Document Number: Revision Level: 1 Harika,Nikitha

Prepared By/Submission Date:

Title:

HasmanSoft

Costing Interface MD 050

MD050 APPLICATION EXTENSIONS FUNCTIONAL DESIGN

COSTING INTERFACE

Author: Creation Date: Last Updated: Document Ref: Version: Review:

Harika, Nikitha 18-Nov-2011 24-Nov-2011 1.0

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Costing Interface MD 050 Document Control

Change Record
3

SR#

Date

Author

Version

Change Reference

Reviewers
Name Naga Kishore Shaker pasha Jashwanth Anil Position

Approvers

Name Naga Kishore

Position

Distribution

Copy No. 1 2 3 4

Name Library Master

Location Project Library

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Costing Interface MD 050

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Costing Interface MD 050

Contents

Document Control......................................................................................................................2 Topical Essay.............................................................................................................................5 Business Requirements .............................................................................................................6 Solution Design..........................................................................................................................7 Design Approach................................................................................................................7 Functional Design...............................................................................................................9 ............................................................................................................................................11 Test Scenarios...................................................................................................................11 Assumptions:.....................................................................................................................12 Open Issues..............................................................................................................................13 Closed Issues............................................................................................................................14 Review Log..............................................................................................................................15

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Costing Interface MD 050 Topical Essay

Cost is given to items and Resources for various business transactions. Costing is created in Oracle Applications for using Oracle Inventory. The key elements for setting up costs are cost type, cost elements and sub-elements during setups. Cost can be assigned to items and resources through costing interface. Oracle Applications provide a mechanism to load data from third party systems into Oracle database.

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Costing Interface MD 050 Business Requirements

Typically, third party system requirements for the costing Interface will be as under
1. 2. 3. 4. 5.

The process should be capable of creating costs of items in Oracle Inventory in the specified Organization from a third party system provided data file. The program shall validate the data provided by third party system and shall load only valid records. The program should be capable of updating the cost. The program shall capture and display the invalid records and the reasons for rejection of such records. The process shall be seamlessly automated through API.

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Costing Interface MD 050 Solution Design

Design Approach Below diagram explains the process of interfacing costing data into Oracle.

Flow Diagram

This symbol indicates the programmatic activity.

This symbol indicates the decisions/conditions to be taken.

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Costing Interface MD 050

This symbol indicates the actions to be done through standard program provided by oracle.

This symbol indicates the data reports.

This symbol indicates that this is the end of the process.

The interface process has three phases viz. Load, Validate and Interface. Load Process: In this process the third party system provided data will be loaded into a custom table. Validate Process: In this process the third party system data will be validated and successfully validated records are moved to a staging table. If any records do not pass validation, they are flagged as error records and they are populated into error data table. Interface Process: In this process the successfully validated data is loaded into oracle database.

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Costing Interface MD 050

Functional Design
The interface process is explained in detail as below.

Third Party System Data File Specifications

Third party systems shall provide data in a flat file (csv).The data file shall have values for below attributes of Costs. Below table explains the purpose and usage of each Attribute that is included in the data file

Attribute Organization Code

Purpose and Usage of the Attribute The Organization in which the Item data has to be loaded / updated The Item Name for which we need to give the cost.

Data Validation If the organization code is valid then get the organization code. If it is not valid then populate an error message. If the item code is valid then get the item code. If it is not valid then populate an error message. If the cost type is valid then get the cost_type_id. If it is not valid then populate an error message.

Item Code

Cost type

A cost type is a set of costs uniquely identified by name. In Standard Costing method, Frozen is the seeded cost type.

Use_default_controls

If this Flag is enabled we cannot modify the cost controls or we cannot create user entered costs. This Flag indicates whether costs are based on a roll up of the items. This flag is enabled only for make items. This Flag is enabled for the items which are included in rollup of the cost. (Buy items). The cost element is used to get the unit cost of the item. Sub-elements can be used as smaller classifications of the cost elements. Each cost element must be associated with one or more sub-elements. This attribute is for identifying whether the given rate is for single item or lot of items. This attribute gives the rate of an Item.

If flag is Y then Y else N.

Based_on_rollup

If flag is Y then Y else N.

Include_in_rollup Cost-element

If flag is Y then Y else N. If the cost element is valid then get the cost element code. If it is not valid then populate an error message. If the sub element is valid then get the resource code. If it is not valid then populate an error message. If the basis is valid then get the basis code. If it is not Rate must not be null.

Sub-element

Basis Rate_or_amount

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Costing Interface MD 050

Third party systems Parameters

The Program shall have the below parameters based on the requirements mentioned above 1. 2. 3. Import Method (Standard Interface, API) Load data (Y,N) Validate Data(Y,N)

Data Validations
Below validations are to be performed on the data before the data is transferred to Staging. Below are such validations that need to be performed 1. 2. 3. 4. 5. We need to check whether the Organization Code provided in the Flat file is valid or not. We need to check whether the Item Code provided in the Flat file is valid or not. We need to check whether the cost types provided in the Flat file are in the list of values. We need to check whether the cost elements provided in the Flat file are in the list of values. We need to check whether the sub elements provided in the Flat file are in the list of values.

Logical Validation This validation is performed to ensure the attribute values provided in the data file are valid with respect to other values in the same record. 1. 2. 3. Use_default_controls: If this Flag is Y we cannot create user entered costs. Based_on_rollup: This flag is Y only for make items. Include_in_rollup: This flag is Y only for buy items.

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Costing Interface MD 050

Test Scenarios
S.No 1 2 3 4 Test Scenario Creating new costs for already existing item using standard interface program. Creating new costs for already existing item using API. Updating new costs for already existing item using standard interface program. Updating new costs for already existing item using API. Execution Parameters Expected Result Costs for the given items are successfully loaded as per the attributes provided in data file. Costs for the given items successfully loaded as per attributes provided in data file. Costs for the given items successfully updated as per attributes provided in data file. Costs for the given items successfully updated as per attributes provided in data file.

are the are the are the

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Costing Interface MD 050

Assumptions:
1. If the given data is not valid, then the data is not loaded into the staging table.

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Costing Interface MD 050 Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

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Costing Interface MD 050 Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

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Costing Interface MD 050 Review Log

Review Date
21-112011 21-112011

SR# Section/Page Reference in Doc/Code under Review Page no_11

Review Comments

Reviewed By
Anil, jaswanth venkatesh

Review Effort (in Min)

Action Taken

Closed Date
23-112011 23-112011

Correction Effort
corrected corrected

Put the test scenarios and modifications in design Changes in topical essay,functional design,validations.

yes yes

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