Sie sind auf Seite 1von 10
Dot Foods, Inc. Data Synchronization Implementation Guide Version 8 May 31, 2011 Dot Foods GDSN

Dot Foods, Inc.

Data Synchronization Implementation Guide

Version 8 May 31, 2011

Table of Contents

Dot Foods Data Sync Profile

3

Primary Contacts

3

Dot Foods GLN Publish To

3

Dot Foods Data Sync Environment

3

Publications

3

Catalogue Item Confirmations (CIC’s)

3

General Overview of Supplier Implementation with Dot Foods

4

Marketing & Nutritional Data (Foodservice Phase 2)

4

Supplier Steps to Implement GDSN with Dot Foods

5

Dot Foods GDSN Attribute Requirements

6

Appendix - Attribute Name Cross Reference

8

Phase One Data Attributes

8

Phase Two Data Attributes

9

Record of Changes

Dec 9, 2009

Add cross reference for attribute names

Mar 5, 2010

Update Dot Foods contacts

Oct 12, 2010

Update for Foodservice Phase 2

Nov 9, 2010

Update for GDSN MR4 New Unmarked Inner Fields

Nov 19, 2010

Update for Foodservice Phase 2

Jan 5, 2011

Update for Foodservice Phase 2 Vitamin A and Calories from Fat

May 16, 2011

Additional details for Foodservice Phase 2 Revised INFOODS codes for Calories, Folate, Iron, Starch, Sugar, Vitamin C, and addition of Sugar Alcohol and Vitamin B12 Added Nutrition “Units of Measure” Added notes on Marketing and Image attributes

of Sugar Alcohol and Vitamin B12 Added Nutrition “Units of Measure” Added notes on Marketing and
of Sugar Alcohol and Vitamin B12 Added Nutrition “Units of Measure” Added notes on Marketing and
of Sugar Alcohol and Vitamin B12 Added Nutrition “Units of Measure” Added notes on Marketing and

May 31, 2011

Update for Foodservice Phase 2 Product Description

Dot Foods Data Sync Profile

Primary Contacts

Supplier Company Names A -F Leann Hammer EC Coordinator 217-773-4486 ext 12286 lhammer@dotfoods.com

Supplier Company Names G - O Kristen Moore EC Coordinator 217-773-4486 ext 12189 kmoore@dotfoods.com

Name:

Debbie Bower - E-Commerce Manager

Phone:

217-773-4486 ext 12341

Email:

dbower@dotfoods.com

Dot Foods GLN Publish To

Production:

0684476000001

Dot Foods Data Sync Environment

Data Pool:

1SYNC

System:

Sync/PDI Aligntrac Solutions

Publications

Supplier Company Names P - Z Carey Felten Sr. EC Coordinator 217-773-4486 ext 12359 cfelten@dotfoods.com

1. Suppliers should publish only those items requested by Dot Foods.

2. Suppliers must publish existing items as “Initial Load” and publish new items as “New”.

Catalogue Item Confirmations (CIC’s)

Normally Dot Foods will automatically return a CIC within hours of the Supplier publishing to Dot Foods. Dot Foods makes use of the CIC as follows:

Accept Item has been received and passed initial validations.

Review Supplier needs to review data provided. The Confirmation message will include the error code and message from Dot Foods. Note Review messages may be generated after the initial Accept message should later validations detect errors.

Synchronize Item is available for Dot Foods internal systems. Note this status is not generated until the initial load and audits have been completed and the data is released to Dot’s internal systems.

Reject Item is not carried by Dot.

Suppliers using Dot’s GDSN Supplier Portal to supplement their GDSN data will receive CIC messages from this activity.

General Overview of Supplier Implementation with Dot Foods

Dot Foods is implementing GDSN as the preferred method of receiving new and revised product information from suppliers. This includes marketing and nutritional information.

General Outline Suppliers will normally follow four high-level steps in their implementation with Dot Foods:

A. Initiate the GDSN relationship.

B. Synchronize any available GDSN items (“cross-over” items)

C. Load and synchronize all remaining Dot Foods items

D. Begin production on core attributes begin sending new/revised item information via GDSN.

E. Begin loading marketing & nutritional data via GDSN

These steps are detailed in the next section.

