Data Relationship Management (DRM) Integration with E-Business Suite 13

3.11.

Oracle Internet Expenses


3.11.1. Release 12.1.2 3.11.1.1. Access Expense Attachments from Invoice 3.11.1.2. Support Receipts Required for Mileage Category 3.11.1.3. Archive and Purge of Expense Reports 3.11.1.4. Read-Only Access to Per Diem and Mileage Details in Audit 3.11.1.5. AMEX Loader Option to Not Load Payment Transactions 3.11.2. Release 12.1.3 3.11.2.1. Expense Receipt Management Enhancements 3.11.2.2. Duplicate Expense Detection

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13 13 13 13 13 13 14 14 14

3.12.

Oracle iSetup

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Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

3.12.1. Release 12.0.3 3.12.1.1. iSetup APIs

14 14

3.13.

Oracle Legal Entity Configurator


3.13.1. Release 12.1.3 3.13.1.1. Enhanced Legal Addresses

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15 15

3.14.

Oracle Loans
3.14.1. Release 12.1.2 3.14.1.1. Process Application Fees without Loan Approval 3.14.1.2. Ad-hoc Billing and Receipt Application 3.14.1.3. Loan Forgiveness 3.14.2. Release 12.1.3 3.14.2.1. Multiple Disbursements during Loan Servicing

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15 15 15 16 16 16

3.15.

Oracle Payables
3.15.1. Release 12.1.1 3.15.1.1. Enhanced Withholding Tax Calculation for Brazil 3.15.1.2. Discount Calculation Enhancements 3.15.1.3. Subcontractor Management for Engineering and Construction 3.15.1.4. Supplier Dispute Processing 3.15.1.5. Third Party Payments 3.15.1.6. Business Intelligence Publisher Support for Selected Payables Reports 3.15.2. Release 12.1.2 3.15.2.1. Replace Supplier Bank Accounts on Invoices 3.15.2.2. Change Taxes from Inclusive to Exclusive Online

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16 16 16 16 17 17 17 17 17 17

3.16.

Oracle Payments
3.16.1. Release 12.0.3 3.16.1.1. Master Card S Record Compliance 3.16.1.2. Visa Compliance Table / Discover Qualification Table for FDC 3.16.1.3. Amex CAPN Enhancement 3.16.1.4. FDC Servlet Load Balancing 3.16.2. Release 12.0.6 3.16.2.1. Multiple Divisions per Settlement Batch Enhancement 3.16.2.2. Paymentech Certification 3.16.2.3. Single Euro Payments Area (SEPA) Credit Transfer Initiation Messages 3.16.3. Release 12.1.1 3.16.3.1. Single Euro Payments Area (SEPA) Support 3.16.3.2. Paymentech Integration Certification 3.16.3.3. Positive Pay File with Additional Parameters 3.16.4. Release 12.1.2 3.16.4.1. PA-DSS for Credit Card Processing 3.16.5. Release 12.2 3.16.5.1. Payment Acknowledgement Import

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18 18 18 18 18 19 19 19 19 19 19 19 19 20 20 20 20

3.17.

Oracle Public Service Financials International

20

3.17.1. Release 12.0.3 20 3.17.1.1. Uptake of Construction Industry Scheme and Dossier Functionality 20 3.17.2. Release 12.0.4 21 3.17.2.1. Extension of Oracle Financials Functionality 21 3.17.2.2. Inflation Account for Assets 21 3.17.3. Release 12.0.6 21 3.17.3.1. Contract Commitments Integration with Self Service Purchasing 21 3.17.4. Release 12.2 21 3.17.4.1. Construction Industry Scheme (CIS): Exclusion of Out of Scope Contract Invoices in Monthly Returns Reporting 21

3.18.

Oracle Receivables
3.18.1. Release 12.1.1 3.18.1.1. Cash Application Work Queue 3.18.1.2. Enhanced Line Level Cash Application

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Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

3.18.1.3. Enhanced Performance for High Volume Receivables Processing 3.18.1.4. Golden Tax Adaptor Enhancements for Mainland China 3.18.1.5. Business Intelligence Publisher Support for Selected Receivables Reports 3.18.2. Release 12.1.2 3.18.2.1. Default Customer Bank Account Information on Unidentified Receipts 3.18.2.2. Enhanced Aging Report to Support Multi-Fund Accounts Receivables

22 22 23 23 23 23

3.19.

Oracle Subledger Accounting


3.19.1. Release 12.0.3 3.19.1.1. Supporting References 3.19.2. Release 12.1.1 3.19.2.1. Historical Data Initialization for New Reporting Currencies and Secondary Ledgers 3.19.3. Release 12.1.2 3.19.3.1. Accounting Rules Detail Report and Enhanced Subledger Accounting Online Inquiry 3.19.3.2. Accounting Data On-Demand Upgrade by Subledger 3.19.4. Release 12.1.3 3.19.4.1. New Control Accounts Qualifier

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24 24 24 24 24 24 25 25 25

3.20.

Oracle Treasury
3.20.1. Release 12.1.2 3.20.1.1. International Bank Account Number (IBAN) Support for Counterparty Bank Accounts 3.20.2. Release 12.1.3 3.20.2.1. Reconcile Treasury Transactions of all Deal Types

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25 25 25 25

3.21.

Oracle U.S. Federal Financials


3.21.1. Release 12.1.2 3.21.1.1. Enhanced Delinquency Processing 3.21.2. Release 12.1.3 3.21.2.1. Updates to Year-End Close Processing 3.21.2.2. Extract File Changes for Central Contractor Registration (CCR) 3.21.3. Release 12.2 3.21.3.1. Common Government-wide Accounting Classification (CGAC) Configuration

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26 26 26 26 26 27 27

3.22.

Tax, Legal and Regulatory Updates

27

3.22.1. Overview 27 3.22.2. Release 12.0.3 27 3.22.2.1. China National Accounting Office (CNAO) Support 27 3.22.2.2. Japan: Depreciable Assets Tax Report 28 3.22.3. Release 12.0.4 28 3.22.3.1. United States: Form 1099 Legislative Updates 28 3.22.4. Release 12.1.1 28 3.22.4.1. Brazil: Fiscal SPED Support for Fiscal Book Generation and Electronic Invoice Integration 28 3.22.4.2. Japan: Asset Depreciation Enhancements for Japan Tax Reform Act of 2007 29 3.22.4.3. United Kingdom: Reverse Charge VAT 30 3.22.5. Release 12.1.2 30 3.22.5.1. Argentina: Turnover Tax Withholding/Perception Regimes 30 3.22.5.2. Brazil: Federal SPED Regulation - Accounting SPED 31 3.22.5.3. China: Golden Tax Adapter Enhancements 32 3.22.5.4. Italy: Annual VAT Extract 33 3.22.5.5. Italy: Annual Withholding Extract 33 3.22.5.6. Japan: Enhanced Support for Tax Reform 2007/2008 33 3.22.5.7. Spain: VAT Legislation: Modelo 340 Informative Declaration 34 3.22.5.8. Spain: VAT Legislation: Modelo 347 Domestic Transactions Turnover Report Changes 34 3.22.5.9. Spain: VAT Legislation: Modelo 415 Canary Island Turnover Report Changes 35 3.22.5.10. Spain: Changes to Taxpayer ID Validation 35 3.22.5.11. United Kingdom: Support for Revaluations and Impairments per Statement of Recommended Practice for United Kingdom Local Authority Accounting 35 3.22.5.12. U.S. Federal: New FACTS II Edit Checks and File Layout Changes 36 3.22.5.13. U.S. Federal: Enhanced Central Contractor Registration (CCR) Processing 36 3.22.5.14. Global: Support for Asset Impairment in Accordance with International Accounting Standard 36 36 3.22.5.15. Global: Year End Closing Process 36 v
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

3.22.6. Release 12.1.3 37 3.22.6.1. Argentina: Support for Argentina Simplified Regime (Monotributo) 37 3.22.6.2. Belgium: Annual VAT Report File Format v1.3 37 3.22.6.3. Brazil: Support for Brazilian Electronic Collection Document Process (DDA) 38 3.22.6.4. China: Support for Version 2 of the China Accounting Software Data Interface Standard 38 3.22.6.5. India: Enhanced Value Added Tax (VAT) Functionality to Support Flexible Recovery Schedule for India 38 3.22.6.6. India: Value Added Tax (VAT) Statutory Accounting and Reporting for Non-Shippable Items 38 3.22.6.7. Israel: Israel VAT Report Enhancement 38 3.22.6.8. Israel: Withholding Tax File 856 39 3.22.6.9. U.S. Federal: Extract File Changes for Central Contractor Registration (CCR) 40 3.22.6.10. U.S. Federal: Regulatory Updates to Statement of Budgetary Resources 40 3.22.6.11. U.S. Federal: Regulatory Updates to SF-133 Report 40 3.22.6.12. Global: European Community VAT Changes for 2010 40 3.22.7. Release 12.2 41 3.22.7.1. Brazil: Federal SPED Regulation Accounting SPED Updates 41 3.22.7.2. Brazil: Fiscal SPED Electronic Invoice Layout Update (Manual 4.01) 41 3.22.7.3. Brazil: Fiscal SPED Support for PIS/COFINS (EFD-Digital Fiscal Bookkeeping) 42 3.22.7.4. Israel: Combined VAT File (Ichud Oskim) 42 3.22.7.5. Israel: Withholding Tax File 856 (Legal Changes 2010) 43 3.22.7.6. Portugal: Billing Software Certification 43 3.22.7.7. Spain: VAT Legislation: Modelo 349 ESL/EPL Changes 43 3.22.7.8. United Kingdom: Local Authority IFRS Revaluation Loss and Impairment Enhancements 44 3.22.7.9. U.S. Federal: New FACTS II Edits 44

4.
4.1.

New and Changed Features in Real Estate Management


Oracle Property Manager
4.1.1. Overview 4.1.2. Release 12.1.1 Leasing Features 4.1.2.1. New Lease Statuses 4.1.2.2. Lease Extension Enhancements 4.1.2.3. Tenancy Extension and Contraction 4.1.2.4. Assignment Occupancy Percent Determined by Attribute on Tenancy 4.1.2.5. Multiple Schedules for Same Schedule Day 4.1.2.6. Prorating the Billing/Payment Amount based on a New Start Day Field 4.1.3. Release 12.1.1 Variable Rent Features 4.1.3.1. Breakpoint Flexibility 4.1.3.2. Updating Breakpoints 4.1.3.3. Natural Breakpoint Enhancements 4.1.3.4. Early Termination of Agreement or Lease 4.1.3.5. Extension of Variable Rent Agreements 4.1.3.6. New Calculation Methods 4.1.3.7. New Partial Year Calculation Methods 4.1.3.8. Month-to-Month Roll Forward of Variable Rent Agreements 4.1.3.9. Enhancement to Cumulative Calculation Method 4.1.3.10. Allowances and Abatements 4.1.3.11. Carry Forward of Excess Abatement as Negative Rent 4.1.3.12. Constraints 4.1.3.13. Updating Volumes 4.1.3.14. Additional Frequency Attribute 4.1.3.15. Streamlining of Adjustments 4.1.3.16. Form Enhancements 4.1.3.17. Display of Calculation Results 4.1.3.18. Variable Rent Templates 4.1.3.19. Term Template Enhancements 4.1.3.20. Processing by Property 4.1.3.21. Improved Variable Rent Report 4.1.4. Release 12.1.1 Index Rent Features 4.1.4.1. Early Termination of Rent Increase Agreements

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Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

4.1.4.2. Extension of Rent Increase Agreements 4.1.4.3. Month-to-Month Roll Forward 4.1.4.4. Index Multiplier 4.1.4.5. Proration 4.1.4.6. Term Length 4.1.4.7. Include/Exclude Option 4.1.4.8. Recurring Backbill Terms 4.1.4.9. Rent Increase Report 4.1.5. Release 12.1.1 Operating Expenses Features 4.1.5.1. Create Operating Expense Agreement 4.1.5.2. Enter and Maintain Estimated Payment Terms 4.1.5.3. Reconciliation 4.1.5.4. Operating Expense Agreement Dashboard

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Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

1.

