IT PROJECT

Twenty features of MS Word

1. Alignment This feature adjusts the appearance of the text in an even manner. The paragraph can be either leftaligned, right-aligned, centrally aligned or justified which means it can even along the left margin or the right margin or it could be centrally aligned or both sides can be made even respectively. In the illustration below, the first paragraph is aligned centrally.

2. Text highlighter This icon or option is used to highlight or select the words or sentences in a document. It highlights or colours the words and can be used to stress the importance of that particular part. Here, the important text has been highlighted in yellow.

3. Shapes, diagrams This option in the insert tab can be used to insert any shapes to a word document. It contains basic lines, arrows, geometric shapes, stars, banners, callouts, and flowchart symbols. It can be used to illustrate and make the document impressive.

4. Find and replace This option can be used to find pages or text. When selected a dialog box opens and we are asked to specify the page or text to find. It highlights the text found and we can replace it with any other text. In the illustration the word text has been highlighted.

5. Go to This option enables us to go to any page, section, heading, field, section and the like by just specifying the exact location. For example, by stating the page number we can directly go to the specified page. It is useful if the document has several pages. 6. Tables This option in the insert tab consists of different kinds of tables which could be made by stating the number of rows and columns to be present. It helps in presenting information in a tabular form. In the below example a table has been inserted in the document

7. Clip art This option inserts pictures in your word document. It can be used to illustrate any document. You can select from pictures present there or any other folder from your collections or search for the picture in the web.

8. Headers and footers Headers and footers are areas in the top, bottom, and side margins of each page in a document. You can insert or change text or graphics in headers or footers. For example, you can add page numbers, time and date, document tile or file name and the like. In the illustration, a header has been added which will appear in all the pages.

9. Hyperlink This option helps in creating a link between the word document and an existing website or another excel or word or any other document. Clicking the link takes you directly to the intended document

or site. This is useful for any comparisons or use of the data in the other document. In the

illustration, the word document is the link, which when clicked opens the excel document from where data can be used.

10. Bookmark You can use a bookmark to identify a location or any particular text and use them for future reference. You can use it to revise that particular text at a later time directly through bookmarks instead of searching for the text.

11. Watermark Watermarks are text or pictures that appear behind the document. They can either be used to specify the companys name or identify a document as the draft copy only. They can be the companys logo or you can even add a picture in the background.

12. Word art You can change the look of your text or word by changing its outline or adding effects such as, shadows, reflections, glows, or three dimensional texts. The texts can be enlarged and rotated, thus enhancing the impressiveness of the document.

13. Charts There are a number and variety of charts in MS Word which help in the display of data in ways that are meaningful to the audience. Some of the kinds of charts present are column, line, pie, stock, bar, area charts and many more.

14. Format painter Unlike paste which pastes the selected texts and pictures copied, format painter copies the format of the selected text and applies the same at another place. It does not paste the text selected but only the format selected.

15. Document Views This option in the view tab gives us different options of viewing the document. The document can be viewed in the print layout which means as it will appear in the printed page or full screen reading in which two pages appear side by side or web layout or as outline layout or as a draft in which certain elements will not appear. The illustration below gives the page layout in the full screen reading form.

16. Paragraph This option in the page layout of MS Word enables in specifying the indentation and spacing of paragraphs. By stating a certain amount, a paragraph can be moved towards the right or the left and the space between two paragraphs can also be decided.

17. Zoom This option is used to enlarge the document to your required size. The document can be zoomed such that an entire page fits in a window or two pages fit in the window or so that the width of the page matches the width of the window. The illustration below shows the screen zoomed to 200%

18. Page Margins Page margins are the blank space around the edges of the pages. The area between the margins is the printable area. If the text goes outside the margins, the document may sometimes get cut and the entire text may not appear in the printed sheet.

19. Document map, Thumbnails This option in the view tab allows showing a document map which enables us to navigate through a structural view of the document. It also enables showing thumbnails which allow us to open any particular page by clicking on the thumbnail of the page.

20. Arrangement of text This option in the page layout tab helps in the appearance of the text around a picture, shapes, charts or tables in any style. The text can appear in the front above the picture or the picture can appear in the front or the text can be wrapped around the picture.