Data Audit As part of the GDSN implementation Dot Foods will provide suppliers with a data audit report which details discrepancies between the supplier’s GDSN data and Dot Foods’ item master. Suppliers must review the report and confirm either that Dot should use the Supplier’s values or make the necessary corrections.

Production Criteria Suppliers need to be close to 100% complete on their initial synchronization before they can move to a “production” status on GDSN (i.e. all items have been either received via GDSN or Dot has been informed that the item has been discontinued).

Suppliers with large numbers of items may elect to switch to production on a Dot “Product Line” level.

Once a supplier is “in production” Dot Foods will begin to process “New Items” and item updates.

Dot Foods Supplier GDSN Portal The Dot Foods Supplier GDSN Portal is available for suppliers whose GDSN implementation does not include all of the Dot Foods’ mandatory fields from the Foodservice Phase 1 fields. Suppliers can “top-up” their GDSN data by providing “missing attributes” either via spreadsheet or web forms. The “top-up” capability is described below.

Note that the Portal is entirely optional. Suppliers can use GDSN to provide the entire list of Dot requested data attributes and Dot Foods communicates item status information via the GDSN Confirmation messages.

Marketing & Nutritional Data (Foodservice Phase 2) Suppliers should begin loading Marketing & Nutritional data to GDSN. Beginning in 2011, when suppliers publish Marketing & Nutritional data to Dot Foods via GDSN it will immediately appear in the Dot Expressway system used by Dot Foods’ Distributors and Customers. Suppliers will not need to use a third party in order to supply this information to Dot Foods.

Supplier Steps to Implement GDSN with Dot Foods

A. Initiate

1. Review the attribute requirement information in this document to ensure that you have the required attributes populated (either entirely via GDSN or GDSN plus Dot GDSN Portal see below)

2. Complete the Supplier GDSN Information Form located at www.aligntrac.com/dotfoods

3. Dot Foods will prepare an Item List Report of the items currently carried by Dot Foods.

4. Dot Foods will create a subscription for your Information Provider GLN / Target Market US.

5. Dot Foods will create a login to the Dot Foods GDSN Portal for the users specified in Step #2.

6. Review the Item List from Step #3 and identify to Dot Foods those items that:

Are discontinued and will not be loaded via GDSN,from Step #3 and identify to Dot Foods those items that: Have invalid GTIN’s assigned to

Have invalid GTIN’s assigned to the Dot Item Nr / Mfr Item Nr. Annotate the Item List with the Discontinued/Invalid items and return via email to Dot Foods. Annotate the Item List with the Discontinued/Invalid items and return via email to Dot Foods.

B. Cross-Over (Suppliers with available GDSN items)

7. Publish a small number of items to Dot Foods as “Initial Loads” and confirm that you have received CIC information. If you receive “Review” CIC’s, you should analyze the errors and make the appropriate data corrections required. Note that at this level only initial validations are performed.

8. If you have sufficient so called “cross-over” items (i.e. items that you already loaded to GDSN for other channels) then publish all remaining currently available items to Dot Foods as “Initial Loads”.

9. Notify Dot Foods that your “cross-over” items are ready for audit.

10. Dot Foods will generate an audit report and email it to the Supplier.

C. Foodservice

11. Load all remaining items to GDSN and publish to Dot Foods as “Initial Loads”.

12. Notify Dot Foods that all your items are ready for a final audit.

13. Review the audit report and investigate reasons for any discrepancies. Make any corrections to your item data via GDSN. For the remaining discrepancies indicate that Dot should use the Supplier value in Dot’s system.

D. Production

14. Once Dot Foods and the Supplier are satisfied that all items have been loaded and all discrepancies resolved, Dot will move the Supplier to a “production” GDSN status.

15. Suppliers will receive CIC Syncmessages for their existing items.

16. Suppliers will publish “new” items to Dot Foods as “new” publications.

17. Suppliers will update their GDSN item information as changes are made to products.

18. Once in production on with “core” item attributes Suppliers should start loading their marketing and nutritional (Foodservice Phase 2) data attributes to GDSN.

