Fresno Regional Foundation Foundation Support Specialist for Programs

Overview: The Foundation Support Specialist for Programs performs a variety of

grantmaking, grantee support, and administrative duties for the Foundation. This position reports to the Director of Administration with daily supervision by the Sr. Program Officer. This position requires high level computer and IT skills, database management, data entry, internet research, on-line and telephone support, document review and proofreading skills, with the ability to problem solve and think critically, always maintaining a professional attitude and appearance.

Educational Requirements: BA or BS required. At least 2 years of experience that

is related to the duties and responsibilities specified.

Duties and Responsibilities:

Priority #1 Support to Program Staff for grant cycles, community leadership events and projects, and initiatives.

1. 2. 3. 4. 5. 6. 7. 8.

Support to program staff see Grant Cycle checklist Support to program staff with community leadership project. Support for data collection and analysis, collection of research Administrative support for grant and advisory committee members and meeting preparation. Due diligence research, collection of documents, digital filing, database management of information. Assist with meeting schedules, event invites, plans, and attendance. Maintain Outlook contacts, calendars, and email communications Support for FRF initiatives (such as TPP and AQ), events, publications, invitations, RSVP, and event setup assistance.

Priority #2 IT: On-line support for Grantees using Extranet and On-Line Grant Application System (OLGA).

1. ControlCamp administration (back side of OLGA system) maintenance, and support to FRF staff (Socient provides high-level ControlCamp support) 2. OLGA support to staff and Grantees (merge of ControlCamp into the FRF website for Grantee Access) 3. Extranet support to staff, board members, and committee members (merge of ControlCamp into the FRF website for Board and Committee member access) 4. FRF Website maintenance and updates of grantmaking information and document access.
Priority #3 Administrative support to the Director and Finance manager and administrative assistance to the CEO.

Foundation Support Specialist Programs

www.fresnoregfoundation.org

12/9/2011

1. Coordinates and performs a range of staff and/or operational support activities for the office; serves as a liaison in all areas of the Foundation in the resolution of day-to-day administrative and operational problems. 2. Provides administrative support such as answering telephones, assisting visitors, responding to emails, and resolving and/or referring a range of administrative problems and inquiries. 3. Operates personal computer to compose and edit email and/or formal correspondence on a regular basis. 4. Schedules and coordinates meetings, events, appointments, and/or other similar activities for staff, including maintaining the shared Outlook calendar. 5. Performs miscellaneous job-related duties as assigned. Skill Requirements: Program and Administrative Support

Professional speaking and personal interaction skills in a semi-formal working environment. Ability to dress in a business professional manner. Excellent use of spoken and written English. Ability to greet and host waiting guests. Knowledge of supplies, equipment, and/or services ordering and inventory control. Master user of Word, Excel, and/or data entry software. Organizing and coordinating skills. Ability to maintain calendars and schedule appointments. Database management understanding and skills. Ability to create, compose, and edit written materials. Ability to communicate effectively, both orally and in writing. Ability to gather data, compile information, and prepare reports. Ability to make administrative/procedural decisions and judgments. Ability to analyze and solve problems with little or no supervision.

Skill Requirements: Information Technology

Knowledge of on-line and web base database management, document and data sharing, secured Extranet access, administration, and management. Knowledge of local database management, with import, export, and merge functions. High level Excel user, with experience using mail merge, Functions, and pivot tables. Ability to update FRF website, add new pages, update existing text, pictures, and links, and manage multiple domain names. High level Word user, with experience using mailmerge, envelopes, labels, merge to pdf. Experience using Adobe Acrobat Pro and Adobe Illustrator.

Distinguishing Characteristics:

Foundation Support Specialist Programs

www.fresnoregfoundation.org

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This position requires an articulate, professional, and well-mannered individual able to multi-task throughout the day and maintain a calm, organized, and clean working environment. This position requires someone who can proofread his/her own work and produce high quality, accurate documents. Reports, and data entry. This position requires someone who is able to troubleshoot, analyze, and problem-solve by seeing the big picture and apply what he/she has learned to future projects. This position requires someone who can interact with the public, answer questions, maintain a professional appearance, and use wisdom and discretion in all interactions with the public. This position requires someone who can maintain a positive appearance and attitude throughout the work day.

Fresno Regional Foundation Foundation Support Specialist for Programs Non-Exempt position Approximate salary range: $14/hr to $19.20/hr, or to be negotiated, based on experience and skills Full-time, 40 hours per week, M F Overtime available upon request/approval Medical Coverage for employee (after 90 days) Dental Coverage for employee (after 90 days) Vision Coverage for employee (after 90 days) Life Insurance on employee (after 90 days) 403(b) Retirement contributions (after 90 days) Vacation starting at 10 days per year Holidays 11 holidays plus 1 floating holiday per year Sick leave accumulate 1 day per month To submit your resume for consideration, please send an introductory email, with your resume as an attachment, to: lori@fresnoregfoundation.org. The subject line should read: applicant for Foundation Support Specialist Programs and your name. For information about the Fresno Regional Foundation, please visit our website at: www.fresnoregfoundation.org.

Foundation Support Specialist Programs

www.fresnoregfoundation.org

12/9/2011