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Mission Statement: We at Example databasing are looking to provide simple, but efficient databases for our clients. We believe that technology needs to be user-friendly and we hope to become renowned worldwide for fast and user-specific databases which will help businesses in the 21st century.
References
http://www.dartford.gov.uk/index.htm http://community.dartford.gov.uk/
Ms Debbie Saunders Queen Elizabeths Foundation Resource Centre, Brent Way, Dartford, DA2 6DA 01322 229820 debbie.saunders@qefresourcecentre.org.uk
Elizabeths Foundation organization upon our visit to help in the construction of our conceptual model, these included the following;
Referral forms Record update forms Drugs forms Care manager/ GP/ Next of Kin entry forms Additional notes taken during interview with Ms Debbie Saunders
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Business Needs
Setting the example for others to follow
The client requested a design for a database for use within the Queen Elizabeths Foundation (QEF) on a daily basis. It should be based on and around mainly the information on the QEFs clients. It needs to hold information on the activities the client enrols in, any after hours activities they may take part in, a register to keep track of clients present and absent during the day, next of kin information, invoices, their care-manager(s), any treatment they may be having, whether or not they need treatment while at the centre, Any referrals, e.g., from their doctor, from an employee, referrals to another organisation, e.g., the job centre or a care home. The client informed us that employee information for payroll purposes is already stored securely on a separate database that they did not want linked. For this reason this information is not modelled.
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The ERD
CLIENT TRANSPORT
# Code
CAREMANAGER
Have
Have Require
O n
Named to see
# Id * Name * Address * Borough * Telephone No. * DoB * Start Date End Date * Notes * GP * Consultant * Allergies
EMPLOYEE
# Id
With With
DEALING
Required by Requested by
Requested by
Advise
Engage in
Contain
Engaged in by
SEAT
Receive
On
Be on
Have
Have
Allocated to
Request
Name
ACTIVITY
VISITORS RECORD
Made by
ENROLLMENT
With
MEDICATION
# Code * Type * Start date End date * Best before end * Side effects
Hold Feature in Assigned to
DOCTOR
REFERRAL
Made by Advise
# Id * To * From * Authorization
Made up of
NEXT OF KIN
# Id * Name * Relationship * Telephone No.
Name Named in
RELATIONSHIP
Authorize
Authorized by For
REGISTER
# Id * Date * Name * Time in Time out
Have
On
REGISTER ENTRY
Received by
TREATMENT COURSE
# Id * Date/time * End time
PHYSICAL THERAPY
Comprise of
INVOICE
For Have
For
CONTACT
# Name * Number
# Id * Cost * Date
TREATMENT
# Date/time * End time
Include
OTHER
For
Feature in
Entered on
EXTERNAL ORGANISATION
# Id * Name * Address
Processed by Process
REFERAL LINE
Slide: 04/10
objects required by the activity, not supplied by the centre TRANSPORT > CENTRE PROVIDED > * Requirements any additional help or support needed by the client REFERRAL > * Authorization Referrals cannot be made without the consent of a high ranking member of staff or doctor TRANSPORT > CLIENT PROVIDED > * Mode the mode of transportation used by the client to get to the centre CARE MANAGER > * Company the company the care manager is employed by if the care manager isnt a relative
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CLIENT a specific individual to which the centre deals CAREMANAGER the client is placed within this persons care, e.g.
a relation or agency nurse AFTER HOURS ACTIVITY an activity held outside of QEF opening hours hosted though QEF facilities but run by an external club ACTIVITY a club or gathering of various varieties held within and run by the QEF VISITORS RECORD A register of everyone who visits the QEF, visitors sign in and out for security purposes REGISTER a record of the clients attendance on predetermined days to the centre REFERRAL the client may be referred on to another organisation, such as the job centre
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required to be able to reference prohibited combinations of drugs for individual clients DEALING each time a care manager is assigned to a client FIRST AID SESSION the attendance to minor wounds and injuries, any thing larger, is passed onto the emergency services, medication cannot be administered at such times Advanced Modelling
treatment types comprising a treatment course. Thus allowing a treatment to consist of one or more treatment types.
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Slide: 07/10
Assumptions
Setting the example for others to follow
A CARE MANAGER can have one or more clients The database has expanded so we have included TUTOR and
EMPLOYEE If the CLIENT lives within a 3 mile radius of the centre they must provide their own TRANSPORT i.e. CLIENT PROVIDED. If not as above, thus living outside the 3 mile radius have TRANSPORT provided by the centre i.e. CENTRE PROVIDED they are collected from their homes. A PRESCRIPTION is only for medication, Physiotherapy is prescribed via a REFERRAL. MEDICATION is not given during a first aid session unless in the case of an emergency. PROSCRIBED LIST ENTRY will only be used in the case of an emergency to reference prohibited drug combinations.
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Assumptions
Setting the example for others to follow
comments. Requirements in CENTRE PROVIDED entity are special needs, i.e., wheelchair user. A DOCTOR must authorise any treatment courses a CLIENT undertakes. An INVOICE bills the CLIENT for sessions taken and missed at the centre. Each CLIENT must enrol in each ACTIVITY. Records are kept of clients whom have left the centre.
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Overall Summary
We have constructed a conceptual model based on the information given to us upon our visit to Ms Debbie Saunders and her team at the Queen Elizabeths Foundation in Dartford, Kent. Communications have ensued between ourselves and the charity on a regular basis. The concept model shown is not our first draft, since though we still wait for clarification on a number of assumptions, those which have been checked and approved are now incorporated into our model. We have made an appointment, when our team will present back our model to the customer for final approval and eventual implementation. Ms Debbie Saunders estimated that if taken up this project would save the charity in excess of 2000 compared with commercial quotes they had received. We would like to take this time to thank Ms Debbie Saunders and her team for their help and co-operation throughout.
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