COMSIS Software Requirement

Software Requirement
Specification
Document For
COMSATS Student Information System (COMSIS)
Version No. 1 October 27, 2008
Date:
Prepared By: COMSATS Software House COMSATS Institute of Information Technology, University Road, Postal code 22060, Abbottabad, Pakistan
Summary Information
Abstract: This document specifies the software requirement specifications for CIIT Student Information System (COMSIS). Version: 1.0 Prepared By: Name Kamran Butt Designation System Analyst
Table of Contents
Contents 1. Introduction 1.1. Purpose 1.2. Scope 1.3. Overview 2. Registration Module/Console 2.1. Purpose 2.2. Input Forms 2.3. Reports 3. Examination Module 3.1. Purpose 3.2. Input Forms 3.3. Reports 4. Manager Module/Console 4.1. Purpose 4.3. Reports 5. HOD/DOO Module/ Console 5.1. Purpose 5.2. Reports 6. Examination Module students/Parents Module/Console 6.1. Purpose 6.2. Input Forms 6.3. View 7. Department Coordination Module/Console 7.1. Purpose 7.2. Input Forms 7.3. View 7.4. Reports 8. Faculty Module/Console 8.1. Purpose 8.2. Input Forms 8.3. View 8.4. Reports Page No 4 4 4 5 6 41 51 51 60 78 79 93 94 101 102 103 106 106 114 118 123 123 125 132
1. Introduction 1.1. Purpose