Dot Foods GDSN Attribute Requirements

Phase One Dot Foods currently requires the following mandatory set of attributes:

Brand Namerequires the following mandatory set of attributes: Class of Trade (Trade Channel – primary channel) 

Class of Trade (Trade Channel – primary channel)  primary channel)

Dimensions – Height, Width, Depth and Unit of Measure Height, Width, Depth and Unit of Measure

Functional NameDimensions – Height, Width, Depth and Unit of Measure Global Product Classification Code Gross Weights and

Global Product Classification CodeHeight, Width, Depth and Unit of Measure Functional Name Gross Weights and Net Weights GTIN Information

Gross Weights and Net WeightsMeasure Functional Name Global Product Classification Code GTIN Information Provider GLN Kosher (Diet Type Code Kosher)

GTINProduct Classification Code Gross Weights and Net Weights Information Provider GLN Kosher (Diet Type Code Kosher)

Information Provider GLNClassification Code Gross Weights and Net Weights GTIN Kosher (Diet Type Code Kosher)  Manufacturer Product

Kosher (Diet Type Code Kosher) 

Manufacturer Product Code (Alternate Item Number) 

Net Content on Base Unit or Consumer Unit Manufacturer Product Code (Alternate Item Number)  Order Sizing Factor / UOM (only for suppliers

Order Sizing Factor / UOM (only for suppliers using Cube Adjusted Weight) 

Pallet Ti, Hi/ UOM (only for suppliers using Cube Adjusted Weight)  Product Description (Short Description) Product Type

Product Description (Short Description)for suppliers using Cube Adjusted Weight)  Pallet Ti, Hi Product Type (e.g. case, inner pack,

Product Type (e.g. case, inner pack, each, etc.) Pallet Ti, Hi Product Description (Short Description) Shelf Life (Min Product Lifespan from Production) 

Shelf Life (Min Product Lifespan from Production) 

Storage Temperature Min/Max 

Target Marketfrom Production)  Storage Temperature Min/Max  Unit Indicators: Base Unit, Consumer Unit, Orderable Unit,

Unit Indicators: Base Unit, Consumer Unit, Orderable Unit, Shipping (Despatch) Unit, Invoice Unit, Variable Weight Unit Storage Temperature Min/Max  Target Market See the Field Name Cross Reference below and consult

See the Field Name Cross Reference below and consult the GDSN documentation for definitions of the above attributes.

These attributes are mandatory; however suppliers may provide these attributes by way of a “top up” spreadsheet or web entry form. The “top up” spreadsheet / web entry form has the following attributes:

GTINspreadshe et / web entry form has the following attributes: Alternate Item Number – Manufacturer’s Product

Alternate Item Number – Manufacturer’s Product Code – Manufacturer’s Product Code

Diet Type Kosher – Y or N Y or N

Order Sizing Factor & UOM – Only for suppliers using Cube Adjusted Weight Only for suppliers using Cube Adjusted Weight

Shelf Life from Production & UOM - Product Life Span from Production in DaysUOM – Only for suppliers using Cube Adjusted Weight Storage Temperature Min/Max  Storage Handling –

Storage Temperature Min/Max  

Storage Handling – F=frozen, R=refrigerated, S=Shelf Stable  F=frozen, R=refrigerated, S=Shelf Stable 

Trade Channel – Primary Class of Trade for Dot Foods - CY=C-Store, DR=Drug Store, FS=Foodservice, GR=General Retail Primary Class of Trade for Dot Foods - CY=C-Store, DR=Drug Store, FS=Foodservice, GR=General Retail

In addition, suppliers must provide “pack size” information. There are three possible methods:

1. Assign and publish GTIN’s to lower levels of packaging. “Size/Size UOM” will be determined from Net Content at the lowest level of packaging and “Pack” will be determined by the number of “base units” in the higher level of packaging (i.e. determined from the link quantities of GTIN hierarchy).

