Help Manual - OpenOffice - Org - Impress

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Learning OpenOffice.org – Impress
Help Manual
for
OpenOffice.org - Impress
Compiled By:
Mushtaque Asghar Shaikh
OpenOffice.org – Impress Page 1 of 62 By: Mushtaque Asghar Shaikh

Table of Contents
Unit 1: OpenOffice.org – Impress – An Introduction.....................................................................................................4
1.1 What is OpenOffice.org – Impress?..................................................................................................................4
1.2 Basic Screen Elements.....................................................................................................................................4
1.3 Presentation Basics...........................................................................................................................................5
1.4 Main Toolbars....................................................................................................................................................6
Unit 2: Lets Get Start – 1, 2, 3 GO!!!............................................................................................................................9
2.1 Understanding File Terms.................................................................................................................................9
2.1 Creating an Empty Presentation Using AutoPilot...........................................................................................10
2.2 Slide Layouts...................................................................................................................................................13
2.3 Saving a Presentation.....................................................................................................................................14
2.4 Closing an Impress Presentation....................................................................................................................16
2.5 Opening an Impress Presentation..................................................................................................................16
2.6 Opening a Presentation Using the AutoPilot...................................................................................................17
Unit 3: Working with Presentations............................................................................................................................19
3.1 Navigate between slides in a presentation.....................................................................................................19
3.2 Inserting a slide in a presentation...................................................................................................................20
3.3 Inserting a duplicate slide in a presentation....................................................................................................21
3.4 Deleting a slide in a presentation....................................................................................................................23
3.5 Moving a slide in a presentation......................................................................................................................24
Unit 4: Working with Workspaces / Presentation Views.............................................................................................25
4.1 The Normal View.............................................................................................................................................25
4.2 The Outline View.............................................................................................................................................26
4.3 The Slide Sorter View......................................................................................................................................27
4.4 The Slide Show View......................................................................................................................................28
4.5 The Notes Page View......................................................................................................................................29
4.6 The Handout View...........................................................................................................................................30
4.7 The Master View..............................................................................................................................................31
Unit 5: Working with Presentation Elements..............................................................................................................33
5.1 Working with Text (Text box)...........................................................................................................................33
5.2 Working with Fontwork (WordArt Gallery).......................................................................................................35
5.3 Working with Images.......................................................................................................................................36
5.4 Working with Bullets & Numbers.....................................................................................................................37
5.5 Working with Tables & Spreadsheets..............................................................................................................38
5.6 Working with Charts........................................................................................................................................39

Unit 6: Working with Animations.................................................................................................................................44
6.1 Using Custom Animation.................................................................................................................................44
6.2 Using Slide Transition......................................................................................................................................45
6.3 Running a Slide Show.....................................................................................................................................47
Unit 7: Printing............................................................................................................................................................48
7.1 Printing a Presentation....................................................................................................................................48
7.2 Printing Handouts, Notes, and Outlines..........................................................................................................49
Unit 8: Compatibility with Microsoft PowerPoint & PDF Export.................................................................................52
8.1 Opening a File Created by Microsoft PowerPoint...........................................................................................52
8.2 Saving a File in Microsoft PowerPoint Format................................................................................................55
8.3 Exporting an Impress presentation to PDF Format........................................................................................57
Unit 9: Shortcut Keys for OpenOffice.org – Impress .................................................................................................60
9.1 Function Keys for OpenOffice.org Impress.....................................................................................................60
9.2 Shortcut Keys in Slide Shows.........................................................................................................................60
9.3 Shortcut Keys in the Normal View...................................................................................................................61
9.4 Shortcut Keys for OpenOffice.org...................................................................................................................61
9.5 Navigating with the Keyboard in Slide Sorter.................................................................................................62

Unit 1: OpenOffice.org – Impress – An Introduction

1.1 What is OpenOffice.org – Impress?
OpenOffice.org – Impress is an Open Source Presentation Software that comes with
OpenOffice.org as part of the package. It contains all the capabilities of Microsoft PowerPoint –
Accompanied with Microsoft Office, a 100% Commercial Software. Impress offers all basic the
features and functions of PowerPoint.
It can be downloaded from following URL: Version 2.4 with Built in JRE
http://openoffice.cs.utah.edu/stable/2.4.0/OOo_2.4.0_Win32Intel_install_wJRE_en-US.exe
1 2 3
4
1.2 Basic Screen Elements
8 5
Illustration 1: OpenOffice.org - Impress : Basic Screen Elements

6

Sr. # Name Description

1 Title Bar Contains name of currently opened file followed by software name.
2 Menu Bar Contains menus that manipulate the whole software.
3 Standard Toolbar Contains most commonly used Standard Tools.
4 Formatting Toolbar Contains most commonly used Formatting Tools.
5 Task Pane Contains most commonly used Formatting Options that can make a
presentation more effective.
6 Drawing Toolbar Contains most commonly used tools for inserting miscellaneous drawing
objects such as Lines, Rectangles & Ellipses.
7 Slide Bar Contains slides that are added in the presentation.
8 Slide View Buttons Used to view presentation in different views / modes.
Table 1: Basic Screen Elements of OpenOffice.org - Impress
1.3 Presentation Basics

Before move over the illustration, lets have a little discussion on the Presentation Basics. When
we create a file using Impress, it is called Presentation. A presentation is the combination of
multiple Slides. Similarly a slide is the combination of different elements such as Text Box,
Images, Font Gallery and even Audios & Videos. To make our presentation we can add different
kinds of animations and effect to slides and slide elements.
Illustration 2: Presentation Basics