The purpose of Software Requirements Specification document is to discuss the functionalities of the COMSIS. It also takes into account the various requirements needed for this system. Intended audiences for this document are the Management of CIIT Abbottabad with online information about all the academic activities, student and their parents to view the academic progress, to facilitate the Registration & Examination Section in maintaining the Electronic Examination Results of students with highly accuracy. This document will also serve as a guide for the programmers during the development phase of this project.
1.2. Scope
The scope of this document is to fully document the Software Requirements Specifications for developing Student Information System. This system manages students previous academic record, current academic record as well as recording the students attendance, course registration (Manual + Online), quizez/assignment/lab/sessionals/final Marks, students feed back, results and curricular activities. It generates various types of reports and notifies students on academic related activities.
1.3. Overview
The main objective of COMSATS Student Information System (COMSIS) is to provide a robust, comprehensive and integrated solution covering all student related tasks carried out at CIIT. This would enable better decision-making, provide more efficiency in servicing Customer demands, and bring in more transparency. COMSIS is composing of six modules/consoles that are connected with each other & detail is given below; The Registration Console/Module Examination Console/Module The Management Console/Module The Faculty Console/Module The Parent/Student Console/Module The Coordination department Console/Module
The System Administration Console/Module
2. Registration Module/Console 2.1.
Purpose
The registration Module will enable the Assistant Registrar (Academic) to manage the records of the students. Collect personal files, add student record, maintain student database, handle departments, programs/discipline, add faculty members, add courses, handle course scheme, offered courses against faculty members and course registration of the entire student. It will allow user to perform the functions of adding, editing, deleting and searching a students record, viewing the list of students. This module will enable the AR (A) Office to generate different kinds of reports.
2.2.Input Forms
Form Name Description Screen Add New Department This input form will be used to add department name (e.g. Computer Science, Electrical Engineering etc.
Form Name Description
Add Program/Discipline This input form will be used to add/edit/remove program name (e.g. Computer Science, Electrical Engineering etc. By clicking on this Menu, a Dialogue Box appears which enables the user to add an offered program to the database. The entries that are required to add a new program include: Department Selection: The name of the department will be selected against the program which is to be added. Abbreviated name of Program: The abbreviated name of the program is added here. For instance, BCS for Bachelors in Computer Science. Program: The title of the program is added over here. For instance, Bachelors in Computer Science. Number of Semesters: The number of semesters that are required to be completed in a program is added here. A drop down box facility is provided, by which the user can select the number of semester that are set in a semester. Detail & Notes: The description of the program or any other 6
write-up/notes can be added here. Screen
Edit Program/Discipline In this form a Program/Discipline record, can be modified. For instance, if the abbreviated name or no. of semesters of any disciplines changes, it can be modified accordingly using this facility. The screen or form outlay for modifying the program record is same as that of Add Program/Discipline.
Screen
Remove Program/Discipline This form e.g. in case an entered program is not offering and the data needs to be removed, it can be permanently deleted from the database. The authorized user for this action will select the program name to delete the programs record permanently.
Screen
Add Faculty Member This input form will be used when a new faculty member joins in, the essential information is added using this dialogue box. The essential information about a faculty member comprises of: 7
Name
The full name of the Faculty Member
Calling Name The Name by which a faculty member likes to be called Gender E-mail Department Male or Female option box E-Mail contact of the faculty member Department of the faculty member
Screen
Edit Faculty Member A Faculty Member record can be modified from this form. For instance, if the email etc. of any faculty member changes, it can be modified accordingly using this facility. The authorized user for this action will select the Faculty Member Name to modify the record. The screen or form outlay for modifying the faculty member record is same as that of Add Faculty Member.
Screen
Remove Faculty Member This form is used to delete faculty member permanently from the database. The authorized user for this action will select the faculty member name to delete the faculty member record permanently.
Screen
Form Name
Add/Edit/Remove Courses 8
Description
When a new semester starts, compulsory and optional courses are offered. These courses can be added through the add course Menu. The following entries are required for adding a new course. Course number: Each of the courses offered is assigned a code, which is added in this field. Title: The title of the course is the name of the course offered. For Instance, ISO 9002 Techniques Abbreviated title: The abbreviated title, for instance, OS for Operating Systems course, is added over here. Program: The program in which the course will be offered is added over here. For instance the course of Operating System is offered as part of the BCS program. Credits: Courses offered are of different credit hours. For instance, the course on Operating System may be of three credit hours. The credit hours of a particular course are assigned here. Semester: The number of semester in which the course is offered is added in this field. For instance, the course on Operating System in the BCS program is offered in the 4th semester. .
Screen
Add/remove Course prerequisites When a course is offered which has certain prerequisite course(s), then the prerequisite course(s) can be set through this form. For instance, for the course of Automata Theory, the course of Discrete Mathematics can be set as a prerequisite through this Menu. The user has to first select the course to which any prerequisite course is to be added, followed by the selection of the prerequisite courses.
Screen
Add/Edit Sessions This form will be used to add sessions. The following entries are required to add session. Short Name: The short name of the session will be required e.g. if year 2008 fall session is required to be entered itll entered like FA08. Session Title: The session title against FA08 can be fall 2008 this will be entered in session title field. (e.g. SP08, FA08 etc.) Is Current/Is Closed: If the entered session is current session then 10
is current check box will be checked else is closed check box will be checked.
Screen
Add/Edit Course Scheme This form will be used to add course scheme. The following entries are required for adding a new course. Course Scheme Name: The course scheme will be used to assign program and session for which the student of specific session will be study those courses. Session: Select Session of the course Scheme (e.g. SP08, FA08 etc.) Program: Select the program for which the scheme is creating.
Screen
Add/delete Course Scheme Course Detail This form will be used to assign courses to a specific scheme. The following selection will required for adding courses scheme details: 11
Course Scheme Name: The course scheme will be selected from the dropdown list of course scheme. Course: The course will be assigned to the selected scheme from the drop down list.
Screen
Add/Edit Course Offering This form will be used to assign courses to a faculty member.
The following selection will required for adding courses scheme details:
Select Program: The program will be selected from the dropdown list against which the course is offer. Select Course Scheme: After selecting the program all the course scheme of the selected program will be displayed and user will select the course scheme of the specific session.
Screen
Add Course Q/A Type This form will be used to add course q/a type (e.g. quiz, assignment etc.).
The following entries are required for adding a new course marks
type: Type Name: The name of the marks type (like quiz, assignment Lab.) will enter here. 12
Detail: Any further detail can be added relevant to user type for identification. Deadline: The deadline will be mention for the entered q/a type e.g. after how many days the modification of quiz assignment or lab etc. will be blocked for the faculty member.
Screen
Edit Course Q/A Type In this form a Q/A type can be modified. For instance, if the entered type is not correct or user wants to change the deadline it can be change using this facility. Select Marks Type: The Marks type will be selected from the dropdown list to modify the marks type. The Dialogue Box outlay for modifying the q/a type record is same as that of Add Course Q/A Type.
Screen
View Course Marks Type To view course marks type detail this screen will shows the details.
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Screen
Add/Edit Course Marks Scheme This form will be used to add new course marks scheme.
scheme: Course Marks Scheme Name: The name of the course marks scheme will be entered. Screen
Add/Edit Course Marks Type This form will be used to add new course marks type (e.g. quiz, assignment etc.).
type: Screen Type Name: The name of the marks type (like quiz, assignment Lab.) will enter here.
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Add/edit Courses Marks Scheme Detail This form will be used to assign a ratio by selecting marks scheme and marks type e.g. (15% ratio assign to quiz etc.). The following selection will required for adding courses scheme details: Select Course Marks Scheme: The course marks scheme will be selected from the dropdown list against which the ratio is assign. Course Marks Type: The course marks type e.g. (quiz) will be selected from the dropdown list against which the ratio is assign. Ratio: The ratio will be assign against the selected scheme and type e.g. (15% ratio assign to quiz etc.).
Screen
Form Name Description Screen
View Courses Marks Scheme Detail To view course marks scheme detail this screen will shows the details.
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Add Course Offering This form will be used to assign courses to a faculty member. the following selection will required for adding courses scheme details: Offer New Course: After selecting the course scheme the next form named (Offer New Course) will be displayed. Select Course: Course will be selected from the dropdown list course list contains (semester no. ,course code, course title and credit hours) Select Faculty Member for the Course: The faculty member for the selected course will be selected from the list. Select Course Marks Scheme: If there are different course marks the specific course marks scheme can be selected from the list. Select Course Credit Hours (in case of Lab course): This 16
selection is required for that course which having lab as well. Select Session: By default current session is selected if user wants to offer course for previous session he/she can also offer the course by selecting previous session. Section: If the course is offered for a class having two sections e.g., (A, B...) by entering the specific section class or students can be identified by these sections. Screen Description:
Edit/Close Offered During the semester and at the end of each semester the offered courses are to be closed or changed. These courses can be closed using the Change offer Menu. It should be noted that by closing the course, new attendance, on course or marks cannot be further added against that particular course. The user has to first select the Program and session from which the course has to be closed and replacement of faculty member required etc. followed by selecting the program from the list of already offered courses as shown in the figure below.
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Screen
Step1
Step2
Step3 Add Academic Status This form will be used to add academic statuses e.g.(Enrolled, Semester Freeze , Admission Cancel etc.) 18
The following entries are required for adding a academic statuses: : Academic Status Name: The name of the academic status will be entered e.g. (Enrolled). Detail: Any further detail can be added relevant to student academic status for identification. Screen
Add Academic Status This form will be used to Modify academic The following selection will be required to modify academic statuses:: Select Academic Status: The academic status will be selected from the dropdown list in which modification is required. The next form will be appeared in which the modification is required
Screen
Step1
19
Step2 Add Student The essential information about a student can be added /updated through in this form. The essential information comprises: Students unique registration number, name, contact information and the students previous academic record. The assignment of a unique Registration Number to a student is necessary. This enables the administration in keeping a track of the students attendance, academic achievements and any other related information. The information about a student that can be added is: The students Details Contact Information Previous qualifications details
