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HUMAN RESOURCE MANAGEMENT

CONFIGURATION DOCUMENT
SUBMITTED TO

BHARATHI CEMENT CORPORATION LTD.,

By

WIPRO LIMITED
Confidential

Prepared By:

Kumar Arnepalli
WIPRO HR Consultant

BHARATHI CONFIGURATION
HUMAN RESOURCES

DOCUMENT INFORMATION
Project Name BHARATHI Document Name HR Configuration V1.0 Document Location

DOCUMENT HISTORY
Version 1.0 Document Name HR Configuration Date Author Reviewed By

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Content

Page No

Enterprise Structure. ..9 Creation of Personnel Area...9 Creation of Personnel Sub Area..10 Creation of Employee Group.11 Creation of Employee Sub Group.12 Assignment of Personnel Area to Company Code.13 Assignment of Employee Subgroup to Employee Group..14

1.1 1.2 1.3 1.4 1.5 1.6 2

Organizational Management.16 Set up Number Assignment for all Plan Versions..16 Maintain Number Ranges..17 Set Up Integration with Personnel Administration.21

2.1 2.2 2.3 3

Personnel Administration..23 Maintaining Number range interval for Personnel Numbers23 Determine Defaults for Number Ranges.24 Create forms of Address.25 Create Marital Status..26 Create Religious Denomination27 Create Possible Family Members28 Create Address Type.29 Personal Identification..30 Internal Medical Service31

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

3.9.1 Specify Examination Types31

3.9.2 3.9.3

Specify Examination Area..32 Define Permissible Values for examination Area33

3.9.4 Define Examination Results34

3.10

Contract Elements.35

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3.10.1 Define Contract Types.35 3.10.2 Determine periods of Notice36

3.10.3

Determine default contract

elements..37

3.11

Objects on Loan.38

3.11.1 Define Objects on Loan38

3.11.2

Define Validation against Asset

Accounting..39

3.12 3.13

Powers of Attorney.40 Education and Training.41 Create Education Establishment

3.13.1

Types.41 3.13.2 Define Education/ Training..42 3.13.3 Create Educational Certificates..43

3.13.4

Determine Permissible Certificates for Education

Type.44 3.13.5 Create Branches of Study45

3.13.6

Determine permissible branches of study for education

type.46

3.14

Other/ Previous Employers47 Create Employers Industry

3.14.1

Sector..47 3.14.2 Create activities in employment49

3.14.3

Work Contracts from other

employers.50

3.15 3.16

Communication Types.51 Actions52

3.16.1 Define Info groups52 3.16.2 Set up Personnel Actions55 3.16.3 Change Action Menu56

4
58

Time Management Work Schedules..58 Group Personnel Subareas for the Work Schedule58 Group Personnel Subareas for the Daily Work Schedule..59

4.1

4.1.1 4.1.2

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4.1.3 Define Break Schedules..60

4.1.4

Define Daily Work Schedules.61

4.1.5 Define Period Work Schedules..62

4.1.6 Define Employee Subgroup Grouping..63 4.1.7 Define Groupings for Public Holiday Calendar.65 4.1.8 Set Work Schedule Rules and Work Schedules66 4.1.9 Set default value for the Work Schedule..67 4.1.10 Set which hour fields are entry
fields..68

4.1.11 4.1.12

Define Working Set Default value for Time Management

Weeks..69 Status71

4.2

Time data recording and Administration 72 Define Personnel subareas for Substitution Types72 Set Defaults for Substitution Types..74 Group Personnel Subareas for Att/Abs...75 Define Absence Types76 Determine Entry screens and time constraint classes..77 Define counting classes for Period Work Schedule..78 Group Employee subgroups for Time Quotas79 Group Personnel Subareas for Time

4.2.1 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9

4.2.2 Define Substitution Types..73

Quotas..80 4.2.10 Define Counting Rules.81

4.2.11 4.2.12 4.2.13 4.2.14 4.2.15 4.2.16 4.2.17

Assign Counting Rules to Absence Define Indicators for the Personal Maternity Protection Set Eligibility for Maternity Protection Define Absence Maternity Protection Define Types of Maternity Protection Define Maternity protection Maternity Protection Define default Absence

Types82 Calendar.83 Infotype..85 Types..86 Birth.87 periods88 Types.89


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4.2.18 4.2.19 4.2.20 4.2.21 4.2.22 4.2.23 4.2.24 4.2.25

Attendances Define Attendance Attendances Determine Entry screens and Time Constraint Attendances Define counting classes for the period work Attendances Group Employee subgroups for Time Attendances Group Personnel Subareas for Time Attendances Define Counting Availability Group Personnel subareas for Availability Managing Time Accounts using Att/ Abs Quotas Group Employee

Types90 Classes91 schedule..92 Quotas.93 Quotas..94 Rules95 types..97 Subgroups for Time Quotas..97

4.2.26

Managing Time Accounts using Att/ Abs Quotas Group Personnel

Subareas for Time Quotas.98

4.2.27
Types..99

Managing Time Accounts using Att/ Abs Quotas Define Absence Quota Managing Time Accounts using Att/ Abs Quotas Define Absence Quota

4.2.28

Types and Indicate Leave..100

4.2.29

Managing Time Accounts using Att/ Abs Quotas Permit Generation of

Quotas in Time Evaluation101

4.2.30
Quota Type

Managing Time Accounts using Att/ Abs Quotas Specify Rule Groups for

Selection..102

4.2.31 4.2.32
Deduction

Managing Time Accounts using Att/ Abs Quotas Set Base Managing Time Accounts using Att/ Abs Quotas Determine Validity and

Entitlements.103

Periods..105

4.2.33

Managing Time Accounts using Att/ Abs Quotas Define Rules for

Reducing Quota Entitlements..106

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4.2.34

Managing Time Accounts using Att/ Abs Quotas Activate Automatic

Accrual for Time Evaluation..108

4.2.35

Managing Time Accounts using Att/ Abs Quotas Set Up Automatic

Accrual Using Report RPTQTA00.108

4.2.36
109

Managing Time Accounts using Att/ Abs Quotas Define Deduction Rules

for Absence and Attendance Quotas

4.2.37 4.2.38 4.2.39

Managing Time Accounts using Att/ Abs Quotas Assign Deduction Rules Managing Time Accounts using Att/ Abs Quotas Define Time Quota Managing Time Accounts using Att/ Abs Quotas Assign Wage Types to

to Counting Rules111 Compensation Methods.112 the Quotas to be Compensated..113

4.3

Personnel Events.114

Time

4.3.1

Group Personnel Time Event Types114

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4.4

Time Evaluation..116 Determine Time Evaluation Period116 Set Personnel Subarea Groupings for Time Recording.117 Group Employee Subgroups for the Personnel Calculation Rule.118 Set Employee Groupings for the Time Evaluation Rule.119

4.4.1 4.4.2 4.4.3 4.4.4

4.4.5 Define Time Types120

4.5

Time Schemas PCRs.122

and

4.5.1 4.5.2

Time Schema122 Personnel Calculation Rules..122

4.6 ABAP Developments for Time..123

5
24

Payroll.1

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5.1 5.2

Payroll Module Scope.124 Payroll Settings..127

Configuration Basic

5.2.1
127

Employee Subgroup Grouping for PCR and CAP

5.3

Payscale Structure 128

5.3.1 Pay Scale Type128 5.3.2 Pay Scale Area129

5.3.3
130

Assign Pay Scale structure to enterprise structure

5.3.4 Pay Scale Groups and Levels..131

5.4

Wage Structure132

type

5.4.1
132

Wage types for Basic Pay Infotype (0008) Create/ Copy Check Wage type Check Entry Permissibility per Employee subgroup grouping for Primary Wage Personnel Subareas for Primary Wage

5.4.2 5.4.3 5.4.4 5.4.5 5.4.6

Wagetypes.132 Text.134 infotype.135 types..136 types..137 5.4.7 Wage type Permissibility..138 5.4.8 Check Wage type Characteristics..139 5.4.9 Valuation of Wage types..140

5.5

Wage types for 0014141 Permissibility of Wagetypes for Infotype

Infotype

5.5.1 Create/ Copy Wagetypes..141

5.5.2

0014..142

5.6

Wage types for 0015.143

Infotype

5.6.1 Create/ Copy Wagetypes..143

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5.6.2
144

Permissibility of Wagetypes for Infotype 0015

5.7

Payroll Organization145

5.7.1 Period Parameters..145 5.7.2 Date Modifiers..146 5.7.3 Generate Payroll Periods147

5.8

Payscale groupings Allowances.148 Payscale groupings for Assign Payscale groupings for Maintain Default Wagetypes for Basic

for

5.8.1 5.8.2 5.8.3 5.8.4

Allowances..148 Allowances..149 Pay..150 Assign Wage type Model for Pay Scale Grouping for Allowances151 5.8.5 Eligibility for RAPs...152

5.9

Company Loans..153 Specify Interest Calculation

5.9.1 Adjust value date..153

5.9.2

Method..154 5.9.3 Maintain Loan Types155 5.9.4 Control Allocation of Loans156 5.9.5 Maintain Loans Grouping157

5.10
158

Housing..

