Budget Detail Worksheet

Note:

Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You ma budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). Howeve information (including the budget narrative) must be provided.

A. Personnel--List each position by title. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation p employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Computation Name/Position Amount per unit (define unit) # units Casework: Overtime for Forensic Analyst I $32.00 per hour 250 Casework: Overtime for Forensic Analyst II $36.00 per hour 250 Technicians - 1 each for casework & database $22,000.00 annual salary 1.5 Database: Overtime for CODIS analyst $35.00 per hour 200 # Individuals 5 4 2 1

Note - In the # of units column - you can display the entry as a % or a number. To change between numbers and percentage select the cell, then right click; select FORMAT, then CELL, then NUMBER - then select number or percentage

B. Fringe Benefits--Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel lis (A) and only for the percentage of time devoted to the project. Amount of Personnel for basis Employer's FICA - technician $66,000.00 Retirement - technician $66,000.00 Medicare - technician $66,000.00 Health Insurance - technician $66,000.00 Casework: Employer's FICA - for OT for casework analysts $76,000.00 Database Employer's FICA for OT for CODIS analyst $7,000.00 % of Amount of Personnel 6.00% 12.00% 1.46% 22.00% 6.00% 6.00% Additional computation (optional)

Total Personnel & Fringe Benefits

C. Travel--Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meetings, etc. Show computation (e.g., six people at a 3-day training at $X airfare, $Y lodging, $Z subsistence). For training projects, travel and meals for traine listed separately. Show the number of trainees and unit cost involved. Identify the location of travel, if known. Indicate source of Travel Pol Applicant or Federal Travel Regulations. Computation Cost $500.00 $132.00 $56.00 $500.00 $211.00 $71.00 $500.00 $95.00 $61.00

Purpose of Travel AAFS

Location Item Atlanta Airfare Hotel Meals D.C. Airfare Hotel Meals

# Individuals # Nights/Days 5 1 5 5 5 6 4 4 4 1 1 1 1 3 4 1 2 3

# Trips 1 1 1 1 1 1 1 1 1

Promega

CODIS Conference

Salt Lake City Airfare Hotel Meals

D. Equipment--List non-expendable items that are to be purchased. (Note: Organization's own capitalization policy for classification of equipme used. Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing ve equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be "Contractual" category. The budget narrative for this category should explain how the equipment is necessary for the success of the proje describe the procurement method to be used. Computation Cost per Unit # Units $165,000.00 2 $8,730.00 2 $43,000.00 1 $1,100.00 10

Item ABI 3500xl ABI Thermal Cycler 9700 AutoMate Express, ABI (includes service install) Laptops

E. Supplies--List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, ha recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course o

Computation Supply Items Cost per unit Database Promega PP16 HS (400 rxns) [database] $7,115.00 Bode Buccal swab collection kit $210.00 Casework: PrepFiler Express (52 rxns) for AutoMate $400.00 Casework: PrepFiler Express plastics for AutoMate $150.00 Casework: Promega PP16 HS (400 rxns) [casework] $7,115.00

# Units 17 400 8 8 17

F. Construction--As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with office before budgeting funds in this category. Purpose N/A Description of Work Not allowable under these awards

G. Consultants/Contracts--Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions

Consultant Fee: For each consultant, enter the name, if known, service to be provided, hourly or daily fee (8 hour day), and estimated time o Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Computation Cost per unit (define unit)

Name of Consultant

Service Provided

# Units

Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging

Item

Location

Computation Cost per unit

(define unit)

# Units

Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. Applicants are encourage free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Outsourcing DNA analysis, 30 cases In-house DNA training; mixture analysis Service contract for 2 ABI 3500xl units Vendor Orchid Cellmark Instructor TBD ABI Service Provided DNA analysis - $1,333/case In-house training Maintenance for 2 3500xls

CONSULTANTS/ CONTRACTS TOTAL

H. Other Costs--List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major basis of the computation. For example, provide the square footage and the cost per square foot rent, and provide a monthly rental cost an months to rent. Computation Cost per unit (define unit) $425.00 registration $595.00 registration $200.00 workshop $410.00 subscription $50.00 book

Description Registration fee for AAFS Registration fee for Promega Workshops at AAFS JFS subscription for RSBI-DFS Fundamental of Fornesic DNA Typing Textbooks

# Units 5 4 5 1 10

I. Indirect Cost--Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate approval, (a fu negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applican Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system p may be allocated in the direct costs categories.