These include SSC, HSSC, Graduation, Post Graduation and any other qualification that the student may hold. Screen
20
21
Note: Similar outlays for HSSC, Graduation, Post Graduation and other qualifications Form Name Description Modify Student In this form a student record, except the Registration Number, can be modified. For instance, if the address of any student changes, it can be accordingly modified using this facility. The Dialogue Box outlay for modifying the student record is same as that of Add Student. Screen
Remove Student This form e.g. in case a student leaves the Institute and his/her data needs to be removed, it can be permanently deleted from the database. The authorized user for this action will enter the Registration Number of the student to delete the students record permanently. 22
Screen
Add Course Status Type
This form is used to enter Course status type e.g. (Withdrawal, enrolled etc.) The following entries are required for adding a new course marks type: Course Status Name: The name of the marks type (like quiz, assignment Lab.) will enter here. Detail: Any further detail can be added relevant to student academic status for identification.
Screen
Modify Course Status Type This form will be used to Modify course status type The following selection will be required to modify academic statuses: Select Course Status Type: The course status type will be the next form will be appeared in which the modification is selected from the dropdown list in which modification is required. required
Screen
Step1 23
Step2 Form Description Screen View Course Status Type To view course status type detail this screen will shows the details.
Student Course Registration A student registers a particular number of courses in the semester. Among the offered courses, the students have the option for registering of different other courses. The courses registered by a student can be added in database using this form. The user has to select the: Program Session Class Course status Course to be registered And followed by the name of the student(s) to be registered. The set of dialogue boxes appear as shown in the following figure.
Screen
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Figure 5.23: Outlay of the Dialogue Box (As appears on the user screen)
Modify Student Course Registration The registration status of a course registered by a student may change. The status can be updated using this form. For updating the registered course: Select the Program, Select the course and the concerned student
The dialogue boxes that appear are shown in the following figure.
25
Screen
Delete Student Course Registration A student may drop a course during a semester or if user wants to delete 26
the course due to any reason. Using this form, the user may delete the registration for a particular course. The user will first select: The student by his/her unique registration number. A new screen appears. The new screen showing, the list of current registered courses for that particular student. The user may check the check box for deletion for one or more of the registered. Courses. The dialogue box for deleting registered course(s) appears in the following figure. Screen
Assign Advisors This form is used to assign advisors to a specific class. The following selections are required to assign advisor for the class: Advisor Name: The advisor name (faculty member) will be selected from the dropdown list. Class: The class will be selected from the dropdown list for the selected advisor. 27
Section: The section will be entered in case of class having two sections. Session: The specific session will be selected from the dropdown list.
Screen
Modify Class Advisors During the semester advisor can be changed. The following selections are required to change advisor of the class: Session: Particular session will be selected in which advisor has been allocated, be selecting the session list of all advisors will be displayed. When the advisor list has been displayed, to change advisor just click on advisor name another form will be displayed, where u can change current advisor with some other advisor. As shown in the figure below.
Screen
Step 1
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Step 2
Step 3 Delete Class Advisors Advisor can be deleted during a semester or if user wants to delete the advisor due to any reason. Using this form, the user may delete the advisor for a particular class. The user will first select: Session: Particular session will be selected in which advisor has been allocated, be selecting the session list of all advisors will be displayed. The new screen showing, the list of current advisors for that particular session. The user may check the check box for deletion for one or more of the advisors. The dialogue box for deleting advisor(s) appears in the following figure.
Screen
29
Step 1
Step 2
Credit Pass Courses This form will use when pass courses of a particular student credited or transferred from one registration to another reg. no. The following selection will be required for credit pass courses the user will first select: The student by his/her previous registration number. A new screen appears. The new screen showing, the list of previous registered courses for that particular student. The user may check the check box for transferring credits for one or more of the registered Courses. A new screen appears. in new screen, following selection will required: particular student will be selected. Select Session: Session will be selected from the list in which courses being copying. Select Course Status: The course status will be selected as CPC (credit pass course). Credit Semesters: The no. of credit semester will be entered here e.g. if 21 credit hours being credited the 1 credit semester will be given if above 21 credit. Hours. being credited then 2 credit 30
Select new registration no: The new registration number of that
semester will be given. The dialogue boxes for credit pass course(s) appears in the following figure.
Screen
Step 1
Step 2
Step 3 Course Codes Correction This form is used in case of course code of the registered course of student(s) is not correct and registrar office wants to change that course code with the correct one. The following steps are required for course code correction: Select Program: First of all user will select the program in which 31
he wants to check that the corrected course is offered in a particular session or not Course Code to Search: The correct course code will be entered to search in the selected program. . next screen will be appeared In this screen if the course already offered in the particular session then no need to offer again otherwise click on Offer New Course to offered course Screen
Step 1
Step 2 Course Codes replacement After checking that particular course code now user will change the correct course code with the incorrect course code. The following selection will be required: Select Program: The program will be selected from the dropdown list against which the course is replaced. Select the Course to Register: The user will select the correct course code from the dropdown list. Select the Course to replace: Now the user will select the incorrect course code from the dropdown list (in which students are registered) and click on continue button. The next screen will be appeared. 32
This will show the list of student registered in incorrect course code the user may check the check box for replacement of course code against the selected student(s).
Screen
Step 1
Step 2
Step 3 Student Bulk Login creation This form is used to generate student logins for a particular class. The following selections are required: Select Class: The class will be selected from the dropdown list against which logins being created. 33
Screen
Password: The password will be entered for the selected class.
Enable/Disable student Login This form is used to Enable or disable student login due to any reason. The user will first select: The student by his/her unique registration number. A new screen appears. The user may check the radio button to delete or disable or enable student login.
Screen
Step 1
Step 2 Faculty Password This form is used to generate faculty logins. The following entries are required: Email Address: The email address will be entered to set the faculty 34
password. The next form will be appeared. Password: The password will be entered for the selected faculty member. Screen Confirm Password: The password will be re-entered for the confirmation.
Step 1
Step 2 Create User Type This form is used to create user type e.g. (Assistant registrar type, Manager Type etc.) The following entries are required to create type: User Type Name: User type name will be entered or required Detail: Any further detail can be added relevant to user type for identification.
Screen
Modify User Type In this form a user type can be modified. For instance, if the user type name required some changes, it can be accordingly modified using this facility. Select User Type: The user type will be selected from the 35
dropdown list to modify The screen for modifying the user type record is same as that of Create User Type. Screen
View user type To view user type detail this screen will shows the details.
Create User This form is used to create system user login. The following entries are required to create user login: User Name: User name will be entered or required First Name: User first name will be entered or required Last Name: User last name will be entered or required Gender: User gender (Male/Female) will be selected from the dropdown list. User Type: User type will be selected from the dropdown list i.e. user is (administrator, manager, HOD etc.) Password: The password will be entered for the user. Confirm Password: The password will be re-entered for the confirmation.
Screen 36
Modify User In this form a user record, except the User Name, can be modified. For instance, if the First Name or Last Name of any user required some changes, it can be accordingly modified using this facility. Select User: The user will be selected from the dropdown list to modify The screen for modifying the user record is same as that of Create User.
Screen
View users To view users detail this screen will shows the details.
Add User Program Some users e.g. (Coordination Data Entry Operator, HOD/DOO) required programs to assign to inserted lectures and attendance of the student of the assigned programs. 37
The following selections are required to assign program to the user: User Name: Particular user name will be selected from the dropdown list e.g. (cscoord). Program Name: Now the program will be assigned to the selected user e.g. BCS, BTN etc. as shown in the figure (form) below. Screen
Modify User Program In this form a user program can be modified. For instance, if the program assigned to a specific user is not correct it can be change using this facility. Select User: The user will be selected from the dropdown list to modify the program by continuing the next screen will be displayed, showing the program for list assigned to the selected user now if change is required in any assigned program by clicking on the program name it can be change.
Screen
Step 1
Step 2 38
Step 3 Form Name Description Set Password for user login This form is used to reset password for system user login. The user name will be entered to whom the password is to be set The next form(screen) will be display where following entries are required: Screen Password: The password will be entered for the user. Confirm Password: The password will be re-entered for the confirmation.
Step 1
Step 2 Enable/Disable User Login This form is used to Enable or disable user login due to any reason. The user will first select: The user by his/her unique username. A new screen appears. The user may check the radio button to enable user login. Same kind of form or screen will be the case to disable user login.
Screen
39
Step 1
Step 2 Form Name Description Screen Form Name Description Screen
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2.3. Reports
Report List All Students Name Description This report Shows all enrolled Students of the campus with name and registration number. Screen
Report
List All Students by Departments/Programs report Shows all enrolled Students according to their
Name Description This Screen
Programs/departments with name and registration number.
Report
Students Academic Status Report
Name Description This report shows the academic statuses of the students. User can view that how many times a student freeze or enrolled hi/her semester all. By selecting a department all the student of that department will be displayed in the report. 41
The following details shows in the report. Registration No : Registration No. of the student. Name: Name of the student. Session: Session in which hi/her status changed. Status Name: Name of the status e.g. freeze or enrolled etc. Status change date: Change date of the status. Screen
Report
Students not registered by Departments/Programs
Name Description This report shows those students which are not registered due to non settlement of Fee or without card submission etc. Screen
Report
Registered Students report program wise
Name Description This report shows all those students which are registered on the COMSIS.
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Screen
Report
Freeze and Status Unknown Students
Name Description This report shows the list of all those students whose status is Freeze and Unknown according to Programs. Screen