Disclaimer
This Release Content Document (RCD) describes product features that are proposed for the specified releases of the Oracle E-Business Suite. This document describes new or changed functionality only. Existing functionality from prior releases is not described. It is intended solely to help you assess the business benefits of upgrading to the specified release of the Oracle E-Business Suite. This document in any form, software or printed matter, contains proprietary information that is the exclusive property of Oracle. Your access to and use of this confidential material is subject to the terms and conditions of your Oracle Software License and Service Agreement, which has been executed and with which you agree to comply. This document and information contained herein may not be disclosed, copied, reproduced or distributed to anyone outside Oracle without prior written consent of Oracle. This document is not part of your license agreement nor can it be incorporated into any contractual agreement with Oracle or its subsidiaries or affiliates. This document is for informational purposes only and is intended solely to assist you in planning for the implementation and upgrade of the product features described. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described in this document remains at the sole discretion of Oracle. Due to the nature of the product architecture, it may not be possible to safely include all features described in this document without risking significant destabilization of the code.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Purpose of Document

2.

Introduction
2.1. Purpose of Document
This Release Content Document (RCD) describes features and enhancements proposed for the specified release of Oracle E-Business Suite Financials. This document describes new or changed functionality between E-Business Suite Release 12 and 12.2. It is intended solely to help you assess the business benefits and value of upgrading to the specified release of the Oracle E-Business Suite. The new features and enhancements included in this document are grouped by product, and then by the release in which they first became available. In a few cases, a feature is released in an off-cycle patch and is designated as such for example, a feature released after Release 12.1.1, but before Release 12.1.2, is designated as Release 12.1.1+.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Purpose of Document

3.

New and Changed Features in Financials


3.1. Oracle Advanced Global Intercompany System (AGIS)
3.1.1. Release 12.1.2
3.1.1.1. Purge Rejected Intercompany Batches from Interface Table Oracle AGIS introduces a new Purge Rejected Intercompany Transactions Program to purge rejected intercompany transaction batches from intercompany interface tables. Oracle AGIS validates intercompany transaction batches imported from external source applications. Batches that pass validation become intercompany transactions in AGIS. Batches that fail validation are retained in the intercompany interface table with a Rejected status. These rejected intercompany transactions occupy space in the database and can lead to detrimental impact on system performance. Users can use the new concurrent program to preview and purge the rejected intercompany transactions.

3.2.

Oracle E-Business Tax


3.2.1. Release 12.2
3.2.1.1. Customer Tax Profile Import Users can now utilize the Customer Interface program to import the following tax profile information: Party Tax Profile Tax Registrations Exemptions Reporting Code Association.

3.2.1.2. New Tax Rule Operators Users now have the ability to define rules to calculate taxes using null transaction attributes. Two new operators, Null and Not Null are available to specify whether a transaction attribute is allowed to be null during tax calculations.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Advanced Global Intercompany System (AGIS)

3.3.

Oracle Advanced Collections


3.3.1. Release 12.1.1
3.3.1.1. Customer Dispute Enhancement Collectors require the ability to record comments while researching transactions and interacting with customers during the dispute process. A new Internal Comment field is available on all screens used to submit and manage disputes. This field streamlines the dispute submission and approval process by allowing collectors to enter and share comments to internal users such as receivables specialists. 3.3.1.2. Customer Level Bankruptcy During various stages of a customers bankruptcy process their outstanding business transactions require specialized handling. In prior releases of Advance Collections, individual transactions had to be marked with a Bankruptcy status. Collections agents can now assign Bankruptcy status at the customer level, ensuring that all transactions in all accounts and bill to sites are status and managed uniformly. This feature has also been back-ported to 12.0 via the standalone patch: 8522751:R12.IEX.A. 3.3.1.3. Status Assignment at Case and Contract Level Collectors can now better manage their leasing delinquencies by assigning delinquency levels including the lease contract, the lease case, or specific transactions.

3.3.2.

Release 12.1.2
3.3.2.1. Multiple Level Collections Strategy Management In prior releases, collections strategies could only be executed at one business (party, account, bill to site) at a time. Enterprises require the ability to execute strategies simultaneously at different levels for different customers and operating units, for example, in one region - at Bill to level, in another region at Account level. This new feature allows managers to setup and execute strategies at multiple collection business levels while allowing collections agents to change specific customer strategies to different business levels as required. Collections managers are now able to plan and manage collections strategies that support their unique business requirements where strategies must be executed at different operating units, groups of customers or specific customers. Collections agents can view strategies at different levels on their work queue and on the strategy tab. Delinquent customers are managed at the business level most appropriate to their business model. Additionally, background processes including collections and strategy management can now be executed at different levels concurrently.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Advanced Collections

3.3.3.

Release 12.1.3
3.3.3.1. Staged Dunning In addition to the Aged Dunning method that is based on a customers oldest aged invoice, Collections organizations may now use Staged Dunning method. The Staged Dunning method ensures the dunning notices set to a customer automatically incremented based on the collection score and pre-defined number of days between letters being sent.

3.4.

Oracle Assets
3.4.1. Release 12.1.3
3.4.1.1. Asset Impairment for Japan Tax Reform 2007 As defined by previous regulatory initiatives in Japan and the Japan Tax Reform of 2007, the impairment functionality in Oracle Assets has been extended to perform and account for asset impairments in compliance with Japanese accounting regulations. Impairment losses can now be derived and recorded for Japan-specific depreciation methods. The following impairment feature functionality is now available for Japan depreciation methods.

Japan specific impairment loss calculations Assignment and impairment of assets within Cash Generating Units Impairment of fully reserve and non-depreciating assets Impairment of assets exceeding depreciation limits

3.5.

Oracle Cash Management


3.5.1. Release 12.1.1
3.5.1.1. International Bank Account Number (IBAN) Support International Bank Account Number (IBAN) is an international standard for identifying bank accounts across national borders in a way that would minimize the risk of propagating transaction errors. Cash Management now validates IBAN at the time of recording bank account details. This validation is based on standard Modulo-97 checks. This feature has also been back-ported to 12.0.6 via the standalone patch: 7552541:R12.IBY.A. 3.5.1.2. Bank Identifier Code (BIC) Support Bank Identifier Code (BIC) is a unique identification for bank branches. This code can be 8 or 11 characters in length. Cash Management now validates the length of BIC when recording bank branch details.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Assets

This feature has also been back-ported to 12.0.6 via the standalone patch: 7552541:R12.IBY.A. 3.5.1.3. Payment Group based Bank Statement Reconciliation Oracle Cash Management now utilizes the new Payment Group Number attribute as an optional matching criterion for manual and automated reconciliation of bank statements. This feature has also been back-ported to 12.0.6 via the standalone patch: 7552541:R12.IBY.A.

3.5.2.

Release 12.1.2
3.5.2.1. Option to Override Country-Specific Validation for Bank Accounts Sometimes legacy bank account numbers do not conform to modern country-specific validation rules. Users can now disable the default country-specific bank validations to migrate legacy bank account information. This feature has also been back-ported to following releases: Release 12.0.4 12.1.1 Patch Number 7582842:R12.CE.A 8871846:R12.CE.B

3.5.2.2. EDIFACT Bank Statement Format Update The bank statement loader program supports EDIFACT statements. With this release, the following additional data processing features are addressed: Support for non-numeric characters in bank balances. The opening and closing balance amounts sent in the EDIFACT statements contain non-numeric characters. The bank statement loader and import program is enhanced to convert the non-numeric characters into numeric values. Support loading and importing the Record 05. The current seeded loader is enhanced to handle the record type 05. This additional record is defined as part of the EDIFACT standard and contains the contextual information of Record 04. Release 12.0.4 12.1.1 Patch Number 8874185:R12.CE.A 8942035:R12.CE.B

This feature been back-ported to following releases:

3.5.2.3. Copy Bank Transaction Codes Bank transaction codes are used by banks to identify the types of transactions on bank statements. The codes are set up for each bank account for reconciliation purposes. For organizations having several bank accounts, it can be a cumbersome process to manually setup these transaction codes since most bank accounts for a specific bank use the same transaction codes. A new concurrent program has been provided to copy the bank transaction codes from one bank account to another bank account(s).
Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document Oracle Cash Management 6

3.5.2.4. Load Bank Statements for the Current Day In previous releases, users could only import bank statements and perform bank balance maintenance for past dates. Users can now enter or import bank statements and perform bank balance maintenance for the current date. This feature been back-ported to following releases: Release 12.0.6 12.1.1 Patch Number 8965556:R12.CE.A 9090829:R12.CE.B

3.5.3.

Release 12.1.3
3.5.3.1. Manual Entry in Cash Position The cash position functionality has been enhanced to allow cash managers the ability to manually enter cash flows into their cash positions allowing for greater flexibility in their decision making process. This feature been back-ported to following releases: Release 12.0.6 12.1.1 Patch Number 9059098:R12.CE.A 9059098:R12.CE.B

3.6.

Oracle Credit Management


3.6.1. Release 12.1.3
3.6.1.1. Configurable Analyst Assignment Rules In addition to the seeded assignment rules, Oracle Credit Management can now assign credit analyst to case folders based on user-defined assignment rules and parameters. This offers greater flexibility in addressing customer specific work load management needs.

3.7.

Oracle Financials Common Modules


3.7.1. Release 12.2
3.7.1.1. Scheduling of AP/AR Netting Batches

Users can now schedule the AP/AR Netting program to process transactions at regular intervals. This allows automatic creation and settlement of netting batches containing payables and receivables transactions.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Credit Management

3.8.

Oracle Financials for EMEA


3.8.1. Release 12.0.3
3.8.1.1. Assets and Payments XML Publisher Report Extracts Standard XML product extracts for Assets and Payments are now available to European users to create standard and custom templates for statutory reports.

3.8.2.

Release 12.0.4
3.8.2.1. XML Publisher Report Extracts: Cash Management, General Ledger, Subledger Accounting, Receivables, Bill Presentment, Payables, Regional Localization, and Financial Common Modules Standard XML Publisher Report extracts for key operational and statutory reports are now available to European users for Cash Management, General Ledger, Subledger Accounting, Receivables, Bill Presentment, Payables, Regional Localizations and Financial Common Modules. 3.8.2.2. United Kingdom Charges Value Add Tax (VAT) United Kingdom users are now able to identifying reverse charge VAT transactions and ensure the appropriate tax rules are applied. Sales Invoices containing reverse charge VAT transactions are printed with a reverse charge message. Additionally, a new United Kingdom Reversed Charges VAT report is available.

3.8.3.

Release 12.1.1
3.8.3.1. Business Intelligence Publisher Support for Select EMEA Reports The following Oracle Financials for EMEA reports have been re-written utilizing the Business Intelligence Publisher (BIP) tool. BIP based reports offer greater flexibility to end users in changing report layouts and formats. Payables Turnover Report Supplier Statements Receivables Aggregate VAT Statement Customer Statements Regional Cash Desk Report Account Analysis Report Account Analysis Detailed Reporting

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Financials for EMEA

3.8.3.2. Enhanced Statutory Report Extracts for Italy Article 37 of Italian Legislative Decree No. 223/2006 introduced a new fiscal requirement whereby all legal organizations must provide customer and supplier listings in electronic format to the Italian fiscal authorities on a yearly basis. The Italian supplier and customer listing reports available in prior releases are now replaced with new Italian Customer and Supplier Listing data extracts.

3.9.

Oracle Financials for India


3.9.1. Release 12.0.3
3.9.1.1. Statutory Updates for India Oracle Financials for India now provides the following to meet legal and statutory requirements for India: Tax Collected at Source tax type Additional Tax Precedence capabilities Ability to change taxes on receipts Additional CVD tax types Ability to record Secondary and Higher Education Cess on tax types Ability to track and report Service Tax by Inventory Organization and Service Type.

3.9.2.

Release 12.0.4
3.9.2.1. Statutory Updates for India Oracle Financials for India now provides the following to meet legal and statutory requirements for India: Tax support for inter-organization inventory transfers Tax support in the following applications: iSupplier, iProcurement, Projects, Costing and Billing Encumbrance accounting with taxes.

3.9.3.

Release 12.1.1 3.9.3.1. Fringe Benefit Tax Support Fringe Benefit Tax (FBT) was introduced in India as part of Budget 2005-2006, to tax specific employee expenses not treated as individual income. Oracle Financials for India enables computation, payment, tracking, and statutory reporting of Fringe Benefit Taxes on non-payroll expenses.