2. Use the “top up” spreadsheet or web entry form on the Dot Foods GDSN Portal to provide Pack, Size and Size UOM information, or

3. Use the following GDSN fields to send the unmarked “contents” of GTIN

Inner Pack Quantity (No GTIN Assigned) Item in Inner Pack Quantity (No GTIN Assigned) Individual

Inner Pack Quantity (No GTIN Assigned) Item in Inner Pack Quantity (No GTIN Assigned) Individual Unit Measures See the Appendix “Individual Unit Measures” and “Unmarked Inners” for the detailed field names for these attributes

Inners” for the detailed field names for these attributes  Populate only one of Storage Temperature
Inners” for the detailed field names for these attributes  Populate only one of Storage Temperature

 Populate only one of Storage Temperature or Storage Handling. If Storage Temperature is populated Dot Foods will calculate Storage Handling as follows:

If the Storage Temperature Max is 27 or lessFrozen

Frozen

If the Storage Temp is between 28 and 70Refrigerated

Refrigerated

If the Storage Temp Min is 71 or greaterShelf Stable

Shelf Stable

Phase Two Dot Foods is utilizing the GS1 Foodservice Initiative Phase Two data (Marketing and Nutritional Information) beginning in 2011. The Phase Two data will automatically feed into the Dot Expressway system so that Distributors served by Dot Foods have the most accurate and up-to-date product information from suppliers.

Suppliers will no longer need to provide or publish marketing and nutritional data to a third party this product information can be published directly to Dot Foods using GDSN.

See the Appendix below for detailed data attribute information.

Dot Foods encourages suppliers to start organizing and loading their Phase Two data.

to start organizing and loading their Phase Two data. Looking for help with your GDSN initiative?
to start organizing and loading their Phase Two data. Looking for help with your GDSN initiative?

Looking for help with your GDSN initiative? Aligntrac Solutions provides a range of solutions to make data synchronization easy. Our Sync/PDI solution enables manufacturers, distributors and operators to more quickly and easily implement data synchronization. Aligntrac is a certified 1SYNC Solution Partner.

Aligntrac has partnered with leading EDI/E-Commerce providers including: Cleo Communications, Direct EDI, EasyLink, GXS, and SPS Commerce.

For more information visit www.aligntrac.com

© 2009-2011 Aligntrac Solutions, Inc. All Rights Reserved. Sync/PDI is a trademark of Aligntrac Solutions, Inc.

Appendix - Attribute Name Cross Reference

Phase One Data Attributes

Attribute

GS1 Name

1SYNC Name

XML Name

Brand

brandName

Brand Name

brandName

Class of Trade

tradeChannel

Trade Channel

tradeChannel

Dimensions

height, height unitOfMeasure width, width unitOfMeasure depth, depth unitOfMeasure

Height, Height UOM Width, Width UOM Depth, Depth UOM

height, height/uom

width, width/uom

depth, depth/uom

Functional Name

functionalName/description/shortText

Functional Name

functionalName

Global Product Classification Code

classificationCategoryCode

Global Item Classification Code (GPC Code)

globalClassificationCategory/code

Gross Weight and Net Weight

grossWeight, gross Weight UoM netWeight, netWeight UoM

Gross Weight, Gross Weight UOM Net Weight, Net Weight UOM

grossWeight, grossWeight/uom netWeight, netWeight/uom

GTIN

GTIN

GTIN

GTIN

Individual Unit Measures

individualUnitMax

Individual Unit Max Individual Unit Max UOM Individual Unit Min Individual Unit Min UOM

individualUnitMax

individualUnitMaxUOM

individualUnitMaxUOM

individualUnitMin

individualUnitMin

individualUnitMinUOM

individualUnitMinUOM

Information Provider GLN

informationProvider/gln

Information Provider GLN

informationProviderGLN

Kosher

dietTypeCode

Diet Type Code

dietTypeCode

Manufacturer Product Code

additionalTradeItemIdentificationType

Alternate Item Identification Maintenance Agency Alternate Item Number

alternateItemIdentification/agency

additionalTradeItemIdentificationValue

alternateItemIdentification/id

Net Content

netContent, netContent UOM

Net Content, Net Content UOM

netContent, netContent/uom

Order Sizing Factor / UOM

orderSizingFactor value orderSizingFactor unitOfMeasure

Order Sizing Factor Order Sizing Factor UOM

orderSizingFactor

orderSizingFactor/uom

Pallet Ti/Hi

quantityOfLayersPerPallet

Number of Layers per Pallet/Non GTIN Pallet Hi Number of Trade Items Per Pallet Layer/Non GTIN Pallet Ti Num of Items in a Complete Layer/GTIN Pallet Ti Num of Complete Layers Cont in Item/GTIN Pallet Hi