Report
Students Without Pictures
Name Description This report shows the list of Students Without Pictures On COMSIS according to Programs.
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Screen
Report
Lectures Taken by Faculty Members
Name Description This report shows the list of faculty members with name, course, department and number of lectures etc. taken up-to-date. Screen
Report
Lectures not taken by Faculty Members
Name Description Some times the faculty member not take their folder from coordination department to take lecture, this report will shows the name of faculty members who have not taken the class.
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Screen
Report
Credit Hours Exceeding
Name Description Normally student can register up to 21 credit hours during the semester, but due to management decision or due to any other reason to allow student to register more than 21 credits. hours This report will show those student having registered credit hours more than 21. Screen
Report
Credit Hours decreasing
Name Description Normally student can register up to 21 but credit hours cant be less than 12 credit hours during the semester. This report will show those student having registered credit hours less than 12.
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Screen
Report
Advisory Lectures Taken by Faculty Members
Name Description This report shows the list of advisors with name, department, class and number of lectures etc. taken up-to-date. Screen
Report
All Students with Registered courses
Name Description This report will show the entire student with their registered courses on single click.
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Screen
Report
List (Class wise) Students with Registered courses
Name Description This report will show the student with their registered courses by selecting the class and session. Screen
Report
Students with Attendance Details/All/Department wise/program wise
Name Description This report will shows the students with their attendance percentage, by giving two ranges of attendance percentage e.g. if user wants to see the students having attendance greater than 70% and less than 80% the report will shows the all the student of this range. The same report can be view by program wise and department wise as well. Screen
47
Step 1
Report
Step 2 Number of Quizzes and Assignments of All Courses by Departments
Name Description This report shows the number of quizzes, assignments, Sessional and Final entered by faculty members in their allocated courses. Screen
Report
Number of Quizzes, Assignments and Labs of All Courses by Departments
Name Description This report shows the number of quizzes, assignments, Sessional and Final entered by faculty members in their allocated courses.
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Screen
Report
Current Semester Admission Cancellation
Name Description This report shows the list of students with academic status admission cancellation/migrated/fee refunded/transfer of program/migrated to other campuses. Screen
Report
Grading Summary Report
Name Description This report shows the grading summary of the student in the registered courses. i.e. This report shows that how many students got A grade in their registered courses.
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Screen
Report
Advisory Sheets
Name Description This report shows the list of student registered with their class advisor. Student name, Registration Number, advisor Name included in the list. Screen
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3. Examination Module 3.1. Purpose The main purpose of Examination Module is to manage detail record of exam (e.g. quizzes, assignment, Sessional, final etc.). Other main purpose of this module is to generate different reports for supporting examination activities e.g. award list, result notification, transcripts etc. and multipurpose report required by Higher Management Authority.
3.2.Input Forms
Form Name Description Add Course Q/A Type This form will be used to add course q/a type (e.g. quiz, assignment etc.). The following entries are required for adding a new course marks type: Type Name: The name of the marks type (like quiz, assignment Lab.) will enter here. Detail: Any further detail can be added relevant to user type for identification. Deadline: The deadline will be mention for the entered q/a type e.g. after how many days the modification of quiz assignment or lab etc. will be blocked for the faculty member. Screen
Form Name
Edit Course Q/A Type
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Description
In this form a Q/A type can be modified. For instance, if the entered type is not correct or user wants to change the deadline it can be change using this facility. Select Marks Type: The Marks type will be selected from the dropdown list to modify the marks type The Dialogue Box outlay for modifying the q/a type record is same as that of Add Course Q/A Type.
Screen
View Course Marks Type To view course marks type detail this screen will shows the details.
Add Quiz/Assignment/lab Marks This form will be used to add course quiz, assignment, lab etc. marks The following selections are required for adding marks: Select Program: The program will be selected from the dropdown list against which the marks will be entered. Select Course: The offered courses will appears in the dropdown list against the selected program; by selecting the course another screen will be appeared now click on add new record button the marks addition form will be displayed. Select No. Q/A/L: The number of Q/A/L will be selected from the dropdown list e.g. (quiz1, quiz2, assignment1, assignment2). 52
Select Quiz/Assignment Type: The type will be selected e.g. the Assignment type will be selected if user wants to enter assignment marks. Total Marks: Total marks of quiz, assignment, lab etc. will be entered. Obtained Marks: Obtained marks of quiz, assignment, lab etc. will be entered. Against every student.
Screen
Step 1
Step 2
Step 3
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Step 4 Modify Quiz/Assignment/lab Marks If due to some reason the user wants to modify marks this form will be used to modify course quiz, assignment, lab etc. marks The following selections are required for adding marks: Select Program: The program will be selected from the dropdown list against which the marks will be modified. Select Course: The offered courses will appears in the dropdown list against the selected program; by selecting the course another screen will be appeared now click on already added quiz or assignment Title the marks modification form will be displayed.
Screen
Step 1
Step 2
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Step 3 Modify Student In this form a student record, except the Registration Number, can be modified. For instance, if the address of any student changes, it can be accordingly modified using this facility. The Dialogue Box outlay for modifying the student record is same as that of Add Student.
Screen
Add/Edit Course Marks Scheme This form will be used to add new course marks scheme. The following entries are required for adding a new course marks scheme: Course Marks Scheme Name: The name of the course marks scheme will be entered.
Screen
Form Name
Add/Edit Course Marks Type 55
Description
This form will be used to add new course marks type (e.g. quiz, assignment etc.). The following entries are required for adding a new course marks type: Type Name: The name of the marks type (like quiz, assignment Lab.) will enter here.
Screen
Add/edit Courses Marks Scheme Detail This form will be used to assign a ratio by selecting marks scheme and marks type e.g. (15% ratio assign to quiz etc.). The following selection will required for adding courses scheme details: Select Course Marks Scheme: The course marks scheme will be selected from the dropdown list against which the ratio is assign. Course Marks Type: The course marks type e.g. (quiz) will be selected from the dropdown list against which the ratio is assign. Ratio: The ratio will be assign against the selected scheme and type e.g. (15% ratio assign to quiz etc.).
Screen
View Courses Marks Scheme Detail To view course marks scheme detail this screen will shows the details. 56
Result Notification Scripts by session The result notification scripts by session run when the final marks of al the courses have been entered this script calculate the marks of quizzes assignment labs Sessional and final. And Make aggregate out of 100. Following selection is required to run the script Select Notification Session: The session e.g. (SP08, FA08) for which the notification is required will be selected.
Screen
Result Notification Scripts by Student If the user wants to see the result of a specific student after final marks entry the result notification script run on the single student. Following selection is required to run the script Select Notification Session: The session e.g. (SP08, FA08) for which the 57
notification is required will be selected. Select Student: The reg. no of the student will be entered and click on select button. Select course: Now all the courses of the student against the selected session will be displayed. By selecting the course script will be run and calculate the marks of quizzes assignment labs Sessional and final and Make aggregate out of 100.
Credit Pass Courses This form will use when pass courses of a particular student credited or transferred from one registration to another reg. no. The following selection will be required for credit pass courses the user will first select: The student by his/her previous registration number. A new screen appears. The new screen showing, the list of previous registered courses for that particular student. The user may check the check box for transferring credits for one or more of the registered Courses. A new screen appears. in new screen, following selection will required:
Select new registration no.: The new registration number of that 58
particular student will be selected. Select Session: Session will be selected from the list in which courses being copying. Select Course Status: The course status will be selected as CPC (credit pass course). Credit Semesters: The no. of credit semester will be entered here e.g. if 21 credit hours being credited the 1 credit semester will be given if above 21 c.h. being credited then 2 credit semester will be given. The dialogue boxes for credit pass course(s) appears in the following figure.
Screen
Step 1
Step 2
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Step 3 Add Degree Completion Record This form is used to enter Degree completion record for the pass out student, when the student is passing out the following information required: To be entered to issue him/her transcript. Serial No. The serial no. of the student transcript will be entered Select Student reg. no: Student registration number will be selected from the list Degree Completion Date: Degree completion date will be entered like (02/13/2008) Degree Completion Date Words: The above degree completion date will be entered in words as well like (13th February, 2008) as well. Session: the passing out session will also be selected
Screen
Modify/Close Degree Completion Record In this form a Degree Completion record, except the Serial Number, can be modified. For instance, if the Degree Completion Date or passing out session of any student changes, it can be accordingly modified using this facility. Following selections are required to modify Degree Completion Record. Select Class: To modify student degree completion record first of all his/her Class will be selected from the dropdown list the next screen will be come. 60
Select Student: In this form the list of student of selected class will be displayed now user will select the student list the next screen will be come. The Dialogue Box outlay for this form/screen is same as that of Add Degree Completion Record.
Screen
Step 1
Step 2
3.3.Reports
Report Name Description This report Shows the result of the entire selected student. Following selections or entries are required to generate result notification report: Select Session: Session will be selected from the dropdown list against which the result notification is required Select Class: Class will be selected from the left side window Notification No: Notification number can be entered. Errors an Omission: The date of errors and omission can be entered. Result Notification
61
Screen
Step 1
Step 2
62
Step 3
Report Name Description
Transcript(MS) The transcript format for MS and BS students is different This report Shows the transcript of MS student. The user for this action will enter the Registration Number of the student to view or print the student transcript.
Screen
63
Transcript(BS) This report Shows the transcript of BS student. The user for this action will enter the Registration Number of the student to view or print the student transcript.
Screen
Report
Provisional Certificate 64
Name Description
This report is used to issue provisional certificate to the student. The user for this action will enter the Registration Number of the student to view or print the Student Provisional Certificate.
Screen
Faculty Sheet To print the formats of Quiz Test Sheet, Assignment Sheet, Sessionals / Final Exam Sheet (Progressive Sheet), On Course Sheet and Attendance Sheet for a particular faculty member, the following steps are required:
Click on the Faculty Folder Menu in Reports Menu & Select the Program and name of the faculty member
Sheet
Click on Attendance Sheet button to:
print
Attendance
65

