I.

Ci Microsoft Fax:

Trong Windows 95 c sn cc tin ch qun l vic gi nhn Fax mt cch nhanh chng v d s dng. Thng thng khi bn ci Win 95, tin ch ny khng c ci mc nhin cho nn khi cn bn phi ci b sung (vi iu kin bn phi c bn gc Win 95).

1/ Bn m Start/Settings/Control Panel, bm kp ln Icon Add/Remove Programs. 2/ Trong hp thoi Add/Remove Programs Properties, bn nh du chn thnh phn Microsoft Fax. Windows s hin hp thoi yu cu bn ci thm Microsoft Exchange, bn bm OK Windows t ng nh du chn cho thnh phn ny.

Ch : Nu bn thy hp chn mu trng vi du chn, c ngha l thnh phn ny khng c cc mc con hay chn ton b cc mc con (nu c) trong thnh phn. Nu hp chn mu xm vi du chn, c ngha l thnh phn ny c nhiu mc

con v khng chn ton b cc mc con. Vi cc thnh phn c nhiu mc con, bn c th bm nt Details m hp thoi lit k cc mc con ny. Th d trong cc mc con ca Microsoft Exchange bn ch chn ci Microsoft Exchange v ng nn ci Microsoft mail services nu bn mun s dng cc chng trnh Mail khc (Internet Mail, Outlook, Netscape...). 3/ Nu Windows hi a ch bn Win 95 gc ci b sung, bn c th nhp ng dn trc tip (nu nh r) hay bm nt Browse i tm.

Sau khi ci t, bn s thy biu tng Inbox (Microsoft Exchange hay Microsoft Messaging) trn mn hnh Desktop. ng thi s c nhm tin ch Fax trong Start/Programs/Accessories.

II. Cu hnh cho Microsoft Messaging: A.Xc lp khi chy Inbox ln u tin:
Khi chy Microsoft Messaging ln u tin, bn bt buc phi xc lp cc thng s hot ng cho chng trnh (sau ny bn c th sa cha li, nu mun) nh sau:

1/ Bm kp Mouse ln Icon Inbox trn Desktop chy phn hng dn cu hnh. Trong hp thoi Inbox Setup Wizard (1), bn chn mc Use the following infomation services v nh du chn mc Microsoft Fax trong lit k. Sau bm Next chuyn qua hp thoi k tip.

2/ Trong hp thoi (2), bn chn mc Modem connected to my computer. Bm Next tip tc.

3/ Nu bn cha ci Modem, bn s c chuyn qua phn ci t Modem ( hng dn trong phn I). Nu bn ci Modem bn s c chuyn qua hp thoi

(3), bn chn: - No: Nu bn khng mun chng trnh t ng nhn Fax. Bn nn chn mc ny khi bn s dng Modem cho nhiu mc ch nh: Fax, ni mng, Mail...hay s dng Modem song song vi in thoi. Khi no cn nhn Fax bn mi chuyn qua ch nhn t ng hay thao tc nhn bng tay (s hng dn sau) cng c.

- Yes. Answer after xx rings: Ch nh cho Modem t ng nhn Fax sau xx hi chung reo. Khi chn mc ny, bt k lc no chung reo l Modem s t ng tr li v tm cch kt ni vi my gi nhn Fax (chi tit s hng dn sau). Bm Next tip tc.

4/ Trong hp thoi (4), bn nhp tn ca bn vo Your full name. Tn ny c mc nhin xem l tn ngi gi Fax. Bn chn tn quc gia trong bng lit k khi bm vo nt mi tn hng xung cui Country. Nhp m vng v s Fax hay s in thai ca bn vo Fax number. Ch : Cc thng tin ny c th c t ng gi km theo bn Fax (ty chn). Bm Next tip tc. 5, 6/ Trong hp thoi (5) v (6), bn nn chp nhn th mc lu tr cc file thng tin ca Inbox theo ngh ca chng trnh Wizard.

7/ Trong hp thoi (7), bn chn mc Add Inbox to the StartUp group nu mun Inbox t ng chy mi khi khi ng Windows (to biu tng Inbox trong nhm StartUp), iu ny l cn thit khi bn mun Windows sn sng t ng nhn Fax mi khi chy. Mc Do not add Inbox to the StartUp group c ngha l khng cn chy thng tr mi khi khi ng. 8/ Trong hp thoi cui cng , bn bm nt Finish.