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Oracle Financials for India

3.9.3.2. Inclusive Tax Support Oracle Financials for India now supports the setup, calculation, accounting and reporting of inclusive taxes for payables and receivable transactions. 3.9.3.3. Retroactive Pricing Support In order to accurately reflect payable obligations, it is necessary to propagate retroactive price modifications on blanket agreements to downstream documents such as releases and standard purchasing orders. The retroactive pricing process is modified to recalculate India taxes on transactions such as receipts, accruals, credit memos, and price correction invoices. A new user interface enables users to claim credit for increases in recoverable taxes. 3.9.3.4. Payables Invoices Support for India Oracle Financials for India now supports tax calculation for unmatched payables invoices. A new window is available to manage India taxes on unmatched invoices.

3.9.4.

Release 12.1.2
3.9.4.1. Advanced Pricing Support for India Oracle Financials for India now allows users to calculate excise and VAT assessable values based on the advanced price list. The advanced price list is based on the item category. Users can associate a price list with an item category to determine assessable values for all items classified under that category. 3.9.4.2. Tax Information on Purchase Order Workflow Notification for India Oracle Financials for India now enables reporting and display of India taxes on purchasing approval workflow notifications. India taxes are included in the following: Purchase order, requisitions, and releases workflow notifications Total amount reported on workflow notifications Approval limit in the workflow hierarchy Change order workflow

Additionally, users can modify the tax amount, precedence, vendor, and vendor site information at the time of approval. 3.9.4.3. Reassessing Service Tax on Receipt of Foreign Payments for India Oracle Financial for India enables users to comply with statutory requirements by allowing users to recalculate the service tax on receipt of foreign currency payments based on the applicable exchange rate on the receipt date.

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3.9.5.

Release 12.1.3
3.9.5.1. Descriptive Flex Field (DFF) Support Users can now capture customer specific data using descriptive flex fields within Oracle Financials for India (OFI) forms. The data captured is stored and available within the OFI specific tables. 3.9.5.2. Display of Value Added Tax (VAT) Invoice Number in Receivables Transaction Workbench for India The VAT Invoice number is now displayed within the reference field of Receivables Transaction Workbench. This simplifies the process of matching receipt of payments against a VAT invoice. 3.9.5.3. General Ledger Journal Drill-Down Support Users can now drill down from General Ledger to transactions for the accounting entries generated by Oracle Financials for India.

3.9.6.

Release 12.2
3.9.6.1. India: Enhanced Bill of Entry Functionality The Bill of Entry functionality has been enhanced to allow users to: Create bill of entry records referencing documents such as Purchase Orders, Releases, and Advanced Shipping Billing Notices Account for custom duty taxes at the tax type level Assign taxable basis based on landed cost or assessable value Calculate taxable basis using exchange rates specified by customs.

3.9.6.2. India: Tax Import to Receivables and Payables Users now have the ability to import legacy application computed taxes or use Oracle Financials for India to calculate taxes for receivables and payables transactions on import.

3.10. Oracle General Ledger


3.10.1. Release 12.1.1
3.10.1.1. Enhanced Financial Statement Generator Reporting to Display Content Set Values Users can now publish a Financial Statement Generator (FSG) report with a content set. When the Page Expand option is selected, each value in the content set becomes visible as an individual tab in the Microsoft Excel workbook.

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3.10.2.

Release 12.1.2
3.10.2.1. Enhanced Financial Statement Generator Reporting to Support Drilldown for Non-Contiguous Account Ranges General Ledger provides a streamlined drill path from the monetary amounts in financial statements to the underlying detail balances. After running a FSG report, users can drill from any summarized financial balance in the report directly to the detail account balances that comprise the summary amount, even if the summary amount represents multiple non-contiguous account ranges. This process allows users to perform the drill down efficiently in one step and eliminates the need to perform multiple searches by selecting one account range at a time. It also improves usability by enabling the user to see all the information on a single page. 3.10.2.2. Streamlined Excel-based Financial Statement Publishing Users can now publish FSG reports natively as Excel files. Users can create presentation templates using Excel, and then run reports using BI Publishers Excel publishing capabilities to generate an Excel file that opens directly in Excel. Users can then drill to the underlying details, leveraging General Ledgers Account Analysis and Drilldown capability.

3.10.3.

Release 12.1.3
3.10.3.1. Synchronize Reversing Journals between Primary and Secondary Ledgers Oracle General Ledger now streamlines the propagation of journal reversals from the primary ledger to the associated secondary ledgers. The manual reversal of primary ledger journal entries now automatically reverses the corresponding journal entries in the secondary ledger. 3.10.3.2. Limit Accounts in Budget Wizard In prior releases, users could only use specific account code combinations ranges in the Oracle General Ledger Budget Wizard to limit accounts for the budget entry process. The Budget Wizard now allows users to use low and high values for one or more segments in the account range.

3.10.4.

Release 12.2
3.10.4.1. E-Business Suite General Ledger Integration with the Fusion Accounting Hub E-Business Suite (EBS) General Ledger integration with the Fusion Accounting Hub allows users to take advantage of new Fusion General Ledger capabilities, such as embedded Essbase integration with real-time analytics. Using the Fusion General Ledger for financial reporting has several advantages: Generate boardroom ready financial statements Analyze variances with exception-based online account monitoring
Oracle General Ledger 12

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

Online slice-and-dice account analysis.

This integration includes a program that creates and transfers Fusion journals to record EBS period balances, and the ability to drill-down from Fusion to EBS. When balances are transferred, it is possible to apply mappings to update EBS General Ledger period and/or the account values. 3.10.4.2. Data Relationship Management (DRM) Integration with E-Business Suite The Data Relationship Management (DRM) Integration with E-Business Suite synchronizes each E-Business Suite instance with Hyperion DRM. Hyperion DRM's master data management solution can store chart of accounts values and child-parent relationships in a single application, regardless of the number of E-Business Suite instances or other general ledger applications used.

3.11. Oracle Internet Expenses


3.11.1. Release 12.1.2
3.11.1.1. Access Expense Attachments from Invoice The Expense Report Export program has been enhanced to provide the option Transfer Attachments to transfer attachments from an expense report to an invoice. This option enables the payables person to access the attachment from Invoice without having to use Internet Expenses responsibilities and efficiently execute audits. 3.11.1.2. Support Receipts Required for Mileage Category United Kingdom HM Revenue & Customs department requires employees to submit invoices/tax receipts to employers for any mileage related claims so that the employers can recover VAT on fuel purchased by employees used for business purposes. The Receipts Required feature has been enhanced to provide support for expense types associated with the Mileage expense category. 3.11.1.3. Archive and Purge of Expense Reports This new program enables administrators to archive and purge expense reports related data that is no longer needed. 3.11.1.4. Read-Only Access to Per Diem and Mileage Details in Audit The Audit Expense Report page has been enhanced to allow auditors to view Per Diem & Mileage category expense details. 3.11.1.5. AMEX Loader Option to Not Load Payment Transactions The American Express Transaction Loader and Validation program has been enhanced to optionally load payment transactions.

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3.11.2.

Release 12.1.3
3.11.2.1. Expense Receipt Management Enhancements Oracle Internet Expenses has been enhanced to provide users the ability to define rules to accept, track and route imaged receipts to the appropriate auditor work queue. Faxed receipts and/or emailed scanned receipts can now be associated with expense reports as receipt images. User defined rules can be setup to enforce receipt submission and reimbursement thresholds in addition to highlight missing receipts for expense lines. 3.11.2.2. Duplicate Expense Detection Duplicate Expense Detection Rules are now available to detect duplicate expense claims aiding customers in decreasing administration costs by ensuring only reimbursement of valid expense claims.

3.12. Oracle iSetup


3.12.1. Release 12.0.3
3.12.1.1. iSetup APIs Setup APIs are now available for the following products: General Ledger Accounts Payable Accounts Receivable Assets Cash Management Credit Management E-Business Tax Legal Entity Public Sector Financials Payments Web Expense.

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3.13. Oracle Legal Entity Configurator


3.13.1. Release 12.1.3
3.13.1.1. Enhanced Legal Addresses In prior releases, when defining the address for a new legal entity, users could only select from existing locations identified as legal addresses. Users can now select any existing location as an address for a legal entity. This feature has also been back-ported to following releases: Release 12.0.6 12.1.1 Patch Number 6116752:R12.XLE.A 6116752:R12.XLE.B

3.14. Oracle Loans


3.14.1. Release 12.1.2
3.14.1.1. Process Application Fees without Loan Approval Loan application fee is a fee charged to process an application for a loan, such as a home mortgage from a lender or mortgage broker. Loan application fees are charged to cover some of the costs involved in processing the application including credit checks, property appraisals and basic administrative costs. Such fees are often non-refundable regardless of the outcome of the application review and are charged upfront. Previously, in order for any loan fee to be processed, the loan application had to be approved. This new feature allows processing and accounting for loan fees before the loan gets approved or rejected. The fees now can be charged manually on an ad hoc basis or automatically based on a certain event in the loan application lifecycle (loan origination, loan activation, loan submission for approval). 3.14.1.2. Ad-hoc Billing and Receipt Application Borrowers receive their loan repayment bills when an automated process determines that the next installment is due. This new feature allows users to manually select the next installment and create a customer bill on an ad hoc basis. Users now also have an option to create a loan without a schedule of installments and bill customers manually on an ad hoc basis. In addition, the process of applying customer payments to loans has been streamlined by providing users an option to perform receipt application within the loan transaction context, without the need to switch to Receivables. A new system profile option (LNS: Allow to Bill and Apply from UI) has been introduced to control users access to this feature.

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3.14.1.3. Loan Forgiveness The Loan Forgiveness feature allows users to create and manage loan forgiveness option loan programs. By populating a Receivables Activity in the new system option Loan Forgiveness Adjustment: Activity Name, loan forgiveness is enabled or disabled for the loan products within the organization. Loan forgiveness is applied at the individual loan level as a percentage of the loan installment amount and can be modified throughout the loans duration. Loan forgiveness details are visible for each individual loan via the Servicing Center: Overview: Summary window. During billing, the forgiven amount is displayed and accounted for as an adjustment on the customer invoice.

3.14.2.

Release 12.1.3
3.14.2.1. Multiple Disbursements during Loan Servicing In prior releases, direct loans could only be adjusted using multiple disbursements with disbursement amount, percentage and a specific target date freeze before the approval, activation or funding of the loan. Now, loan managers can perform adjustments to the loan amount in active and multiple disbursements of the loan after the loan is activated, funded or in the servicing stage. Additionally, for Extended Repayment Schedule (ERS) loans, loan managers can now add and convert additional receivables transactions to existing loans in the servicing stage. Managers can also modify the outstanding amount of receivables or adjust the receivables amount based on the payment terms.

3.15. Oracle Payables


3.15.1. Release 12.1.1
3.15.1.1. Enhanced Withholding Tax Calculation for Brazil Brazilian tax regulations require withholding taxes to be deducted at multiple business event points such as recording and payment of invoices. In prior releases, withholding tax was deducted either during validation or payment of invoices. Oracle Payables has been enhanced to allow application of withholding taxes both during invoice validation and payment. 3.15.1.2. Discount Calculation Enhancements Suppliers offer discounts for early payment. Early payment discounts can be fixed monetary amounts or calculated on a percentage basis. In prior releases, discounts could be defined in percentage terms only. Oracle Payables now allows discounts to be specified in monetary amounts. When a percentage as well as an amount is available, the higher or lower of the two can be specified for application. 3.15.1.3. Subcontractor Management for Engineering and Construction Oracle Payables has been enhanced to automatically apply holds on supplier invoices when the Pay When Paid or the PO Deliverable Control option is enabled on purchase orders. During invoice validation, such holds are automatically released provided
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authorizations have been recorded within Oracle Project Accounting or Oracle Purchasing. 3.15.1.4. Supplier Dispute Processing Supplier invoices may be short paid to expedite dispute settlements. The Payables Invoice Workbench has been enhanced to capture the invoice amount originally claimed by the supplier and the reason for short payment. 3.15.1.5. Third Party Payments Suppliers can specify a related trading partner to be paid on their behalf. The payments made on behalf of suppliers to other trading partners are termed as third party payments. Oracle Payables has been enhanced to record third party relationships and to process third party payments. Withholding and 1099 processing continue to occur for invoicing suppliers. 3.15.1.6. Business Intelligence Publisher Support for Selected Payables Reports The following Oracle Payables reports have been re-written utilizing the Business Intelligence Publisher (BIP) tool. BIP based reports offer greater flexibility to end users in changing report layouts and formats: Withholding Tax by Invoice Report Bills Payable Maturity Date Report Discounts Available Report Payment Audit by Voucher Number Prepayments Status Report

3.15.2.