Sheet
Click on Course Sheet button to: Click on Quiz Marks Sheet button to:
print On Course Sheet print Quiz Marks

List
Click on Assignment Marks Sheet button to:
print
Assignment
Marks Sheet Click on Award List Break up button to: Break up print Award List Award
Screen
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67
68
69
Examination Attendance Reports(Sheet) This report will used by the examination department at the time of exam. This report shows those student having attendance % greater than 80(or % given by the user) student to issue provisional certificate to the student. Following selection will required to generate this report: Select Session: By default current session is selected if user wants to view report for previous. Session he/she can also view report by selecting previous session. Select Class(s): List of classes is available by selecting the class(s) the courses of that class(s) will display on the next screen. Select Course(s): User will select the list of course(s) by selecting the course(s). Attendance Percent (%): By giving the % against which report is required the report will displayed.
70
Screen
Step 1
Step 2
Step 3 Passout Performa This report (Performa) will used by the examination department for passing out students. Following selection will required to generate this report: 71
Select Session: By default current session is selected if user wants to generate Performa For previous session he/she can also generate by selecting previous session. Select Class(s): List of classes is available by selecting the class(s) the students of that class(s) will display on the next screen.
Screen
Step 1
Step 2
72
Report Name Description Screen
Step 3 List All Students This report Shows all enrolled Students of the campus with name and registration number.
List All Students by Departments/Programs This report Shows all enrolled Students according to their Programs/departments with name and registration number.
73
Screen
List Students without Verified Documents This report shows all the students whose document and migration certificate has not been verified yet.
Students not registered by Departments/Programs This report shows those students which are not registered due to non settlement of Fee or without card submission etc.
74
Screen
Registered Students report program wise This report shows all those students which are registered on the COMSIS.
Freeze and Status Unknown Students This report shows the list of all those students whose status is Freeze and Unknown according to Programs.
Report
Result Cards of All Classes 75
Name Description
This report will used by the examination department for students result card. Following selection will required to generate student result card: Select Session: By default current session is selected if user wants to generate result card for previous session he/she can also generate result cards by selecting previous session. Select Class(s): List of classes is available by selecting the class the result card of that class will display on the next screen.
Screen
Entry Coupon of All Classes This report will used to generate exam Entry Coupon for the students to sit in the Sessional and final exam. Following selection will required to generate student Entry Coupon: Select Session: By default current session is selected if user wants to generate entry Coupon for previous session he/she can also generate coupon by selecting previous 76
session. Select Class(s): List of classes is available by selecting the class the result entry coupon for that class will display on the next screen.
Screen
Number of Quizzes and Assignments of All Courses by Departments This report shows the number of quizzes, assignments, Sessional and Final entered by faculty members in their allocated courses.
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Screen
Number of Quizzes, Assignments and Labs of All Courses by Departments This report shows the number of quizzes, assignments, Sessional and Final entered by faculty members in their allocated courses.
Setting Final Exam Schedule This report is used by the exam department for setting final exam schedule.
78
Screen
Class Advisors Sheets This report shows the Class Advisors with their Students.
4. Manager Module/Console
4.1.Purpose
The main purpose of this end is that the management can get online daily monitoring reports and progress report of students The management can monitor the proceeding of all the classes of the day, like: The scheduled and observed timing of any class The Daily Classes Consolidated Report. 79
Initialization of students Feedback by the Director The percentage of student attendance in any of the class conducted The class proceedings, that are the topics covered in the class The view the academic progress of a class or any individual student The activities of the campus must be in knowledge of the Senior Managers of the Educational Institute. One of the main objectives of this Student Information System is that the Manager can get timely information about all the academic activities of the campus. This Console enables to view: The status of all the classes conducted online The attendance of students in any of the class The academic progress of a class The attendance and academic progress of any of the registered student The On Course (the topic delivered) of each of the class
The System Administrator with Managers Privileges gives a Manager a login. This enables the Manager to get into the Console especially designed for the Manager. The detail of the Managers console is described as follows:
4.2. Reports
Report Name Home Description At the login the Student Information System always give a summary of the Institute, like Number of Program, Number of Students, the Number of Online Users, the Number of Faculty Members currently conducting classes etc.
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Screen
Report Name Daily Monitoring
Description
The Manger may get the Daily Monitoring of all the classes conducted on a particular date online. Due to this online feature the Manager can view the Daily Monitoring Report in the evening on the same day. This report facilitates the Managers to have a very quick view of all the daily academic activities in the institute. The steps to view the Daily Monitoring Report follow: 1. 2. Click on the Daily Monitoring Menu Enter the date for which the Daily Monitoring Report is desired
The following figure shows the Date Entering Dialogue Box followed by the format of the Daily Monitoring Report. The Daily Monitoring Report gives the following information to the Manager for each class: The Program & the Course for which class is conducted The Name of the Faculty Member The Scheduled & Observed timing of the class (Start Time & End Time) Total Number of registered students in a particular class, then the Number of Present Any remarks added
and absent students. The percentage of present student is also shown. E-mail to faculty member Based on the Daily Monitoring Report, the Manager may send an e-mail to any of the faculty member by just clicking the name of faculty member appearing in the Daily Monitoring Report. 81
Screen
Report Name Daily Classes Consolidated Description The Manger may get the Periodic Daily Monitoring of all the courses by giving specific time period online. Due to this online feature the Manager can view the Daily Classes Consolidated Report of a particular course. This report facilitates the Managers to have a very quick view of a selected course or courses daily report between two dates. The steps to view the Daily Classes Consolidated Report follow: 1. 2. 3. desired The following figure shows the Class and Course Selection Dialogue Box followed by the format of the Daily Classes Consolidated Report. The Daily Classes Consolidated Report gives the following information to the Manager for each class: All The Program & the Course for which class is conducted 82 Click on the Periodic Daily Monitoring Menu Select the Class or Classes for which the Daily Classes Consolidated Report is desired Select the Course or Courses for which the Daily Classes Consolidated Report is
All The Name of the Faculty Member All The Scheduled & Observed timing of the class (Start Time & End Time) All Total Number of registered students in a particular class, then the Number of All Any remarks added
Present and absent students. The percentage of present student is also shown. Screen
Figure 1.3: Outlay of the Classes (As appears on the user screen)
83
Report Name Faculty Folder Description The Student Information System facilitates the Manager to view the academic progress of a class. The steps to view the Faculty Folder follow: Course the following Dialogue appears Drop Down List Screen Fill in the Program & Course from the Click on the Faculty Menu Click on the Faculty Folder Menu. To select the Program and the
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Report Name Course Allocation List Description The Manager may find the list of Faculty Member and the Course allocated to that particular member. This enables the Manager to take timely & effective decisions. The following steps are to be taken for displaying the Course Allocation List. Screen
Report Name Email List Description The Manager may send a message to a faculty member through Email. The following steps are taken to view the Email of a faculty member.
Click on the Email List as appears on the screen
85
Screen
Report Name Students with Attendance Details Description This report will shows the students with their attendance percentage, by giving two ranges of attendance percentage e.g. if user wants to see the students having attendance greater than 70% and less than 80% the report will shows the all the student of this range. The same report can be view by program wise and department wise as well. Screen
Step 1
Step 2 Report Name Student Registered Courses Description The Manager may view the academic progress (Marks in Quiz Test, Assignment, Sessionals Test, Final examination etc.) of any particular student. For seeking information about a particular student the Registration number has to be entered. This facilitates the Manager for better decision making about a student, as all of the information about him/her is available online. The report displays some essential information and the attendance summary of the particular student. The Columns that gives attendance picture about a student are: 86
to 0%. Screen
The List of the registered courses. The name of the teacher conducting a particular course. Total number of classes conducted in a particular course. Total classes attended by the student in that particular course. The Horizontal Bar Graph showing the attendance percentage.
It should be noted that bar changes its color from Green to Red as the percentage falls from 100%
Report Name Courses Report course wise Description The Manager can view the Academic Achievements of a particular student, i.e. Detail Subject Report of a student for all of the courses completed. For viewing, the following steps are required: Click on the Courses Report Menu in Student Menu Fill in the Registration Number in the Dialogue Box (Shown in the following figure) Click on the Display Button The List of Courses in which the student appeared in exams including the final exam The Marks obtained in each of the course, along with the Letter Grade, Grade Point 87
In the Courses Report the following information about the Student is available to the Manager:
and the Credit Hours of the course. Screen
Report Name Courses Report semester wise Description The Manager can view the Academic Achievements of a particular student, according to the semester as well. Screen
Report Name Result Card Description The Result Card of a particular Student for the previous semester can also be viewed. In the Result Report the following information about the Student is available to the Manager along with some essential information about the student: 88
The List of Courses, Credit Hours in which the student appeared in last semester exams including the final exam. The Marks obtained in each of the course, the Letter Grade and the Grade Point.
Screen
Report Name Search Student Description The manager can search the student by registration number, name, and Father name or by City. Screen
Report Name Attendance Report Description Different kinds of student attendance reports available to the user. the following steps are required: Select the class from the list click to continue 89
i.
ii. iii.
Select the course from the list against the selected class in this form there are three
Report of Each Individual Course Combined Report of All Selected Courses Short Attendance of Students By Class
options available for the user to generate three types of attendance report i.e.
Click on the Display Button The List of Courses in which the student appeared in exams including the final exam The Marks obtained in each of the course, along with the Letter Grade, Grade Point
In the Courses Report the following information about the Student is available to the Manager:
and the Credit Hours of the course. Screen
i.
Report of Each Individual Course
90
ii.
Report of Each Individual Course
iii.
Short Attendance of Students By Class
91
Report Name Summary Report Gender Wise This report shows the Gender wise (Male, Female) summary of the student according to Description
their classes
Screen
Report Name Summary Report Status Wise Description This report shows summary of the no. of student statuses i.e.(enrolled, freeze, admission cancel etc.) according to the program. Screen
Report Name Student Addresses Report 92
Description Screen
This report shows the class wise addresses of the student
Report Name Students Complete Record Description This report shows the class wise complete record of the student which includes Reg. no., name, father name, postal addresses contact#, email, DOB, ID Card, current status and his previous education record as well. Screen
93
5. Head Of Department(HOD)/Departmental Operating
Officer(DOO) Module/Console 5.1.Purpose

