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Queen Elizabeths Foundation, Dartford, Kent, UK

Setting the example for others to follow

Example databasing Ltd. in conjunction with the Queen Elizabeths Foundation

Mission Statement: We at Example databasing are looking to provide simple, but efficient databases for our clients. We believe that technology needs to be user-friendly and we hope to become renowned worldwide for fast and user-specific databases which will help businesses in the 21st century.

Dr. Alex Webb Anna-Marie James

The Leigh City Technology College Dartford, Kent, UK

References

http://www.dartford.gov.uk/index.htm http://community.dartford.gov.uk/

Setting the example for others to follow

Ms Debbie Saunders Queen Elizabeths Foundation Resource Centre, Brent Way, Dartford, DA2 6DA 01322 229820 debbie.saunders@qefresourcecentre.org.uk

o Several forms of data capture were collected from the Queen


Elizabeths Foundation organization upon our visit to help in the construction of our conceptual model, these included the following;
Referral forms Record update forms Drugs forms Care manager/ GP/ Next of Kin entry forms Additional notes taken during interview with Ms Debbie Saunders

(Documents Available On Request)

Slide: 02/10

Business Needs
Setting the example for others to follow

The client requested a design for a database for use within the Queen Elizabeths Foundation (QEF) on a daily basis. It should be based on and around mainly the information on the QEFs clients. It needs to hold information on the activities the client enrols in, any after hours activities they may take part in, a register to keep track of clients present and absent during the day, next of kin information, invoices, their care-manager(s), any treatment they may be having, whether or not they need treatment while at the centre, Any referrals, e.g., from their doctor, from an employee, referrals to another organisation, e.g., the job centre or a care home. The client informed us that employee information for payroll purposes is already stored securely on a separate database that they did not want linked. For this reason this information is not modelled.
Slide: 03/10

The ERD
CLIENT TRANSPORT
# Code

CAREMANAGER
Have

Have Require
O n

Named to see

CLIENT PROVIDED * Mode


Allocated

# Id * Name * Address * Borough * Telephone No. * DoB * Start Date End Date * Notes * GP * Consultant * Allergies

# Id * Name * Company * Telephone No. * Address

EMPLOYEE
# Id

* Name Setting the example for others to follow * Address


Request

With With

* Telephone No. E-mail * Position

DEALING
Required by Requested by

Requested by

Advise

FIRST AID SESSION


* Date/time * End time

Engage in

Contain

Engaged in by

SEAT

Receive

On

Be on

Have

Have

CENTRE PROVIDED * Requirements

Allocated to

Request

Name

ACTIVITY

VISITORS RECORD

Made by

# Id * Day * Type * Instructor * Location * Additional Materials

Into Have entered

ENROLLMENT
With

MEDICATION
# Code * Type * Start date End date * Best before end * Side effects
Hold Feature in Assigned to

# Id * Name * Time in Time out * Company Comments Car registration

DOCTOR

# Id * Name * Address * Telephone No. * Position

REFERRAL
Made by Advise

# Id * To * From * Authorization
Made up of

NEXT OF KIN
# Id * Name * Relationship * Telephone No.

Name Named in

RELATIONSHIP

Authorize

Authorized by For

REGISTER
# Id * Date * Name * Time in Time out
Have

On

REGISTER ENTRY
Received by

TREATMENT COURSE
# Id * Date/time * End time

PROHIBITED LIST ENTRY


# Id

PHYSICAL THERAPY

Comprise of

INVOICE
For Have

For

AFTER HOURS ACTIVITY

CONTACT
# Name * Number

# Id * Cost * Date

# Code * Type * Start date End date * Side effects

Include Feature in Occur Include

TREATMENT
# Date/time * End time

Include

OTHER

# Name of club * Start time End time


Have

For

ACTIVITY RECORD ENTRY

# Code * Type * Start date End date * Side effects

Feature in

Entered on

EXTERNAL ORGANISATION
# Id * Name * Address

Processed by Process

REFERAL LINE

Slide: 04/10

Explanation of unclear attributes


Setting the example for others to follow

ACTIVITY > * Additional Materials any materials or outside

objects required by the activity, not supplied by the centre TRANSPORT > CENTRE PROVIDED > * Requirements any additional help or support needed by the client REFERRAL > * Authorization Referrals cannot be made without the consent of a high ranking member of staff or doctor TRANSPORT > CLIENT PROVIDED > * Mode the mode of transportation used by the client to get to the centre CARE MANAGER > * Company the company the care manager is employed by if the care manager isnt a relative

Slide: 05/10

Explanation of possible ambiguous entities


Setting the example for others to follow

CLIENT a specific individual to which the centre deals CAREMANAGER the client is placed within this persons care, e.g.

a relation or agency nurse AFTER HOURS ACTIVITY an activity held outside of QEF opening hours hosted though QEF facilities but run by an external club ACTIVITY a club or gathering of various varieties held within and run by the QEF VISITORS RECORD A register of everyone who visits the QEF, visitors sign in and out for security purposes REGISTER a record of the clients attendance on predetermined days to the centre REFERRAL the client may be referred on to another organisation, such as the job centre

Slide: 06/10

Explanation of possible ambiguous entities


Setting the example for others to follow

PROHIBITED LIST ENTRY in an emergency employees may be

required to be able to reference prohibited combinations of drugs for individual clients DEALING each time a care manager is assigned to a client FIRST AID SESSION the attendance to minor wounds and injuries, any thing larger, is passed onto the emergency services, medication cannot be administered at such times Advanced Modelling

A basket was chosen to resolve the issue of having multiple

treatment types comprising a treatment course. Thus allowing a treatment to consist of one or more treatment types.
7/10
Slide: 07/10

Assumptions
Setting the example for others to follow

A CARE MANAGER can have one or more clients The database has expanded so we have included TUTOR and

EMPLOYEE If the CLIENT lives within a 3 mile radius of the centre they must provide their own TRANSPORT i.e. CLIENT PROVIDED. If not as above, thus living outside the 3 mile radius have TRANSPORT provided by the centre i.e. CENTRE PROVIDED they are collected from their homes. A PRESCRIPTION is only for medication, Physiotherapy is prescribed via a REFERRAL. MEDICATION is not given during a first aid session unless in the case of an emergency. PROSCRIBED LIST ENTRY will only be used in the case of an emergency to reference prohibited drug combinations.
Slide: 08/10

Assumptions
Setting the example for others to follow

Notes in CLIENT entity contain objectives, care needs &

comments. Requirements in CENTRE PROVIDED entity are special needs, i.e., wheelchair user. A DOCTOR must authorise any treatment courses a CLIENT undertakes. An INVOICE bills the CLIENT for sessions taken and missed at the centre. Each CLIENT must enrol in each ACTIVITY. Records are kept of clients whom have left the centre.

Slide: 09/10

Overall Summary

Setting the example for others to follow

We have constructed a conceptual model based on the information given to us upon our visit to Ms Debbie Saunders and her team at the Queen Elizabeths Foundation in Dartford, Kent. Communications have ensued between ourselves and the charity on a regular basis. The concept model shown is not our first draft, since though we still wait for clarification on a number of assumptions, those which have been checked and approved are now incorporated into our model. We have made an appointment, when our team will present back our model to the customer for final approval and eventual implementation. Ms Debbie Saunders estimated that if taken up this project would save the charity in excess of 2000 compared with commercial quotes they had received. We would like to take this time to thank Ms Debbie Saunders and her team for their help and co-operation throughout.
Slide: 10/10