Release 12.1.2
3.15.2.1. Replace Supplier Bank Accounts on Invoices In todays business environment, it is a common practice to change bank accounts. If suppliers change their bank accounts, Oracle Payables can now automatically update all unpaid and partially paid invoices with the new bank account information. When users end date an existing supplier bank account and provide a new active bank account, Oracle Payables will automatically update the remit-to bank account information on unpaid and partially paid invoices. This streamlines transaction processing and prevents the need to update each invoice manually. This feature has been back-ported to 12.1.1 via the standalone patches: 6867725:R12.AP.B and 6615694:R12.IBY.B. 3.15.2.2. Change Taxes from Inclusive to Exclusive Online The tax regulations in many countries require that certain types of taxes on invoices be applied as inclusive or exclusive to the price of the good or service. This is common in

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countries that report VAT, such as in the United Kingdom, where the VAT tax can be treated as inclusive or exclusive depending on the type or price of the good or service. Oracle Payables provides the flexibility to override the inclusive or exclusive nature of taxes that default from the eBTax setup. While entering an invoice, users can change taxes from inclusive to exclusive or vice versa to match the tax shown on the physical invoice. This ensures more accurate invoice entry and tax reporting.

3.16. Oracle Payments


3.16.1. Release 12.0.3
3.16.1.1. Master Card S Record Compliance The S record is the code returned by Master card in response to a card security verification request. Master card now also requires the S record for the settlement processing requests sent by Direct Marketing companies. The Payments application now includes this card security verification code when transmitting the settlement file. 3.16.1.2. Visa Compliance Table / Discover Qualification Table for FDC As part of an initiative to increase security for Discoverer Credit Card transactions, new data elements have been introduced to the Discoverer authorization file (Discoverer Qualification Data). Oracle Payments is now able to accept and store the additional data elements from the authorization file into the database. The additional data elements have been incorporated into the actual settlement file transmitted to the payment processor. 3.16.1.3. Amex CAPN Enhancement Amex CAPN is a new initiative to increase security for the American Express Credit card transactions. Now when customers pay using an Amex credit card, two new data elements are return with the authorization response; Transaction ID and POS. Oracle Payments is now able to accept, and store the new data elements so that the additional data can be included in the settlement of the payment to Amex. 3.16.1.4. FDC Servlet Load Balancing FDC North is a processor model payment system and is integrated with iPayments for credit / purchase card processing on the funds capture side. Under the 11i/FP.G and R12 versions, the FDC North servlet could not be load balanced due to the use of a text file (BatchGenMap.txt) for processing purposes and the inability for a text file to be shared concurrently by two processes due to the risk of overwriting data. In this release, the data required to process FDC batch queries can now be derived from the Payments data model eliminating the use of the BatchGenMap text file. As a result, load balancing of the FDC North servlet is now possible.

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3.16.2.

Release 12.0.6
3.16.2.1. Multiple Divisions per Settlement Batch Enhancement Before 12.0.6, for large customers with multiple internal divisions, the number of files generated during the settlement batch process in Oracle Payments may well exceeded the daily limit set my third party payment processors. In this version, the payment system accounts with the same set of transmission configurations are grouped in to a single settlement batch reducing the number of settlement batch files generated and risk of exceeding the daily limit. 3.16.2.2. Paymentech Certification Oracle Payments is now certified with Paymentech for payment transmissions. 3.16.2.3. Single Euro Payments Area (SEPA) Credit Transfer Initiation Messages SEPA Credit Transfer is a payment instrument for the execution of credit transfers in Euros between customer accounts located in SEPA. This feature creates SEPA Credit Transfer initiation messages for payments per ISO and SEPA implementation guidelines.

3.16.3.

Release 12.1.1
3.16.3.1. Single Euro Payments Area (SEPA) Support The Single Euro Payments Area (SEPA) guidelines require that credit transfers be executed using standard SEPA Credit Transfer initiation messages. These are XML messages generated as per the ISO 20022 framework and conforming to SEPA credit transfer schemes negotiated with banks. Oracle Payments has been enhanced to support SEPA Credit Transfers. Messages are initiated and formatted utilizing the existing disbursement framework. This feature has also been back-ported to 12.0.4 via the standalone patch: 7552541.R12:IBY.A. 3.16.3.2. Paymentech Integration Certification Paymentech is a leading Back End Processor (BEP) in providing financial settlement services. Oracle Payments is certified with Paymentech for seamless transmission of credit card, debit card and direct debit transactions. This feature has also been back-ported to 12.0.4 via the standalone patch: 6975269:R12.IBY.A. 3.16.3.3. Positive Pay File with Additional Parameters The Positive Pay File report details payments made to specific trading partners. A new Positive Pay File with Additional Parameters report has been introduced to include previous payments and, optionally, voided check information. This feature has also been back-ported to 12.0.0 via the standalone patch: 6939650:R12.IBY.A.

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3.16.4.

Release 12.1.2
3.16.4.1. PA-DSS for Credit Card Processing To ensure all payment type applications that interact with payment cards meet consistent security standards, the Payment Card Industry (PCI) Security Standards Council encourages and in some cases mandates that merchants use only PA-DSS (Payment Application Data Security Standards) certified payment application software. Certification applies to software applications that store, process, or transmit payment cardholder data as part of an authorization or settlement process. This certification reassures users that Oracle Payments is properly handling and securing sensitive payment card information. Certification includes proper adherence with industry accepted data storage guidelines, encryption algorithms, secured coding practices, and secured transmission standards. Oracle Payments customers benefit from the ongoing enhancements made to conform to PA-DSS requirements. These PA-DSS enhancements are also available as standalone patches to customers on Release 12.0 and 12.1.1.

3.16.5.

Release 12.2
3.16.5.1. Payment Acknowledgement Import Oracle Payments now has the ability to import payment acknowledgement reports containing payment status for bank received payment files. Users can: Map bank acknowledgment codes with the system defined acknowledgment codes Import acknowledgment data Import multiple acknowledgments per payment Review acknowledgment details including bank reported errors and status.

3.17. Oracle Public Service Financials International


3.17.1. Release 12.0.3
3.17.1.1. Uptake of Construction Industry Scheme and Dossier Functionality Oracle Public Sector Financials International Dossier and Construction Industry Scheme functionality is now available in Release 12. Dossier users can now define and execute Dossier processes for multiple ledgers from a single user responsibility, and utilize data access sets to define the level of data within ledgers that a user can view and/or modify. Construction Industry Scheme (CIS) users operating in a shared service organization can now more efficiently generate and submit monthly returns for subcontractors for multiple operating units without switching between user responsibilities.
Oracle Public Service Financials International 20

Oracle E-Business Suite Releases 12.1 and 12.2 Release Content Document

3.17.2.

Release 12.0.4
3.17.2.1. Extension of Oracle Financials Functionality Oracle Public Sector Financials International now provides for following features: Multi-Org Access Control Centralized and Configurable Accounting Integrated Budgetary Control TCA Integration.

The following 11i Features have been replaced by standard Oracle functionality: Accounts Receivable Combined Basis Accounting Cash and Accrual Support Enhanced Funds Checker Gross Based VAT Multi-Period Posting Single Third Party Dunning.

3.17.2.2. Inflation Account for Assets Modified Historic Accounting (MHCA) is obsolete in R12 and has been replaced by Inflation Accounting for Assets (IAC).

3.17.3.

Release 12.0.6
3.17.3.1. Contract Commitments Integration with Self Service Purchasing Contract Commitment with Dual Budgetary Control is now integrated with Self Service Purchasing. Users can create purchase orders, perform funds checking and funds reserve using the self service version of Purchasing when Contract Commitments with the Dual Budgetary Control feature is enabled.

3.17.4.

Release 12.2
3.17.4.1. Construction Industry Scheme (CIS): Exclusion of Out of Scope Contract Invoices in Monthly Returns Reporting The Construction Industry Scheme (CIS) Monthly Returns Reporting now excludes out of scope contract invoices. If the withholding tax field on all the distribution of a CIS Supplier invoice is null, then the invoice is deemed out of scope and is now excluded from the monthly returns reporting. This update has also been back-ported to the following release:

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Release 12.1.x

Patch Number 9000000:R12.IGI.B

3.18. Oracle Receivables


3.18.1. Release 12.1.1
3.18.1.1. Cash Application Work Queue Receivables departments need to efficiently allocate and monitor the workload of receipt application personnel. Unapplied customer receipts can now be automatically assigned to specific cash application specialists for further processing. This assignment is done based on user defined rules by a new concurrent program: Assign Cash Application Work Items. Using the new Cash Application Work Queue workbench, specialists can efficiently manage their workload, review unapplied receipts and take further actions on unapplied receipts. The Cash Workload Review Report is now available to review and monitor the current workload of assignees. 3.18.1.2. Enhanced Line Level Cash Application Business operating in certain industries need to track balances and apply customer payments at the invoice line level. Oracle Receivables now maintains line level balances for all transactions originating from sources enabled for line level operations. The Auto Lockbox matching routine has been enhanced with an open call-out to invoke custom transaction line selection logic. 3.18.1.3. Enhanced Performance for High Volume Receivables Processing Companies operating in industries such as telecommunications, retail, insurance and utilities process large volume of invoices and receipts on a daily basis. Oracle Receivables has significantly enhanced the performance and scalability of the following key batch programs by implementing parallel processing logic and fine tuning database indexes: AutoInvoice Master Program Automatic Clearing for Receipts Automatic Remittances Master Program Lockbox Execution Program

3.18.1.4. Golden Tax Adaptor Enhancements for Mainland China All businesses operating in mainland China are required to use a government certified tax application for VAT calculation, VAT invoice generation, and statutory tax reporting. This system is referred to as Golden Tax. Golden Tax Adaptor provides a seamless integration between Oracle Receivables and the Golden Tax system.

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Golden Tax Adaptor now supports three additional VAT invoice types: special VAT invoices, common VAT invoices, and special VAT invoices for waste and outdated materials. Credit memo processing through Golden Tax Adaptor has been enhanced with the following new features: Processing of on-account credit memos and credit memos referring to multiple invoices China Tax Office notification number support for credit memos on Special VAT Invoices Validation rules to prevent export of credit memos with duplicate or incorrectly formatted notification numbers

3.18.1.5. Business Intelligence Publisher Support for Selected Receivables Reports The following Oracle Receivable reports have been re-written utilizing the Business Intelligence Publisher (BIP) tool. BIP based reports offer greater flexibility to end users in changing report layouts and formats. AR Reconciliation Report Customer Open Balance Letter Incomplete Invoices Report Invoice Exception Report Receipt Analysis - Days Late

3.18.2.

Release 12.1.2
3.18.2.1. Default Customer Bank Account Information on Unidentified Receipts Auto Lockbox now derives customer bank account information based on the Magnetic Ink Character Recognition (MICR) number supplied in the lockbox data file. This information is defaulted on unidentified receipts and can be manually associated with a customer record for matching receipts in subsequent runs of Auto Lockbox This feature has also been back-ported to 12.1.1 via standalone patch: 8422361:R12.AR.B 3.18.2.2. Enhanced Aging Report to Support Multi-Fund Accounts Receivables Public sector companies and federal agencies often need to record receivables against multiple operating funds on an invoice. Operating funds are represented as balancing segments. In prior releases, Oracle Receivables aging reports could be used to monitor fund level balances only when an invoice impacted a single balancing segment. Oracle Receivables introduces a new Aging 7 Bucket by Account -- Multi-Fund Accounts Receivables Report. This report lists receivables balances regardless of the number of funds associated with any invoice.

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All other Oracle Receivables aging reports remain unchanged.

3.19. Oracle Subledger Accounting


3.19.1. Release 12.0.3
3.19.1.1. Supporting References Using the Supporting References feature users can capture additional information from a transaction and store it as part of the accounting entry. Additionally, users can automatically maintain balances by supporting reference.

3.19.2.

Release 12.1.1
3.19.2.1. Historical Data Initialization for New Reporting Currencies and Secondary Ledgers When setting up new secondary ledgers or reporting currencies with an existing primary ledger for new local or corporate reporting requirements, all historical transaction accounting amounts and balances have to be initialized in these new ledgers/currencies to ensure proper reconciliation with their primary ledger counterparts. Oracle Subledger Accounting now provides a new concurrent program: SLA Secondary/ALC Ledger Historic Update for this particular need. This program retroactively posts historical transaction accounting data from the existing primary ledger to the newly created secondary or reporting currency ledgers. Once this program is executed, reports and inquiries will correctly display secondary ledger or reporting currency amounts.

