PROJECT CHRONOLOGY CHECKLIST

AIRPORT :
PROJECT :
REFERENCE Nos:
KIMBALL PROJECT #:

CONTRACT / AGREEMENT PHASE: Date Completed Completed By:

- When was Kimball selected:
1A. Prepare Engineering Agreement / Work Order Authorization, Cost and Scope.
1B. Contact Kimball Divisions (Other Subconsultants) for Cost Estimates.
1C. Verify Status of Environmental Finding.
1D. Conduct Scoping Meeting with Client
* Also Review Items in Environmental and Admin. Phases*
1E. Finalize Agreement / Work Scope
2. Submit Agreement to Client for review.
3. Submit Agreement to FAA / State for review.
4. If over $100,000, initiate Independent Fee Estimate (IFE) process.
5. Revise Agreement as necessary.
6. Kimball to Sign Agreement / Work Order.
7. Receive fully executed Agreement / Work Order from Client.
8A. Get information into Accounting via 117 form.
8B. Establish project team and establish which Server the documents be stored on?

NOTES:

ENVIRONMENTAL PHASE: Date Completed Completed By:

1. Does this project need an Environmental Form Completed (other than a Form A)?
2. Determine what environmental permits are required.
Status of FAA Environmental Finding:

NOTES:

ADMINISTRATION PHASE: Date Completed Completed By:

1. Is the FAA’s 5 year ACIP up-to-date?
2. Are the state’s planning documents also up-to-date?
3. Are the necessary preapplications filed (if required)?
4. What is the current DBE Goal? Is it current?
5. Determine what permits are required.
6. Determine what local Municipal approvals are required.

7. Discuss schedule with Client. What are the critical dates for this project?

8. Initiate Coordination with FAA (Airways Facilities) if NAVAIDS are affected.

9. Set up project file folders.

NOTES:

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 PRELIMINARY DESIGN PHASE: Date Completed Completed By:
1. Establish Project Schedule.
2. Outline (List) Drawing Schedule.
3. Conduct In-house Design Meeting and establish project team.
4. Conduct Pre-Design Meeting.
5. Write and distribute Pre-Design Meeting Minutes.
6A. Submit 7460 Notice of Proposed Construction when Scope is set.
6B. Also submit a Construction Phasing Plan with 7460 as applicable.
7. Any Modifications of Standards Required? If so, submit now.
8. Prepare Preliminary Cost Estimate.

NOTES:

FINAL DESIGN PHASE: Date Completed Completed By:

1. Begin assembly of Project Manual including:
- Front End Specs.
- Detailed Specs.
2. Start Engineer’s Report
3. If E&S is required, submit appropriate documents to the County Cons. District
4. If Municipal approval is required, submit for approval.
5.
6. Have an in-house project review completed.
7. Address all comments.
8. Finalize Project Manual (Have Covers and Dividers made).
9. Finalize Construction Cost Estimate.
9. Complete all Design Certifications (Have them signed).
10. Send appropriate completed design documents and Certifications to FAA / State.

NOTES:

BIDDING PHASE: Date Completed Completed By:

1. Gather Appropriate Federal or State Wage Rates and Incorporate into Proj. Manual.
- Complete Invitation to Bid.
- Send Invit. to Bid to Client and Plan Houses.
- Bid Opening Date should be at least 15 days after 1st date Bid Ad is published.
3. Set & Conduct Pre-Bid Date, if applicable.
4. Issue Pre-Bid Meeting minutes or Addendums
5. Bid Opening Date
6. Compile Bid Tabulation and verify completeness of Bidding documents
7. Review apparent low Bidder documents (Check references)
8. Check apparent low bidder references.
9. Prepare bidding letters. Submit to Client, FAA, and State (as applicable)
10. For most projects, grants are based on bids. Submit appropriate grant applications to the
FAA and / or State.
11. Receive and execute grant.

NOTES:

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 PRECONSTRUCTION PHASE: Date Completed Completed By:
1. Verify project award of apparent low bidder with the FAA / State.
2. Issue contract award letter to Low Bidder.
3. Provide Contractor with up to six (6) copies of the project manual for execution.
4. Verify all appropriate bonds and insurance form (ACORD form) are included in the
executed project manuals.
5. Distribute executed project manuals to FAA / State / Owner.
6. Prepare Conformed set of plans and specs. with all Addendum changes.
7. Verify Kimball Inspector (that person should attend the Pre-Con. meeting).
8. Establish Pre-Construction Conference date.
9. Conduct Pre-Construction Meeting.
10. Issue Pre-Construction Minutes.
11. Request Contractor’s Schedule and material submittals / JMF’s for review.
12. Review / comment / approve Contractor submittals.
13. Issue Notice to Proceed Date to Contractor (Copy to FAA / State / Owner)
14. Prepare Construction Notebook.
15. Prepare RFR’s / State Payment Application forms. Complete and submit RFR #1.

NOTES:

CONSTRUCTION PHASE: Date Completed Completed By:

1. Send start date letter of the project to Contractor (Copy to FAA / State / Owner) .
2. Prepare format for daily reports. (On-going item).
3. Prepare format for weekly reports. Submit weekly. (On-Going item).
4. Establish schedule and conduct regular progress meetings. (weekly, bi-weekly, etc.)
5. Process first payment request by Contractor. Submit to Owner for approval.
6.

Issue Substantial Completion date of the project.

Will liquidated damages be a factor?
Conduct pre-final punchlist. Submit punchlist to Contractor.
Review punch-list once completed.
Finalize quantities with the Contractor
Verify that all Certified Payrolls have been submitted.
NOTES:

CLOSE-OUT (OPERATIONAL) PHASE: Date Completed Completed By:

1. Set Final Inspection Date.
2. Complete Final Inspection and Issue minutes / final punchlist.
3. Finalize As-Built Drawings .
4. Prepare final Change Order.
5. Have final Change Order signed by all and distribute.
6. Request final DBE information from Contractor.
7. Prepare AIP Final Inspection Report.
8. Compile Summary of Test Results.
9. Complete all Construction Certifications (have them signed.)
10. Submit all Close-out documentation to FAA / State / Owner (as applicable).
11. Submit final Engineering Invoice.
12. Submit final RFR’s / State Payment Applications.
13. Complete AIP Project Cost Summary.
14. Submit Project Cost Summary and request for grant to be closed.
15. Box up files and archive.

NOTES:
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