1.4 Main Toolbars

1.4.a Standard Toolbar
Icon Name Function

New Creates a new presentation file.
Open Loads an existing file from the specified location.
Save Saves current file. If saving for the first time prompts for a file name
else will replace the existing file.
Email Sends current file as attachment and Loads the Default Email Editor.
Edit Lock Makes current file as Read-only and vice-versa.
Export to PDF It converts current file into PDF Format.
Print Prints current file using the default printer.
Print Preview Shows preview of the current file in Print Preview Window.
Spellchecker Loads Spellchecker to check the misspelled words in the presentation.
Spellchecker Checks spelling automatically when enabled.
Cut Cuts the selected object and puts it in Clipboard.
Copy Puts the selected object in Clipboard without removing the original one.
Paste Places the objects that was cut / copied at the current position.
Formatting Copies the formatting of the selected text.
Paintbrush
Undo Reverses the last command(s) or entry you typed.
Redo Reverses the action of the last Undo Command(s).
Hyperlink Cuts the selected object and puts it in Clipboard.
Chart Wizard Opens chart wizard to create a Chart in current presentation.

Spreadsheet Inserts a Calc Sheet in presentation when needed.
Hyperlink Inserts a Hyperlink in presentation when and where required.
Navigator Displays the Navigator Window that helps to visit the whole presentation
within single Navigator Window.
Help & Support Helps the users when want any support from the software.
Table 2: Standard Toolbar with detailed description

1.4.b Line & Filling Toolbar
Icon Name Function

Styles & Formatting Opens Styles a Formatting Window to set the Heading Styles
Line Tool Opens Line settings Dialog Box to specify formatting.
Arrow Styles Sets Arrow Styles for current line.
Line Style Sets Line Style such as Straight, Dashed and Dotted.
Line Width Sets Line Width for current line.
Line Color Sets Outline Color for current line.
Area Opes Area Filling Dialog Box to specify filling settings.
Area Style / Filling Sets filling style such as invisible, colored & gradient.
Area Style / Color Sets fill color for current drawing object.
Shadow Sets the 3D Shadow for current drawing object.
Table 3: Line & Filling Toolbar with detailed description
1.4.c Text Formating Toolbar
Icon Name Function

Font Name Specified Font Style for the Text.
Font Size Specifies Font Size for the Text.
Bold Makes the selected text Bold.

Italic Makes the selected text Italicied.
Underline Makes the selected text Underlined.
Shadow Adds a shadow to selected text.
Left Align Aligns the selected paragraph(s) to left page margin.
Center Align Centers the selected paragraph(s) on the page.
Right Align Aligns the selected paragraph(s) to right page margin.
Justify Aligns the selected paragraph(s) to left and right page margins.

Icon Name Function

Bullet On/Off Assigns bullet points to selected paragraphs & vice versa.
Promote Moves the selected paragraph one level up in a list/bullet hierarchy.
Demote Moves the selected paragraph one level down in a list/bullet hierarchy.
Move Up Positions the selected paragraph before the one above it.
Move Down Positions the selected paragraph after the one below it.
Character Changes the font and the font formatting for selected characters.
Paragraph Modifies the format of current paragraph, such as indents & alignment.
Bullets & Adds numbering or bullet to the current paragraph, and lets you edit
Numbering format of the numbering and bullets.
Font Color Sets Font Color for the selected text.
Table 4: Formatting Toolbar with detailed description

Unit 2: Lets Get Start – 1, 2, 3 GO!!!

2.1 Understanding File Terms
The File menu contains all the operations related to file management, but we will discuss only
about: New, Open, Close, Save, Save As, Export, Print and Exit.
To access the File Menu, here is the procedure:
Procedure:
1.Press Alt + F, select required option and press Enter.
2.OR Press F10, focus will be moved to Menu Bar. Select the specified menu and option and
press Enter.
3.OR Click on File option on Menu Bar and enjoy the proceedings as above.
Icon Name Function
New Creates a new presentation.
Open Used to open an existing file from
a floppy disk or hard drive of your
computer.
Close Used to close a presentation (file)
not Impress Software.
Save Used to save a file that you have
changed. If you close the
presentation without saving it, the
changes you made will be lost.
Save As Used to save a new file for the
first time or save an existing file
with a different name.
Export Saves the current presentation
into many formats to make it
portable and compatible with
other formats, such as html, pdf,
swf, bmp, jpg & many more.
Print Used to take a hard copy if the
presentation.
Exit Used to exit Impress or any other
application in the OpenOffice.org
software suite.
Table 5: Main options from File Menu

2.1 Creating an Empty Presentation Using AutoPilot

You can use the AutoPilot to create a new, empty presentation, or open an existing presentation in
Impress.
Procedure:
1.Choose File => New Presentation from the menu bar.
2.On the AutoPilot Presentation dialogue box, click on the Empty Presentation radio button.
3.Click the Next button to display the second screen of the wizard. This is where you can define
the slide design.

