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Menu Path Transaction Code User Procedure:

Logistics Central Functions Document Management System Document Create CV01N

On screen Create Document: Initial Screen, enter information in the fields as specified in the table below: Field Name Document Number Description R/O/C This number is the R main part of the document key, which is used to identify the document. Part of the document R key, which categorizes documents according to their distinguishing features and the organizational procedures, which result from them. Section of a document which R is maintained as an independent document A new version is O assigned after the original files have been edited if something significant changes or you want the original processing status to remain the same. This number is the O main part of the document key, which is used to identify the document. Section of a document which O is maintained as an independent document A new version is O assigned after the original files have been edited if something significant changes or you want the original processing User Action and Values Conditional on how document type is configured. Document type determines if internal or external assignment is possible or if both are possible. Comments

Document type

Document part Document version

Used if you want to split up a large document like a CAD drawing into multiple documents. This will default to 000. This will default to 00

Document Number Template Document Part Template Document version Template

Use if you want to copy the attributes from an existing document. Use if you want to copy the attributes from an existing document. Use if you want to copy the attributes from an existing document.

status to remain the same. (Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional) After filling all the Fields, Press Enter On screen Create Document: Basic Data (document type), enter information in the fields as specified in the table below: Field Name (SAP field name) Description R/O/C (whether field is Required /Optional /or Condition al) R User Action and Values (Show any user actions, initial default values, or specific values for the data that may pertain.) Comments

Document Number

This number is the main part of the document key, which is used to identify the document.

Document type determines if internal or external assignment is possible or if both are possible.

Document Part Document Version Document Data section Description Document Status

C C C Short text describing the document. Status of the document. C R You can use more than 40 characters via Edit > Long text. If a status network is defined for the document type you can choose a status among the entry possibilities, which is supported in the current processing situation when you create or change. The initial default value is AA for work request. You can find more information with an additional colored release indicator to see if the document has been released. Display possible entries using F4. You seed the screen Possible follow-up statuses that can be set in the current processing status. The system sets your user name as default. You can overwrite this name using any

You define status network in Customizing work step Define Document.

User

Name of the user who is responsible for the document

info record. Lab/office Key for the design office, laboratory, or laboratory work responsible. You can determine a hierarchy with a superior document. You can display a simple document structure. Document type of the superior document. Part of the superior document. Version of the superior document. O

user name defined in the SAP system.

Superior Document

Superior Document type Superior Document part Superior document version

O O O

For attaching the Application File Click on Create Original as shown above Field Name (SAP field name) Description R/O/C (whethe r field is Require d/Optio nal/or Conditio nal) R User Action and Values (Show any user actions, initial default values, or specific values for the data that may pertain.) Comments

Application

Data carrier

Original of document

Key for a workstation application that defines the application that will be executed when viewing the document online. Name of the data carrier or computer on which the original application file is saved. Description of the patch and file name in the file system where the original files and their additional files for the workstation application are determined.

Choose from available choices. There is no default.

Call the file manager using the possible entries. The directory that has been defined in the Customizing settings for the data carrier type (computer of user) and data carrier is automatically opened.

Click on

and browse the Path of the file.

Select the file to be attached. Select the Application Click Enter Then Select the File and right click , Click on the Check in to palce the file in the Content Server. File will be locked and safely placed in the Content Server. Click on the Object link Tab for linking the required Objects with the Document and once done with all these Save the document Document is created.