B.Thay i xc lp:

Trong qu trnh s dng, mi khi bn cn thay i hay b sung cc xc lp cho Fax. Bn tin hnh nh sau: Cho chy Inbox, m menu Tools, chn Microsoft Fax Tools/Options...

1. Bng Message:

Trong phn Time to send, bn nn chn As soon as possible (gi lin). Chn Discount rates khi cn ch nh cho chng trnh t ng gi i trong khong thi gian quy nh bi nt Set.

Khi bn cn ch nh chnh xc thi gian gi Fax th chn mc Specific time. Trong phn Default cover page, bn ng nn chn mc Send cover page (gi km cc tiu trang). Ch khi no bn hiu r v bit cch sa i cc kiu tiu theo bn th mi nn chn. Bn chn kiu mu ri bm nt Open ty nghi thay i hay bm nt New to mi mt kiu mu khc.

2. Bng Dialing:

Nt Dialing Properties dng xc lp thng s cho Modem. Bn ch nh s ln Modem t ng gi li khi ng dy bn trong Number of retries v ch nh thi gian ch (pht) gia 2 ln gi trong Time between retries.

3. Bng Modem:

Set as Active Fax Modem: Bn chn tn Modem ri bm nt ny ch nh l Modem mc nh khi gi Fax. Add: M hp thi ci t Modem mi. Remove: G b Modem ang chn. Let other people on the network use my modem to send faxes: Cho php nhng ngi trn mng ni b c php s dng modem trn my ny gi Fax. Ch nh ny i hi my phi l Server v phi km theo vic Share biu tng Microsoft Fax trong nhm Printers. Properties: Xc lp thng s cho Modem.

- Cc la chn trong phn Answer mode gm: Answer after xx rings (t ng nhn Fax sau xx hi chung). Manual (hin th hp thoi tnh trng Modem ngi s dng t quyt nh vic tr li khi c chung). Don't answer (khng tr li).

- Thanh gt trong phn Speaker volume dng iu khin m lng ca Modem. Wait for dial tone before dialing: Ch tn hiu thng ng trc khi gi (ting U ko di). Hang up if busy tone: Ngt my khi c tn hiu bo ng dy bn. After dialing, wait xxx seconds for answer: Sau khi gi, ch i tng tr li trong xxx giy (sau thi gian ny nu i tng vn khng tr li th ngt my).

4. Bng User:
Bng ny ghi nh cc thng tin v ngi s dng, dng lm c s d liu in t ng cho cc mc trong cc mu tiu trang Fax. Bn c th nhp y cc mc hay b trng u c, khng nh hng g n vic gi hay nhn Fax.

III. S dng: A.Inbox:

y l chng trnh Microsoft Messaging, qun l Mail v Fax. Bn bm kp Mouse ln biu tng Inbox trn Desktop chy chng trnh ny.

Khi Inbox chy thng tr, s c ca s ca Microsoft Messaging v biu tng trng thi Modem trong thanh Taskbar. Hin th ca ca s tng t Explorer, phn bn tri dnh cho nhm phn loi, phn bn phi dng lit k chi tit ni dung ca nhm ang chn bn tri. Bn c

th thay i cch hin th bng menu View.

Deleted Items: Lu tr tm thi cc thng tin b xa trong cc nhm khc, ch bn quyt nh xa vnh vin. Mc ch l gip bn cn c c hi phc hi khi bit mnh xa lm. Bn nn kim tra thng xuyn folder ny v xa bt i

tn a cng. Inbox: Lu tr cc bn Mail hay Fax nhn c ch bn c. Nu bn cn lu tr lu di, bn nn to thm cc nhm ring v di chuyn chng vo cc nhm ring. Nn Inbox lun lun trng d bit mnh mi nhn c g. Outbox: Lu tr cc bn Mail hay Fax ang ch c gi i. Sent Items: Lu tr bn sao ca cc bn Mail hay Fax gi i thnh cng. Bn cng nn thng xuyn dn trng Folder ny. Ch : * Bn c th to mi (New Folder), xa (delete), i tn (rename) Folder. Di chuyn (move), sao chp (copy) cc bc Mail hay fax qua li gia cc nhm bng menu File.

* Trong bi vit ny chng ti ch cp n vic s dng Fax v b qua phn s dng Mail v khng cn thit.