4.Click in the Select a slide design drop-down button to select either "Presentations" or
"Presentation Backgrounds."
5.Select a secondary choice to use in the presentation. The topics displayed in that selection
area, beneath the Select a slide design field, are dependent on what you have selected in the
Select a slide design field. The Presentation Background choices are visually-formatted
templates. The Presentation choices contain pre-written slide content.
Condition Result
If Presentation Secondary choices include:
Backgrounds is Dark Blue With Orange
selected, Subtle Accents
If Presentations is Secondary choices include:
selected, Introducing a New Product
Recommendation of a Strategy
Table 6: Type of Presentation Backgrounds
6.Under Select a Slide Transition, click in the drop-down area to select any of the 57 available
Effect transitions. The white area of the screen provides an illustration of the each effect as you
scroll through the available choices.
7.Under Select a Slide Transition, click in the drop-down area to select the Speed of the slide
transition (Slow, Medium, or Fast).
8.Under Select the presentation type, select either Default or Automatic to define whether the
presenter will manually advance slides in the presentation (default), or whether the slides will
automatically advance based on Duration of page and Duration of pause timing definitions.

9.Click the Create button to create the presentation.
10.Simply done!

2.2 Slide Layouts

Impress allows you to select any of the 20 different AutoLayout slide templates to use in your
presentation. Impress prompts you to assign an AutoLayout each time you add a new slide. You can
change the AutoLayout assigned to any slide in the presentation at any time.
Icon Name Function
Blank slide Presents any thing that you want. 100% Customizable.
Title Slide Presents Title and Some Headings regarding Main Title.
Title, Text Presents Title and some description regarding that title.
Title, 2 Text Presents Title and some description regarding that title in 2 Text
Blocks Blocks.
Title Only Presents Title only.
Title, Object Presents Title and any kind of (OLE) object that you want to display.
Title, Chart Presents Title and Chart regarding any facts and figures.
Title, Presents Title and Spreadsheet regarding facts and figures.

Spreadsheet
(Table)
Title, Clip Art, Presents Title, Clip Art (Image) and some textual description.
Text
Title, Text, Presents Title, Chart and some textual description.

Chart
Title, Text, Presents Title, Clip Art (Image) and some textual description.
Clipart

Icon Name Function

Title, Chart, Presents Title, Chart and some textual description.
Text
Title, Text, Presents Title, Text & OLE Object.

Object
Title, Text, 2 Presents Title, Text & OLE Objects in 2 Blocks.

Objects
Title, Object, Presents Title, Text & OLE Object.

Text
Title, Object Presents Title, Text & OLE Object.

Above Text
Title, 2 Presents Title, Text & OLE Objects in 2 Blocks.

Objects, Text
Title, 2 Object Presents Title, Text & OLE Objects in 2 Blocks.

Above Text
Title, Text Presents Title, Text & OLE Object.

Above Object
Title, 4 Presents 4 OLE Objects.

Objects
Table 7: Slide Layouts
2.3 Saving a Presentation

You must save and assign a distinguishable name to every presentation that you create in Impress. If you
don't name the file, you won't be able to open and update it in the future.
The first time you save a presentation, Impress will prompt you to assign a name through the Save
operation. If you want to save this with another name, use Save As operation.
So, how do you know if you have named a file or not? Look at the blue title bar that runs along the top of
the screen. If the text, Untitled 1 - OpenOffice.org is displayed in the title bar, as seen in the picture
below, the file does not have a name.
If the title bar contains some name other than Untitled 1 – OpenOffice.org, you know that you have

already named and saved the file. The document in the example below is named, My First Impress
Presentation.odp.
Lets see how to save the presentation:

Procedure:
1.Choose File => Save from the menu bar, OR click on Icon on Standard Toolbar.
2.Provide the File name and Save as type and press Save button in Save As dialog box.
3.Simply done!

2.4 Closing an Impress Presentation

If you want to close the presentation, follow the following procedure.
Procedure:
1.Choose File => Close from the menu bar OR press Ctrl+W or Ctrl+F4
from Keyboard.
2.The presentation in the Impress window is closed.
3.Simply done!
2.5 Opening an Impress Presentation
If you want to load an existing presentation, follow the following procedure.
Procedure:
1.Choose File => Open from the menu bar OR press Ctrl+O from keyboard.
2.Select the File name, and click on Open button.
3.Simply done!

2.6 Opening a Presentation Using the AutoPilot

Just as you can open any presentation that has been named and previously saved from the File Menu,
you can also open any presentation with the AutoPilot.. Follow the given below procedure.
Procedure:
1.Click the Open existing presentation radio button.

2.Now click on Open button. The Open dialogue box opens.
3.Select the file and click on Open button. File will be in front of you in Impress Window.
4.OR Finally simplest method to open a presentation is to press Ctrl+O & select the file name
from Open dialogue box.
5.Simply done!

Unit 3: Working with Presentations

3.1 Navigate between slides in a presentation
OpenOffice.org – Impress offers various methods to navigate among different slides. Lets have a
discussion regarding this.
3.1.a Using Mouse Technique
3.1.b Using Keyboard Technique

Its very simple, just press Page Up & Page Down keys to navigate among different slides of the
presentation.
3.1.c Using Navigator
Navigator is another alternative to move from one slide to another. To open Navigator, press
Ctrl+Shift+F5 or click on Icon on Standard Toolbar.