The activities of the Department must be in knowledge of the Head of Department (HOD). HOD can get timely information about all the academic activities of the Department. This Console enables to view: The status of all the classes conducted online in the Concerned Department The attendance of students in any of the class in the Concerned Department The academic progress of a class in the Concerned Department The attendance and academic progress of any of the registered student in the Concerned Department The On Course (the topic delivered) of each of the class in the Concerned Department
The System Administrator, with HODs Privileges gives a HOD a login. This enables the HOD to get into the Console especially designed for the HOD. At the login the Student Information System always give a summary of the Department, like Number of Program, Number of Students, the Number of Online Users, the Number of Faculty Members currently conducting classes etc. The HOD can then click on the desired Menu options. There are two options available for the HOD one is HOD can view the reports of all the courses offered with in the department and second he can also view the reports of those courses which are offered in other departments and being taught by his faculty members The detail of the HODs console is described as follows:
5.2. Reports
Report Daily Monitoring Report Name Description The HOD may get the Daily Monitoring of all the classes conducted on a particular date online. Due to this online feature, the HOD can view the Daily Monitoring Report in the evening on the same day. This report facilitates the HODs to have a very quick view of all the daily academic activities in the Department. The steps to view the Daily Monitoring Report follow: 1. 2. desired 94 Click on the Daily Monitoring Menu Enter the date for which the Daily Monitoring Report is
The following figure shows the Date Entering Dialogue Box followed by Screen Report the format of the Daily Monitoring Report. Same screen as shown in Management Module/Console Faculty Folder
Name Description The Student Information System facilitates the HOD to view the academic progress of a class. The steps to view the Faculty Folder follow: the Faculty Menu the Faculty Folder Menu. To select Fill in the the Program and the Course the following Dialogue appears Program & Course from the Drop Down List Screen
Same screen as shown in Management
Click Click
on on
Module/Console
Report
Course Allocation List
Name Description The HOD may find the list of Faculty Member and the Course allocated to that particular member. This enables the HOD to take timely & effective decisions. The following steps are to be taken for displaying the Course Allocation List. Screen Report Same screen as shown in Management Module/Console Email List
Name Description Based on the Daily Monitoring Report, the HOD may send an e-mail to any of the faculty member by just clicking the name of faculty member appearing in the Daily Monitoring Report.
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Screen
Report
Students with Attendance Details
Name Description The HOD may find the list of Students and the short in attendance. This enables the HOD to take timely & effective decisions. This report will shows the students with their attendance percentage, by giving two ranges of attendance percentage e.g. if user wants to see the students having attendance greater than 70% and less than 80% the report will shows the all the student of this range. The same report can be view by program wise and department wise as well. Screen Report
Same screen as shown in Management Module/Console
Student Registered Courses
Name Description The HOD may view the academic progress (Marks in Quiz Test, Assignment, Sessional Test, Final examination etc.) of any particular student. For seeking information about a particular student the Registration number has to be entered. This facilitates the head for better decision making about a student, as all of the information about him/her is available online. The report displays some essential information and the attendance summary of the particular student. The Columns that gives attendance picture about a student are: course. The Horizontal Bar Graph showing the attendance 96 The List of the registered courses The name of the teacher conducting a particular course Total number of classes conducted in a particular course. Total classes attended by the student in that particular
percentage. It should be noted that bar changes its color from Green to Red as the percentage falls from 100% to 0%. Screen Report Same screen as shown in Management Module/Console Courses Report course wise
Name Description The HOD can view the Academic Achievements of a particular student, i.e. Detail Subject Report of a student for all of the courses completed. For viewing, the following steps are required: In the Courses Report the following information about the Student is available to the Manager: The List of Courses in which the student appeared in The Marks obtained in each of the course, along with the exams including the final exam Letter Grade, Grade Point and the Credit Hours of the course. Screen Report
Courses Report semester wise
Name Description The HOD can view the Academic Achievements of a particular student, according to the semester as well. Screen Report Same screen as shown in Management Module/Console Result Card
Name Description The Result Card of a particular Student for the previous semester can also be viewed. In the Result Report the following information about the Student is available to the HOD along with some essential information about the student: The List of Courses, Credit Hours in which the student appeared in last semester exams including the final exam Screen Report The Marks obtained in each of the course, the Letter Grade and the Grade Point Same screen as shown in Management Module/Console Search Student 97
Name Description The HOD can search the student by registration number, name, Father Screen Report name or by City. Same screen as shown in Management Module/Console Attendance Report
Name Description Different kinds of student attendance reports available to the HOD. the following steps are required: Select the class from the list click to continue Select the course from the list against the selected class in
this form there are three options available for the user to generate three types of attendance report i.e. i.
ii. iii. Report of Each Individual Course Combined Report of All Selected Courses Short Attendance of Students By Class
In the Courses Report the following information about the Student is available to the HOD: The List of Courses in which the student appeared in The Marks obtained in each of the course, along with the exams including the final exam Letter Grade, Grade Point and the Credit Hours of the course. Screen Report Same screen as shown in Management Module/Console Summary Report Gender Wise
Name Description This report shows the Gender wise (Male, Female) summary of the Screen Report student according to their classes. Same screen as shown in Management Module/Console Students on Probation(PB)
Name Description This report shows the list of those students which are on PB in the last semester. In this report the following information about the Student is available to the HOD:
Reg. no, Name of the student. Scholastic Status(i.e. Good Standing, Probation etc.) of the student CGPA of the student
98
Screen
Report
Lectures Taken by Faculty Members
Name Description This report shows the list of faculty members with name, course, Screen Report department and number of lectures etc. taken up-to-date. Same screen as shown in Registrar Module/Console Lectures not taken by Faculty Members
Name Description Some times the faculty member not take their folder from coordination department to take lecture, this report will shows the name of faculty Screen Report members who have not taken the class. Same screen as shown in Registrar Module/Console Credit Hours Exceeding
Name Description Normally student can register up to 21 credit hours during the semester, but due to management decision or due to any other reason to allow student to register more than 21 credit hours. This report will show those student having registered credit hours more than 21. Screen Report Same screen as shown in Registrar Module/Console Credit Hours decreasing
Name Description Normally student can register up to 21 but credit hours cant be less than 12 credit hours during the semester. This report will show those student having registered credit hours less than 12. Screen Report Same screen as shown in Registrar Module/Console Advisory Lectures Taken by Faculty Members
Name Description This report shows the list of advisors with name, department, class and Screen Report number of lectures etc. taken up-to-date. Same screen as shown in Registrar Module/Console All Students with Registered courses 99
Name Description This report will show the entire student with their registered courses on Screen Report single click. Same screen as shown in Registrar Module/Console List (Class wise) Students with Registered courses
Name Description This report will show the student with their registered courses by Screen Report selecting the class and session. Same screen as shown in Registrar Module/Console Students with Attendance Details/All/Department wise/program wise
Name Description This report will shows the students with their attendance percentage, by giving two ranges of attendance percentage e.g. if user wants to see the students having attendance greater than 70% and less than 80% the report will shows the all the student of this range. The same report can be view by program wise and department wise as Screen Report well. Same screen as shown in Registrar Module/Console Number of Quizzes and Assignments of All Courses by Departments
Name Description This report shows the number of quizzes, assignments, Sessional and Screen Report Final entered by faculty members in their allocated courses. Same screen as shown in Registrar Module/Console Number of Quizzes, Assignments and Labs of All Courses by
Name Departments Description This report shows the number of quizzes, assignments, Sessional and Screen Report Final entered by faculty members in their allocated courses. Same screen as shown in Registrar Module/Console Grading Summary Report
Name Description This report shows the grading summary of the student in the registered courses. i.e. This report shows that how many students got A grade in their registered courses. Screen
Report
Offered Courses Detail 100
Name Description This report shows the offered Courses in the specified program of the department. This report shows the following information
Course offered in the Semester Course code of the offered course no. Offered Course name(Title) Name of the faculty members course allocated Credit hours of the offered course Status of the offered Course(Close or Open) The name of the Course Scheme Number of the Registered student in that course
Screen
Report
Advisory Sheets
Name Description This report shows the list of student registered with their class advisor. Student name, Registration Number, advisor Name included in the list.
101
Screen
6. Examination Module Students/Parents Module/Console 6.1. Purpose The Student/Parent end of the COMSIS facilitates the student and displays all of his/her academic activities. This includes the scores obtained in quizzes, assignments, and sessionals and in the final examination. The Students and their parent remain informed about the daily attendance in each of the conducted classes. The system provides this information online to the students and their parents. Each of the student and his/her parents are given a unique Login & Password. A student (and the parents as well) can only view his/her information and it is not possible for them to view the information of other students.
6.2.Input Forms
Form Name Description Students Login Each student is provided with a unique Login & Password. The login is the registration number of the student. The default password is set to 123 for students. The parent of the student is given a different password. The password can be changed once the student logs on.
102
Screen
6.3.View
Form Name Main menu
Description
As the system authenticates the user, a new screen appears showing the students registration number, name, and program along with the list of all the registered courses. The screen also shows the attendance history of the student. On clicking on a particular registered course, an orange color bar appears showing the particular course that has been selected. Now the user can select one of the available menus - Class proceedings, Q/A Marks, Sessionals/Final Marks, Change Password, Login History and Sign Out.
103
Screen
Class Proceeding Menu After selecting a particular course, an Orange Bar appears thereafter the Class Proceeding Menu can be clicked to view the attendance and the On Course (topics covered in class lectures) in detail. The details comprise: The Date and time of each of the class conducted The brief of the topics covered in the class The students attendance in each class conducted. The letter Pdepicts the Presence, while A indicates absence. A color Bar Graph also depicts the overall attendance of the student in that particular course. The percent attendance is shown below the Bar Graph. The Bar changes its color from Green to Red to represent 100% to 0% attendance.
Screen
Q/A Marks
The student needs to know his/her academic progress in each of the registered courses. To find the academic progress in Quiz/Assignments, the following steps need to be taken by the user:
Logon to the Student Information System with the Login and Password. Select the course from the list of registered courses. (Orange Bar appears) By clicking the Q/A Marks Menu a new screen appears that shows the following about the Quiz test/ Assignment taken: o The Serial Number of the Quiz / Assignment o The Date on which the quiz was conducted or the date on which assignment was due o The Topic on the Quiz / Assignment 104
The Total Weight of the Quiz/Assignment, the Obtained Marks, and the percent achievement. A Horizontal Bar shows different colors, depicting the percent achievement. The Legend of Grades is also shown on the screen.
Screen
Sessional/Final Marks Menu To find the academic progress in Sessionals tests and in final examinations, the following steps are to be taken by the user: Logon to the Student Information System with the Login and Password. Select the course from the list of registered courses. (Orange Bar appears) By clicking the Sessionals/Final Marks Menu a new screen appears that shows the following details about the Sessionals/Final taken: The Serial Number of the Sessionals/Final The Date on which the Sessionals/Final was conducted The Total Weight of the Sessionals/Final, the Obtained Marks, and the percent achieved. 105
Screen
Previous result Student/ parents can also view the previous result
Login History The user may see the whole login History. By clicking on the Login History Menu, the user can view historically: The Time the user logged on The Day & Date The IP from which the user logged on The User screen is shown in the following figure.
Screen
106
7. Department Co-Ordination Module/Console