5.10.1 Define Accommodation Types158

5.11
159

Provident Fund

5.11.1 Define Trust details for PF159 5.11.2 Assign Company Rates for PF..160

5.11.3 5.11.4 5.11.5

Define PF Trust Validity Maintain Contribution details for Define Contribution type for Statutory rates for

Period.161 PF162 PF163

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5.12

Professional Tax 164 Define Professional Tax grouping Assigning Ptax groupings for Personnel Areas and Assign amounts for professional Method and Form Layout for Ptax

5.12.1 5.12.2 5.12.3 5.12.4

details..164 Subareas.165 deduction166 Groupings.167

5.13

Income Tax 168 Define Personnel Area and Subarea Groupings for Assign Tax groupings for Personnel Areas and Maintain Feature to return Employer Income Tax related

5.13.1 5.13.2 5.13.3

Tax..168 Subareas..169 Data..170

5.14

Third Party Deductions 171 Configure Wagetypes for Section Configure Wagetypes for Section Define Membership/ Deduction Check Entry Permissibility for Membership Fees Infotype (0057)

5.14.1 5.14.2 5.14.3 5.14.4

80..171 88172 Type173 .174

5.15

Tax Liability RAPs.175

on

5.15.1 Define Tax Codes175

5.15.2

Assign Tax Code limits to Wage

Types176

5.16

Payroll Schemas PCRs.177

and

5.16.1 Payroll Schema.177 5.16.2 Personnel Calculation Rules178

5.17

ABAP Developments Payroll..179

for

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5.18

SAP Notes and Patches 179 Notes and Patches applied for HR/

5.18.1

Payroll179

5.19

Annexure for Payroll 180

1 Enterprise Structure
1.1 Creation of Personnel Area
General Description A personnel area is an organizational entity representing an area within an enterprise defined by specific aspects of personnel administration, time management and payroll. Purpose
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Personnel areas are only used in PA. Personnel areas divide a company code into subunits. The individual personnel areas in a company code have a four-character, alphanumeric code. The personnel area has the following functions: The personnel area enables you to generate data entry default values, such as for the payroll area. The personnel area is a selection criterion for reporting. The personnel area constitutes an authorization check unit. IMG Menu Path Transaction Code IMG Menu
SPRO

IMG->Enterprise >Personnel Areas.

Structure->Definitions->Human

Resources-

1.2 Creation of Personnel Sub Area


General Description A personnel subarea is an organizational unit that represents a specific area of the company organized according to certain aspects of personnel, time management and payroll. Purpose

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Personnel subareas are a subdivision of the personnel area. The personnel subarea is a unit within the enterprise structure that is only used in PA. Organizational control of the main HR subareas, namely the pay scale and wage type structures and work schedule planning, takes place at the personnel subarea level. Personnel subareas are identified by a four-character, alphanumeric code. They are used to store the respective country-specific control features IMG Menu Path Transaction Code IMG Menu
SPRO IMG->Enterprise Structure->Definitions->Human Resources->Personnel Sub areas.

1.3 Creation of Employee Group


General Description The employee group allows you to divide your employees into groups and allows you to define their relationship to the enterprise. Purpose Employee groups represent a subdivision of employees. Within PA, a distinction is made between employee groups for active employees, retirees, and early retirees. In Customizing, each employee group has a one-character code.
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IMG Menu Path Transaction Code IMG Menu
SPRO IMG->Enterprise Groups. Structure->Definitions->Human Resources->Employee

1.4 Creation of Employee Sub Group


General Description The employee subgroup represents a subdivision of the employee group. When you define employee subgroups, you are essentially begun to set up your personnel structure Purpose Employee subgroups subdivide employee groups according to the employees status. All of the control features for the personnel structure are defined at the employee subgroup level. IMG Menu Path

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Transaction Code IMG Menu
SPRO IMG->Enterprise Subgroups. Structure->Definitions->Human Resources->Employee

1.5 Assignment of Personnel Area to Company Code


General Description In this step, you allocate each of your personnel areas to one company code. Purpose When you create a personnel number, the corresponding company code is allocated to it in the infotype Organizational allocation (0001), depending on the enterprise structure in which the employee is situated.

IMG Menu Path Transaction Code IMG Menu


SPRO IMG->Assignment->Human Resources->Assignment of Personnel area to company code.

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1.6 Assignment of Employee Subgroup to Employee Group


General Description In this step, you assign your employee subgroups to their respective employee groups. In addition to this, you determine whether the employee group/employee subgroup combinations are allowed for the country groupings. Purpose Employee subgroups must be assigned to their respective employee groups. IMG Menu Path Transaction Code IMG Menu
SPRO IMG->Assignment->Human Resources->Assignment of Employee subgroup to employee group.

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2 Organizational Management
In this step, you make the necessary system settings for the implementation of the "Organizational Management" component. "Organizational Management" forms the base for the Personnel Planning and Development area (as well as Organizational Management, this includes the Personnel Development, Personnel Cost Planning and Training and Event Management components) and allows you to analyze and adjust your organizational plan as well as maintain structure data.

2.1 Set up Number Assignment for all Plan Versions


General Description
In this section you make settings for number ranges. A number range is a set of numbers. When you create objects, these numbers are assigned as an object ID, either internally by the system, or externally by the user.

Purpose
In this step, you specify whether number assignment is plan version- specific or plan version-independent, in other words, valid for all plan versions. This decision is important since it affects the kind of subgroups (number intervals) you may use.

IMG Menu Path Transaction Code IMG Menu


SPRO IMG->Personnel Management-> Organization Management->Basic Settings>Maintaining Number Ranges->Set Up Number Assignment for All Plan Versions

Details of Configuration/changes: The purpose is to set up Number Assignment for All Plan
Versions. Click on Set up Number Assignment for All Plan Versions Button. In the table, type NUMRG to indicate the Group Name, by which settings for Number Assignment for All Plan Versions is done. Then type COMP to indicate the Semantic abbreviation. Under the Column Value abbreviation, mention X. If you Set the switch NUMGR COMP to X, you can assign numbers across different plan versions. Otherwise (if you assign numbers separately for each version), when you write a test Plan version into the active plan version, the system may overwrite objects.

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2.2 Maintain Number Ranges


General Description
In this step, you specify the number ranges for your PD objects and the type of number assignment. You must assign a unique number to every object. The following options provided:

Internal number assignment If you want the SAP System to assign the numbers, enter "IN" in the 'NR' field. The number ranges are then indicated by the letters "IN".

External number assignment If you want the user to assign the numbers, enter "EX" in the 'NR' field. The number ranges are then indicated by the letters "EX".

Purpose
You can define your own number ranges (subgroups) for individual plan versions (that are not valid for all plan versions) and object types. The names of the subgroups are set up so that the first characters specify the plan version and the last two specify the object type in detail. The structure of the subgroups depends on whether you are using number assignment valid for all plan versions or not.

IMG Menu Path

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Transaction Code IMG Menu
SPRO IMG->Personnel Management-> Organization Management->Basic Settings ->Maintaining Number Ranges->Maintain Number Ranges

2.2.1 Number Range for Internal Number Assignment When creating an object with internal number assignment, the system assigns a number that lies within the relevant number range. 2.2.2 Number Range for External Number Assignment

When creating an object with external number assignment , the user must specify a number which falls within the relevant number range. Under the column ext. assignment, check the box for EX which means assignment of numbers externally.

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2.3 Set Up Integration with Personnel Administration


IMG Menu Path Transaction Code IMG Menu
SPRO IMG->Personnel Management->Organization Management-> Integration-> Integration with Personnel Administration-> Set Up Integration with Personnel Administration

Details of Configuration/changes: Click on Set Up Integration with Personnel Administration. You get the screen with two activities: 1) Participate in integration 2) Basic Settings Click on Participate in integration. You get the initial screen where you need to select the feature. Here you enter the feature PLOGI by which the integration of personnel planning and master data takes place.

Then click on Basic Settings. You get the screen where you do the configuration.

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3 Personnel Administration
The Personnel Administration Module of SAP provides you support in capturing information of employees right from hiring to exit. It facilitates to create new data through various personnel actions and also allow user to maintain, display and take output reports as per users requirements. Personnel Administration module covers all basic information or data of employees to support other SAP applications and delivers required information to other business processes.

3.1

Maintaining Number range interval for Personnel Numbers

General Description In this step, you define the number range(s) for personnel number assignment. You have two basic options: Internal number assignment (In this case, the SAP System assigns the personnel numbers). External number assignment (In this case, the user assigns the personnel numbers)

Purpose The Number range intervals can be defined as per requirements and the intervals enable assigning different number ranges to different employee groups. For BFW, different Number ranges are defined for each Unit. IMG Menu Path Transaction Code IMG Menu
PA04 IMG->Personnel Management->Personnel Administration->Basic Settings-> Maintain number range intervals for personnel numbers

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3.2 Determine Defaults for Number Ranges


General Description In this work step you use the feature NUMKR, to determine whether you want to use internal or external number assignment when hiring new employees and if so, you can determine for which HR master records it is to be used Purpose The Feature NUMKR is used for this purpose. The system documentation on NUMKR will clarify its usage. (Please refer SAP Help file for the same). For BFW, Number ranges get defaulted. IMG Menu Path Transaction Code IMG Menu
PE03 IMG->Personnel Management->Personnel administration->Basic Settings-> Determine defaults for number ranges

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3.3 Create forms of Address


General Description In this step, you can set up forms of address for employees. For each form of address, you must specify
the form-of-address key, a short and long text and the gender.

Purpose For BCCL. The forms of address created as Mr, Mrs, Miss, Ms IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Personal Data->Create forms of address

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3.4 Create Marital Status


General Description
In this step you create the possible marital status designations for employees.

Purpose For BCCL. The forms of address created as Single, Married, Widow, Divorced IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Personal Data-> Create marital status

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3.5 Create Religious Denomination


General Description
In this step you create possible religious denominations for employees/ applicants.

Purpose
The standard SAP system contains several sample entries for religious denominations.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Personal Data -> Personal Data-> Create religious denomination

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3.6 Create Possible Family Members


General Description
In this step, you can define the type of relationship between your employees and their relatives.