I. Indirect Cost--Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate approval, (a fu negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applican Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system p may be allocated in the direct costs categories. Description Computation $0.00

0%

Budget Summary--When you have completed this budget worksheet, the totals for each category will transfer to the spaces below. The to total project costs will be computed via Excel formula. Indicate the amount of Federal requested and the amount of non-Federal funds that wi project. Budget Category A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consultants/Contracts H. Other Total Direct Costs I. Indirect Costs TOTAL PROJECT COSTS Federal Request Non-Federal Amount Amount $149,000.00 $32,343.60 $14,021.00 $401,460.00 $330,310.00 $0.00 $79,000.00 $6,415.00 $1,012,549.60 $0.00 $1,012,549.60 $1,012,549.60 $0.00

NOTE: If a Non-Federal amount is entered, make sure those items for which they will be used must be incorporated into your overall budget. Ind throughout you budget narrative and detail worksheet for which items these funds will be used.

Database expenses from the Supplemental Funds

= Casework =Database et and budget narrative. You may submit the variation of this form). However, all required

to the project. Compensation paid for anization. Cost $40,000.00 $36,000.00 $66,000.00 $7,000.00 $0.00 Note - You need to track total overtime costs for $0.00 casework and database units separately TOTAL $149,000.00 Casework Overtime salaries + Fringe = Database Overtime salaries + Fringe = $80,560.00 $7,420.00

d percentage -

benefits are for the personnel listed category

$3,960.00 $7,920.00 $963.60 $14,520.00 $4,560.00 $420.00 TOTAL $32,343.60 $181,343.60

sory group meetings, etc. Show the basis of ects, travel and meals for trainees should be . Indicate source of Travel Policies applied:

Cost $2,500.00 $3,300.00 $1,680.00 $2,000.00 $2,532.00 $1,136.00 $500.00 $190.00 $183.00 TOTAL

Are you within the 5% cap for travel and registration for meetings/conferences? Travel costs: $14,021.00 Registration: $5,505.00 $19,526.00 Travel/Registration total $1,012,549.60 Award total $14,021.00 1.93%

olicy for classification of equipment should be cost benefits of purchasing versus leasing d equipment costs should be listed in the ary for the success of the project as well as

Cost $330,000.00 Note - Always include the vendor name - then add up all $17,460.00 costs to that vendor to see if you exceed $100,000 in sole $43,000.00 source requests $11,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $401,460.00

dable items such as books, hand held tape r consumed during the course of the project.

Cost $120,955.00 $84,000.00 $3,200.00 $1,200.00 $120,955.00 $0.00 $0.00 $0.00

Database How many database samples should I work? Database Supplies: $120,955.00 Overtime for Database: $7,420.00 $128,375.00 At least this many samples have to be worked: 3209.38 6800 samples declared Actual cost per sample: $18.88 Casework: How many cases should I work? Casework supplies: $125,355.00

$0.00 Overtime for casework: $0.00 $0.00 1 case per $1,000 $0.00 At least this many cases have to be worked: TOTAL $330,310.00

$80,560.00 $205,915.00 205.92 206

may be allowable. Consult with the program

Cost $0.00 TOTAL $0.00

uisitions

hour day), and estimated time on the project.

Cost $0.00 $0.00 $0.00 Subtotal $0.00

r fees (i.e., travel, meals, lodging, etc.)