B.Nhn Fax:
1. Nhn t ng:

 Modem nhn Fax t ng, bn phi chn mc Answer after xx rings (t ng nhn Fax sau xx hi chung) trong phn "cu hnh" hng dn. ng thi bn phi chy Inbox thng tr trong thi gian ch nhn Fax. d theo di tnh trng Modem, bn c th m hp thoi Microsoft Fax Status bng cch bm kp Mouse ln biu tng my Fax trong hp ng h trn thanh Taskbar. Khi c chung reo, modem s t ng kt ni, nhn Fax v treo my sau khi nhn xong. Qu trnh nhn (phn trm, s trang) nu c li u c thng bo c th trong hp thoi Microsoft Fax Status. Ch : * Nu ti liu c gi t my Fax, bn s nhn c di dng file hnh nh (bitmap). * Nu ti liu c Fax qua Modem t my tnh khc (cng bng Microsoft Fax), bn s nhn c di dng file vn bn hay dng file ti liu gc ca ngi son (file gi km), ging nh nhn Mail. Ch trng hp dng song song Modem vi in thoi: Khi Inbox chy thng tr, bt c lc no c chung in thoi l n s t ng chn li ri tm cch kt ni nhn Fax (qu trnh ny s to thnh ting h ko di khong vi chc giy trong in thoi). trnh phin phc , bn c th lm nh sau: Khi c chung reo bn nhc my in thoi v ni ALO th lin lc, ng thi hp thoi Microsoft Fax Status s t ng xut hin thng bo chung reo v Modem chun b tip nhn.

Nu gi Fax (khng c m thanh), bn nn t my xung lin modem t ng tip nhn sau xx hi chung.

Nu c m thanh ca ngi gi li, bn hy gi my v ni chuyn bnh thng. Khi modem bt u h, bn m hp thoi Microsoft Fax Status (bm kp Mouse ln biu tng my Fax trong hp ng h trn thanh Taskbar). Ri bm nt Hang up lin tc n khi modem ngng h, trong khi vn lin lc nh khng c g xy ra (c th bn cn vi li gii thch v ngi i thoi s ngc nhin khng hiu ting h u ra).

2. Nhn bng tay:

t mnh quyt nh vic nhn hay khng khi c tn hiu bo chung, bn chn mc Manual (bnh thng) trong phn "cu hnh" hng dn. Ri lm nh sau:

Chy Inbox thng tr, khi c tn hiu chung s t ng xut hin thng bo hi bn c chn thun cho modem nhn Fax hay khng? Nu l ngi gi, bn bm nt No khng cho modem lm vic. Nu bit chc l Fax, bn bm nt Yes modem tin hnh nhn Fax. Ch : * Khi bn nhc my ln, tn hiu chung s b ngt v modem s khng lm vic na ( bn ni chuyn ging nh khi bn bm No). * Trong trng hp bn cho modem nhn Fax nhng trong loa pht ra ting ngi gi, bn c th chuyn qua m thoi bng cch nhc my ln ni chuyn ng thi bm nt Hang up ngt modem ging nh khi nhn t ng. * Trong khi nhn Fax, tt nht l bn khng nn nhc my trnh nhiu ng dy c th lm h vic chuyn Fax.

3. X l Fax nhn c:

Sau khi nhn hon tt, bn m nhm Inbox trong Microsoft Messaging xem hay x l bng cc lnh trong menu File. Th d: 1 trang Fax c file gi km. M (Open) trang Fax xem ni dung. Dng my in in (Print), bn c th chn kh giy thch hp vi my in.

Lu li thnh file chuyn qua my tnh khc (Save As), bn c th save ni dung Fax ring v file gi km ring. Ch : File gi km s hin th trong trang Fax di dng biu tng v tn file. Bn c th bm Mouse vo biu tng file ri chn lnh Save As trong menu File tch ri file gi km ra khi bn Fax.

C.Son Fax:
1. Mu trnh by:
Chng trnh Fax to sn cho bn mt s mu trnh by trang Fax, bn c th sa i li theo bn hay to ra cc mu hon ton mi. Mc ch l gip bn khi mt thi gi cho vic trnh by cc trang Fax c hnh thc ging nhau.

sa cc mu c sn, bn chy Inbox, m menu Tools, chn Microsoft Fax Tools/Options. Trong bng Message/phn Default cover page, bn chn mu cn sa ri bm nt Open gi tin ch Cover Page Editor chuyn dng sa hay to cc mu trnh by. to mi, bn bm nt New hay chn Start/Programs/Accessories/Fax ri chy Cover Page Editor.