Purpose
You want to store personal data on the spouse or the children.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Personal Data -> Family-> Define possible family members

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3.7 Create Address Type


General Description
In this step you make the system settings for the infotype Addresses (0006).

Purpose
In this step you create the address types you require.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Personal Data -> Addresses-> Create address types

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3.8 Personal Identification


General Description
In this section, you make settings which affect the infotype Identification (0185).

Purpose
In this step, you set up the types of Identity Cards which an employee may possess.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Personal Data -> Identification-> Maintain Types of Identification

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3.9 Internal Medical Service


General Description
In this infotype, you can record the data and results of an examination that was carried out by the company doctor.

Purpose
You can define the different examination types and areas here, and you can also divide the results of these medical examinations into typical examination results.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Personal Data -> Internal Medical Service

3.9.1 Specify Examination Types:


IMG Menu Path

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Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Internal Medical Service->Define type of examination

3.9.2 Specify Examination Area:


IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Internal Medical Service->Define examination area

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3.9.3 Define Permissible Values for examination Area:


IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Internal Medical Service-> Define permissible values for examination area

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3.9.4 Define Examination Results:


IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Personal Data -> Internal Medical Service-> Define examination results

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3.10 Contract Elements


General Description
In the section "Contract Elements", you configure the section for work contract arrangements with employees.

Purpose
This section is configured for Infotype 0016

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Contract Elements

3.10.1

Define Contract Types:

IMG Menu Path

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Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Contract Elements-> Define contract types

3.10.2

Determine periods of Notice:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Contract Elements-> Determine periods of notice

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3.10.3

Determine default contract elements:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration->Contractual and Corporate Agreements-> Contract Elements-> Determine default contract elements

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3.11 Objects on Loan


General Description
In this section, you determine which objects on loan are allowed in the information type Objects on loan (0040)

Purpose
This section is configured for Infotype 0040

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Objects on Loan

3.11.1

Define Objects on Loan:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Objects on Loan -> Define objects on loan

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3.11.2

Define Validation against Asset Accounting:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Objects on Loan -> Define validation against Asset Accounting

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3.12 Powers of Attorney


General Description
In this section, you can determine which powers of attorney can be entered in the infotype Powers of Attorney (0030).

Purpose
In this step, you define the powers of attorney which occur in your enterprise.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration ->Contractual and Corporate Agreements-> Powers of Attorney ->Define powers of attorney

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3.13 Education and Training


General Description
In this section you make the necessary settings for infotype 0022, Education.

Purpose
The Education infotype is used to store data on an employee's/ applicant's education.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Qualifications-> Education and Training Administration-> Employee

3.13.1

Create Education Establishment Types:

IMG Menu Path

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Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Create education establishment types

3.13.2

Define Education/ Training:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Define Education/Training

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3.13.3

Create Educational Certificates:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Create educational certificates

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3.13.4

Determine Permissible Certificates for Education Type:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Determine permissible certificates for education type

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3.13.5

Create Branches of Study:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Create branches of study

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3.13.6 Determine permissible branches of study for education type:


IMG Menu Path Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Education and Training -> Determine permissible branches of study for education type

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3.14 Other/ Previous Employers


General Description
In this section you make the necessary settings for infotype Previous Employment (0023).

Purpose
The Previous Employment infotype is used to store data on the activities performed by an employee in the service of other or previous employers.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Qualifications-> Other/Previous Employers Administration-> Employee

3.14.1

Create Employers Industry Sector:

IMG Menu Path

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Transaction Code IMG Menu SPRO
IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Other/Previous Employers -> Create employer's industry sector

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3.14.2

Create activities in employment:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Other/Previous Employers -> Create activities in employment

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3.14.3

Work Contracts from other employers:

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration-> Employee Qualifications-> Other/Previous Employers -> Work Contracts from Other Employers

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3.15 Communication Types


General Description
In this chapter you set up the Communication infotype (0105).

Purpose
The standard SAP system contains certain communication types that have been defined as subtypes. Subtype "0001" has been set up for the active SAP System.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel >Create communication types Administration->Communication-

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3.16 Actions
General Description
In the HR System, hiring is considered to be a personnel action; You can define and describe your own personnel actions.

Purpose
You can define personnel actions together with the possible reasons and the work contents and the choice of actions for the administrator.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel procedures -> Actions Administration->Customizing

3.16.1

Define Info groups:

In this step, you define the info groups that are processed when actions are carried out. This must be carried out before you proceed to the next step where you must define the work list, i.e. the info group, for every personnel action that is to be carried out. This is used to group together various

infotypes depending on the User group


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IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Procedures->Actions->Define infogroups Administration->Customizing

User Group Dependency on Menus and Info Groups:

Infogroup modifier

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Info group

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3.16.2

Set up Personnel Actions:

You can use personnel actions to carry out complex personnel administration procedures. A personnel action displays, in the correct sequence, the infotypes that have to be maintained for a specific action.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Administration->Customizing Procedures->Actions-> Set up personnel actions -> Personnel Action Types

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3.16.3

Change Action Menu:

In this step, you define a menu of actions which appears if the user chooses the function "Personnel actions" in HR master data maintenance. The menu can be defined so that it is dependent on the user group (user parameter "UGR"). If there are no entries in the table for the user's user group, or if the user has not maintained their user group, then a so-called reference user group is determined, which is used to set up the menu.

IMG Menu Path Transaction Code IMG Menu SPRO


IMG->Personnel Management->Personnel Procedures->Actions->Change action menu Administration->Customizing

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4 Time Management
The Personnel Time Management component offers you support in performing all human resources processes involving the planning, recording, and valuation of internal and external employees work performed and absence times. Time Management has user-oriented interfaces that support centralized and decentralized entry and administration of time and labor data. Time Management enables you to record time and labor data online or using self-service applications. The self-service applications range from the classic time recording subsystem, through Web applications, to mobile business applications. Employees can use these applications to request leave, record working times for orders or projects, for example, and display their key time accounts.

4.1 Work Schedules


In this section, you make the settings required for creating work schedules in your enterprise. Work schedules are shift schedules which must be generated for all employees, even those with a set working time (salaried employees) or flextime.

4.1.1 Group Personnel Subareas for the Work Schedule:


In this step, you group your personnel areas and personnel subareas for work schedules. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Personnel Subarea Groupings Group Personnel Subareas for the Work Schedule

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4.1.2 Group Personnel Subareas for the Daily Work Schedule:


In this step, you assign a personnel area grouping for daily work schedules to a personnel area grouping for work schedules. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Personnel Subarea Groupings Group Personnel Subareas for the Daily Work Schedule

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4.1.3 Define Break Schedules:


In this step, you define work break schedules for your enterprise. You can specify exactly when breaks may be taken within the daily work schedule, and whether they are paid or unpaid. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Daily Work Schedules Define Break Schedules

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4.1.4 Define Daily Work Schedules:


In this step, you define daily work schedules for your enterprise. By entering the planned working time, the system calculates the planned planned hours for one day, taking the break schedule into consideration. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Daily Work Schedules Define Daily Work Schedules

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4.1.5 Define Period Work Schedules:


In this step, you create period work schedules by specifying the sequence of daily work schedules for a work schedule for one or more weeks. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Define Period Work Schedules

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4.1.6 Define Employee Subgroup Grouping:


In this step, you create period work schedules by specifying the sequence of daily work schedules for a work schedule for one or more weeks. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Work Schedule Rules and Work Schedules Define Employee Subgroup Groupings

Define Employee Subgroup Grouping:

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Group Employee Subgroups for Work Schedules:

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4.1.7 Define Groupings for Public Holiday Calendar:


In this step, you define the personnel area and personnel subarea grouping for the public holiday calendar. This allows you to assign a unique public holiday calendar to a personnel area or personnel subarea. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Work Schedule Rules and Work Schedules Define Groupings for the Public Holiday Calendar

4.1.8 Set Work Schedule Rules and Work Schedules:


In this step, you define the work schedule rules that are assigned to employees in the Planned Working Time infotype (0007). The employee subgroup and personnel subarea groupings for work schedules and the public holiday calendar are taken into account. IMG Menu Path or Transaction code

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Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Work Schedule Rules and Work Schedules Set Work Schedule Rules and Work Schedules

4.1.9 Set default value for the Work Schedule:


If you are assigning a planned working time to an employee for the first time, you can use a feature to generate a default work schedule according to the employee's organizational assignment. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Planned Working Time Set Default Value for the Work Schedule

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4.1.10

Set which hour fields are entry fields:

When the system creates a Planned Working Time record (infotype 0007), the prerequisite is that the employee works full-time. The working hours per day, week, and year - on which the work schedule rule is based - are transferred to the infotype record. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Planned Working Time Set Which Hour Fields Are Entry Fields

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4.1.11

Define Working Weeks:

You define the working week in this step. It allows you to define individual working time periods that are not based on fixed durations. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Planned Working Time Define Working Weeks

Define Working Weeks:

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Set Default Values for Working Weeks:

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4.1.12

Set Default value for Time Management Status:

The time management status specifies whether an employee participates in time evaluation, and if so, which form. Here, you can use a feature to create a default value for the time management status in the Planned Working Time infotype. This default value is proposed when you create an infotype record. It can be determined on the basis of an employee's organizational assignment. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Work Schedules Planned Working Time Set Default Value for Time Management Status

4.2 Time data recording and Administration


In this section, you make all the settings necessary to allow you to record working times for individual employees. This includes absences such as illness, leave, substitutions, overtime, and so on. You define a status for Time Management which indicates whether all attendances are recorded for an employee, or only exceptions to the work schedule. You also determine how the system should react if working time data is entered which overlaps with existing data (for example, if an illness record overlaps with a leave record).