# Individuals Cost $0.00 $0.00 $0.00 Subtotal $0.00

cost. Applicants are encouraged to promote acts in excess of $100,000. Cost $40,000.00 $3,000.00 $36,000.00 Subtotal $79,000.00

ANTS/ CONTRACTS TOTAL $79,000

or confidential funds) by major type and the rovide a monthly rental cost and how many

Cost $2,125.00 $2,380.00 $1,000.00 $410.00 $500.00 $0.00 TOTAL $6,415.00

copy of the rate approval, (a fully executed, ested by contacting the applicant's cognizant applicant's accounting system permits, costs

copy of the rate approval, (a fully executed, ested by contacting the applicant's cognizant applicant's accounting system permits, costs

Cost $0.00 $0.00 $0.00

TOTAL

er to the spaces below. The total costs and unt of non-Federal funds that will support the

ated into your overall budget. Indicate clearly

What goes in this budget category?

A. Personnel--List each position by title. Show the annual salary rate and the percentage of time to be devoted to the project. grant activities must be consistent with that paid for similar work within the applicant organization.

Full time or part time employee salaries. Employees who earn W-2 income and receive benefits. Enter annual OR monthly salaries for X # years OR months on the project. Enter average overtime hourly rate with X # of hours of overtime needed. There is no need to list each analyst b Enter grant administrative time needed as hourly rate at X # of hours needed. Label as administrative costs.

B. Fringe Benefits--Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the percentage of time devoted to the project. You must break out the costs into allowable fringe categories and include the percent level of each benefit.

C. Travel--Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeti six people at a 3-day training at $X airfare, $Y lodging, $Z subsistence). For training projects, travel and meals for trainees sho trainees and unit cost involved. Identify the location of travel, if known. Indicate source of Travel Policies applied: Applicant or You must identify the training event you are travelling for. Identify the location of the travel. If unknown - enter TBD (to be determined). Lodging and meals costs must be broken out by the daily rate, the number of days in travel, and the number of You can also insert another line and list taxi, miscellaneous expenses, parking, etc. Hotel costs must be reasonable and consistent with GSA rates. All local travel policies apply.

D. Equipment--List non-expendable items that are to be purchased. (Note: Organization's own capitalization policy for classific Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing ver items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" ca should explain how the equipment is necessary for the success of the project as well as describe the procurement method to b The federal government considers any non-disposable items as equipment that have a value of $5000 or more. You need to follow your state/local policies for determining what is equipment.

Do not include software, LIMS systems (except for hardware associated with LIMS systems), and small ticket ite Do not include flash drives, cables, pipettes, etc. here - they go into the "Other" category.

Special note - List the vendor of the equipment purchases so you can tally up how much you plan to purchase sourcing requirements. If you do not have a specific vendor in mind, list vendor as "TBD" or note that the item procurement should be in your budget narrative as well.

E. Supplies--List items by type (office supplies, postage, training materials, copying paper, and other expendable items such a the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the Detail your purchases Include no more than $5000 in miscellaneous supplies.

Include only kits, reagents, and disposable supplies needed to work cases here. Do NOT include small equipment items here. Special note - List the vendor of the equipment purchases so you can tally up how much you plan to purchase sourcing requirements.

F. Construction--As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowab budgeting funds in this category. Construction is never allowable. Do NOT enter renovations here.

G. Consultants/Contracts--Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions

Consultant Fee: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), fees in excess of $450 per day require additional justification and prior approval from OJP.

It is very difficult to gain approval to pay a consultant more than $56.25/hr ($450/day) and you should avoid hirin Hire contractors if at all possible (see below).

Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i. Enter any consultant travel costs here.

Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. A open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of

Enter outsourcing needs here. Make sure you provide an estimate of the costs/case and the number of cases y Enter service/maintenance contracts here. List the vendor name, the equipment under contract (detail this) and Remember that service contracts cannot extend past the end date of the award. The only exception to the above rule about service contracts is if you are purchasing a piece of equipment with getting a multi-year contract at the time of purchase of the instrument.