3.19.3.

Release 12.1.2
3.19.3.1. Accounting Rules Detail Report and Enhanced Subledger Accounting Online Inquiry Oracle Subledger Accounting introduces a new Subledger Accounting Rules Detail Listing Report to provide detailed information about accounting rules defined for a subledger accounting method. The report can be submitted from the individual subledger applications or from Oracle General Ledger. In addition, the report can be submitted for custom applications registered within Oracle Financial Accounting Hub. Users can now use the new report to easily review the following setup details: Subledger Accounting Method Journal Line Definition Journal Line Type Account Derivation Rule Journal Header Description Journal Line Description

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The online Subledger Journal Entry page has also been enhanced with two new sections to display the journal line definition and the journal line type used for generating an accounting entry. 3.19.3.2. Accounting Data On-Demand Upgrade by Subledger During the Release 12 upgrade process, customers can choose the time span for converting historical accounting data to the new Subledger Accounting tables. There is also a separate program that allows customers to extend the data conversion to older accounting periods after the upgrade. This program runs for all subledgers at the same time. In this release, Oracle Subledger Accounting has enhanced this process by introducing a new concurrent program Upgrade Historical Subledger Transaction Accounting that allows the historical accounting data conversion be done independently for each subledger.

3.19.4.

Release 12.1.3
3.19.4.1. New Control Accounts Qualifier Restrict Manual Journals has been added as a new qualifier on the natural account segment to provide users the ability to specify the control accounts that do not require third party detail for posting.

3.20. Oracle Treasury


3.20.1. Release 12.1.2
3.20.1.1. International Bank Account Number (IBAN) Support for Counterparty Bank Accounts The International Bank Account Number, or IBAN, was designed to standardize and simplify the transfer of international payments. A new field has been added to the Counterparty Settlements Account Details window to support the input of the International Bank Account Number for the counterparty. The seeded confirmation templates and X12 Electronic Funds Transfer script now use the IBAN for both the company and counterparty, if provided. The Daily Payments/Receipts Report displays the IBAN, if it is specified, rather than the account number for the counterparty.

3.20.2.

Release 12.1.3
3.20.2.1. Reconcile Treasury Transactions of all Deal Types Oracle Treasury now allows the use of Retail Term Money Market deal transactions within the Oracle Cash Management Bank Statement reconciliation. With this enhancement, users can view and use all treasury deal type transactions when reconciling bank statements within Oracle Cash Management providing a single point for reconciliation. This update has also been back-ported to the following releases:

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Release 12.0.6 12.1.1

Patch Number 9491322:R12.XTR.A 9393372:R12.CE.B

3.21. Oracle U.S. Federal Financials


3.21.1. Release 12.1.2
3.21.1.1. Enhanced Delinquency Processing Federal delinquency processing features have been enhanced to provide additional configuration options including the ability to configure: Finance charges to be assessed on other finance charges Finance charges once for an installment invoice or on each installment for an installment invoice The source of the distribution for finance charges (for example, from the original invoice distribution or from the transaction type).

3.21.2.

Release 12.1.3
3.21.2.1. Updates to Year-End Close Processing The Federal Year End Close process has been modified to add a Closing Method to accommodate configuration of Pre-Closing as well as Closing accounting entries. Closing Method and Closing Period have been added as parameters to the Year End closing process. 3.21.2.2. Extract File Changes for Central Contractor Registration (CCR) CCR enhancements include: Placing specific named holds (instead of supplier site holds) on invoices and scheduled payments when the suppliers registration status becomes inactive, and automatically releasing the hold when the registration becomes active Masking the CCR account user identifier and password information on concurrent request parameters and log file output Providing validation on the Payables Assignment page to prevent the association of a CCR vendor to an existing supplier when their TINS do not match

Updating unpaid invoices with the latest bank account information from CCR when the bank information has changed for a CCR registration.

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3.21.3.

Release 12.2
3.21.3.1. Common Government-wide Accounting Classification (CGAC) Configuration Federal Financials has been modified to accommodate attributes for the Common Government Accounting Classification (CGAC) structure. Configuration windows have been added or modified to accommodate: The CGAC component based Treasury Account Symbol (TAS) for both internal agency accounts as well as Trading Partner accounts TAS, Fund, and General Ledger CGAC related attributes The 8-character Business Event Type Code (BETC) required for all Fund Balance with Treasury (FBWT) activity being reported to Treasury such as payments, collections, borrowings, etc.

Also, a new automated process has been added for establishing new single and multi-year TASs from existing single-year and multi-year TASs that are expiring. The process will establish related funds, budget distribution, and TAS/BETC relationships for the new TASs. This update has also been back-ported to the following releases: Release 12.0.x 12.1.x Patch Number 9307787:R12.FV.A 9307787:R12.FV.B My Oracle Support Knowledge Document 1277072.1 1277072.1

3.22. Tax, Legal and Regulatory Updates


3.22.1. Overview
The following section provides information about the updates introduced to address tax, regulatory and legislative changes. Note: Most of the following updates have also been back-ported to previous releases via standalone patches. Please refer to the sections below for information on patch numbers.

3.22.2.

Release 12.0.3
3.22.2.1. China National Accounting Office (CNAO) Support The China Accounting Software Data Interface Standard (CNAO) is now available to provide financial data export and cash flow statement functionality to comply with Chinese legal requirements.

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3.22.2.2. Japan: Depreciable Assets Tax Report The Depreciable Assets Tax report is now available to address Japanese regional taxation requirements. A user interface has been added to capture the additional Company and Tax Authority level information required for the report.

3.22.3.

Release 12.0.4
3.22.3.1. United States: Form 1099 Legislative Updates This release of Oracle Payables incorporates all 2006 IRS mandated 1099 updates as follows: For all forms: Payment Year. Field Positions 2 5 have been incremented to update the four-digit reporting year (2005-2006) unless reporting prior year data Deletion of two fields: Replacement Alpha Character, position 21-22 and Electronic File name for a Replacement File, position 396-410 Expansion of the Contact Email Address to 50 positions and the deletion of the Vendor Contact Email address. As a result, several other fields have new positions: Contact Email Address, position 359 408 and Cartridge Tape File Indicator, positions 409 410.

3.22.4.

Release 12.1.1
3.22.4.1. Brazil: Fiscal SPED Support for Fiscal Book Generation and Electronic Invoice Integration

Support for Fiscal Book Generation


The Brazilian Fiscal SPED requires organizations to submit a set of legal reports in electronic format to tax authorities. Specific additional information is required to be provided in these reports. Oracle Financials for Latin America provides new and enhanced functionality to capture the additional required information. The following new windows have been introduced to support SPED: Electronic Invoice Attributes Electronic Invoice Status History

The following existing windows have been enhanced: Tax Codes and Rates Supplier Sites Customer Sites Transaction Sources Order Management Deliveries Order Management Carriers Transaction Types
Tax, Legal and Regulatory Updates 28

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Inventory Master Items Item Templates

Support for Electronic Invoice Integration Per Brazilian tax law, account receivable invoices can only be billed to a customer after tax authority approval.
In this release, Oracle Financials for Latin America provides support for electronic invoice integration for tax authority approval. The tax authority approval status is used to control downstream business process such as invoice printing, collection, etc. for the receivables invoice. In order to prevent billing customers with an invalid document status, only receivable invoices with a status of Finalized or Contingency are processed. Invoices with a status of Sent, Error, Cancelled, Rejected and Obsolete are placed on hold until the electronic invoice status is updated to Finalized or Contingency. This update has also been back-ported to the following release: Release 12.0 Patch Number 7000001:R12.JL.A My Oracle Support Knowledge Document 753705.1 Electronic Invoice Standards 876892.1 Electronic Invoice Integration Support

3.22.4.2. Japan: Asset Depreciation Enhancements for Japan Tax Reform Act of 2007 In order to stimulate and promote economic growth, The Ministry of Finance for Japan has announced new tax reforms. The reforms introduced new rules for calculating depreciation on fixed assets effective April 1, 2007. Oracle Assets provides the following new features to support the new tax reforms: New depreciation methods and rates for depreciable assets acquired on or after April 1, 2007 New rates are added to the Straight Line Method 250% Declining Balance Method

Extension of Depreciation feature for calculation of extended depreciation for eligible assets (depreciable asset acquired on or before March 31st, 2007 and depreciated up to earlier 95% limit) Enhanced reporting for compliance Enhanced Mass Changes feature by adding Salvage value and Final Depreciable limit parameters

This update has also been back-ported to the following releases:

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Release 11.5.10 12.0

Patch Number 7427746 8706840:FA.A

3.22.4.3. United Kingdom: Reverse Charge VAT On June 1, 2007, the new Reverse Charge VAT rule became effective in the United Kingdom. The Reverse Charge VAT involves inverting the tax liable party from the Seller of Goods to the Buyer of Goods under certain conditions for domestic transactions within the EU countries. Oracle Financials now supports this new VAT regulation by identifying reverse charge VAT transactions and ensuring that appropriate tax rules are applied. A Reversed Charge Sales report is now available to list effected invoices. A standard message is printed on all reverse charge sales invoices. This update has also been back-ported to 12.0 via Oracle Financials Release Update Pack 5. For additional information, please refer to My Oracle Support Knowledge Document 565898.1.

3.22.5.

Release 12.1.2
3.22.5.1. Argentina: Turnover Tax Withholding/Perception Regimes The Tax Authority of Buenos Aires province has determined through regulations DN 70/07 and DN 74/07, that tax rates for its Turnover Withholding and Turnover Perception regimes would be defined per individual contributors (i.e. taxpayer id), therefore modifying existing withholding and perception tax rate determination, which was a general rate applicable for all taxpayers. Each Perception agent (i.e. seller) and Withholding agent (i.e. buyer) will be required to download from the tax authoritys website a monthly flat file with applicable tax rate information for each contributor (taxpayer id). In this release, Oracle Financials for Latin America provides new and enhanced functionality to enable its customers to upload the governments monthly data file and update the corresponding tax assignments per taxpayer id (i.e. Withholding rates for suppliers in Oracle Payables and Perception rates for customers in Oracle Receivables) and ultimately calculate proper withholding and perception taxes on Payments and Receivables transactions, thus complying with the current legal regulations. The following functionality is provided: Infrastructure and Guidelines to Setup and Upload Monthly Data File Program to Validate Data prior to Data Upload Program to Update Monthly Turnover Perception Tax Assignments per Taxpayer id (Receivables) Program to Update Monthly Turnover Withholding Assignments per Taxpayer id (Payables)

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Program to Update Withholding Rates for Unpaid Invoices (Payables) Report to List Uploaded Data for Verification Purposes

The following windows have been enhanced: Withholding Taxes Supplier Withholding Applicability

The following concurrent program has been introduced: Argentine Turnover Tax Data Upload Verification Report

The following reports can be generated based on parameters entered in the above concurrent program: Argentine Turnover Temporary Data Upload Verification Report Argentine Turnover Data Upload Validation Report Argentine Turnover Final Data Upload Verification Report

This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 7368540 7685123:R12.JL.A 8427989:R12.JL.B My Oracle Support Knowledge Document 733928.1 778917.1 878707.1

3.22.5.2. Brazil: Federal SPED Regulation - Accounting SPED The Brazilian Accounting SPED, also known as Escriturao Contabil Digital ECD, requires companies to submit their accounting data to the Federal Tax Authority on a monthly or yearly basis in a flat file format. In this release, Oracle Financials for Latin America provides new and enhanced functionality to capture the required information, extract and format electronic accounting books. Oracle supports monthly generation of the following bookkeeping types: Bookkeeping Type G

Bookkeeping Type G is applicable when the company stores detailed accounting in Oracle General Ledger. It is the preferred bookkeeping type by Federal Tax Authority. Bookkeeping Type R

Bookkeeping Type R is applicable when a company summarizes accounting data in Oracle General Ledger and keeps the accounting details in the sub-ledgers. Bookkeeping Type A

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Bookkeeping Type A contains the detailed accounting for Bookkeeping Types R or B. Users can drill down and retrieve detailed accounting information from AP and AR sub-ledgers. Bookkeeping Type B

Bookkeeping Type B is specific for Financial Institutions such as Banks. It requires additional registers to be reported. This book may also have an auxiliary bookkeeping Type A associated to it. New User Interface screens introduced to support Accounting SPED are: Participants Participant Relationships Bookkeeping Types

The following pages have been enhanced to capture new data elements: Legal Entities Establishments Legal and Tax Registrations Contacts Information

The following programs have been introduced: Brazilian Accounting SPED Data Extract Program Brazilian Accounting SPED Text File Generation Program Brazilian Accounting SPED Financial Statements Data Extraction

This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 8319193 8824610:R12.JL.A 8692514:R12.JL.B My Oracle Support Knowledge Document 786498.1 878922.1 878922.1

3.22.5.3. China: Golden Tax Adapter Enhancements In this release the EBS Golden Tax Adaptor functionality has been expanded to support the merging of multiple Golden Tax (VAT) Invoices, capturing bank and customer information in simplified Chinese for use in the Golden Tax (VAT) invoices, and the ability to support sales discounts on Golden Tax (VAT) invoices. 1. Merge multiple Golden Tax (VAT) invoices Users can consolidate multiple invoices for the same customer into a single VAT invoice within limits as defined in the System Options.