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4.2.1 Define Personnel subareas for Substitution Types:


In this step, you assign groupings for substitution types and availability types to your personnel areas and subareas. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Substitutions Define Personnel Subareas for Substitution Types

4.2.2 Define Substitution Types:


In this step, you define substitution types and time constraint classes for a substitution. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Substitutions Define Substitution Types

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4.2.3 Set Defaults for Substitution Types:


In this step, you maintain the Define substitution type (VTART) feature In this feature, you define which substitution type is to be the standard default in the Substitutions infotype (2003). You can vary the default values according to the organizational and personnel structures in your enterprise. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Substitutions Set Defaults for Substitution Types

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4.2.4 Group Personnel Subareas for Att/Abs:


In this step, you group your personnel areas and subareas for attendance and absence types. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Group Personnel Subareas for Attendances and Absences

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4.2.5 Define Absence Types:


In this step, you define absence types for your different personnel subarea groupings. You can also define the checks the system performs when you enter an absence. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Define Absence Types

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4.2.6 Determine Entry screens and time constraint classes:


Use the data entry screen number for an absence to determine which screen (entry screen) is used to enter, display and maintain a record of this particular absence type. The time constraint class controls the system reaction if a new record in the Absences infotype (2001) overlaps with existing time infotype records. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Determine Entry Screens and Time Constraint Classes

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4.2.7 Define counting classes for Period Work Schedule:


In this step, you define counting classes for your period work schedules, which are used to valuate attendances and absences. You can query the class in Define Rules for Absence Counting. Use different counting classes for period work schedules with very long daily work schedules (10 hours) and many days off. In this case, more than 1.00 leave days is calculated for each workday. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Absence Counting Define Counting Classes for the Period Work Schedule

IMG Menu

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4.2.8 Group Employee subgroups for Time Quotas:


In this step, you group your employee subgroups for time quota types. Employee subgroups for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Absence Counting Rules for Absence Counting (New) Group Employee Subgroups for Time Quotas

IMG Menu

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4.2.9 Group Personnel Subareas for Time Quotas:


In this step, you group your personnel subareas with regard to the permissibility of time quota types. Personnel subareas for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Absence Counting Rules for Absence Counting (New) Group Personnel Subareas for Time Quotas

IMG Menu

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4.2.10

Define Counting Rules:

In this step, you define rules for counting attendances and absences. The rules are used to determine the payroll days and hours for an attendance or absence. The payroll days and hours that have been counted are used to control the deduction of quotas. They can be used in Payroll to valuate the absence. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Absence Counting Rules for Absence Counting (New) Define Counting Rules

IMG Menu

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4.2.11

Assign Counting Rules to Absence Types:

In this step, you determine which rule for attendance or absence counting should be used for each attendance/absence type. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Absence Counting Assign Counting Rules to Absence Types

IMG Menu

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4.2.12

Define Indicators for the Personal Calendar:

In this step, you determine whether or not an absence recorded in an employee's personal calendar should be assigned an absence category. The absence category is a one-character indicator that can be assigned to an absence type. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Absence Catalog Define Indicators for the Personal Calendar

Define Indicators for the Personal Calendar:

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Determine Calendar Indicators for Absence:

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4.2.13

Maternity Protection Set Eligibility for Infotype:

In this step, you can determine whether records of the Maternity Protection infotype (0080) can be created for women only or for men and women alike. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Special Absence Data Maternity Protection Set Eligibility for Infotype

4.2.14

Maternity Protection Define Absence Types:

In this step, you define the various absence types for maternity protection and parental leave. These absence types are used in the Maternity Protection infotype (0080). IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Special Absence Data Maternity Protection Define Absence Types

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4.2.15

Maternity Protection Define Types of Birth:

In this step, you define types of birth for each personnel subarea grouping for attendance/absence types. According to the type of birth, you can define different periods and absence durations for the maternity protection infotype (0080), under Define maternity protection periods. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Special Absence Data Maternity Protection Define Types of Birth

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4.2.16 Maternity Protection Define Maternity protection periods:


In this step, you define periods for maternity protection and parental leave. The system uses these periods to calculate absences automatically. You can define different periods according to each personnel subarea grouping for attendance and absence types, and birth types. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Special Absence Data Maternity Protection Define Maternity Protection Periods

IMG Menu

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4.2.17

Maternity Protection Define default Absence Types:

In this step, you define the default absence types for the maternity protection infotype (0080). These can then be selected in the Absence type field under the possible entries function. You can also define the absence types whose duration should be calculated automatically by the system after the expected delivery date has been entered. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Absences Special Absence Data Maternity Protection Define Default Absence Types

IMG Menu

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4.2.18

Attendances Define Attendance Types:

Attendances are used to record the actual hours worked by an employee. In this step, you define attendance types for a personnel subarea grouping for attendance/absence types. It also describes how to determine the system reaction to attendances recorded for a day or a period when the employee has time off. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Define Attendance Types

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4.2.19 Attendances Determine Entry screens and Time Constraint Classes:


The Entry screen number for an attendance determines which screen is used to enter, display and maintain a record of a particular attendance type. The time constraint class controls the system reaction if a new record in the Attendances infotype (2002) overlaps with existing time infotype records in the system.

IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Determine Entry Screens and Time Constraint Classes

IMG Menu

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4.2.20 Attendances Define counting classes for the period work schedule:
In this step, you define counting classes for your period work schedules, which are used to valuate attendances and absences. You can query the class in Define Rules for Absence Counting. Use different counting classes for period work schedules with very long daily work schedules (10 hours) and many days off. In this case, more than 1.00 leave days is calculated for each workday.

IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Attendance Counting Define Counting Classes for the Period Work Schedule

IMG Menu

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4.2.21 Attendances Group Employee subgroups for Time Quotas:


In this step, you group your employee subgroups for time quota types. Employee subgroups for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types.

IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Attendance Counting Rules for Attendance Counting (New) Group Employee Subgroups for Time Quotas

IMG Menu

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4.2.22 Attendances Group Personnel Subareas for Time Quotas:


In this step, you group your personnel subareas with regard to the permissibility of time quota types. Personnel subareas for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types.

IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Attendance Counting Rules for Attendance Counting (New) Group Personnel Subareas for Time Quotas

IMG Menu

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4.2.23

Attendances Define Counting Rules

In this step, you define rules for counting attendances and absences. The rules are used to determine the payroll days and hours for an attendance or absence. The payroll days and hours that have been counted are used to control the deduction of quotas. They can be used in Payroll IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Attendances/Actual Working Times Attendance Counting Rules for Attendance Counting (New) Define Counting Rules

IMG Menu

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4.2.24 Availability Group Personnel subareas for Availability types:


In this step, you assign groupings for substitution types and availability types to your personnel areas and subareas. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Availability Group Personnel Subareas for Availability Types

4.2.25 Managing Time Accounts using Att/ Abs Quotas Group Employee Subgroups for Time Quotas:
In this step, you group your employee subgroups for time quota types. Employee subgroups for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types. IMG Menu Path or Transaction code

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Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Setting Groupings for Time Quotas Group Employee Subgroups for Time Quotas

IMG Menu

4.2.26 Managing Time Accounts using Att/ Abs Quotas Group Personnel Subareas for Time Quotas:
In this step, you group your personnel subareas with regard to the permissibility of time quota types. Personnel subareas for which the same attendance and absence quota types are defined are assigned to the same grouping for time quota types. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Setting Groupings for Time Quotas Group Personnel Subareas for Time Quotas

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4.2.27 Managing Time Accounts using Att/ Abs Quotas Define Absence Quota Types:
In this step, you define the valid absence quota types (entitlement to time off and leave types) for your employee subgroup and personnel subarea groupings for time quota types. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Time Quota Types Define Absence Quota Types

IMG Menu

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4.2.28 Managing Time Accounts using Att/ Abs Quotas Define Absence Quota Types and Indicate Leave:
The absence quota types "standard annual leave" and "additional leave for challenged persons" are indicated as leave. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Time Quota Types Define Absence Quota Types and Indicate Leave

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4.2.29 Managing Time Accounts using Att/ Abs Quotas Permit Generation of Quotas in Time Evaluation:
In this step, you specify that an absence quota is accrued automatically during time evaluation. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Automatic Accrual of Absence Quotas Permit Generation of Quotas in Time Evaluation

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4.2.30 Managing Time Accounts using Att/ Abs Quotas Specify Rule Groups for Quota Type Selection:
In this step, you determine which groupings are used to access the table for absence quota type selection when absence quotas are generated. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Rules for Generating Absence Quotas Specify Rule Groups for Quota Type Selection

IMG Menu

Modify Feature QUOMO:

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4.2.31 Managing Time Accounts using Att/ Abs Quotas Set Base Entitlements:
In this step, you set rules for determining the total entitlement (base entitlement) to an absence quota type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement for each accrual period. IMG Menu Path or Transaction code Transaction Code SPRO

Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence IMG Menu Entitlements Rules for Generating Absence Quotas Set Base Entitlements Base Entitlement for Absence Quota Generation:

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Determine Validity and Deduction Periods


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4.2.32 Managing Time Accounts using Att/ Abs Quotas Determine Validity and Deduction Periods:
In this step, you decide which validity and deduction periods you want to be valid for an Absence Quotas infotype record (2006) created by the system. You do this for each absence quota type. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Rules for Generating Absence Quotas Determine Validity and Deduction Periods

IMG Menu

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4.2.33 Managing Time Accounts using Att/ Abs Quotas Define Rules for Reducing Quota Entitlements:
In this step, you specify the conditions under which you want a generated absence quota to be reduced. You can use reduction rules to set special regulations for part-time employees. You may want to reduce the entitlement in proportion to the activity level IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Rules for Generating Absence Quotas Define Rules for Reducing Quota Entitlements