nonGTINPalletHi

quantityOfTradeItemsPerPalletLayer

nonGTINPalletTi

quantityOfTradeItemsContainedInACompleteLayer

ti

quantityOfCompleteLayersContainedInATradeItem

hi

Product Description (short description)

descriptionShort

Short Description/POS Desc. 1

descriptionShort

Product Type

tradeItemUnitDescriptor

Product Type

productType

Shelf Life (Product Lifespan from Production)

minimumTradeItemLifespanFromTimeOfProduction

Min Product Lifespan From Production

minimumTradeItemLifespanFromProduction

Storage Temperature

storageHandlingTemperatureMaximum

Storage/Handling Temp Max Storage/Handling Temp UOM Storage/Handling Temp Min Storage/Handling Temp UOM

storageHandlingTempMax

storageHandlingTemperatureMaximumUoM

storageHandlingTempMax/uom

storageHandlingTemperatureMinimum

storageHandlingTempMin

storageHandlingTemperatureMinimumUoM

storageHandlingTempMin/uom

Target Market

targetMarketCountryCode

Target Market

targetMarket

Unit Indicators

isTradeItemABaseUnit

Base Unit Indicator Consumer Unit Indicator Dispatch Unit Indicator Invoice Unit Indicator Ordering Unit Indicator Variable Weight Unit Indicator

isBaseUnit

isTradeItemAConsumerUnit

isConsumerUnit

isTradeItemADespatchUnit

isDispatchUnit

isTradeItemAnInvoiceUnit

isInvoiceUnit

isTradeItemAnOrderableUnit

isOrderableUnit

isTradeItemAVariableUnit

isVariableWeightItem

Unmarked Inners

Inner Pack Quantity (No GTIN Assigned) Item in Inner Pack Quantity (No GTIN Assigned)

Inner Pack Quantity of Next Level GTIN within Inner Pack

quantityOfInnerPack

quantityOfNextLevelTradeItemWithinInnerPack

Phase Two Data Attributes

Overview:

The Foodservice GS1 Initiative has defined the “Foodservice Phase 2 Data Attributes. These consist of marketing information (e.g. features/benefits and storage instructions) and for food items: preparation instructions and nutritional, diet, and allergen information.

Detailed Information:

The Phase 2 Data Attribute documentation is located at:

www.gs1us.org/foodservice > Foodservice Resource Library > GDSN Foodservice Phase 2 Attributes.

Consult your Data Pool or Solution Provider documentation for additional details:

1SYNC IM GUI and Spreadsheet Load Tool users should consult:

Solution Center/Implementation tab/Interoperability & Extensions folder/Foodservice Implementation

Attribute

GS1 Name

1SYNC Name

Comments

Marketing Attributes

     

Product Description

tradeItemDescription

Product Description

Required.

Features / Benefits

tradeItemMarketingMessage

Marketing Message

Required.

Preparation & Cooking Instructions

preparationType & preparationInstructions

Preparation Type & Preparation Instructions

Required for food items. More than one instruction can be provided.

Serving Suggestions

servingSuggestion

Serving Suggestion

Required for food items.

Storage & Usage

consumerUsageStorageInstructions

Consumer Usage Storage Instructions

Required.

Food Items

     

Serving Size & UOM

servingSize& servingSize UoM

Serving Size & Serving Size UOM

Required - e.g. 100 GR

Serving Size Text

householdServingSize

Household Serving Size

Required - e.g. 100 g (1 slice)

Servings per Package

numberOfServingsPerPackage

Number Of Servings Per Package

Required.

Ingredients

ingredientStatement

Ingredients List

Required.

Nutrition Facts (see below)

preparationState

Serving Size Preparation State

Required.

Nutrition Facts (see below)

measurementPrecision

Measurement Precision

Required.

Nutrition Facts (see below)

nutrientTypeCode

Nutrient Type Code

Required. Must be a valid INFOODS code. See below for common codes.

Nutrition Facts (see below)

percentageOfDailyValueIntake

Percentage Of Daily Value Intake

 

Nutrition Facts (see below)

quantityContained

Nutrient Quantity Contained

 

Nutrition Facts (see below)

quantityContainedUoM

Nutrient Quantity Contained UOM

See below for UOM by nutrientTypeCode

Child nutrition label

doesTradeItemCarryUSDAChildNutritionLabel

Does Trade Item Carry USDA Child Nutrition Label

 

Allergens

allergenTypeCode & levelOfContainment

Allergen Type Code & Level Of Containment

Provide at least the “Big 8”.