If you are hiring someone to provide training in-house, develop a contract with them for the planning, delivery, contract should also cover the cost of handouts, books, etc. as well as travel to and from your lab. The contrac cost.

If you are developing a contract with a vendor to do renovations, you can enter the costs in the contract catego the "Other" category.

H. Other Costs--List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential fu computation. For example, provide the square footage and the cost per square foot rent, and provide a monthly rental cost and

Enter costs for LIMS systems here. Enter costs for software here (like Genemapper ID-X, I-3, True-Allele). Enter registration costs here. Registration and workshop costs must be labeled with the name of the training ev Enter small (cheap) equipment items here (eg. pipettes, centrifuges, etc.)

Renovation costs can be entered here. See also the comment in the contract category. Enter costs for journals, books, etc., here. Non-personnel administrative costs can be entered here, but they must be detailed and clearly labeled as admin

I. Indirect Cost--Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate ap agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applic review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, cost categories.

Enter only indirect costs here. There is 3% cap on indirect costs, even if you have a higher approved rate. Make sure that the calculations provided cover ONLY items you can charge indirect cost against. This isn't a fla budget categories. You must attach a copy of your approved indirect cost agreement with the federal government. It must be from current. Internally generated indirect costs agreements are not acceptable as evidence of an approved indirect cost rate

o be devoted to the project. Compensation paid for employees engaged in

need to list each analyst by name with their salary rate. s administrative costs.

ula. Fringe benefits are for the personnel listed category (A) and only for

level of each benefit.

views, advisory group meetings, etc. Show the basis of computation (e.g., l and meals for trainees should be listed separately. Show the number of olicies applied: Applicant or Federal Travel Regulations.

travel, and the number of travelers.

italization policy for classification of equipment should be used. st benefits of purchasing versus leasing equipment, especially high cost listed in the "Contractual" category. The budget narrative for this category e procurement method to be used.

a value of $5000 or more.

stems), and small ticket items here.

uch you plan to purchase from each vendor for compliance with sole TBD" or note that the item will be competitively bid. Method of

er expendable items such as books, hand held tape recorders) and show med during the course of the project.

uch you plan to purchase from each vendor for compliance with sole

enovations may be allowable. Consult with the program office before

Federal Acquisitions

rly or daily fee (8-hour day), and estimated time on the project. Consultant

and you should avoid hiring consultants.

nt in addition to their fees (i.e., travel, meals, lodging, etc.)

an estimate of the cost. Applicants are encouraged to promote free and ource contracts in excess of $100,000.

and the number of cases you plan to outsource. er contract (detail this) and the cost/contract.

a piece of equipment with this project and you get a discount for

or the planning, delivery, and assessment of the training. This rom your lab. The contract should be developed for a single fixed

sts in the contract category. Renovation costs can also be listed in

vestigative or confidential funds) by major type and the basis of the de a monthly rental cost and how many months to rent.

he name of the training event as well as the # of attendees.

d clearly labeled as administrative expenses.

t rate. A copy of the rate approval, (a fully executed, negotiated ted by contacting the applicant's cognizant Federal agency, which will ounting system permits, costs may be allocated in the direct costs

ost against. This isn't a flat 3% of all funds authorization against all

vernment. It must be from a federal agency and must be signed and

pproved indirect cost rate from a federal agency.