Navigator offers facility to move from one slide to other by just making a Double Click over title of the
Slide. Given below is the specimen illustration to demonstrate the Navigator.
Illustration 3: Navigator Window to move accross the Illustration 4: How to open Navigator
presentation! Window from Menu!
3.2 Inserting a slide in a presentation

Each Impress presentation that you create will begin with a single slide. After you change the opening
slide, you'll want to add more slides to your presentation. The number of slides that you add to the
presentation is dependent on the length of your presentation. There are two main methods to add a slide
inside a presentation.
Method 1:
1. Choose Insert → Slide from the menu bar.
Illustration 5: Inserting a Blank Slide from Menu

2. OR Click on Icon on Presentation Toolbar.
3. A Blank presentation slide will be added just after the current selected slide.
4. Simply done!
Method 2:
1. Right Click in Blank Area between two slides in the Slide bar towards left side of the screen.
2. Click on New Slide option.
3. A Blank Slide will be inserted between the two slides. Simply done!
Illustration 6: Right Click in Blank Area Illustration 7: A Blank New Slide is

between two slides in the Slide bar inserted between the two slides where
towards left side of the screen. Right Click was made
3.3 Inserting a duplicate slide in a presentation

Impress also offers feature to add a duplicate slide in the presentation to minimize the efforts to make the
presentation more effective and easy. Like the previous section, there are two main methods to add a
slide inside a presentation.
Method 1:
1. Choose Insert → Duplicate Slide from the menu bar.
2. A new slide, an exact duplicate of the copied slide, will appear on screen just after the
selected slide in the presentation.
3. Simply done!

Illustration 8: Inserting a duplicate slide from Menu

Method 2:
1. Right Click on a slide in the Slide bar & click on Copy option.
2. Now Right Click in Blank Area between two slides in the Slide bar & click on Paste option.
3. You will see exact copy of the coped slide – i.e., Duplicate Slide of the selected slide.
4. Simply done!
Illustration 9: Right Click and Click on Illustration 10: Right Click in blank area Illustration 11: Here you can see the
Copy option to copy the Slide and click on Paste option Newly Pasted Slide - Duplicate Slide

3.4 Deleting a slide in a presentation

There are Two methods to delete a slide from a presentation. Lets discuss on these methods.
Method 1:
1. First of all, bring the specific slide in focus.
2. Choose Edit → Delete Slide. Current slide will be deleted.
3. Simply done!
Method 2:
1. Right Click on a slide in the Slide bar & click on Delete Slide option.
2. Current selected slide will be deleted.
3. Simply done!
Illustration 12: Deleting a slide from menu Illustration 13: Deleting a Slide from Slide bar

3.5 Moving a slide in a presentation

Sometimes you may want to move slides around in the presentation to better support an argument or
point that you want to make. With Impress, you can move any slide from one location to another in the
presentation.
Method 1:
1. First of all, select the specific slide in slide bar and press the Left Mouse Button.
2. Now use Drag & Drop Technique to move the slide within the presentation (in slide bar).
3. Now release the mouse and place the slide where you want to place it.
4. Simply done!
Illustration 14: Click on specific slide Illustration 15: Use Drag & Drop Illustration 16: Release the Mouse and
and hold on the Left Mouse Button Technque to place the Slide see the Result! Here it is!
Method 2:
1. Right Click on a slide in the Slide bar & click on Cut option.
2. Now Right Click in Blank Area in the Slide bar & click on Paste option.
3. Selected slide is moved from original position to your selected place. Simply done!
Unit 4: Working with Workspaces / Presentation Views

4.1 The Normal View
Normal View offers, all the facilities to add / edit multiple objects / elements inside the
presentation as per requirement of the user. Normally when a presentation is created, by default
view is Normal View.
Illustration 17: Normal View - By default workspace for a presentation

4.2 The Outline View

Outline View offers bullet structure for a slide. In this view we can add all the points of the
presentation in the form of bullets (points) without torching the graphics.
This view is helpful for the experienced users who don't want to be involved in unnecessary
graphics, except want to work on main points. OR for those who have enlisted their presentation
points in any word processor (such as Microsoft Word or OpenOffice.org – Writer).
To enable this view, choose View → Outline.
Illustration 18: Outline View - Helpful to add presentation points

4.3 The Slide Sorter View

This workspace helps users in viewing multiple slides at the same time. You can perform many
operations over the slides at one place. For instance, you can cut, copy, paste and delete multiple
slides at the same time without going into detailed options.
To use this view, choose View → Slide Sorter.
Illustration 19: Sliede Sorter View

4.4 The Slide Show View

If you want to view that how will your presentation will look! Use Slide Show View. This will
preview the presentation for screen display. F5 is the shortcut key for presentation's slide show.
Alternative way is to use menu bar, choose View → Slide Show.
Illustration 20: Slide Show View - Displays presentation's full screen view on screen
To exit from Slide Show, press Esc (Escape) key from Keyboard or choose End Show from
context menu.

4.5 The Notes Page View

This workspace helps in adding Slide Notes to presentation. These helps user to present their
ideas in an effective way. They can be used to describe things in detail, because slides only
include main points, while we can add descriptions in form of these notes.
To use this workspace, choose View → Notes Page.
Illustration 21: Slide Notes View - Workspace to add Notes to a Presentation

4.6 The Handout View

This workspace helps in viewing the presentation in perspective to get the slides in making
handouts. For example, we can merge 2, 3 or more slides inside single page to get them printed
in a single sheet except of using separate page for each slide. This can save a lot number of
papers when the presentation is made of many slides.
To use this workspace, choose View → Handout Page.
Illustration 22: Handout Page View - Worspace for making handouts if a presentation

4.7 The Master View

If you work for a company, you may be asked to prepare long presentations. Or, you may want to
prepare slides about a special event or occasion. The Master View allows you to create a
presentation with different types of slides but enable them to all have the same "look".
The elements that you add to the Master View - such as a company logo, background, and font
colour - will be applied to all of your slides.
How a Master View is presented in your presentation depends on how the presentation was
initially created. Empty presentations generate a Master View with a plain, white background. On
slide 1 you saw a reference to “Click to add title” and “Click to add text.” These three elements –
background color and two text placeholders – are contained on the Master View. These three
elements are available on every new slide that you add to your presentation.
Illustration 23: Master Template Bullet Structure - Design View

If, however, you created a new presentation with a colored background or from a template, the
Master Slide of that presentation will also display those unique style definitions and/or color
scheme.