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2. Capturing bank and customer information in simplified Chinese Users can use an Alternate Name to enter, capture and print the customer and bank information in Chinese on issued VAT invoices. 3. Sales discount Users can export sales discount lines from the EBS Golden Tax Adaptor into the Golden Tax system. Users can import credit memo data with merged discount amounts back into Golden Tax Adaptor. 3.22.5.4. Italy: Annual VAT Extract The Annual VAT declaration is a legal requirement in Italy. All Italian legal entities must complete the Annual VAT declaration according to the specifications of the Italian fiscal authority. This release provides a standard extract which contains selected VAT details to assist Italian customers to submit their Annual VAT declaration in their functional currency as well as non-Italian customers to reconcile their VAT registers for their statutory reporting needs. 3.22.5.5. Italy: Annual Withholding Extract The Annual Withholding declaration is a legal requirement in Italy. All legal entities must complete the fiscal template according to the specifications of the Italian fiscal authority. This release provides a report that may be printed annually for each legal entity. The report lists the withholding tax and the tax identification information related to partially and fully paid payables transactions. This report is consistent with the information listed on Italian Withholding Tax Letters. 3.22.5.6. Japan: Enhanced Support for Tax Reform 2007/2008 Japans Ministry of Finance announced new tax reforms for the calculation and reporting of fixed asset depreciation. Oracle Assets provides the following new features to support the Japanese tax reform legislation: 1. Enhanced Legacy Data Migration for Japan Tax Reform Prior 2007 Japan Tax Reform product enhancements allowed new assets added into the system to be assigned the new depreciation methods. However, customers also need the ability to easily assign existing assets to the new mandated methods. The following functionality enables users to migrate legacy assets: The Asset Workbench now allows addition of assets already in Extended Depreciation and displays additional asset information for these assets. Mass Additions now permits the addition of existing assets in Extended Depreciation and also displays additional asset information.

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The Asset Integrator (Oracle Web ADI) has been modified to enable the addition of existing assets in Extended Depreciation. The Extended Adjustments program has been modified to support migrated depreciating assets in Extended Depreciation.

2. Enhanced What-If Depreciation Analysis for Japan Tax Reform The What-If Depreciation program has been enhanced to use 2007 Japan Tax Reform methods: New JP 250 DB methods introduced with the Japan Tax Reform. The new JP STL EXTD method for assets currently depreciating under Extended Depreciation.

3. Depreciable Assets Tax Report for Japan Previously, users of the Japan Depreciable Assets Tax Report could only register and provide descriptive information for a single company. The report has now been enhanced to handle multiple companies. The Japan Depreciable Assets Tax Report contains the following modifications: Users can specify information for multiple companies linked to specified asset book(s). Additional reference information is enterable in the report. The report layout format conforms to the legal standard.

This update has also been back-ported to 12.1.1 via the standalone patch: 8706842:R12.FA.B. 3.22.5.7. Spain: VAT Legislation: Modelo 340 Informative Declaration The new Modelo 340 Informative Declaration includes Issued Invoices, Received Invoices, Investments and Certain Intra EU transactions. This new 2009 declaration accompanies the VAT Settlement ("Liquidacin del IVA") and does not replace an existing declaration ("Modelo"). This settlement can be performed monthly or annually. In this release, a new file is available in accordance to the new legislation. This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 8535502 8635531:R12.JE.A 8635531:R12.JE.B My Oracle Support Knowledge Document 1288794.1 1288812.1 1288812.1

3.22.5.8. Spain: VAT Legislation: Modelo 347 Domestic Transactions Turnover Report Changes New guidelines include changes to the types of companies that are required to submit Modelo 347. These guidelines were issued on December 30th, 2008, and are applicable
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as of January 1st, 2009: Order EHA/3787/2008, of 29 of December, (BOE 30-diciembre2008). A series of updates and additional fields have been applied to the layout of Modelo 347 report in accordance to the legislative requirements. This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 7564728 8635531:R12.JE.A 8635531:R12.JE.B My Oracle Support Knowledge Document 1288794.1 1288812.1 1288812.1

3.22.5.9. Spain: VAT Legislation: Modelo 415 Canary Island Turnover Report Changes Companies operating in the Canary Islands and subject to the Canary Islands Tax Regime are required to submit an IGIC Modelo 415 file. A series of updates and additional fields have been applied to the layout of Modelo 415 in accordance of the new legislative requirements. This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 8294328 8635531:R12.JE.A 8635531:R12.JE.B My Oracle Support Knowledge Document 1288794.1 1288812.1 1288812.1

3.22.5.10. Spain: Changes to Taxpayer ID Validation In 2008, Spain issued new legal guidelines to allow Taxpayer IDs to begin with alphabet characters of Y and Z and specific logic to derive the correct format. Prior to this change, Spanish Taxpayer IDs were legally allowed to only begin with alphabet characters up to X. This release supports the revised Spanish Taxpayer ID validation. For additional information, please refer to My Oracle Support Knowledge Document: 759473.1, 760262. 3.22.5.11. United Kingdom: Support for Revaluations and Impairments per Statement of Recommended Practice for United Kingdom Local Authority Accounting The Joint Committee for CIPFA/LASAAC published A Statement of Recommended Accounting Practice (SORP) 2006. The SORP recommends how fixed assets owned by UK Local Authorities are to be revalued starting from April 1, 2007. Revaluation and impairment functionality in Oracle Assets now addresses the fixed asset revaluation requirements as per SORP. Revaluation Reserve Accounting for Net Book Value Generating Depreciation Neutralizing Entries Revaluation of Donated and Discounted Assets Impairment Classification Types Reason and Purpose Descriptions
Tax, Legal and Regulatory Updates 35

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Generating Impairment Loss Neutralizing Accounting Entries Revaluations Directly Related to Prior Impairments Generating Asset Decommission and Disposal Entries.

This update has also been back-ported to 12.1.1 via the standalone patch: 8706842:R12.FA.B. 3.22.5.12. U.S. Federal: New FACTS II Edit Checks and File Layout Changes Closing Validation Edit 13 and Reclassification Edit 14 rules have been added as configuration options for FACTS II processing in accordance with Treasury FMS guidance. Additionally, the FACTS II Edit Check Detail Report has been modified to include the status and supporting detail for these edits. This update has also been back-ported to the following releases:

Release 11.5.10 12.0.x 12.1.x

Patch Number 9351322 9351569.FV.A 9351569.FV.B

My Oracle Support Knowledge Document 875303.1 875303.1

3.22.5.13. U.S. Federal: Enhanced Central Contractor Registration (CCR) Processing CCR processing has been enhanced to process the BPN extract v4.07 files. These extracts contain unlimited Business Types, NAICS, SIC, PSC and FSC Codes, as well as NAICS exception and SBA Certification Data. The CCR Vendors pages have been updated to display this information. 3.22.5.14. Global: Support for Asset Impairment in Accordance with International Accounting Standard 36 IAS 36 addresses financial accounting and reporting for impairment of assets. The provisions provide that assets should not be carried at more than their recoverable amounts. The Standard requires entities to carry out impairment tests for all their tangible and intangible assets, other than assets in certain specified categories (e.g. inventories, construction contract assets, financial assets and non-current assets classified as held for sale). IAS 36 requires companies to measure an asset's recoverable amount (the higher of the asset's or cash generating unit's fair value, less costs to sell, and its value in use) and compare it to the book value. Oracle Assets now calculates and generates asset impairments and the appropriate General Ledger journals in accordance with IAS 36 guidelines. This update has also been back-ported to 12.1.1 via the standalone patch: 8706842:R12.FA.B. 3.22.5.15. Global: Year End Closing Process Selective country legislators stipulate that the year-end closing journals and yearbeginning opening journals are to be created using the net balance of each account.
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The Close Process: Create Balance Sheet Closing Journals program and Close Process: Create Income Statement Closing Journals program in General Ledger have been enhanced to support this legal requirement. Using the new Net Closing Balance Journal option in the Accounting Setup Manager, users can now generate the appropriate yearend closing journals and year-beginning opening journals.

3.22.6.

Release 12.1.3
3.22.6.1. Argentina: Support for Argentina Simplified Regime (Monotributo) The Argentine Fiscal Authority (Resolution 2616), introduced a new Withholding Regime for Income Tax and VAT application to Simplified Regime Contributors (a.k.a. Monotributista). Effective January 1, 2010, the new regime is effective on any payment made to a Monotributista that has reached an annual threshold-billing amount as predefined by the government. The extended withholding solution for Argentine has been enhanced to address these changes. Suppliers can now be defined using withholding types and rates applicable to simplified regimes. With these changes, users now can: Identify suppliers who are Monotributistas Verify suppliers billing information against fiscal authority thresholds Analyze information through the Monotributistas Billing vs. Threshold Verification Report Automatically enable Simplified Regime applicability to Monotributistas that meet the threshold.

This update has also been back-ported to the following releases: Release 11.5.10 12.0.5 12.1.1/12.1.2 Patch Number 8971151 9112951:R12.JL.A 9112951:R12.JL.B My Oracle Support Knowledge Document 987131.1 987131.1

3.22.6.2. Belgium: Annual VAT Report File Format v1.3 Effective from January 2010, the new v1.3 file format has replaced the current v1.2 file format of the Belgian Annual VAT Return File. This update has also been back-ported to the following releases: Release 11.5.10 12.0.5 12.1.1/12.1.2 Patch Number 9249589 9480859:R12.JE.A 9480859:R12.JE.B

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3.22.6.3. Brazil: Support for Brazilian Electronic Collection Document Process (DDA) Effective October 2009, Oracle Financials for Latin America introduced two new attributes in the Collection Document Window and in the Import Collection Documents program to support the Brazilian Authorized Direct Debit (DDA) system: Collection Document Barcode: The Collection Document Barcode is required for the Electronic File Transfer. This mandatory record speeds up the data entry of manually collected documents and is now a required field in the Standard Collection Document. Electronic Collection Document Flag: The Electronic Format (Y/N) flag identifies if the respective collection document is electronic (Y) or standard (N).

This update has also been back-ported to the following releases: Release 11.5.10 12.0.5 12.1.1/12.1.2 Patch Number 8802352 9319746:R12.JL.A 9319746:R12.JL.B My Oracle Support Knowledge Document 1071872.1 987749.1 987749.1

3.22.6.4. China: Support for Version 2 of the China Accounting Software Data Interface Standard The China National Audit Office (CNAO) has defined a new version of their accounting auditing filing standard, known as the China Accounting Software Data Interface Standard. The new standard requires a number of XML-based reports, using data primarily from the General Ledger, Payables, Receivables, Assets, and Payroll modules. It is currently required for state-owned enterprises and public sector organizations. 3.22.6.5. India: Enhanced Value Added Tax (VAT) Functionality to Support Flexible Recovery Schedule for India Oracle Financials for India now provides the flexibility to use VAT recovery schedules and percentages to derive the tax installments and dates to claim or recover VAT on capital goods. 3.22.6.6. India: Value Added Tax (VAT) Statutory Accounting and Reporting for Non-Shippable Items Users can now have the ability to generate Value Added Tax Invoice Numbers, perform VAT Repository updates, and account for VAT taxes for customer billable nonshippable items on sales orders. 3.22.6.7. Israel: Israel VAT Report Enhancement Effective January 2010, new legislation was introduced affecting companies issuing periodic VAT declarations in Israel. The legislative changes include: Enhanced tax reporting boxes for declared input and output taxes

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New electronic flat file format declaration related to 835 Aggregated reporting of taxable sales transactions below the official published limits Monthly percentage or amounts limits for tax reclaimed on Petty Cash transactions Mandatory declaration of export trade transactions (Rshimon Export)

The EMEA VAT Reporting Setup has been updated to capture monthly aggregation and declaration limits for Israel. The following Israeli reports have been enhanced to incorporate the legislative changes: Israeli VAT AR Detail Report Israeli VAT AP Detail Report Israeli VAT Summary Declaration to Tax Authorities Israeli VAT File Generation Related to 835

This update has also been back-ported to the following releases: Release 12.0.6 12.1.1/12.1.2 Patch Number 9241039:R12.JE.A 9241039:R12.JE.B My Oracle Support Knowledge Document 981126.1 981126.1

3.22.6.8. Israel: Withholding Tax File 856 Legislative amendments to the Income Tax Ordinance require updates to the Withholding Tax File 856. These amendments impact the existing Israeli Withholding Tax File to Tax Authority report. In summary, the amendments are as follows: Row 60 includes new fields for Tax Year, Supplier Type and Explanation for the Tax File in IRS Row 70 includes new fields for Foreign Suppliers Total Payments Paid by Bank and Foreign Suppliers Total Withhold Amounts Paid by Bank. Positions 53 to 101 are filled out with spaces. Row 80, a new row has been added. This row has 216 positions and is composed of 12 lines, one line per each month of the year.