Unallowable costs:

1. Salaries and benefits for existing staff, other than as discussed in Section H (Permissible Uses of Fu 2. Travel, other than authorized travel expenses associated with appropriate DNA training and visits to 3. Travel on DNA awards to meetings and conferences for trained personnel in excess of 5% of the awa 4. Construction 5. Administrative fees in excess of 3% of the award amount 6. Indirect costs in excess of 3% of the award amount 7. Work funded under another federal award 8. Office supplies (except as administrative/grant managent costs)

PLEASE NOTE:

Unallowable costs:

1. Salaries and benefits for existing staff, other than as discussed in Section H (Permissible Uses of Funds), para 2. Travel, other than authorized travel expenses associated with appropriate DNA training and visits to outsourcin 3. Travel on DNA awards to meetings and conferences for trained personnel in excess of 5% of the award amount 4. Construction 5. Administrative fees in excess of 3% of the award amount 6. Indirect costs in excess of 3% of the award amount 7. Work funded under another federal award 8. Office supplies (except as administrative/grant managent costs)

PLEASE NOTE:

Many grantees are asking if they can hire an employee that has been laid off on a federal grant. The answer is yes as long as clear documentation exists that the position was terminated AND that the termination wasn't done solely to move salary costs to the federal grant as that would be supplanting.

If you hire someone on a federal grant, you may continue to fund them on subsequent awards - unallowable cost # 1 d

ses of Funds), paragraphs 1 and 2 d visits to outsourcing laboratories - DNA grantees only of the award amount

unallowable cost # 1 doesn't apply to federally funded personnel.

EXAMPLE
Budget Detail Worksheet

Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget n and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form (including the budget narrative) must be provided.

A. Personnel--List each position by title. Show the annual salary rate and the percentage of time to be devoted to the project. C engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Computation Name/Position Amount per unit (define unit) # units Forensic Scientist $50,000.00 Annual Salary 100% Forensic Biologists $50,000.00 Annual Salary 100% Analyst Overtime $36.00 per hour 1000 Grant Management overtime - admin. expenses $40.00 per hour 10

Note - In the # of units column - you can display the entry as a % or a number. To change between numbers and percentage select the cell, then right click; select FORMAT, then CELL, then NUMBER - then select number or percentage

B. Fringe Benefits--Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for only for the percentage of time devoted to the project. Amount of % of Personnel for Amount of basis Personnel Employer's FICA $186,400.00 8% Retirement $186,400.00 6% Uniform Allowance $0.00 Health Insurance $500.00 per month Workman's Compensation $186,400.00 1% Unemployment Compensation $186,400.00 1%

Total Personnel & Fringe Benefits

C. Travel-- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeti computation (e.g., six people 3-day training at $X airfare, $X lodging, $X subsistence). In training projects travel and meals for t Show the number of trainees and unit cost involved. Identify the location of travel, if known. Indicate source of Travel Policies a Computation Cost $150.00 $75.00 $35.00

Purpose of Travel AAFS

Location Boston

Item Airfare Hotel Meals

# Individuals 2 2 2

Promega

TBD

Airfare Hotel Meals Airfare Hotel Meals

$500.00 $200.00 $50.00 $0.00 $0.00 $0.00

2 2 2 0 0 0

D. Equipment--List non-expendable items that are to be purchased. (Note: Organization's own capitalization policy for classif Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Co equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Computation Cost per Unit # Units $95,000.00 1 $30,000.00 2 $55,000.00 1

Item Genetic Analyzer Real Time PCR Instrument Automation Platform (extractions)

E. Supplies--List items by type (office supplies, postage, training materials, copying paper, and other expendable items such and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the cou Computation Cost per unit $3,500.00 $1,000.00

Supply Items ABI-DNA STR Kit (200 tests) ABI-Quantification Kit human DNA (400 tests)

per kit per kit

# Units 12 6

Pipette tips

$200.00

per box

12

F. Construction--As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowa before budgeting funds in this category. Purpose N/A Description of Work Not allowable under these awards

G. Consultants/Contracts--Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions

Consultant Fee: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Computation Cost per unit $50.00

Name of Consultant John Doe

Service Provided Forensic Specialist

Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., trave

Item Airfare Hotel Meals

Location Miami

Computation Cost per unit $400.00 $100.00 $30.00

Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. Applicants open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,0 Item LIMS Renovations Vendor LIMS Provider Renovations Provider Service Provided LIMS system New walls in amp room