IMG Menu

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4.2.34 Managing Time Accounts using Att/ Abs Quotas Activate Automatic Accrual for Time Evaluation:
In this step, you customize time evaluation so that absence quotas are generated automatically. This is done in the time evaluation schema using function QUOTA, which accrues time off entitlements according to the generation rules for quota selection. Using time evaluation to generate quotas automatically has the advantage that you can define rules to control the time of transfer to the infotype. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Setting up Methods for Quota Accrual Activate Automatic Accrual for Time Evaluation

IMG Menu

4.2.35 Managing Time Accounts using Att/ Abs Quotas Set Up Automatic Accrual Using Report RPTQTA00:
In this step, you set up the automatic accrual of time off entitlements using report RPTQTA00: Generate Absence Quotas. IMG Menu Path or Transaction code
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Transaction Code

SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Calculating Absence Entitlements Setting up Methods for Quota Accrual Set Up Automatic Accrual Using Report RPTQTA00

IMG Menu

4.2.36 Managing Time Accounts using Att/ Abs Quotas Define Deduction Rules for Absence and Attendance Quotas:
In this step, you define the rules according to which attendances and absences are to be deducted from the attendance/absence quotas. Quota deduction does not depend on individual attendance/absence types, but is determined by the Counting rule for attendance/absences that is assigned to an attendance/absence type. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Quota Deduction Using Attendances/Absences Define Deduction Rules for Absence and Attendance Quotas

IMG Menu

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4.2.37 Managing Time Accounts using Att/ Abs Quotas Assign Deduction Rules to Counting Rules:
In this step, you assign quota deduction rules to counting rules. All absences and attendances with quota deduction that are counted using the selected counting rule are processed using these deduction rules. As well as a deduction rule for deducting the employee's quotas with an entitlement greater than 0, you can also specify a deduction rule for all quota types for which the corresponding infotype records can be deducted over and above the entitlement. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Quota Deduction Using Attendances/Absences Assign Deduction Rules to Counting Rules

IMG Menu

4.2.38 Managing Time Accounts using Att/ Abs Quotas Define Time Quota Compensation Methods:

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In this step you define the time quota compensation methods. These are subtypes of the Time Quota Compensation infotype (0416). You specify the data that an administrator must enter in the infotype in order to record a compensation. With time quota compensation, you can compensate entitlement to time off, in particular leave entitlement, which is maintained in absence quotas. You can create absence quotas in Managing Time Accounts with Attendance/Absence Quotas. IMG Menu Path or Transaction code Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Processing Absence Quotas in Payroll Time Quota Compensation Define Time Quota Compensation Methods

IMG Menu

4.2.39 Managing Time Accounts using Att/ Abs Quotas Assign Wage Types to the Quotas to be Compensated:
In this step, you define which wage types are formed for compensating time quotas. The rules to determine which wage types are checked are defined according to the employee subgroup grouping for time quota types, the personnel subarea grouping for time quota types, the absence quota type, and the quota compensation method. The rules are checked in the order of the sequence number. IMG Menu Path or Transaction code
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Transaction Code

SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Data Recording and Administration Managing Time Accounts Using Attendance/Absence Quotas Processing Absence Quotas in Payroll Time Quota Compensation Assign Wage Types to the Quotas to be Compensated

IMG Menu

4.3 Personnel Time Events


In this section, you make all settings required within the SAP system to connect your subsystem and to control communication. You make the settings for processing personnel time events as well as those for processing employee expenditures.

4.3.1 Group Personnel Time Event Types:


In this step, you determine which posting types are allowed for your employees. IMG Menu Path or Transaction code

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Transaction Code IMG Menu SPRO

Implementation Guide for R/3 Customizing (IMG) Time Management Personnel Time Events General Settings Group Personnel Time Event Types Define Personnel Time Event Type Groups:

Assign Personnel Time Event Types to Groups:

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4.4 Time Evaluation


Time evaluation evaluates the attendance and absence times that have been recorded for or by your employees. The system uses the results of time evaluation to form time balances and time wage types, and to update attendance and absence quotas.

4.4.1 Determine Time Evaluation Period:


In this activity, you specify dates for the time evaluation periods. You enter the start and end dates for all periods. If you intend to use a monthly periodicity for payroll and have already made the appropriate system settings, you can omit this step. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Evaluation General Settings Determine Time Evaluation Period

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4.4.2 Set Personnel Subarea Groupings for Time Recording:


You group your personnel subareas for time recording in this step. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Evaluation Time Evaluation Settings Set Personnel Subarea Groupings for Time Recording

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4.4.3 Group Employee Subgroups for the Personnel Calculation Rule:


In this activity, you group your employee subgroups for the personnel calculation rule. This grouping is valid for both Payroll and Time Evaluation. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Evaluation Time Evaluation Settings Group Employee Subgroups for the Personnel Calculation Rule

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4.4.4 Set Employee Groupings for the Time Evaluation Rule:


In this step, you can make a further subdivision of your employees for time evaluation by defining employee groupings for the time evaluation rule. The groupings defined are assigned to employees in infotype 0050, Time Recording Information, and can be queried during time evaluation. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Evaluation Time Evaluation Settings Set Employee Groupings for the Time Evaluation Rule

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4.4.5 Define Time Types:


In this step, you define time types, day balances, and period balances for your company. Time types are semantic groupings of time spans. The balances formed in time evaluation are posted to time types. They determine whether balances should be cumulated in a particular time type on a daily or monthly basis. IMG Menu Path or Transaction code Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Time Management Time Evaluation Time Evaluation Settings Define Time Types

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4.5 Time Schemas and PCRs


4.5.1 Time Schema:
The Time schema contains calculation rules to be used by the Time Evaluation. SAP has developed country-specific schemas. A schema consists of Personnel Calculation Rules, Operations and Functions. A schema performs the following: Imports required Infotypes Updates the databases Gross calculation of pay Processes basic data and time data Reads payroll account of the last period accounted Processes time data and calculates the individual gross values Performs factoring Net calculation of pay

IMG Menu Path or Transaction code SAP R/3 Role Menu Transaction Code Time Schema PE01

Description and Configuration Values The following table shows the modified schema for BCCL Payroll system: Schema ZM00 Text of the Schema Time Evaluation with Personnel Time Events - BCCL

4.5.2 Personnel Calculation Rules:


Personnel Calculation Rule is an instruction to execute defined tasks in Time Management and Payroll. Personnel calculation rules consist of one or more operations. They have a decision tree structure. A personnel calculation rule may contain one or more sub areas. A personnel calculation rule is a type of work instruction that checks the existing conditions and executes individual actions. The country-specific payroll module by SAP takes the statutory and administrative regulations of a country into account and designs the Payroll schemas and Personnel calculation rules. IMG Menu Path or Transaction code

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SAP R/3 Role Menu Transaction Code Personnel Calculation Rules PE02

We have designed the following customer specific Personnel Calculation rules to suit the requirements of the Time Management module of BCCL:

Rule
Z301 Z302 Z303 Z304 Z305 ZAB1 ZABS ZATB ZCOF ZD20 ZE30 ZELV ZHOT ZMSG ZNN1 ZNNS

Text of the Personnel Calculation Rule


Snacks Allowance Eligibility - BCCL OT Hours Calculation - BCCL Food Voucher eligibility - BCCL Weekly Offs & Holidays LOP Half day Absence calculation Atten, Abs, WO, Holidays Calculation - BCCL Loss of Pay days - BCCL Attendance Bonus (Contract) - BCCL Comp Off updation for Bommasandra - BCCL Processing Errors from Pair Formation Error Checks for Pairs Earned Leave calculation - BCCL OT On holidays - BCCL Messages for - BCCL Food allowance days - BCCL Number of Night Shifts Done - BCCL

4.6 ABAP Developments for Time


S.No 1 2 3 Object Name Time data upload Late coming and early exit calculation Over time Approval Program Transaction code Z2011 ZLEAVE

5 Payroll
You can use this component to calculate the remuneration for work done for each employee. However, Payroll does not just involve the calculation of remuneration, but consists of a variety of processes that are becoming increasingly important due to the employers increased obligation to supply benefits and medical welfare. These benefits are products of Labor law & Tax law

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5.1 Payroll Module Configuration Scope


Process Organizational Data Functions Payroll Area Default payroll area Control record Payscale type and areas Payscale structure and Enterprise structure Default Payscale data ESG grp PCR and Collective agreement provision Basic pay Payscale groups and levels Wagetypes characteristics and groupings Wagetypes group Basicpay Enterprise structure for wagetype model Default Wagetypes for basic pay Maintain Valuation of Base Wage Types Wagetypes characteristics and groupings Recurring payments and deductions Wagetypes group Recurring payments and deductions Maintain Valuation of Base Wage Types Wagetypes characteristics and groupings Additional Payments Wagetypes group Recurring payments and deductions Maintain Valuation of Base Wage Types Employee remuneration Wagetypes characteristics and groupings Wagetypes group Recurring payments and deductions Assign Wage Type Model for Pay Scale Grouping for Allowances Maintain Default Wage Types for Basic Pay Maintain Allowance Rules based on Slabs Calculate Eligibility for RAPs Maintain Extra Eligibility Criteria for RAPs Claims Claims and eligibilities Maintain Salary Year and Period End Treatment of RAP Define Accomodation Types Housing Leave Travel Maintain the Processing Options for CLA Housing allowance and perk LTA eligibility Integration with Absences