The following data is also generated as part of row 80: IRS Deduction File Number, Reporting Type Code, Tax Year, Period, Number of Reported Suppliers, Total Payments, Total Withholding Tax, 155 spaces and the constant 80.
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This update has also been back-ported to the following releases: Release 12.0.5 12.1.1/12.1.2 Patch Number 9253606:R12.JE.A 9253606:R12.JE.B My Oracle Support Knowledge Document 1288098.1 1288098.1

3.22.6.9. U.S. Federal: Extract File Changes for Central Contractor Registration (CCR) CCR processing has been enhanced to process the BPN extract v4.09 files. The extracts contain additional NAICS information, as well as the Excluded Parties List System (EPLS) status. The CCRXML request version number has been updated to 2.10. The CCR Vendors pages have also been updated to display the additional information. 3.22.6.10. U.S. Federal: Regulatory Updates to Statement of Budgetary Resources The setup and concurrent process for the following Federal Financial Statements have been modified to align with OMB Circular A-136 Revised (dated June 10, 2009) as well as USSGL Fiscal Year 2010 crosswalk attributes: Statement of Budgetary Resources Statement of Changes in Net Position.

3.22.6.11. U.S. Federal: Regulatory Updates to SF-133 Report The setup and concurrent process for the SF 133, Report on Budget Execution, has been modified to align with OMB Circular A-136 Revised (dated June 10, 2009) as well as USSGL Fiscal Year 2010 crosswalk attributes. This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.1/12.1.2 Patch Number 9307464 9162915:R12.FV.A 9162915:R12.FV.B My Oracle Support Knowledge Document 979828.1 979828.1 979828.1

3.22.6.12. Global: European Community VAT Changes for 2010 Effective January 1, 2010, the European Union (EU) introduced changes related to Value Added Tax (VAT) to modernize and simplify the rules for cross-border supply services and tax recovery. Business-to-business supply of services will now no longer be taxed where the supplier is located but will be taxed where the customer is situated. The changes also introduced new reporting requirements. Oracle Financials has been enhanced to address the new VAT changes by providing the following features: Identify the intra EU service transaction lines and display them on the European Sales Listing report

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Print standard legal messages on sales invoices.

This update has also been back-ported to the following releases: Release 12.0 12.1 Patch Number 9337544:R12.ZX.A 9123675:R12.BPA.A 9337544:R12.ZX.B 9123675:R12.BPA.B My Oracle Support Knowledge Document 974979.1 1107453.1 974979.1 1107453.1

3.22.7.

Release 12.2
3.22.7.1. Brazil: Federal SPED Regulation Accounting SPED Updates The following updates are available: Identify accounts within the account hierarchy to exclude from register I050 (Chart of Accounts) Exclude STAT currency code journals from reporting Support 19 positions for numeric and amount values Provide Create or Change Date identifier as required under register I100 (Cost Center) Automatic defaulting of Taxpayer ID (i.e. CNPJ/CPF) when defining Third Party Participants Generate digital transcript signature (register I151) for register I150 (periodic balances) for the Bookkeeping Type B

This update has also been back-ported to the following releases: Release 12.0 12.1.x Patch Number 11653651.R12.JL.A 11653651.R12.JL.B My Oracle Support Knowledge Document 1299664.1 1299664.1

3.22.7.2. Brazil: Fiscal SPED Electronic Invoice Layout Update (Manual 4.01) The following attributes are generated and/or captured in order for Fiscal Partners to communicate Electronic Invoices to Fiscal Authorities: Numeric Access Key Code generated by the Electronic Invoice Attributes window Wagon and Ferry Identification captured at the Shipping Transaction and Electronic Invoice Attributes window Industry Specific Attributes on Receivables Transaction Workbench and open interface Additional Attributes for Multiple Towing Vehicles on Shipping Transactions, Receivables Transaction Workbench and open interface.

This update has also been back-ported to the following releases:


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Release 11.5.10 12.0 12.1.x

Patch Number 10215640 10184720:R12.JL.A 10184720.R12.JL.B

My Oracle Support Knowledge Document 1185914.1 1185914.1

3.22.7.3. Brazil: Fiscal SPED Support for PIS/COFINS (EFD-Digital Fiscal Bookkeeping) To address legal resolution 1052/2010 for PIS/PASEP and COFINS taxes, effective April 2011, the following existing windows have been enhanced to capture additional information: Sales Order Lines Electronic Invoice Attributes Tax Code and Rates Customer Account Sites Inventory Master Items Item Templates

Additionally, the Autoinvoice program has been enhanced to import the Service Execution Date from the Receivables Interface table. This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.x Patch Number 10628769 11825724:R12.JL.A 11825724.R12.JL.B My Oracle Support Knowledge Document TBD TBD TBD

3.22.7.4. Israel: Combined VAT File (Ichud Oskim) As of January 2010, Israeli companies falling under Ichud Oskim legislation must report VAT transactions in a single file, as opposed to individual files. The Israeli VAT File Related to 835 report has been modified to generate a combined VAT file. Users can inform the Tax Group Registration Number (Ichud Oskim) and up to ten legal reporting entities. The report can still be used to generate the VAT file for an individual company. This update has also been back-ported to the following releases: Release 12.0 12.1.x Patch Number 9155483:R12.JE.A 9155483.R12.JE.B My Oracle Support Knowledge Document 1145147.1 1145147.1

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3.22.7.5. Israel: Withholding Tax File 856 (Legal Changes 2010) The Withholding Tax File 856 has been updated for 2010 reporting effective March 2011. Row 60, position 17-17 Explanation for the Tax File in IRS column now includes a new value for foreign suppliers Row 70, position 53-63 now includes the Supplier Liability column and position 64-73 now includes the Company Phone Number. Patch Number 11058720:R12.JE.A 11058720.R12.JE.B My Oracle Support Knowledge Document TBD TBD

This update has also been back-ported to the following releases: Release 12.0 12.1.x

3.22.7.6. Portugal: Billing Software Certification Oracle Financials for Portugal has been modified to comply with the new Portuguese Legislation published in the Decree no 363/2010, of the 23rd June Series I, no120. The following requirements are addressed: Provide a system that allows the registration of sales invoices or similar documents through an asymmetric RSA encryption algorithm and a private key known only by the software provider Generate the encrypted signature for all applicable Receivables transactions Generate the signature by concatenating and encrypting all required data elements Store the required signature-related elements for subsequent SAF-T reporting Store the required certification information to meet invoice printing requirements. Provide access controls to the program with user authentication Maintain an audit trail of changes to tax data related to original information.

This update has also been back-ported to the following releases: Release 11.5.10 12.0 12.1.x Patch Number 10394365 11692550:R12.JE.A 11692550.R12.JE.B My Oracle Support Knowledge Document 1272898.1 1274628.1 1274628.1

3.22.7.7. Spain: VAT Legislation: Modelo 349 ESL/EPL Changes The Spanish Tax Authority has published required changes to the existing electronic report Spanish Inter-EU Operations Summary Magnetic Format (Modelo 349). The changes impact the following: Report Layout
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Monthly reporting support New Transaction Key reporting

This update has also been back-ported to the following releases: Release 12.0 12.1.x Patch Number 9860980:R12.JE.A 9860980.R12.JE.B My Oracle Support Knowledge Document 1145773.1 1145773.1

3.22.7.8. United Kingdom: Local Authority IFRS Revaluation Loss and Impairment Enhancements By March 31, 2011 UK local authorities are to account for their fixed assets in accordance with guidelines as detailed in the Code of practice on local authority accounting in the United Kingdom 2010/11 based on International Reporting Standards, released by CIPFA in December 2009, also referred to as the Code. The move to the IFRS-based Code from the UK GAAP-based SORP resulted in changes to the accounting entries related to revaluations and impairments for property, plant and equipment assets. The following revaluation and impairment functionality has been provided in Oracle Assets to address the fixed asset revaluation and impairment requirements for tangible property, plant and equipment assets, as per the Code: Revaluation Loss (new feature) Reversal of Revaluation Loss (new feature) Consumption of Economic Benefit (CEB) Impairment (changed feature).

3.22.7.9. U.S. Federal: New FACTS II Edits Federal Agencies Centralized Trail-Balance System (FACTS II) edits have been added/removed to comply with Treasury changes: Edit 14: Retirement of Reclassification Edit 14 Edit 15: The ending balance recorded in USSGL account 4157 cannot exceed the ending balance in USSGL account 4397 Edit 16: The ending balance recorded in USSGL account 4158 cannot exceed the ending balance in USSGL account 4398 Edit 17: USSGL Accounts 4134/4144 only apply to TAFSs where USSGL accounts 4871 and/or 4971 are reported Non-Federal Exception Edit: A Non-Federal Exception Allowed checkbox has been added to the Define Treasury Account Symbols window. USSGL Accounts 4221/ 4251/4230/4233/4212 can only have balances for Treasury Account Symbols with the Non-Federal Exception Allowed checkbox checked.

Additionally, the FACTS II Edit Check Detail Report has been modified to include the status and supporting detail for the above edits. This update has also been back-ported to the following releases:

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Release 11.5.10 12.0 12.1.1/12.1.2

Patch Number 11799569 11683152:R12.FV.A 11683152.R12.FV.B

My Oracle Support Knowledge Document 1299711.1 1299711.1 1299711.1

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4.

New and Changed Features in Real Estate Management


4.1. Oracle Property Manager
4.1.1. Overview
Oracle Property Manager is the cornerstone of the real estate management solution provided by Oracle. Whether you are a corporate, commercial, or retail operation, Oracle Property Manager provides a comprehensive solution for managing your real estate portfolio efficiently. Oracle Property Manager streamlines space management and lease administration, and maximizes the value of your real estate by: Reducing costs and identifying new revenue opportunities Minimizing contractual and financial risk Providing data transparency

4.1.2.

Release 12.1.1 Leasing Features


4.1.2.1. New Lease Statuses Two new statuses have been introduced for leases. The new statuses are Lease Ordered and Signed. These statuses are available when the lease approval status is Draft. When a lease has a status of Lease Ordered or Signed, schedules and items are created for any one-time payments. This allows users to create invoices or make payments from the lease, for terms with frequency of one-time only, before the lease is finalized. Users can use this new functionality for deposits or other payments that may be required before a lease is finalized. 4.1.2.2. Lease Extension Enhancements When the status is changed to Month-to-Month or Holdover and an extension date entered, the following things will now be done automatically: Recurring payment terms that end on the lease termination date will be extended to the new extension date. Users can choose to have variable rent and rent increase agreements extended. This is described further in the sections on Variable Rent and Rent Increase enhancements. Extensions of terms and agreements can be rolled forward month by month using a new concurrent process. The system extends existing normalized payment terms differently depending on the lease status. If the user changes the status from Active to Month-to-Month or Holdover, the system extends a normalized payment term ending on the old lease termination or extension date by adding a new non-normalized term rather than by changing the end date of the existing term. If the lease is later placed back in Active status, the term will be extended by addition of a new normalized term beginning on the amendment commencement date.