H. Other Costs--List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential f the computation. For example, provide the square footage and the cost per square foot rent, and provide a monthly rental cost Computation Cost per unit (define unit) $500.00 per individual $2,500.00 per license

Description AAFS - Registration Analysis Software

# Units 2 5

Promega

$400.00

per individual

I. Indirect Cost--Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate a agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applica will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits costs categories. Description Personnel Equipment Contracts Computation $233,562.18 $210,000.00 $137,800.00

3% 3% 3%

Budget Summary--When you have completed the budget worksheet, transfer the totals for each category to the spaces belo total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consultants/Contracts H. Other Total Direct Costs I. Indirect Costs TOTAL PROJECT COSTS Federal Request Non-Federal Amount

LE

eet

aration of the budget and budget narrative. You may submit the budget wn form, or a variation of this form). However, all required information

time to be devoted to the project. Compensation paid for employees ant organization. # Individuals 1 2 1 1 Cost Actual expenses $50,000.00 $100,000.00 $36,000.00 $400.00 $0.00 $0.00 TOTAL $186,400.00

Special note - You can insert a section in your detail budget worksheet that covers the budget narrative for each budget category. Don't forget that a revised budget narrative (which can be ed formula. Fringe benefits are for the personnel listed category (A) and separate from the worksheet) is always required. Additional computation (optional) $14,259.60 $11,184.00 $0.00 $18,000.00 $1,864.00 $1,854.68 TOTAL $47,162.28 $233,562.28

tween numbers and percentage ber or percentage

12

ld interviews, advisory group meetings, etc. Show the basis of ining projects travel and meals for trainees should be listed separately. Indicate source of Travel Policies applied, Applicant or Federal Travel

# Nights/Days 1 2 3

# Trips 2 2 2

Cost $600.00 $600.00 $420.00

1 1 1 1 1 1

1 1 1 1 1 1

$1,000.00 $400.00 $100.00 $0.00 $0.00 $0.00 TOTAL $3,120.00

Track actual expenses on your budget own capitalization policy for classification of equipment should be used. worksheet. By doing this you can see how much e the cost benefits of purchasing versus leasing equipment, especially you have left or are over in each category. nt costs should be listed in the "Contractual" category. Explain how the Replace estimated expenses with actual costs when revising your budget urement method to be used.

Cost $95,000.00 $60,000.00 $55,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $210,000.00

$92,999.95 $61,125.35 $52,876.15

You can see that you have roughly $3000 left for additional equipment purchases. You may also wish to move these funds to another budget category. $207,001.45

and other expendable items such as books, hand held tape recorders) ndable or consumed during the course of the project.

Cost $42,000.00 $6,000.00 If you don't buy something on your original $0.00 budget, delete it when revising the budget. $0.00 Above we deleted the extraction kits If you wish to buy something new, add it to the $2,400.00 revised budget $0.00 Above we added pipette tips. $0.00 $0.00 $0.00 $0.00 $0.00 Make sure that the total amount of federal $0.00 funding provided is identical to the original budget! $50,400.00 The original budget was for $57,600! The total autocalculates with the changes made

TOTAL

pairs or renovations may be allowable. Consult with the program office Cost $0.00 TOTAL $0.00

or the Federal Acquisitions

hourly or daily fee (8-hour day), and estimated time on the project. rom OJP. Computation (define unit) # Units per hour 30

Cost $1,500.00 $0.00 $0.00 Subtotal $1,500.00

nt in addition to their fees (i.e., travel, meals, lodging, etc.)

Computation (define unit) per trip per day per

# Units 6 30 30

# Individuals Cost 1 $2,400.00 1 $3,000.00 1 $900.00 Subtotal $6,300.00

an estimate of the cost. Applicants are encouraged to promote free and ource contracts in excess of $100,000. Service Provided LIMS system New walls in amp room Cost $102,000.00 $25,000.00

Subtotal

$127,000.00

CONSULTANTS/ CONTRACTS TOTAL $134,800.00

s, and investigative or confidential funds) by major type and the basis of and provide a monthly rental cost and how many months to rent.