7.1. Purpose The department coordination records the academic routine activities of the Institute. These academic activates comprises recording of attendance of the students from the Sheets to the Online Student Information System. The record that the coordination department maintains is explained in the next sections:
7.2.Input Forms
Form Name Add On Course Description The On Course comprises of the topics covered in the class along with the scheduled time of that class, and the actual observed time of the class conducted. When a scheduled class is conducted, the topics covered in that class, and other essential information about the class is added in the On Course field. For adding the On Course information, the user has to select the Program, followed by selecting the particular Course. The User Interface for adding the On Course is shown in the following figure. It should be noted that the Time format is 00:00 hrs to 23:59 Hrs
107
Screen
Form Name Modify On Course Description The On Course entry can by modified/updated using the Modify Contents Menu. For this the user has to select the program, followed by the particular course and the On Course date for which it needs to be updated. The user interface for the Modify on Course is shown in the following figure.
108
Screen
Figure 4.21 Outlay of the Dialogue Box (As appears on the user screen)
109
Form Name Delete On Course Description The On Course information can be deleted from the database if added incorrectly or erroneously. The user has to select the Program, followed by the course, and then select the date for which the On Course is desired to be deleted. Screen
110
Form Name Add Attendance Description After entering the On Course for a class conducted, the attendances of the students are entered in the database. It should be noted that the entering of On Course is mandatory before entering the attendance for any class. The user has to select the Program, followed by the course, then marking attendances of the registered students of that particular class. For marking the attendance, the list of all registered students appears, in which the check box is checked by default. The User has only to uncheck the check boxes for absent students. The screen for the Marking 111
Attendance is shown in the following figure. Screen
Form Name Modify Attendance Description The attendances of the students may be entered incorrectly. To modify the attendance, the user will use the Modify Attendance Menu. It needs to be noted that the user screens for modifying the attendance is similar to those of the Insert Attendance.
(Please refer to the Add Attendance paragraph, above) Screen Form Name Bulk Insertion (Attendance)
112
Description
If a student does not get registered on time for a course, and where the student may have attended the previous classes, the user may use this option to insert the attendance at one time for all the previous classes for that particular student. The user has to select the Registration Number of the student, followed by the course, and checking the check box for the days on which the student was present. The screen for the Bulk Insertion of Attendance is shown in the following figure.
Screen
113
Form Name Bulk Deletion (Attendance) Description The user may delete/update the attendance of the student in bulk. It is to be noted that the sequence of the Bulk Deletion is same as Bulk Insertion (Attendance). Please refer to the paragraph for Bulk Insertion, above. Screen Please refer to the paragraph for Bulk Insertion, above Form Name Student Bulk Login creation Description The coordination office can also generate student logins for a particular class. The following selections are required: Select Class: the class will be selected from the dropdown list against which logins being created. Screen Password: the password will be entered for the selected class.
Form Name Single Student Login creation Description The User may create the Students Login. By clicking on the Create Login Menu, The screen is shown in the following screen.
114
Screen
Form Name Set Student Password Description The User may also the set the student password. By clicking on the Create Set Password Menu, The screen is shown in the following figure. Screen
7.3.View
Form Student Registered Courses Name Description The coordination office may view the academic progress (Marks in Quiz Test, Assignment, Sessionals Test, Final examination etc.) of any particular student of their department. For seeking information about a particular student the Registration number has to be entered. The report displays some essential information and the attendance summary of the particular student. The Columns that gives attendance picture about a student are: course. 115 The List of the registered courses The name of the teacher conducting a particular course Total number of classes conducted in a particular course. Total classes attended by the student in that particular
The Horizontal Bar Graph showing the attendance
percentage. It should be noted that bar changes its color from Green to Red as the percentage falls from 100% to 0%. Screen
Form
Courses Report course wise
Name Description The Manager can view the Academic Achievements of a particular student, i.e. Detail Subject Report of a student for all of the courses completed. For viewing, the following steps are required: Click on the Courses Report Menu in Student Menu Fill in the Registration Number in the Dialogue Box Click on the Display Button
(Shown in the following figure) In the Courses Report the following information about the Student is available to the Manager: The List of Courses in which the student appeared in 116 exams including the final exam
The Marks obtained in each of the course, along with the
Letter Grade, Grade Point and the Credit Hours of the course. Screen
Form
Result Card
Name Description The Result Card of a particular Student for the previous semester can also be viewed. In the Result Report the following information about the Student is available to the Co-ordination office along with some essential information about the student: The List of Courses, Credit Hours in which the student appeared in last semester exams including the final exam The Marks obtained in each of the course, the Letter Grade and the Grade Point
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Screen
Form
Search Student
Name Description The user can search the student by registration number, name, Father name or by City. Screen
Form
Login History
Name Description The User may view the whole login History. By clicking on the Login History Menu, the user can view historically: The Time and date the User logged on 118
Screen
The IP from which the user logged on
The screen is shown in the following figure.
7.4.Reports
Report Daily Monitoring Name Description The coordination office may get the Daily Monitoring of all the classes conducted on a particular date online in their department. Due to this online feature they can view the Daily Monitoring Report in the evening on the same day. This report facilitates them to have a very quick view of all the daily academic activities in the department. The steps to view the Daily Monitoring Report follow: 1. 2. desired The following figure shows the Date Entering Dialogue Box followed by the format of the Daily Monitoring Report. The Daily Monitoring Report gives the following information for each class: The Program & the Course for which class is conducted The Name of the Faculty Member The Scheduled & Observed timing of the class (Start Time Total Number of registered students in a particular class, 119 Click on the Daily Monitoring Menu Enter the date for which the Daily Monitoring Report is
& End Time)
then the Number of Present and absent students. The percentage of present student is also shown. Screen Any remarks added
Report
Faculty Sheet
Name Description To print the formats of Quiz Test Sheet, Assignment Sheet, Sessional / Final Exam Sheet (Progressive Sheet), On Course Sheet and Attendance Sheet for a particular faculty member, the following steps are required: Click on the Faculty Folder Menu in Reports Menu & Select the Program and name of the faculty member
Click on Attendance Sheet button to: print Attendance Sheet Click on Course Sheet button to: print
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On Course Sheet
Click on Quiz Marks Sheet button to:
print
Quiz Marks Sheet Click on Assignment Marks Sheet button to: print
Assignment Marks Sheet Click on Sessional Sheet button to: print
