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USERGUIDES
S t e p b y S t e p g u i d e s O n H o w To u s e M y A I E S E C . n e t
Contents
1.0. Global Community Development Programme..............................................................5 1.1. How to raise a GCDP TN form........................................................................................6 1.2. How to raise a GCDP EP Form.......................................................................................8 2.0. Global Internship Programme.....................................................................................12 2.1. How to raise a GIP TN form.........................................................................................13 2.2. How to raise a GIP EP form.........................................................................................15 3.0. How to change the status of a form............................................................................19 4.0 How to change the form manager................................................................................21 5.0 How to Assign Quick Matches......................................................................................23
Introduction
This user guide outlines how to use MyAIESEC.net for creating and managing the Global Community Development Programme and Global Internship Programme. It shows the steps needed to perform basic functions like Raising EP forms, Raising Tns, Applying for Internships etc. This guide would use screenshot illustration to make it easier to use. Each step explained is precedent with the type of users who can take them. The phase, programme or the extra role the user needs to be assigned on the system. This is explained by Actors. The available Actors are.
SU: Super User AI/P-EB: AIESEC International Team. P.: President. EB.: Executive member. TL.: Someone taking a Team Leader Programme TM.: Someone taking a Team Member Programme TN Manager.: Manager. Someone managing a TN form EP Manager.: Manager. Someone managing an EP form Account Manager.: Someone managing an organisation on the system Engager.: Someone who just registered and has not taken any of the ELD Programmes Inactive.: Someone who is on ELD Phase but is currently not taken any of the ELD Programmes GIP/GCDP.: Someone taking either the GIP or GCDP programme.
? the Organization, the TN is to be raised with. Click View All to see all Organizations Select
?Create TN form. You would be taken to a page where you select organization contact for Click on
the TN 6
Now select the Organization contact and click Next. If the organization contact you want is not listed, click on Add Organization Contact to add one. On clicking on next you would be taken to a page where you choose if the TN form should be either GIP or GCDP.
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? clicking, the user will be prompted to ensure that their Personal Information, Academic On Information, Professional Information, Backgrounds, Skills and Languages are up to date.
If you have any of the profile as incomplete, there would be a red asterix by the link, and the system would allow for creation of the form. If profile is up to date, click on Generate Form to continue. ?EP form is generated and the status is on Incomplete. The
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Complete this final step. The form is generated and if satisfied, the user would select 'Save'. Form status would now be on New. ? Form would be moved to Available by the P/EB user in that entity. ? Once form is on avaialble, users can now apply for GCDP internships.
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Option Two: looking for an GCDP Opportunity then deciding to apply for it. User can choose to search a GCDP opportunity first before raising an EP form. If a user who does not have an EP form, clicks on Apply to an internship, the system would prompt the user to generate an EP form in the application process. The steps are oulined below:
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In the main page of the platform, click on the Connect Menu. A drop down appears, from here, click on View Internship Opportunities.
The browse Internships page loads. Here the user can search for available internships in the system
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The browse Internship has various filter which you can use to refine your search.
Searching based on Organization Name, Earliest State Date. This can be done via the part of the browse Internship page shown below
Searching based on Committee. You can refine searches to include internships from selected Member committees and Local Committees.
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To do this, below the search field, you would see the link Committee (Show). Click on the show A list of all Member Committee and their respective Local Committee is displayed.
Note that clicking on the country would list only Internships raised by that Member Commitee. To include internships from local committees, make sure the respective local committee is selected
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Searching ?
based on Status, Duration, Backgrounds, Skills, Languages, Degrees By the side of the Browse Internship page, you have further ability to filter the search results based on status, duration, backgrounds, skills, languages, degrees. For example when you click on Background, It expands and list all the available internship background in AIESEC.
User can then proceed and select background of choice to be listed in the result. The same rule applies to other filters.
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? Select the Organization, the TN is to be raised with. Click View All to see all Organizations you have access to. The partner page would be loaded.
? on Create TN form. You would be taken to a page where you select organization contact for Click the TN
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Now select the Organization contact and click Next. If the organization contact you want is not listed, click on Add Organization Contact to add one. On clicking on next you would be taken to a page where you choose if the TN form should be either GIP or GCDP.
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On clicking, the user will be prompted to ensure that their Personal Information, Academic Information, Professional Information, Backgrounds, Skills and Languages are up to date.
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If you have any of the profile as incomplete, there would be a red asterix by the link, and the system would allow for creation of the form. If profile is up to date, click on Generate Form to continue.
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The system then takes you to a page where you can specify your personal preference and region.
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? Complete this final step. The form is generated and if satisfied, the user would select 'Save'. Form status would now be on New. ? Form would be moved to Available by the P/EB user in that entity. ? Once form is on avaialble, users can now apply for GIP internships.
Option Two: looking for an GIP Opportunity then deciding to apply for it. User can choose to search a GIP opportunity first before raising an EP form. If a user who does not have an EP form, clicks on Apply to an internship, the system would prompt the user to generate an EP form in the application process. The steps are oulined below: In the main page of the platform, click on the Connect Menu. ? A drop down appears, from here, click on View Internship Opportunities.
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The browse Internships page loads. Here the user can search for available internships in the system
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The browse Internship has various filter which you can use to refine your search.
Searching based on Organization Name, Earliest State Date. This can be done via the part of the browse Internship page shown below
Searching based on Committee. You can refine searches to include internships from selected Member committees and Local Committees. To do this, below the search field, you would see the link Committee (Show). Click on the show ?of all Member Committee and their respective Local Committee is displayed. A list
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Note that clicking on the country would list only Internships raised by that Member Commitee. To include internships from local committees, make sure the respective local committee is selected.
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Searching ?
based on Status, Duration, Backgrounds, Skills, Languages, Degrees By the side of the Browse Internship page, you have further ability to filter the search results based on status, duration, backgrounds, skills, languages, degrees. For example when you click on Background, It expands and list all the available internship background in AIESEC.
User can then proceed and select background of choice to be listed in the result. The same rule applies to other filters.
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Select your choice, and you would be taken to a page where you can search for the form.
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Specify all criteria and search. Result would be appended to the end of the page.
Select the desired form, and click on Update Form Status. This loads the Form details
You can then proceed and change the status of the form.
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Select your choice, and you would be taken to a page where you can search for the form.
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Specify all criteria and search. Result would be appended to the end of the page.
Select the desired form, and click on Change Form Manager. Page where you can change managers is loaded
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Select a user from the drop down menu and click Update EP Manager (Or Update TN manager for TN).
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Login to the system and click on AIESEC Programmes --> Team Leader Under Manage Exchange Experience, click on Assign Quick Match
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Clicking on search selects the EP. You then proceed to select the TN to be matched.
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