Illustration 24: Master Template Bullet Structure - Drawing Workspace View

To enable this workspace, choose View → Master → Slide Master.
To disable this workspace, click on option in the Master View Toolbar.
Please note that changes made to master slide will effect the complete presentation where
ever such kind of slide is used in the same presentation.
Unit 5: Working with Presentation Elements

5.1 Working with Text (Text box)
Text is the basic unit to insert information inside the presentation. To insert text, we use Text Box.
There are two methods.
Method 1: Using Predefined Text Boxes
There are 20 Slide Layouts in Impress that can be used to prepare a presentation, out of which 19 can be
used to enter the text. While the only remaining is Blank Slide, where you can also add text using manual
method to insert the text. To add text using predefined text boxes:
1. Click on Heading or Sub Heading inside the slide and add the Text that you want to present.
2. Now remove the focus from that element. Simply done!

Method 2: Using Text Boxes Manually

Although current slide layouts are enough to add information inside the slide, but even then if a user
wants to add more text, it is easy to do this.
To add text boxes manually, click on Icon on Drawing Toolbar & place it where you want to add text.
When done, loose the focus. Simply done!
Illustration 25: Drawing Toolbar
Illustration 26: Click on Text Icon, and place it where you want to add Text
Illustration 27: Add Text to newly added text box & loose the focus!

5.2 Working with Fontwork (WordArt Gallery)

Despite of Text Boxes, Impress offers Font Gallery to add Text in Graphical Format. To add it,
1. Click on on Drawing Toolbar.
2. Change the Text and loose the focus.
3. Simply done!
Illustration 28: Add the Font Gallery
Illustration 29: Add Text & Loose the focus - Simply Done!

5.3 Working with Images

During creation of presentation, we need images to be added in it. Although contrary to Microsoft
Office, there are limited no. of Gallery Images (that can be added using Icon on Drawing
Toolbar). Alternatively to do is to use system images stored in your computer. To do this,
1. Choose Insert → Picture → From File.
2. Select an image file from Insert Picture Dialogue Box and click on Open Button.
3. Your selected picture is inserted in the presentation.
4. Simply done!
Illustration 30: Drawing Toolbar
Illustration 31: Inserting Images from Menu - Insert →

Picture → From File...
Illustration 32: Right click and choose Copy OR Double Click to Inster an Image from Gallery
Slide Layouts used to Insert Images

5.4 Working with Bullets & Numbers

Bullets & Numbers are mostly used to enlist the major points for any presentation. There are 13
Slide Layouts in Impress that can be used to insert Bullets and Numbers.
Illustration 33: Slide ayout - Bulllets and Numbers - Blank Slide
Illustration 34: Slide Layout - Bullets and Numbers - With Information

5.5 Working with Tables & Spreadsheets

Sometimes tabular data needs to be presented in presentations. Using Impress, we can add
Tables / Spreadsheets via methods.
Method 1: Using Title, Spreadsheet (Slide Layout)
Illustration 35: Double-Click in the Slide and Add the Data in Spreadsheet!
Illustration 36: Here is the Result - Tabular Data is entered in the Spreadsheet!
5.6 Working with Charts

Impress allows you to create many different kinds of charts to visually accent data.
5.6.a Chart Types
Icon Name Description
Area Chart An area chart emphasizes the trend of each value over time. An area
chart also shows the relationship of parts to a whole.
Column Chart A column chart uses vertical bars or columns to display values over
different categories. This chart shows variation in value over time.
Bar Chart A bar chart is similar to a column chart except these use horizontal
instead of vertical bars. Like the column chart, the bar chart shows
variation in value over time.
Line Chart A line chart shows trends and variations in data over time. A line chart
displays a series of points that are connected over time.
Pie Chart A pie chart displays the contribution of each value to the total. Pie
charts are a very effective way to display information when you want to
represent different parts of the whole, or the percentages of a total.
Other Charts Some of the other charts that you can create in Impress include XY
Chart, Net chart, Stock chart, Line (3D) chart, Area (3D) chart, Bar
(3D) chart, Column (3D) chart, and Pie (3D) charts.
5.6.b Identifying the Parts of a Chart
Y-Axix
Value Legend
Data
Series
X-Axis : Category Axis

Source Data
The range of cells that make up a chart. The chart is updated automatically whenever the
information in these cells change.
Legend
The chart key lists each colour and identifies what that colour represents on the chart.
Axis
The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y-Axis, and
the horizontal axis is referred to as the X-Axis.
Data Series
The actual charted values, usually rows or columns of the source data.
Y-Axis - Value Axis
The axis that represents the values or units of the source data.
X-Axis - Category Axis
The axis identifies each data series.
5.6.c Identifying the Parts of a Chart
Impress allows you to insert charts into your slide presentation to display different types of
information to your audience.
1. Insert a new slide or navigate to the slide where you want to insert the chart.
2. Choose Insert → Chart from Menu OR Double-Click in the Title, Chart Slide (Layout).
Illustration 37: Choose Insert--