Sessional Sheet
Screen
121
122
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8. Faculty Module/Console
8.1. Purpose This module or console is provided for the use of Faculty Members conducting the courses. The Faculty Members can view the academic activities pertaining to their own class only. This includes: To view the daily attendance of the students in the class The On Course of previous class lectures The marks students obtain in different Quizzes, Assignment, Sessionals Test and Final Examination. The Faculty Member can also view the attendance or the academic achievement of a particular student.
8.2.Input Forms
Form Name Description Login Each of the faculty members is given a User ID and password, which authenticates the faculty member. After User ID and password authentication, the faculty member is shown with summary of current courses assigned to him/her. For Log on the Faculty member has to: Enter the User ID Enter the Password 124
Screen
Add Quiz/Assignment/lab Marks The Faculty Member add/modify quiz, assignment, lab Sessional marks by clicking on the Select Course Menu. This form will be used to add course quiz, assignment, lab etc. marks The following selections are required for adding marks: Select Course: the allocated courses will display on the screen; by selecting the course another screen will be appeared now click on Quiz/Assignments/Labs link for Quiz/Assignments/Labs marks entry. Add new record: by clicking on Add New Record button the marks addition form will be displayed. Select No. Q/A/L: the number of Q/A/L will be selected from the dropdown list e.g. (quiz1, quiz2, assignment1, assignment2). Select Quiz/Assignment Type: the type will be selected e.g. the Assignment type will be selected if user wants to enter assignment marks. Total Marks: Total marks of quiz, assignment, lab etc. will be entered. Obtained Marks: obtained marks of quiz, assignment, lab etc. will be entered. Against every student.
Screen
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Modify Quiz/Assignment/lab Marks If due to some reason the faculty member wants to modify marks this form will be used to modify course quiz, assignment, lab etc. marks(till seven days after marks entry) The following selections are required for adding marks: Select Course: Allocated courses will display on the screen; by selecting the course another screen will be appeared now click on Quiz/Assignments/Labs link for Quiz/Assignments/Labs marks modification. In this screen now click on already added quiz or assignment Title the marks modification form will be displayed.
Screen
Step 1
Step 2
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Step 3
8.3.View
Form Name Description Home After User ID and password authentication, the following screen appears showing the summary of the courses assigned to that faculty member. The same can also be viewed by clicking on the Home Menu. The screen comprises of three sub-screens: Sub-Screen (1) The First Sub-Screen shows the Time & date of last login to the Faculty Member. On clicking on to the Detail Button the history of previous logins can be viewed. Sub-Screen (2) The Second Sub-Screen shows the summary of current courses assigned to the faculty member. The columns include the Course Title, Program, Registrants, Number of classes conducted, and the average attendance percentage.
Sub-Screen (3)
The third screen shows the date wise detail of the latest five lectures conducted by the faculty member. The details are the same as of Sub-Screen (2) described above. The three Sub-Screens are shown in the following figure:
127
Screen
My Folder The Faculty Member may view the details of the course proceedings after selecting the course (a new screen appears) by clicking on the My Folder Link different options are available. These options are: Sheet) To view the Quiz Test Sheet, Assignment Sheet, Sessional & Final Exam Sheet (Progressive Sheet), On Course Sheet and Attendance, the following steps are required: Click on the My Folder Menu Click on Attendance Sheet button to: Click on Course Sheet button to: Click on Quiz/Assignment Marks button to: view view view 128 Attendance Sheet On Course Sheet Attendance Overview Sheet Attendance Sheet On Course Sheet Quiz / Assignment Marks Sheet Sessional & Final Exam Sheet (Progressive
Quiz/Ass. Marks Sheet Click on Assignment Marks Sheet button to: Click on Progressive Award List button to: view view Assignment Marks Sheet Award List Screen
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130
My Students The Faculty Member may view the academic progress (Marks in Quiz Test, Assignment, Sessional Test, Final examination etc.) of any particular student. For seeking the information about a particular student the Registration number has to be entered. This facilitates the Faculty Member for better decision making about a student, as all of the information about the student are available online. When clicked on the My Students Menu, list of courses that are assigned to the faculty member appears on the screen. The screen is shown in the following figure: To get the detail of a particular student: screen Click on the Attendance, Quiz / Assignment marks, Sessional / Final Marks to view attendance and the academic progress of the particular student Click on the Course Name Link Click on the Student Name Link appears in the next
Screen
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Attendance Button The Faculty Member may view the Attendance summary of a particular student. The following steps are required to view the attendance: Click on the Attendance Sheet Button
The screen shown in the following figure appears, showing the Class #, Date, Topics covered, and the Attendance of the student against that class (P depicts Present, while A indicates Absent) Screen
Quiz / Assignment Button The Faculty Member may view the scores obtained in Quiz / Assignment by a particular student. The following steps are required to view the Quiz / Assignment Marks. 132
Click on the Quiz / Assignment Button
The screen shown in the following figure appears, showing the Date, Topic of Quiz / Assignment, and the Total Marks & obtained Marks by the student. Screen
Sessional / Final Marks Button The Faculty Member may view the scores obtained in Sessional / Final by a particular student. The following steps are required to view the Sessional / Final Marks. Click on the Sessional / Final Marks Button
The screen shown in the following figure appears, showing the Date of Sessional/Final Exam, Detail, the Total Marks, obtained Marks and Percentage success of the student. Screen
8.4.Reports
Report Name My Sheet Description To print the formats of Quiz Test Sheet, Assignment Sheet, Sessional / 133
Final Exam Sheet (Progressive Sheet), On Course Sheet and Attendance Sheet for a particular faculty member, the following steps are required:
Click on the My Sheet & Select the course

Sheet
Click on Attendance Sheet button to:
print
Attendance Sheet Click on Course Sheet button to: print On Course

Marks Sheet
Click on Quiz Marks Sheet button to:
print
Quiz Marks Sheet Click on Assignment Marks Sheet button to: print Assignment
Sheet
Click on Sessional Sheet button to:
print
Sessional
Screen
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Software Requirement

COMSATS Student Information System (COMSIS)

Version No. 1 October 27, 2008

1. Introduction 1.1. Purpose

2. Registration Module/Console 2.1.

Form Name Description

write-up/notes can be added here. Screen

Form Name Description

Form Name Description

Form Name Description

The full name of the Faculty Member

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description Screen

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Add Course Status Type

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Select new registration no: The new registration number of that

Form Name Description

Form Name Description

Form Name Description

Password: The password will be entered for the selected class.

Form Name Description

Form Name Description

Form Name Description

Form Name Description

Form Name Description Screen

Form Name Description

Form Name Description

Form Name Description Screen

Form Name Description

Form Name Description

Form Name Description

Step 2 Form Name Description Screen Form Name Description Screen

Name Description This Screen

Programs/departments with name and registration number.

Students Academic Status Report

Students not registered by Departments/Programs

Registered Students report program wise