Diet Type

dietTypeCode

Diet Type Code

 

Images & Attachments

     

Information Type

typeOfInformation

Type Of Information

Required

File Format

fileFormatName

File Format Name

Required e.g. GIF, JPG, BMP

URL

uniformResourceIdentifier

Uniform Resource Identifier

Required. See below.

File Description

contentDescription

Link Content Description

Optional will be used as caption

Marketing Notes:

1. Please spell check and grammar check. Avoid the use of CAPS. Avoid text which is too short or too long.

2. Dot will format when displaying on customer-facing websites.

a. Text beginning with “+” (plus sign) will be presented as bullets e.g. “+ An economical and …. + Individually quick frozen

b. Text containing carriage return / line feeds.

Nutrition Notes:

1. The data attribute “nutrientTypeCode” is a coded value that Dot Foods will validate. Some of the more common codes and their descriptions and normal

units-of-measure are shown below.

Label

Alcohol

Ash (g)

Biotin (mcg)

Calcium (mg)

Caffeine

Calories (Cal)

Calories from Fat (Cal)

A-Beta Carotene (mg)

Carbohydrates (g)

Cholesterol (mg)

Copper (mg)

Monounsaturated Fat (g)

Polyunsaturated Fat (g)

Omega 3 Fatty Acids

Omega 6 Fatty Acids

Saturated Fat (g)

Total Fat (g)

Transfatty Acids (g)

Code

ALC

ASH

BIOT

CA

CAFFN

ENER-, or ENERC

ENERPF

CARTB

CHO-

CHOL-

CU

FAMS

FAPU

FAPUN3

FAPUN6

FASAT

FATNLEA

FATRN

UOM

GR

GR

MC

ME

GR

CAL or KJ

CAL or KJ

ME

GR

ME

ME

GR

GR

GR

GR

GR

GR

GR

Image & Attachment Notes:

Insoluble Fiber (g)

Soluble Fiber (g)

Total Dietary Fiber (g)

Folate (mcg)

Iron (mg)

Iodine (mcg)

Potassium (mg)

Magnesium (mg)

Sodium (mg)

Niacin-B3

Niacin Equiv. (NE)

Organic Acid

Phosphorous (mg)

Pantothenic Acid (mg)

Protein (g)

Riboflavin-B2 (mg)

Starch (g)

Sugar Alcohol

FIBINS

FIBSOL

FIBTSW

FOL- or FOL

FE or HAEM

ID

K

MG

NA

NIA

NIAEQ

OA

P

PANTAC

PRO-

RIBF

STARCH- or STARCH

POLYL

GR

GR

GR

MC

ME

MC

ME

ME

ME

ME

ME

GR

ME

ME

GR

ME

GR

GR

Total Sugar (g)

Thiamin-B1 (mg)

Vitamin A (IU)

Vitamin A (RE)

Vitamin B6 (mg)

Vitamin B12 (mcg)

Vitamin C (mg)

Vitamin D (mcg)

Vitamin E (mg)

Vitamin K (mcg)

Water (g)

Zinc (mg)

SUGAR- or SUGAR

THIA

VITA-

VITA

VITB6-

VITB12

VITC- or VITC

VITD-

VITE-

VITK

WATER

ZN

GR

ME

F2

F2 or MC

ME

MC

ME

MC

ME

MC

GR

ME

Note: Vitamin A (IU) VITA- is suggested. If VITA (RE) is used the %Daily Value must be sent.

1. Within the Dot Foods’ customer facing website URLs will be displayed as images provided that:

The Information Type is one of: Product, Out-of-Box or Planogram, andwebsite URLs will be displayed as images provided that: The File Format is one of :

The File Format is one of : JPG, GIF, PNG, or BMPType is one of: Product, Out-of-Box or Planogram, and 2. URL’s must be the complete and

2. URL’s must be the complete and direct link to the image - e.g. http://www.mysite.com/images/image1234.png

3. URL’s must be publicly accessible.

4. Images must be suitable for display in a web browser format and resolution

a. A resolution of 500x500 is suggested.

5. The Image Description will be used as a caption.