Reimbursements, Allowances and Perks

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Process Functions LTA exemption and period end processing Define Vehicle Details Define Conveyance Types Define Amounts and Numbers for Car Schemes Car and Conveyance Assign Type and Age of Car for Car Schemes Assign Eligibility Criteria for Conveyance Allowance and car maintenance Maintain car Rate of Perquisite Maintain Superannuation Trust ID Maintain Superannuation Contrib. Freq and Rel. Wage Types Superannuation Define Contribution Rates for Superannuation Maintain Eligibility Details for Superannuation Wage types configuration, integration with termination workbench Define Trust Details for Provident Fund Assign Company Rates for Provident Fund Provident Fund Define PF Trust Validity Period Maintain Contribution Details for Provident Fund Define Contribution type for Statutory rates for Provident Fund Define Personnel Area and Sub area Groupings for LWF Labour Welfare Fund Assign LWF Groupings for Personnel Area and Subarea Maintain Contribution Rates for Labour Welfare Fund Define Professional Tax Grouping Details Assign PTax Groupings for Personnel Areas and Subareas Assign Amounts for Professional Tax Deduction Professional Tax Maintain Method and Form Layout for PTax Groupings Maintain Cumulation Rules for Professional Tax Define Personnel Area and Subarea Groupings for Tax Assign Tax Groupings for Personnel Areas and Subareas Income tax Maintain Feature to Return Employer IncomeTax Related Data Third Party Deductions Tax Liability on Reimbursements, Allowances and Perks Section 89(1) Relief Recovery of Rounded Off Amounts Recovery of Rounded Off Amounts during payroll run Determine Periods of Notice Termination Determine Deadline Type Maintain Calculation Factor for Retiral Benefits Calculation method for Notice Pay
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Process Functions Termination workbench configuration Specify Interest Calculation Method Maintain Rule for Interest Rate Advantage Taxation Maintain Loan Types Control Allocation of Loans Maintain Loans Grouping Maintain Salary Components Maintain Maximum Number of Loans Allowed Company Loans Maintain Maximum amount for loans outstanding Maintain Loans Eligibility Checks and Limits Maintain Loans Disbursement Schedule Maintain the Description for the Event Codes Tranche Maintain Penal Amount Percentage for Special Repayment Maintain Deduction Details Under Section 24 Automate Addition of Principal Repayment Amount to Sec 88 Loan balances processing Data Medium Exchange Integration with Time Management Bank transfers Leave Encashment Absences processing Define Employee Grouping Account Determination Define Symbolic Accounts Define Posting Characteristics of Wage Types Assign Balance Sheet Accounts Integration with accounting Assign Expense Accounts Assign Technical Accounts Assign Vendor Accounts Set Up Postings for Fixed Costs Assign Substitute Cost Centers Payroll Schema Personnel calculation rules Remuneration statement Payroll Schema Personnel calculation rules Remuneration statement

5.2 Payroll Basic Settings

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5.2.1 Employee Subgroup Grouping for PCR and CAP:


Purpose The employee subgroup grouping for the personnel calculation rule is required in Payroll Accounting. The collective agreement provisions grouping are required for indirect valuation of wage types in the Basic Pay Infotype (0008). IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Define EE Subgroup Grouping for PCR and Coll.Agrmt.Prov.

Description and Configuration Values Employee groups and subgroups must be set up before this activity. The meanings of the grouping for the personnel calculation rule are fixed and may not be changed. For each employee subgroup, we define the personnel calculation rule grouping that indicates the system, which set of personnel calculation rules are to be processed / applicable to each Employee Subgroup. The following table shows the details of the Employee sub group groupings configured for BCCL:

EE Group
1 1 1 1 1 2 2 2 2 2 3 3 3 3 4

Name of Employee Group


Confirmed Confirmed Confirmed Confirmed Confirmed Probation Probation Probation Probation Probation Trainee Trainee Trainee Trainee Apprentice

Employee Sub Group


1 2 3 4 5 1 2 3 4 5 6 7 8 9 10

Name of Employee Sub Group


Admin Staff Tech Staff Jr. Management Mid. Management Sr. Management Admin Staff Tech Staff Jr. Management Mid. Management Sr. Management Trainee Dip.Eng. Trainee Grd. Eng Trainee Mgt. Trainee Apprentice

ESG for PCR


3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

ESG for CAP


3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

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5 6 6 7 7 7 7 8 8 9 Consultant Project Based Emp Project Based Emp Contract Contract Contract Contract Service Contract Service Contract Seperated 11 12 13 14 15 16 17 18 19 20 Consultant Project_Technical Project_Admin Highly skilled Skilled Semi Skilled Unskilled Security House Keeping Seperated Emp 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

5.3 Payscale Structure 5.3.1 Pay Scale Type:


Pay scale type is a collective agreement type in accordance with the collective agreement in an enterprise. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Check Payscale type.

Description and Configuration Values In this step we set up the enterprise's pay scale types. The Basic Pay Infotype (0008) is derived from the pay scale type.

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5.3.2 Pay Scale Area:


A pay scale area is a special area in which a collective agreement is valid. When human resources of an organization are located in different Geographics, it is necessary to design companys pay structure considering the respective state laws and employee unions. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Check Payscale Area

Description and Configuration Values In this section, we set up different pay scale areas in accordance with the collective agreement in an enterprise.

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5.3.3 Assign Pay Scale structure to enterprise structure:


In this step, we assign pay scale types and areas defined in the above steps to the personnel areas and Personnel sub areas. IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Check Assignment of Pay Scale Structure to Enterprise Structure

IMG Menu

Description and Configuration Values We have to set up the following before configuring this step: The Personnel areas must be defined. Pay scale areas and types must be defined. Determine which pay scale types and areas are assigned to which personnel areas.

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5.3.4 Pay Scale Groups and Levels:


A pay scale group is a criterion used for grading job evaluation. A pay scale group is divided up into several pay scale levels. Each of these groups, share a set of characteristics, to which a standard set of rules can be applied. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Revise Pay Scale Groups and Levels

Description and Configuration Values Pay scale types and areas must be defined, before configuring this step. Payscale Type: 01 Payscale Area: A1

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5.4 Wage type Structure 5.4.1 Wage types for Basic Pay Infotype (0008):
Earnings and deductions of an Employee are represented in SAP as Wagetypes. In other words, Wagetypes are the payroll and personnel administration objects used to differentiate between monetary or time units, which are used in different ways to calculate Employees Remuneration. The name range reserved for the customer Wagetypes has been described by SAP. The entire customer Wagetypes should begin with a number. Hence, all the Wagetypes configured for BCCLs Payroll System start with a number.

5.4.2 Create/ Copy Wagetypes


We create the wage types for the Infotype Basic Pay (0008) by copying the model wage types in the standard SAP system. Only wage types for use in Infotype Basic Pay (0008) are proposed in this step.

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IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) -> Personnel Management Personnel Administration Payroll Data Basic pay Wage Types Create wage type catalog

IMG Menu

Description and Configuration Values These copied wage types will be available in Infotype 0008 for further processing. We can also modify the copies to suit our requirements. The following are the Wage types defined after analyzing the requirements of BCCLs Payroll System: Basic Pay Wage types 1BAS Basic & DA 1CEA Children Educ Allowance 1CHA Children Hostel Allow 1COA Conveyanve Allowance 1FAL Food Allowance 1FOD Food Vouchers 1HRA House Rent Allowance 1SPA Special Allowance 1SSA Special Skill Allowance 1VRA Vehicle Reimbursement 1BAC Basic 1VDA Variable DA 1TPA Transport Allowance 1SKA Skill Allowance 1OTH Other Allowance 1PRF Professional Fee 1SCH Service Charges 1STP Stipend Carry forward wage types (Arrears) 2BAC Basic Arrears CF 2BAS Basic & DA Arrears CF 2CEA Children Educ Arrears CF 2CHA Children Host Arrears CF 2COA Conveyance Arrears CF 2FOD Food Voucher Arrears CF 2HRA HRA Arrears CF 2MEA Medical Reimb All CF 2OTH Other Allowance Arrears C 2PRF Professional Fee Arrears 2SCH Service Charge Arrears CF 2SKA Skill Allowance Arrears C 2SPA Special Allowance Arrs CF 2SSA Special Skill Arrears CF
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2STP 2TPA 2VDA 2VRA Stipend Arrears CF Transport Allow Arrears C Variable DA Arrears CF Vehicle Reimb CF

Back forward wage types (Arrears) 3BAC Basic Arrears BF 3BAS Basic & DA Arrears BF 3CEA Children Educ Arrears BF 3CHA Children Host Arrears BF 3COA Conveyance Arrears BF 3FOD Food Voucher Arrears BF 3HRA HRA Arrears BF 3MEA Medical Allow Arrs BF 3OTH Other Allowance Arrears C 3PRF Professional Fee Arrears 3SCH Service Charge Arrears BF 3SKA Skill Allowance Arrears C 3SPA Special Allowance Arrs BF 3SSA Special Skill Arrears BF 3STP Stipend Arrears BF 3TPA Transport Allow Arrears C 3VDA Variable DA Arrears CF 3VRA Vehicle Reimb BF

5.4.3 Check Wage type Text


This section allows us to change the texts of the sample wage types that we have copied in the above step. IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) -> Personnel Management Personnel Administration Payroll Data Basic pay Wage Types Check wage type catalog Check wage type text

IMG Menu

Description and Configuration Values Wage type short texts are used when printing out in Pay slip.

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5.4.4 Check Entry Permissibility per infotype


We can define the date on which wage types may be entered. For example the "special bonus" wage type may only be entered up to 12/31/2010. IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic pay Wage Types Check wage type catalog Check enter permissibility per Infotype

IMG Menu

Description and Configuration Values To perform this step we have to have set up the wage type catalog and have configured which wage types can be entered in which Infotype.