Ch : * Nu mun t ng trnh by hnh thc bn Fax theo mu no, bn phi chn tn mu v cho hiu lc mc Send Cover Page trong Inbox/Tools/Microsoft Fax Tools/Options/bng Message/phn Default cover page.

* Bn c th thay i cch trnh by, tn cc mc, font ch nhng phn d liu in vo t ng (nm trong 2 du {}) trong nhm To s c ly t cc khai bo trong "cu hnh" ca Microsoft Messaging. * Nhm From, {Subject} (ch ) v {Note} (ni dung) s c ly trong hp thoi Compose New Fax do bn nhp trong tin trnh gi Fax.

* Nu khng cn trnh by theo mu th ch c phn Note c gi i.

2. Ni dung:
Nu bn ch cn gi 1 vn bn Text n gin, khng cn nh dng ch hay trnh by phc tp. Bn c th cho chy Composer New Fax v nhp ni dung cn gi i v khung Note (d nhin l khng nn nh ting Vit c du). Nu bn cn nh ting Vit hay cn trnh by theo 1 dng thc ty no , bn c th son tho trong Word hay trong 1 chng trnh son tho bt k ri cho gi km vi trang Fax. Bn cng c th p dng cch ny khi cn gi file hnh nh ra my Fax (dng 1 chng trnh x l nh, to file hnh nh ri gi km). My Fax tip nhn s in ton b ni dung ca cc file gi km trn nhng trang ring, tch bit vi ni dung (note) ca trang Fax chnh. Ch : Khng nn gi km file chng trnh ra my Fax (tn giy in cc m nh phn v ch).

D. Gi Fax:
1. Gi bng Compose New Fax:
Bn chy Inbox, m menu Compose, chn lnh New Fax hay m Start/Programs/Accessories/Fax ri chy Compose New Fax. Bn s c a qua cc bc sau:

1/ Hp thoi (1) cho php bn sa i thng tin c nhn v thng s Modem trc khi gi. Bm Next chuyn n hp thoi k tip.

2/ Trong hp thoi (2):

Bn nhp tn i tng nhn Fax vo To. Bn chn m quc gia (Country), m vng v s my Fax tip nhn (Fax#). Bn c th nhp nhiu a ch ln lt gi i bng cch bm nt Add to list sau mi a ch. b bt a ch trong danh sch, bn bm nt Remove.

Bn bm nt Address Box m tin ch gip bn qun l cc a ch lu tr.

Trong ca s Address Box: Bn bm New khi cn to 1 a ch lu tr mi. Bm nt Properties sa cha cc thng s ca a ch ang chn. Khi bn chn a ch ang c ri bm nt To, a ch ny s c t ng in vo danh sch gi i trong Recipient List ca hp thoi (2). 3/ Trong hp thoi (3): Bn chn No nu khng cn nh dng trang Fax t ng. Chn Yes. Send this one v ch nh kiu trnh by khi cn nh dng t ng.

4/ Trong hp thoi (4): Bn g ch vo Subject (phn ny ch c gi i khi chn nh dng t ng). G ni dung cn gi i vo Note.

5/ Hp thoi (5) cho php bn gi km file theo trang Fax chnh. Bn bm nt Add File cng thm file vo danh sch Files to send.

Khi cn b bt file trong danh sch, bn chn file ri bm nt Remove. Cc file gi km c th l file vn bn hay hnh nh v s c my Fax in ra thnh nhng trang ring (ging nh bn in trong chng trnh to ra cc file ny). 6/ Trong hp thoi cui cng, bn ch cn bm nt Finish tin hnh gi i.

2. Gi bng lnh Print:

Bn c th m mt file vn bn hay hnh nh trong ng dng ri chn lnh Print, sau chn my in l Microsoft Fax.

3. Gi bng lnh Send To:

Trong Word hay trong Explorer bn c th Fax 1 ti liu bng lnh Send To/Fax Recipient trong Menu File hay menu Shortcut. Ch : * Bn c th dng Microsoft Fax gi Fax i bt c u v ch phi tr tin cc ph in thoi ch khng phi tr theo gi dch v Fax. * Chng trnh Fax ca Windows 95/98 khi lm vic s t ng nhn bit l ang kt ni vi my Fax hay my tnh to dng thc d liu gi i cho ph hp (dng Fax nu l my Fax, dng Email nu l my tnh). Do bn cng c th dng Compose New Fax gi Mail km theo file cho cc my tnh khc cng s dng Microsoft Messaging v Microsoft Fax.