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4.1.2.3. Tenancy Extension and Contraction When the user extends or contracts a lease, tenancy records (records on the locations tab of the lease) will be extended or contracted as well, as appropriate. 4.1.2.4. Assignment Occupancy Percent Determined by Attribute on Tenancy A new field on the lease locations (tenancy) tab, Assigned % Area: determines the % Area value on the Customer Assignment, that is, it will determine what percentage of the location area is occupied by that customer. The default will be 100% 4.1.2.5. Multiple Schedules for Same Schedule Day Oracle Property Manager can create a new draft schedule, if needed, for a date with an existing approved schedule. This means you can create a new term with the desired schedule day in all cases 4.1.2.6. Prorating the Billing/Payment Amount based on a New Start Day Field A new field has been added to the Lease form to capture the Year Start Date for Prorating. Based on this field, the Schedule Start Date is determined considering the period in which the Term Start Date falls into.

4.1.3.

Release 12.1.1 Variable Rent Features


4.1.3.1. Breakpoint Flexibility Complete flexibility in setting up line items and breakpoint definitions has been introduced. With this feature, users can: Set up complex agreements with changes to breakpoints, rates, breakpoint types, line items, etc., occurring on any date, any number of times over the span of the lease. Enter line item and breakpoint details with any start and end date, not restricted to sales year start and end dates.

4.1.3.2. Updating Breakpoints Users can now change breakpoint definitions at any time, regardless of whether variable rent has been calculated and approved. To respond to amendments or to correct data, users can change most parts of a variable rent agreement. If the changes affect rent that has been approved, the application will create adjusting terms. 4.1.3.3. Natural Breakpoint Enhancements When the terms that form the basis for a natural breakpoint change, whether because of a rent increase or because a user added or ended a term, the system now automatically recalculates the natural breakpoints. The user can recalculate the variable rent; and if the changes affect rent that has been approved, the application will create adjusting terms. Users now select terms to form the basis for natural breakpoints using a new attribute on the term, allowing complete control over which terms are to be included.

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Users can now have rent increases, selectively, included in the natural breakpoint basis as the increases are assessed. 4.1.3.4. Early Termination of Agreement or Lease The user can now end variable rent agreements as of any date, either directly or by terminating a lease. The system will perform any recalculations necessary if variable rent has already been paid for affected periods and will create adjusting and/or reversing terms. 4.1.3.5. Extension of Variable Rent Agreements The user can now extend the length of variable rent agreements, or have the system extend the agreement automatically when a lease is extended. The user also chooses whether to have the system automatically extend the latest breakpoint definitions when the agreement is extended or to manually enter the breakpoint definition detail for the extension period. 4.1.3.6. New Calculation Methods Two new calculation methods have been introduced for Variable Rent. Year-to-Date. The system determines overage by comparing the cumulative breakpoint with the cumulative sales (or other volume). True Up. The system calculates variable rent periodically through the year with a non-cumulative method and then does a True Up calculation at the end of the year (or other appropriate period).

4.1.3.7. New Partial Year Calculation Methods Several new methods (in addition to the existing Standard Proration) have been introduced to calculate variable rent in partial years at the beginning or end of an agreement. First Year. A partial first year variable rent is calculated based on the first 12 months of sales, effectively using some sales from the second year as proxy for the missing months in the first year. The resulting rent is prorated based on the actual length of the first partial year. Last Year. This is the equivalent of the First Year method, applied to partial last years. First Year / Last Year. If this Partial Year Method is selected, both the First Year and Last Year methods will be applied. Combined Year with Breakpoint Proration. The first partial year is combined with the second year. For cumulative and year-to-date methods, breakpoints and volumes continue to accumulate for more than 12 months. The breakpoints are effectively annualized because the period of breakpoint accumulation matches the period of volume accumulation. Combined Year without Breakpoint Proration. The first partial year is combined with the second year. A blended annual breakpoint is calculated for the combined period, converted to a 12-month value. This is used as the basis for
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breakpoints for all methods. Since the combined year is longer than 12 months, and the sales are accumulated for that longer period, the breakpoint accumulation is not matched to the volume accumulation and the breakpoint is not, in effect, annualized. No Proration. The breakpoints are used as entered, without proration. There is no interaction or combination between values in the first partial year and the second year.

4.1.3.8. Month-to-Month Roll Forward of Variable Rent Agreements If a lease is in Month-to-Month status, the user can choose to automatically extend the variable rent agreement with each monthly roll-forward of the Month-to-Month extension. 4.1.3.9. Enhancement to Cumulative Calculation Method When the overage rate for calculation of variable rent changes mid-year, accumulation of volume recommences. Breakpoints are prorated to the length of the cumulative cycle determined by sales year end dates or rate changes. 4.1.3.10. Allowances and Abatements There are a number of enhancements related to allowances and abatements. Users can: Create multiple allowances with effective dates. Specify whether allowances or abatements are to be applied first. Select terms for recurring abatement at the time that agreements are created. Roll forward recurring abatement selections automatically and have the system apply abatements automatically as part of the variable rent calculation process. Enter amounts for Fixed Abatement. This is a new type of abatement. A fixed abatement is an amount entered by the user to be applied as abatement for each invoice period, much like the system applies the amount of recurring abatement terms each invoice period.

4.1.3.11. Carry Forward of Excess Abatement as Negative Rent Users can now control through an agreement parameter whether excess abatement amounts are treated as negative rent. 4.1.3.12. Constraints Users can now set start and end dates for constraints for the life of the agreement rather than setting them up for each year. 4.1.3.13. Updating Volumes Users can now update previously entered volume amounts through the Variable Rent Gateway, where previously the only way to do an adjustment was by entering an additional volume record (with a positive or negative adjusting amount).
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4.1.3.14. Additional Frequency Attribute The attribute called Reporting Frequency in previous functionality determined two different frequencies, which sometimes should have had different values. This attribute has been split into two attributes: Calculation Frequency. The frequency with which variable rent is calculated. This was the primary purpose of the former Reporting Frequency. Reporting Frequency. The frequency with which the tenant is required to report volumes. This frequency does not affect calculations but does affect the logic by which the Variable Rent Gateway creates default volume entry rows.

4.1.3.15. Streamlining of Adjustments Users can now recalculate variable rent at any time, to accommodate for changed volume, breakpoints or other factors. The system will create adjusting terms if necessary. There is no longer a separate adjustment process. 4.1.3.16. Form Enhancements There have been many enhancements to layouts and navigation, decreasing the number of screens and improving usability. A number of multi-row views have been converted to folder blocks to allow for user configuration. Drilldowns have been added between the invoice review screen and the line item review screen. Multi-row views have been combined on a single screen with a master-detail relationship to reduce the number of screens and present information in a more intuitive layout.

4.1.3.17. Display of Calculation Results Users can review in detail, on-screen, the calculation that resulted in the variable rent amount, regardless of which method is used for the agreement. 4.1.3.18. Variable Rent Templates Users may select a variable rent template to populate many of the attributes of a variable rent agreement. This reduces data entry effort and error. 4.1.3.19. Term Template Enhancements Users can now create, edit and save term templates from within the variable rent agreement. Now, users can maintain a relatively small number of generic term templates to use as the starting point for term detail defaults for variable rent agreements. The user will select a generic term template then, if necessary, make a copy with changes specific to the agreement.

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4.1.3.20. Processing by Property Property has been added as a parameter to the concurrent process for calculation of variable rent so that users can now select agreements by property for batch calculation. 4.1.3.21. Improved Variable Rent Report An improved report has been introduced for reporting calculated variable rent.

4.1.4.

Release 12.1.1 Index Rent Features


4.1.4.1. Early Termination of Rent Increase Agreements The user can now end rent increase agreements as of any date, either directly or by terminating a lease. The system will create adjusting and/or reversing items as necessary. 4.1.4.2. Extension of Rent Increase Agreements The user can now extend the length of rent increase agreements, or have the system extend the agreement automatically when a lease is extended. 4.1.4.3. Month-to-Month Roll Forward If a lease is in Month-to-Month status, the user can choose to automatically extend the rent increase agreement with each monthly roll-forward of the Month-to-Month extension. 4.1.4.4. Index Multiplier Users can now specify a multiplier to be applied for rent increases based on an index value. The amount specified is multiplied times the calculated change in the index amount and the rent is changed by the resulting value rather than by the actual index change percentage. 4.1.4.5. Proration The system will now prorate constraints on rent increase for partial years. 4.1.4.6. Term Length One compounding rent increase calculation method has been changed so that rent increase terms are created only for the length of the assessment period rather than to the end of the lease. This is appropriate for this method so that users now do not need to manually change the term lengths. 4.1.4.7. Include/Exclude Option A system option has been introduced that controls how terms are selected to form the basis for rent increases. With previous functionality, all terms of the selected type were selected by default for inclusion and users would deselect terms as appropriate. An organization now can choose whether terms are included or excluded by default. Users will still have complete control at the individual agreement level.

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4.1.4.8. Recurring Backbill Terms An option has been introduced that controls whether backbill terms are created as onetime terms or as recurring terms. If they are created as recurring terms, the transaction date for all resulting schedules is set to the same date, which is the date that the term was approved. 4.1.4.9. Rent Increase Report An improved report has been introduced for reporting calculated rent increases.

4.1.5.

Release 12.1.1 Operating Expenses Features


This major new feature allows tenants to record in detail the lease clauses governing payment of operating expense reimbursements or recoveries (also known as common area maintenance expenses, etc.) to landlords. It also supports creating and changing estimated payment terms and periodic reconciliations. 4.1.5.1. Create Operating Expense Agreement Users can create an operating expense agreement for any lease clause governing the payment of rent based on landlord operating costs or common area maintenance costs. The agreement captures the key aspects of these agreements in a structured way that enables consistent recording of agreements across the portfolio and also supports the consistent and accurate reconciliation and desktop audit of landlord reconciliation statements. Aspects of agreements that can be recorded in a structured way include: All common ways of determining the pro rata basis for expense recovery, such as occupied area with floor Multiple pro rata bases within a single agreement Administration fees and anchor contributions Rules governing recovery of different expense groups or pools, within a single agreement, such as whether a type of expense is subject to fees or cap All common methods for calculating caps and minimums Different reconciliation frequencies Whether rent is subject to tax Stop amounts How reconciliation credits can be applied Standard expense group naming, for cross-portfolio comparisons Critical date rules, such as audit period and statement and payment due dates Extensive notes, by category

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4.1.5.2. Enter and Maintain Estimated Payment Terms If the agreement requires the tenant to make estimated payments based on landlord budgets, the user can create the payment term through the Operating Expense Agreement. Estimated payment amounts are often adjusted by landlords annually or at other intervals. The user can enter new amounts through the Agreement and the system will create the appropriate term, including a catch-up term if needed. A history of the changing amount is thus captured and displayed, with percent change. 4.1.5.3. Reconciliation Reconciliation is created for each agreement for each reconciliation period. The user can record information from the landlord reconciliation statement and use the reconciliation screens as a workbench for doing a desktop audit of the reconciliation statement. Features include: Key entry, from the landlord reconciliation statement, of information not available to the user from other sources, such as actual landlord expenses. o Optional entry of the same items, in an Expected column, if the user has information that conflicts with the values presented by the landlord.

Presentation by the system of information that is known based on the Operating Expense Agreement, previous payments, and prior reconciliations, such as calculated cap amount, agreement fee percentage and amount already paid as estimated payments. o Optional entry of the same items in the Statement column, if the amounts on the landlord statement are not the same as expected.

Detailed presentation of the operating expense obligation calculation, in side-byside layout, showing the values from the landlord statement next to the values expected by the user. The calculation includes caps, fees, contributions, occupancy adjustments and stops, pro rata share calculation, and prior payment amounts. Presentations of the percent change over the prior period for each expense group, the total landlord expense, and the tenant share of expenses. Printable version of the detailed reconciliation analysis with side-by-side comparison. Simple creation of reconciliation payment term based on the bottom line of the reconciliation analysis, or simply the payment due amount on the landlord reconciliation statement. Flexible expense year dates, or reconciliation period dates, so that reconciliations can be done at irregular intervals if needed. Reconciliation notes and direct access to notes related to the agreement and to prior reconciliations. Maintenance of critical dates specific to each reconciliation, such as audit period end date.
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Tracking of reconciliation and audit status, and users responsible for each. Preservation of prior versions of a single reconciliation.

4.1.5.4. Operating Expense Agreement Dashboard A dashboard presents agreements, reconciliations, and related payment terms that are likely to need attention, based on user-configurable selection criteria. The dashboard also has advanced query capability for searching for agreements, reconciliations and/or payment terms. Users can select existing objects for view or update, or can initiate creation of new agreements, reconciliations or payment terms from the dashboard.

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