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5.4.5 Employee subgroup grouping for Primary Wage types:


This section allows combining employee subgroups for primary wage types, i.e. We group the employee subgroups already named to groups. The Employee sub group grouping determines the applicability of wage types to Employee group and subgroup assigned to an employee in Organizational Assignment Infotype (0001). IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Wage Types Employee Subgroups for Primary Wage Type

Description and Configuration Values The following table represents the Grouping of Employee sub groups for Primary wage types.

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5.4.6 Personnel Subareas for Primary Wage types:


We define the personnel sub areas for primary wage types, i.e. group together the personnel sub areas that we have already defined. We would use these groupings to specify which wage types may be entered for which personnel sub areas. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Wage Types Personnel Sub areas for Primary Wage Type

Description and Configuration Values The following table represents the Grouping of Personnel sub areas for Primary wage types.

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5.4.7 Wage type Permissibility:


IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Wage Types Check wage type catelog Define Wage Type Permissibility for each PS and ESG

IMG Menu

Description and Configuration Values Before defining the wage type permissibility, we have to ensure the following Employee groups and subgroups must be defined. Personnel areas and sub areas must be defined. Employee groups, subgroups and personnel areas must be defined for primary wage types. The wage type catalog must be defined.

Assign the appropriate indicators to the wage types, in the details section of each Wage type. The indicator must be "1", if we define this wage type as permissible. A blank signifies that the wage type may not be entered. Wage type permissibility for BCCL:
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5.4.8 Check Wage type Characteristics:


The Wagetype characteristics describe how the wagetype should behave while entering in Infotypes. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Wage Types Check wage type CatalogCheck wage type characteristics

Description and Configuration Values Wagetype Characteristics determine the following based on the entries made: Whether the wagetype is a payment wagetype or deduction wagetype The Unit of the wage type Indirect valuation

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5.4.9 Valuation of Wage types:


After we configure the wagetype characteristics, for each wagetype, defined the indirect valuation in the step "Check wage type characteristics". Depending on which module we use for indirect valuation (Module name), we need to define additional procedures to ensure that indirect valuation functions correctly. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Basic Pay Wage Types Define valuation of base wage types

Description and Configuration Values

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5.5 Wage types for Infotype 0014 5.5.1 Create/ Copy Wagetypes:
In the Recurring Payments/Deductions infotype (0014), we can enter an amount and/or a value and a unit of measurement for a wage type that is always paid or deducted during payroll accounting. Recurring payments/deductions are wage elements that are not paid / deducted in every payroll period. In contrast to additional payments, recurring payments/deductions are paid or deducted with a defined periodicity. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Recurring payments and deductions Wage Types Create wage type catalog

Description and Configuration Values All deduction wage types and Recurring payments (Excluding Statutory) designed for BCCL is listed in the table.
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Deductions 5CNT Canteen Deduction 5NTP Notice Pay Recovery 5OTR Other Recoveries 5SAD Salary Advance 5TRR Telephone Recovery

5.5.2 Permissibility of Wagetypes for Infotype 0014:


We can define the date on which wage types may be entered in Infotype 0014. IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Recurring payments and deductions Wage Types Check Wage type catalogCheck entry permissibility per Infotype

IMG Menu

Description and Configuration Values To perform this step we have to have set up the wage type catalog and have decided which wage types can be entered in which infotype.

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5.6 Wage types for Infotype 0015 5.6.1 Create/ Copy Wagetypes:
By specifying a wage type in the Additional Payments (0015) infotype, we can store an amount and/or a value and a unit of measurement that should be paid or deducted in a certain period by Payroll. Additional payments are wage elements which are not paid or deducted in every payroll period in contrast to recurring payments and deductions which are paid or deducted within a defined periodicity.

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IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Additional Payments Wage Types Create Wage type catalog

Description and Configuration Values All the additional payment Wagetypes designed for BCCL Payroll Process are listed in following table. Additional Payments 4LEC Leave Encashment 4LTA Leave Travel Allowance 4MEA Medical Reimbursement 4NTP Notice Pay Payable 4OTP Other Payments 4RAA Radiation Allowance 4STA Site Allowance 4TRA Telephone Reimbursement

5.6.2 Permissibility of Wagetypes for Infotype 0015:


IMG Menu Path Transaction Code SPRO Implementation Guide for R/3 Customizing (IMG) Personnel Management Personnel Administration Payroll Data Additional Payments Wage Types Check Wage type catalog Check entry permissibility for Additional payments

IMG Menu

Description and Configuration Values To perform this step we have to set up the wage type catalog and have decided which wage types can be entered in which infotype. The details of the Wagetypes validity and permissibility of Wagetypes have been shown in the following table:

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5.7 Payroll Organization 5.7.1 Period Parameters:


In this step, the period parameters for payroll are defined. Period parameter is a two-digit numerical parameter that defines the time interval for running payroll. IMG Menu Path SAP R/3 Role Menu Transaction Code IMG Menu Payroll Organization SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Basic settings Payroll organization Define Period Parameters

Description and Configuration Values In BCCL the Payroll run is Monthly Payroll run for all the employees. We have configured the Monthly Payroll to suit the requirement as shown in the following table

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5.7.2 Date Modifiers:


The data modifier is only a means of differentiation allowing defining different payment dates for various employee groups. Date Modifiers defined in this step are assigned to Payroll Areas.

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IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Basic settings Payroll organization Define Date modifiers

Description and Configuration Values The following date modifier has been configured for BCCL.

5.7.3 Generate Payroll Periods:


The period for which payroll regularly runs. In an abstract sense, payroll period is the name given to the interval for which Payroll regularly runs, such as Weekly or monthly payroll periods. For each period parameter that is assigned to a payroll area, the system requires the following date specifications: Start date and end date of each payroll period (Ex: 01.04.2007 31.04.2007) Payment date of each payroll period (Ex: Payment date for April 2007 is 07.05.2007)

IMG Menu Path

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Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Basic settingsPayroll organization Generate Payroll Periods

Description and Configuration Values We have generated the payroll periods for the period parameters i.e. MONTHLY for the years 2006 to 2010. The start and end dates of the periods should be the same as the start and end dates of the calendar months. The periods payment dates should be three days before the end of the period. The following table represents the Payroll Periods defined for BCCLs Payroll Nationals.

5.8 Payscale groupings for Allowances 5.8.1 Payscale groupings for Allowances:
In this activity, we define pay scale groupings for allowances to differentiate between employee groups. These groupings determine which benefits apply to a particular group of employees. To enable this: 1. Identify the different benefits each person is entitled too

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2. Create groupings for each category, and assign the privileges IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll: India Pay scale groupingsDefine pay scale groupings for allowances

Description and Configuration Values Pay scale grouping for allowances has been configured as shown in the following table, after analyzing the different set of requirements Region Wise / Location Wise/ Grade Wise:

5.8.2 Assign Payscale groupings for Allowances:


The defined Payscale groupings are to be assigned to the following parameters. These parameters configuration is mandatory before configuring the Allowance groupings. Pay Scale Area Pay Scale Type Pay Scale Group Pay Scale Level and

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Employee Sub Grouping for Collective Agreement Provision (ESG for CAP)

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: IndiaPay scale groupingsAssign pay scale groupings for allowances

5.8.3 Maintain Default Wagetypes for Basic Pay:


In this step, we can set up default wage types based on the internal company structure for the Basic Pay Infotype (0008) using the feature Planned remuneration specification (LGMST) defined in the next step. When we create a record in Basic pay Infotype, certain wage types will be defaulted based on the Payscale group and Level assigned to the particular employee. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Reimbursement Allowances and Perks Maintain Default Wagetypes for BasicPay

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5.8.4 Assign Wage type Model for Pay Scale Grouping for Allowances:
The Wage Type Models is assigned to each Pay scale grouping for allowances that was created. The Wage Type Model will indicate which benefits would apply to or what amounts will be deducted from a particular Pay Scale Grouping for Allowance. Wage type Models are a set of 'Wage Types' used by SAP. These Wage types can be an amount or a deduction. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Reimbursements, Allowances and Perks Assign Wage Type Model for Pay Scale Grouping for Allowances

Description and Configuration Values The Wage type Models must be prefixed with '40/' to indicate that, a maximum of 20 wage types can be stored in a particular Wage types model.

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5.8.5 Eligibility for RAPs:


In this step, we set up the eligibility details to calculate the employee's Reimbursement, Allowance or Perk (RAP). We associate the eligibility criteria for a salary bracket to a Wage type and specify the type of allowance. These Wage types are read by the Basic Pay Infotype (0008) and processed as per the criteria applicable for the employee's 'Pay Scale Grouping for Allowances'. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: IndiaReimbursements, Allowances and Perks Calculate Eligibility for RAPs

Description and Configuration Values The following Allowance groupings contain the Wage types and the eligibility which are configured in the Table V_T7INA9. The configuration details can be accessed in the details section of each Allowance grouping.

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5.9 Company Loans


We make the settings in this section that are required to enter data on employer loans and to enable you to process loans.

5.9.1 Adjust value date:


In this step, you adapt the value date for payroll to the payment date for your payroll areas.

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Company Loans Calculation Adjust value date

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5.9.2 Specify Interest Calculation Method:


The SAP system uses the interest calculation method 30/360 for company loans in the standard system. This method assumes that there are 30 interest days for every month and 360 interest days for the annual interest basis. In this step, you can specify an interest calculation method for your enterprise that is different to this standard method. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Company Loans Calculation Specify Interest Calculation Method

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5.9.3 Maintain Loan Types:


In this step, you define the loan types that exist within your enterprise. Loan types are subtypes of the Loans infotype (0045).