Cost $1,000.00 $12,500.00

$800.00 $0.00 $0.00 $0.00 TOTAL $14,300.00

rect cost rate. A copy of the rate approval, (a fully executed, negotiated requested by contacting the applicant's cognizant Federal agency, which licant's accounting system permits, costs may be allocated in the direct

TOTAL

Cost $7,006.87 $6,300.00 $4,134.00 $17,440.87

r each category to the spaces below. Compute the total costs and the funds that will support the project. Amount $186,400.00 $47,162.28 $3,120.00 $210,000.00 $50,400.00 $0.00 $134,800.00 $14,300.00 $646,182.28 $17,440.87 $663,623.15 $663,623.15 $0.00 $663,623.15 Original budget amount. Your revisions must come to this level.

Formula Help:
Lets look at an example: Computation Cost per unit $3,500.00 $1,000.00 $800.00

DO NOT ERASE CELLS IN THE DETAIL BUDGET WORKSHEET or your math will not be automatically calculated and math e The spreadsheet automatically adds each budget category total to the summary detail worksheet at the bottom of the workshee

Supply Items ABI-DNA STR Kit (200 tests) ABI-Quantification Kit human DNA (400 tests) Promega -Extraction Kits (200 samples)

per kit per kit per kit

# Units 12 6 12

To view a formula in Excel, click on the cell: Click on cell K10 and you wil see the formula = E10*G10 displayed in the formula bar above the worksheet. Click on cell K11. The cell is blank. While in cell K11, enter an = sign. You will see the equal sign displayed in the cell as well as in the formula bar. You can then click on another cell (say E11) and you will see E11 displayed on the formula bar as well as in the K11 cell. Next enter the sign for the arithmetic function you wish to chose: use the "-" sign for subtraction, the "+" sign for addition, th Choose the "*" for this example. Next click on the second cell. Try clicking on cell G11; you will see displayed in cell K11 and on the formula bar Now cell K11 should show "= E11*G11" and the answer when you hit the enter key is $6,000. Note that the formula disapp This is how your program manager and OCFO can check your math easily. ABI-Quantification Kit human DNA (400 tests) $1,000.00 per kit 6

You can also simply type in your math: In cell K12 above you could type in "= 1000*6" (without the ") and hit the enter key. $6,000 will appear in the cell, matching

Now you are ready to learn how to use excel formulas to add together a long stream of numbers: First click on the cell where you wish to total up your costs - say K13 in the example above. Enter the "=" symbol, then click on the SUM symbol on the left side of the formula bar. A screen will pop up and you will see displayed "K10:K12". When you hit enter, the formula wil automatically add up cells K You can modify the display to include any cosst you have in the column you wish to add. This is often necessary if there ar

OR

Click on the cell where you wish to total up your costs: Enter this: = SUM( After the first parenthesis, click on the first cell in the list you want total and drag the 'flashing' dashed-line box so it encomp Once the flashing box is around all of the costs you want included into your total, let the mouse button go and type in the o Hit the enter key and the formula will calculate the total of K10, K11, and K12 and put the answer in K13

tically calculated and math errors may occur. the bottom of the worksheet.

Cost $42,000.00 <-K11 <-K12 <-K13

e worksheet.

the formula bar. r as well as in the K11 cell. n, the "+" sign for addition, the"*" symbol for multiplication, and the "/" for division.

n the formula bar Note that the formula disappears. You can check the formula at any time by clicking on the cell.

$6,000.00 <-K25

appear in the cell, matching cell K25

automatically add up cells K10, K11, and K12 for you. s often necessary if there are blank cells in the column you wish to add.

ashed-line box so it encompasses your entire list of costs button go and type in the other parenthesis) wer in K13