MENS GOLF ASSOCIATION

November 2, 2011 Board of Directors Meeting Minutes November 1, 2011

President Dave Fletcher convened the meeting at 2:02 PM in the Activities Room of the Athletic Center. ATTENDANCE: In addition to Dave Fletcher, Deal Hembree, Vice President; Roger Douglas, Treasurer; Steve Jones, Secretary; Ed Saldana, Tournament Chair; Paul Schaefer, Handicap Chair; Ray Milewsky, Social Chair; and Michael Peters, Member-atLarge were present. John Gunby, Head Golf Professional, represented Club Management. OPENING REMARKS: Dave noted the Handicap Committee was taking shape. Chuck Zunker, Dave Fletcher, Mike Benoit, and Steve Miedema became certified handicap officials last week. The formation of a new Tournament Committee is being worked. Steve Jones moved and Deal Hembree seconded the motion to dispense with reading of the minutes from the October Board meeting and accept them as written. The motion passed unanimously. OLD BUSINESS: 1. The PLMGA Web site: Ray Milewsky reported that we are getting close to going up. Training for Board members is scheduled for the evening of 1 November. Site administrators and editors will be selected. There will be a membership roster form for members to complete and then register if a member desires to make blog entries on the site. 2. Proposed 11/11/11, Veterans Day tournament: There will be a shotgun start at 10:00. The tournament will be open to all members of the Club at Prescott Lakes, with first priority to dues-paying golf members. As of now, 76 members have registered. A $35.00 minimum donation will be required to play. Other than the green and cart fees, all donations will go to Wounded Warriors. All checks should be made out to Wounded Warriors. Cart fees will be charged to those not paying the yearly fee or using private golf carts, and green and cart fees will be charged to non-golf members of The Club. NEW BUSINESS: 1. Dave summarized the BOG meeting, 18 October.

2. Dave wants to conduct a survey designed to determine why there are so few MGA members participating in the Wednesday Mens Play and tournaments. It was noted that the Club is discussing doing a survey. Deal and Mike will look into designing a separate survey or including appropriate questions in the larger Club survey. 3. MGA Board and General Membership (GM) meetings. GM meetings have been poorly attended regardless of trying to do a breakfast, lunch, or dinner. The bylaws require only two GM meetings annually. It was noted that quarterly meetings afford members the opportunity to ask questions directly. The Board deferred a final decision but is leaning to having two GM dinner meetings one in December and one sometime in the June / July time frame. Board meetings have had to be scheduled based on the AC schedule. Once the Clubhouse is complete, that restriction should be gone. As of now the Board will meet at 2:00 PM on the first Tuesday of December and January. Any change after that will be the subject of another Board discussion. 4. 2012 Dues: Discussion of dues for next year was tabled until a future meeting. 5. By-Law Changes: Several issues requiring changes to the By-Laws were discussed. a. Reducing the term of the MGA President from three to two years. After discussion, it was moved by Deal and seconded by Ray to reduce the Presidents term to two years. Current president would serve through 2012. No further discussion; the motion passed unanimously. b. Staggering the terms of the Board members. The expressed desire of the Board was to ensure we have continuity on the Board from year to year. The Handicap and Tournament committees will change the first of 2012; those new Board members will serve through 2013. The Vice President and Member-at-Large also volunteered to serve through 2013. All other Board positions will be up for election in December 2012. Ray moved and Mike seconded a motion to stagger the election of Board members with the President, Treasurer, Secretary, Social, and Greens Representative positions to be filled in December 2012 for two-year terms. The VP, Handicap, Tournament, and Member-at-Large positions to be filled in December 2013 for two-year terms. c. Per the by-laws, the above proposed changes will be presented to the general membership at the December meeting. By-laws require at least a 15-day advance notice of the proposed changes. 6. MGA Membership. Categories of membership in the MGA were discussed. The Board discussed three categories of membership- 1) Regular; 2) Associate; and, 3) Junior. A regular membership will require payment of annual dues and receive full benefits of MGA membership. An associate membership will cost nothing (in essence all male members of the Club at Prescott Lakes would be associate members), but the ONLY benefit would be the ability to post golf scores. Associate members would NOT be entitled to play in the Wednesday Mens Day events or play in MGA sponsored tournaments without paying an additional fee. Further discussion of Junior memberships was deferred. Steve tabled a motion, Deal seconded, and the Board unanimously voted for the Regular and Associate memberships. This change will be incorporated into the MGA By-Laws and presented for a vote at the December general membership meeting. MANAGEMENT REPORT: 1. John indicated he will meet with local rules representatives from the MGA and WGA before the end of the year.

2. The Veterans Day tournament (11/11/11) will be turned over to Ed Hale for finalizing as John will be gone for the Special Olympics event and an APGM conference. 3. Random hole locations will begin on November 14th. 4. Effective November 28th, the earliest tee time will be 10:00. COMMITTEE REPORTS: 1. GREENS: Dave was not available. 2. TOURNAMENT: Ed noted that the committee has met and discussed tournaments for next year; decisions were made; some tournaments will be deleted, some will be combined. All that is needed now is to put them on the calendar. A special meeting on November 3rd will be held to discuss next years Member/Guest Tournament. 3. HANDICAP: Paul had NTR. 4. SOCIAL: Ray reiterated the weekly Happy Hour (drinks and hors d'oeuvres) have been cancelled because of a lack of attendance. The bi-weekly social/dinners are doing well and will continue. TREASURER: Roger reported the MGA has a total of $6,698.36 in all accounts. He also noted the MGA is up to 198 members as of October 30. VICE PRESIDENT: Deal had NTR. MEMBER AT LARGE: 1. Mike addressed the Hole-in-One fund. Deal moved and Paul seconded the motion to recommend to management that there be two Hole-in-One funds, one for men and one for women. The motion was passed unanimously. After some discussion Mike recommended that we have a separate Hole-in-One fund for MGA members and let the Club run another fund if it so desired. Further discussion involved other possible modifications to the Hole-in-One fund. It was decided to have the Clubs Director of Golf and the Member at Large work out the details since it was the Club's fund to manage. 2. Mike will be attending an AGA meeting at Moon Valley Golf Course. SECRETARY: I had NTR. NEXT MEETINGS: The next Board meeting will be on Tuesday, December 6th in the Activities Room at the Athletic Center at 2:00. All members are invited to attend. The General Membership dinner and meeting are scheduled for Wednesday, December 14th at the Senior Center at 5:00. Prepare for a great steak meal. ADJOURNMENT: The meeting was adjourned at 4:00.

Respectfully submitted, Steve Jones Secretary