>Chart
Illustration 38: Double-Click in Middle of the Slide to Add Chart

3. Impress will show following screen in front of you. Click on Icon to Add Tabular Data.
Illustration 39: Click on Chart Data Table to Add Data

4. Add the Data in Data Table. When finished close it.
Illustration 40: Data Table - Used to insert Data

5. Now click in a free space in the slide.

6. Here you will see the result.
7. Simply done!

Unit 6: Working with Animations

6.1 Using Custom Animation
Custom Animation helps the users to set the presentation animations as per requirement and with
great customizable capabilities. To use this feature:
1. Click on presentation element (such as Text Box) in the slide.
Illustration 41: Click on Text Box to select it!

2. Click on Add... Button in Custom Animation at Right Pane (Task Pane).
3. Now select Animation Type & Animation Speed from Custom Animation dialog box.

Illustration 42: Custom Animation

4. Impress will show Automatic Preview of the slide also. When done, press OK Button.
5. Same process can be repeated for each element in the slide.
6. Simply done!
6.2 Using Slide Transition
Slide Transition helps the users to set the Animation over whole slide instead of single element.
This can be set from Task Pane → Slide Transition. From this, you can set following attributes of
the slide transition:
1. Transition Type
2. Transition Speed
3. Sound when Slide Change occurs
4. Slide Transition Method (Automatic / On Mouse Click)
Slide transition helps in setting the pace of the as per our own requirement.


1 Slide Transition Main Title in the Task Pane to Open Slide Transition.
2 Transition Slides Used to set the transition styles in the slide.
3 Speed Used to set the speed of the transition (Slow, Medium, Fast)
4 Sound Used to set sound when any slide transition starts.
5 Advance Slide – On Used to set the next slide transition occurrence when mouse click is
Mouse Click made.
6 Advance Slide – Used to set the next slide transition occurrence when particular period
Automatically after of time passes.
7 Play Used to preview the slide transition.


8 Automatic Preview Used to preview slide transition automatically.
9 Time Used to set the time span for next slide transition.
10 Apply of All Slides Used to set the current settings to all slides.
11 Slide Show Used to view the slide show.
6.3 Running a Slide Show

Once you have formatted the presentation the way you like, and after you have timed and defined
all of your settings, animations, and transitions, you can run the presentation in Slide Show
format.
To run a Slide Show:
1. Click Slide Show → Slide Show (F5) on the menu bar.
2. If you have set up the presentation to advance manually, click the mouse, press the Page
Down button, or press the Enter key to advance to the next slide. You can move
backward one slide at a time using the Page Up button.
3. Press the ESC button at any time to exit the slide show.
NOTE: If you have set the slides to advance automatically (see lesson 16), you don't need to click
through the slides. Just sit back and enjoy the show as the slides automatically advance
according to the time sequence you have defined. At the end of the show, click the left mouse
button to return to Impress.

Unit 7: Printing
7.1 Printing a Presentation
Printing an Impress presentation is much like printing in other OpenOffice.org applications, like
Writer or Calc, or even like Microsoft Word or Microsoft Excel. Impress defaults to printing the
entire presentation. However, Impress also allows you to print select slides in a presentation.
To print a presentation:
1. Choose File Print from the menu bar.
2. The Print dialog box opens.
3. Specify the printer Name where you want to print your presentation.
4. Click to add a check mark in the Print to file field only if you are going to print the
presentation to a computer file and not to a printer. A Save As dialog box will open to save
a .PRN format file to any location that you choose. A .PRN file is a special type of file that
contains instructions for a printer (e.g., tells the printer what to print on the page, where to
print, which paper tray to use, paper size, and other controls
5. In Print Range, choose whether you want to print All pages or a certain range of Pages,
where n and y are the beginning and ending page numbers.
6. Choose the Number of Copies that you want to print by clicking the up or down arrows.
7. Click the OK button to print the spreadsheet.
8. Only the area that you define in the print range will print when you send the presentation
to the printer for printing.

7.2 Printing Handouts, Notes, and Outlines

You can print Impress presentations in several different ways. Impress defaults to the Drawing
view, which allows you to print your slides. You can also print Handouts to pass out to your
audience while you give your presentation, Notes -- a printout of the slides and accompanying
notes that you took while you prepared your presentation -- and an Outline format.
To print a presentation:
1. Choose File → Print from the menu bar.
2. The Print dialog box opens.
4. Click to add a check mark in the Print to file field only if you want to print your presentation to a
computer file and not to a printer. A Save As dialog box will open to save a .PRN format file to any
location that you choose. (A .PRN file is a special type of file that contains instructions for a
printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is
and a number of other controls.)
5. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n
and y are the beginning and ending page numbers.
6. Choose the Number of Copies to print by clicking on the up or down arrows.
7. Click the Options button to display the Printer Options dialog box.

9. Click to add a check mark in the Print to file field only if you want to print your presentation to a
computer file and not to a printer. A Save As dialogged box will open to save a .PRN format file to
any location that you choose. (A .PRN file is a special type of file that contains instructions for a
printer. It tells the printer what to print on the page, which paper tray to use, what the paper size is
and a number of other controls.)
10. In Print Range, choose whether you want to print All pages or a certain range of Pages, where n
and y are the beginning and ending page numbers.
11. Choose the Number of Copies to print by clicking on the up or down arrows.
12. Click the Options button to display the Printer Options dialog box.

