Job Description Questionnaire

Name: __________________________________

Date: ___________

I.
Job/ Position title
Department
Grade
Position reporting to
Number of employees directly
supervised

II.
Qualification : _________________________________(Required)
Experience :

_________________________________(Required)

Training Required : _________________________________ (Week / Months)

III.
1. Purpose of the job
i) Why does this position exist?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_____
ii) What is it expected to accomplish?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

_________________________________________________________________
_____
2. Essential job functions:
a)
i) Daily duties & activities
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
ii) Periodical/ monthly/ yearly activities
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
iii) Key Responsibilities of job title
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
b)
i) List most important activities to least important

______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
ii) List time consuming responsibilities to least time consuming
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
3. Secondary job function
i) Activities/ duties/ responsibilities performed occasionally or as needed
basis
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
4. Supervisory/ management responsibility
i) In what way does the incumbent direct the worth of others?
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________

______________________________________________________________
_____
ii) Do the job title has the authority to

Hire/ discipline/ terminate

yes/ no

Assign and check work

yes/ no

Plan/ appraise job results

yes/ no

Recommend pay increase

yes/ no

Train (training & development

yes/ no

Other (explain)

______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
5. Job requirements
(Education, training, certification, credentials)

Necessary (Explain)

______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____

Preferred (Explain)

______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
_____
6. Knowledge/ skill
What does the incumbent need to know to perform the job at the entry level?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_____
7. Personality
What are the traits that will make incumbent succeed in the job?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_____
8. Interaction with other departments/ external agencies.

Department/ Agency / Other External (specify)

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

_________________________________________________________________
_____

Purpose

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_____

Frequency (Daily / weekly/ Monthly / Yearly)

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_____
_________________________________________________________________
_
9. Job Momentous
i) If you are absent on a particular day, can this job be handled by anybody
else?

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
___
_________________________________________________________________
_

ii) Is your Decision / Mistakes Reversible?

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
___
_________________________________________________________________
_
Thank you for completing the Job Description Questionnaire. If you have
additional job-related information you wish to provide, please enter them here:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________.

Name and Signature :