13. Click to select either Drawing, Notes, Handouts, or Outline on the Printer Options dialog box.
14. Click the OK button to print the job.

Unit 8: Compatibility with Microsoft PowerPoint & PDF Export

8.1 Opening a File Created by Microsoft PowerPoint
Impress has the capability to open files that were created in Microsoft PowerPoint and to update
them in an Impress presentation.
To open a Microsoft PowerPoint file:
1. Choose File Open from the menu bar.
2. The Open dialogue box appears.

3. In the Look-in list, click the drive, folder, or Internet location that contains the file you want
to open.
4. If you have created any folders, look in the folder list, and open the folder that contains
the file. Once the file is displayed, click on the file you want to open.
5. Click in the Files of Type drop-down menu and select any of the following choices:

Microsoft PowerPoint 97/200o/XP (*.ppt, *.pos)

Microsoft PowerPoint 97/200/XP Template (*.pot)
6. Select the file you want to open.
7. Click the Open button.

8.2 Saving a File in Microsoft PowerPoint Format

You can save any file that was originally created or updated in an Impress presentation -- whether
it was created in Impress or Microsoft PowerPoint -- in Microsoft PowerPoint format. You can then
share files with Microsoft PowerPoint users even though you may not use Microsoft PowerPoint.
To save a file in Microsoft PowerPoint format:
1. Choose File Save As from the menu bar.
2. The Save As dialogue box appears. Click on the Save In: drop-down menu and find the
location where you want to save the file.
3. Type a name for your file in the File Name: box.
4. Click in the Save As type drop-down menu and select any of the following choices:

Microsoft PowerPoint 97/2000/XP (*.ppt, *.pps)

Microsoft PowerPoint 97/2000/XP Template (*.pot)
5. Click the Save button.
6. Simply done!

8.3 Exporting an Impress presentation to PDF Format

The Portable Document Format (PDF) is a file format that the Adobe Corporation created.
These files are used frequently on the web because you can view and print this format on a
variety of computers that use different operating systems. PDF files look very much like the
original document -- the PDF maintains the same formatting, graphics, and color. In addition,
these files tend to be smaller in size than the original format that they were created in. Someone
trying to read a PDF file needs to download Adobe Acrobat Reader, which is available as a free
download from Adobe.
To create PDF files in the past, users had to purchase a product called Adobe Acrobat to
transform their OpenOffice.org or other software documents into PDF files. Now, Impress allows
you to create a PDF file directly from its software, without having to purchase Adobe Acrobat. You
can view any PDF file that you created in Impress in Acrobat Reader.
To export a file to PDF:
1. Choose File Export as PDF from the menu bar.

2. PDF Options Dialogue Box opens. Set the parameter as per requirement or leave it as it
is and click on Export button.

3. The Export Dialogue Box opens.
4. Click on Save In from the drop-down menu and locate where you would like to save your
file. Choose 3 ½ Floppy (A:) to save the file to a floppy disk or My Documents to save
the file to your computer.
5. Type a name for your file in the File Name: box.
6. Click the Save button.
Notice that File Format field of the Export Dialogue Box is pre-filled with "PDF – Portable
Document Format (.pdf)"”. You can open any PDF file that you create in Impress with Adobe
Acrobat Reader.

Unit 9: Shortcut Keys for OpenOffice.org – Impress

9.1 Function Keys for OpenOffice.org Impress
Shortcut Keys Effect
F2 Edit text.
F3 Edit group.
Ctrl+F3 Exit group.
Shift+F3 Duplicate
F4 Position and Size
F5 View Slide Show.
Ctrl+Shift+F5 Navigator
F7 Spellcheck
Ctrl+F7 Thesaurus
F8 Edit Points.
Ctrl+Shift+F8 Fit text to frame.
F11 Styles and Formatting
9.2 Shortcut Keys in Slide Shows

Esc End presentation.
Spacebar or Right arrow or Play next effect (if any, else go to next
Down arrow or Page Down or slide).
Enter or Return or N
Alt+Page Down Go to next slide without playing
effects.
[number] + Enter Type a number of a slide and press
Enter to go to the slide.
Left arrow or Up arrow or Page Play previous effect again. If no
Up or Backspace or P previous effect exists on this slide,
show previous slide.
Alt+Page Up Go to the previous slide without
playing effects.
Home Jump to first slide in the slide show.
End Jump to the last slide in the slide

show.
Ctrl +Page Up Go to the previous slide.
Ctrl +Page Down Go to the next slide.
B or . Show black screen until next key or
mouse wheel event.
W or , Show white screen until next key or
mouse wheel event.
9.3 Shortcut Keys in the Normal View

Plus(+) Key Zoom in.
Minus(-) Key Zoom out.
Times(×) Key Fit page in window.
(number pad)
Divide(÷) Key Zoom in on current selection.
(number pad)
Shift+Ctrl+G Group selected objects.
Shift+Ctrl+Alt+A Ungroup selected group.
Ctrl + click Enter a group, so that you can edit the individual
objects of the group. Click outside the group to
return to the normal view.
Shift+Ctrl+K Combine selected objects.
Shift+Ctrl+K Split selected object. This combination only works
on an object that was created by combining two or
more objects.
Ctrl+ Plus key Bring to Front.
Shift+Ctrl+Plus key Bring Forward.
Ctrl+Minus key Send Backward.
Shift+Ctrl+Minus Send to Back.
key
9.4 Shortcut Keys for OpenOffice.org

Arrow key Moves the selected object or the page view in the
direction of the arrow.
Ctrl+Arrow Key Move around in the page view.
Shift + drag Constrains the movement of the selected object
horizontally or vertically.
Ctrl + drag Hold down Ctrl and drag an object to create a copy of
(with Copy the object.
when moving
option active)
Alt Key Hold down Alt to draw or resize objects by dragging
from the center of the object outward.
Alt key+click Select the object behind the currently selected object.
Alt+Shift+click Select the object in front of the currently selected
object.
Shift+click Select adjacent items or a text passage. Click at the
start of a selection, move to the end of the selection,
and then hold down Shift while you click.
Shift+drag Hold down Shift while dragging to resize an object to
(when resizing) maintain the proportions of the object.
Tab key Select objects in the order in which they were created.
Shift+Tab Select objects in the reverse order in which they were
created.
Escape Exit current mode.
Enter Activate a placeholder object in a new presentation
(only if the frame is selected).
Ctrl+Enter Moves to the next text object on the slide.
If there are no text objects on the slide, or if you
reached the last text object, a new slide is inserted
after the current slide. The new slide uses the same
layout as the current slide.
PageUp Switch to the previous slide. No function on the first
slide.
PageDown Switch to the next slide. No function on the last slide.
9.5 Navigating with the Keyboard in Slide Sorter

Escape Sets the focus to the first slide.
Arrow key Sets the focus to the next slide.
Spacebar Makes the slide with the focus the current slide.

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Learning OpenOffice.org – Impress

OpenOffice.org – Impress Page 1 of 62 By: Mushtaque Asghar Shaikh

5.6 Working with Charts........................................................................................................................................39

OpenOffice.org – Impress Page 3 of 62 By: Mushtaque Asghar Shaikh

Unit 1: OpenOffice.org – Impress – An Introduction

Illustration 1: OpenOffice.org - Impress : Basic Screen Elements

OpenOffice.org – Impress Page 4 of 62 By: Mushtaque Asghar Shaikh

Sr. # Name Description

1.3 Presentation Basics

Illustration 2: Presentation Basics

OpenOffice.org – Impress Page 5 of 62 By: Mushtaque Asghar Shaikh

1.4 Main Toolbars

Icon Name Function

Chart Wizard Opens chart wizard to create a Chart in current presentation.

OpenOffice.org – Impress Page 6 of 62 By: Mushtaque Asghar Shaikh

1.4.b Line & Filling Toolbar

Icon Name Function

Icon Name Function

Font Size Specifies Font Size for the Text.

Bold Makes the selected text Bold.

OpenOffice.org – Impress Page 7 of 62 By: Mushtaque Asghar Shaikh

Icon Name Function

OpenOffice.org – Impress Page 8 of 62 By: Mushtaque Asghar Shaikh

Unit 2: Lets Get Start – 1, 2, 3 GO!!!

OpenOffice.org – Impress Page 9 of 62 By: Mushtaque Asghar Shaikh

2.1 Creating an Empty Presentation Using AutoPilot

OpenOffice.org – Impress Page 10 of 62 By: Mushtaque Asghar Shaikh

OpenOffice.org – Impress Page 11 of 62 By: Mushtaque Asghar Shaikh

9.Click the Create button to create the presentation.

OpenOffice.org – Impress Page 12 of 62 By: Mushtaque Asghar Shaikh

2.2 Slide Layouts

Title Only Presents Title only.

Title, Presents Title and Spreadsheet regarding facts and figures.

Title, Text, Presents Title, Chart and some textual description.

OpenOffice.org – Impress Page 13 of 62 By: Mushtaque Asghar Shaikh

Icon Name Function

Title, Text, Presents Title, Text & OLE Object.

Title, Text, 2 Presents Title, Text & OLE Objects in 2 Blocks.

Title, Object, Presents Title, Text & OLE Object.

Title, Object Presents Title, Text & OLE Object.

Title, 2 Presents Title, Text & OLE Objects in 2 Blocks.

Title, 2 Object Presents Title, Text & OLE Objects in 2 Blocks.

Title, Text Presents Title, Text & OLE Object.

Title, 4 Presents 4 OLE Objects.

Table 7: Slide Layouts

2.3 Saving a Presentation

OpenOffice.org – Impress Page 14 of 62 By: Mushtaque Asghar Shaikh

Lets see how to save the presentation:

OpenOffice.org – Impress Page 15 of 62 By: Mushtaque Asghar Shaikh

2.4 Closing an Impress Presentation

2.Select the File name, and click on Open button.

OpenOffice.org – Impress Page 16 of 62 By: Mushtaque Asghar Shaikh

2.6 Opening a Presentation Using the AutoPilot

OpenOffice.org – Impress Page 17 of 62 By: Mushtaque Asghar Shaikh

2.Now click on Open button. The Open dialogue box opens.

OpenOffice.org – Impress Page 18 of 62 By: Mushtaque Asghar Shaikh

Unit 3: Working with Presentations

3.1.b Using Keyboard Technique

OpenOffice.org – Impress Page 19 of 62 By: Mushtaque Asghar Shaikh

3.2 Inserting a slide in a presentation

Illustration 5: Inserting a Blank Slide from Menu

Illustration 6: Right Click in Blank Area Illustration 7: A Blank New Slide is