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Company Loans Master Data Maintain Loan Types

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5.9.4 Control Allocation of Loans:


In this IMG activity you define the default values for the Loans infotype (0045). The system reads the ALOAN feature (Default Values for Company Loans) when you create a loan in the Loans infotype (0045), for which you have defined default values here. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Company Loans Master Data Control Allocation of Loans

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5.9.5 Maintain Loans Grouping:


You can define the Loan Groupings in this feature. You can use the following factors in determining the Loan Grouping: Loan Type Pay Scale Groupings for Allowances Personnel Number

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Company Loans Master Data Maintain Loans Grouping

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5.10 Housing
In this section of the Implementation Guide (IMG), you make settings that affect the calculation of tax on accommodation provided by the company or allowances in lieu for housing, during a payroll run.

5.10.1

Define Accommodation Types:

The code for Housing type is defined here and then associated with a taxability code. The taxability code can be one which has been pre-defined. The wage type corresponding to the Housing type is maintained in table V_T7INA9 against each Allowance grouping. The tax code assigned to Housing wagetype establishes the calculation process of Housing exemption or Housing perquisite during monthly Payroll Run. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Housing Define Accommodation Types

Description and Configuration Values The configured Housing Types are available in Infotype HRA/CLA/COA (0581).

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Following pre-configured codes for Housing Type have been configured.

5.11 Provident Fund


Provident Fund (PF) is a statutory contribution scheme applicable to all employees. The only exceptions are employee's in their first job whose basic salary is Rs.5000 or more and who have opted not to contribute. Contributions are based on a percentage set by the Government. Both the employee and the employer contribute to this fund. The contribution percentage may vary provided the amount of contribution is equal to or more than the statutory amount.

5.11.1

Define Trust details for PF:

The different Provident Fund (PF) trusts that the employer and employee contribute to, are maintained and the wage types used to calculate contributions made to the trusts and it's associated handling charges are set, in this area of configuration. IMG Menu Path

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Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Statutory Social contribution Provident Fund Define Trust Details for Provident Fund

5.11.2

Assign Company Rates for PF:

The company rates for contribution towards Provident Fund are assigned, in this step. This is a nonstatutory rate and can be any amount that is equal to or greater than the statutory rate that can be contributed by the Employer. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Statutory Social contribution Provident Fund Assign Company Rates for Provident Fund

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5.11.3

Define PF Trust Validity Period:

The Provident Fund (PF) trusts applicable to the company are defined. The provident fund trusts defined in this step are used as a basis for selection in the Provident Fund Contributions Infotype (0587). IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Statutory Social contribution Provident Fund Define PF Trust Validity Period

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5.11.4

Maintain Contribution details for PF:

This feature returns Provident Fund (PF) contribution type, PF Ref Number and Pension Ref Number based on the employee's personnel area, personnel subarea and PF trust ID. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Statutory Social contribution Provident Fund Maintain Contribution Details for Provident Fund

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5.11.5

Define Contribution type for Statutory rates for PF:

For every Contribution type, we must also specify percentages for the following: Employee Contribution Employer Contribution Employer Pension Contribution PF Admin Charges EDLI Contribution EDLI Admin PF Interest

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG Payroll Payroll Payroll: India Statutory Social contribution Provident Fund Define Contribution type for Statutory rates for Provident Fund

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5.12 Professional Tax


Professional Tax is a tax on employment and it is deducted from the wages payable to all employees with the exception of certain categories such as disabled and so on but may vary in different States as per the laws that govern them. It is a statutory deduction administered by the State. Deductions are based on the salary slabs for all the employees who are specified by the respective state governments or local bodies (authorities).

5.12.1

Define Professional Tax grouping details:

The personnel area and sub area groupings for Professional Tax (PTax), which are used to group all personnel areas, and sub areas that contribute to the same professional tax circle (or) Region. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: IndiaProfessional TaxDefine Professional Tax Grouping Details

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5.12.2 Assigning Ptax groupings for Personnel Areas and Subareas:


Professional tax groupings created in the previous step are assigned to personnel areas and Subareas. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Professional Tax Assign PTax Groupings for Personnel Areas and Subareas

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5.12.3

Assign amounts for professional deduction:

Professional Tax (PTax) rate is assigned to a slab code. Slabs are salary brackets as specified for a State by the respective State Government or local authority. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Professional Tax Assign Amounts for Professional Tax Deduction

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5.12.4

Method and Form Layout for Ptax Groupings:

In this activity, we assign the calculation method used for a slab code in a region and specify the layout of the form to be submitted, to the statutory Authorities. The form layout and the method used for calculation, refer to a time dependent entry in the HR Subroutines table. Professional Tax deduction amount will be arrived in the Payroll Run, based on the employee assignment to Personnel Subarea and the slab code / Region code assigned to the Personnel Subarea. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Professional Tax Maintain Method and Form Layout for Professional Tax Groupings

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5.13 Income Tax


In this section of the Implementation Guide (IMG), you make the settings that affect the calculation of tax during a payroll run. Income tax is deducted from all employee's gross salary for as per the Income Tax Act of 1961. This is deducted by the employer on a monthly basis and is transferred to a particular bank under a unique identification as specified.

5.13.1

Define Personnel Area and Subarea Groupings for Tax:

We have to create the personnel area and sub area groupings for tax, to group employees, who belong to the same tax office circle. In the next step we assign the groupings to the relevant personnel areas and sub areas. IMG Menu Path SAP R/3 Role Menu Transaction Code IMG Menu Professional Tax SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: IndiaTax Basic Settings Define Personnel Area and Subarea Groupings

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5.13.2 Assign Tax groupings for Personnel Areas and Subareas:


In this step we assign the groupings defined in the above step to the relevant personnel areas and sub areas IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Tax Basic settings Assign Tax Groupings for Personnel Areas and Subareas

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5.13.3 Maintain Feature to return Employer Income Tax related Data:


In this feature, we set up the criteria to return the following information about the employer based on the company code: Employer Classification Code Employer Permanent Account Number (PAN) Employer Tax Account Number (TAN) Employer GIR Number

These values are required for the purpose of reporting. This feature returns a table with the above information as records. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Tax Basic settings Maintain Feature to Return Employer Income Tax Related Data

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5.14 Third Party Deductions


The legal system provides for deductions from taxable income and rebates that are subtracted from the income tax otherwise payable by an employee. Sometimes employer facilitates deductions from employee's salary once in a year or any other frequency suggested by employee to contribute to the relevant Funds/Trusts etc.. so that employee can avail deductions under section 80 and / or rebate under section 88.

5.14.1

Configure Wagetypes for Section 80:

Contributions or investments made under Section 80 and Section 80 C are considered as deductions from Gross Total Income (GTI) as per the limits specified by Central Government. By assigning a wage type, we ensure that the annual value of the wage type along with the entries made in Section 80 Deductions, Infotype (0585) and Section 80 C Deductions, Infotype (0586) becomes eligible for deduction from GTI for the specified sub-section / division combination. More than one wage type can be associated with same sub-section / division combination using the sequence field. IMG Menu Path

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Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Tax Third Party Deductions Configure Wage types for Section 80

5.14.2

Configure Wagetypes for Section 88:

Contributions or investments made under Section 88 are considered as rebates from the total tax payable by the employee. By assigning a wage type, we ensure that the annual value of the wage type along with the entries made in Section 88 Deductions infotype (0586) becomes eligible for rebate from tax payable otherwise for the specified investment. More than one wage type can be associated with the same investment type by using the sequence number field. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll: India Tax Third Party Deductions Configure Wage types for Section 88

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5.14.3

Define Membership/ Deduction Type:

In this step, you determine the different types of deduction that are made through the Membership Fees Infotype (0057). Each deduction type is represented by a subtype in the infotype. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll: India Tax Third Party Deductions Define Membership/Deduction Types

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5.14.4 Check Entry Permissibility for Membership Fees Infotype (0057):


In this activity, you maintain those wage types that you want to pay through the Membership Fees Infotype (0057) for Third Party deductions.

IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll: India Tax Third Party Deductions Check entry permissibility for Membership Fees Infotype (0057)

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5.15 Tax Liability on RAPs


In this section of the Implementation Guide (IMG), you make the settings that affect the calculation of tax on reimbursements, allowances and perks during a payroll run. To set up this component you: Define tax codes Assign the tax code limits, wage types and other criteria to a tax code

5.15.1

Define Tax Codes:

In this activity we define Tax Codes and describe them briefly. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Tax Tax Liability on Reimbursements, Allowances and Perks Define Tax Codes

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5.15.2

Assign Tax Code limits to Wage Types:

We assign the tax code limits, wage types and other criteria to a tax code. This value is taken into account when calculating the employees tax liabilities on certain benefits. IMG Menu Path Transaction Code IMG Menu SPRO Implementation Guide for R/3 Customizing (IMG) Payroll Payroll: India Tax Tax Liability on Reimbursements, Allowances and Perks Assign Tax Code Limits to Wage Types

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5.16 Payroll Schemas and PCRs 5.16.1 Payroll Schema:

The payroll schema contains calculation rules to be used by the payroll driver during payroll. SAP has developed country-specific schemas. A schema consists of Personnel Calculation Rules, Operations and Functions. A schema performs the following: Imports required Infotypes Updates the databases Gross calculation of pay Processes basic data and time data Reads payroll account of the last period accounted Processes time data and calculates the individual gross values Performs factoring Net calculation of pay

IMG Menu Path or Transaction code


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SAP R/3 Role Menu Transaction Code

Payroll Schema PE01

Description and Configuration Values The following table shows the modified schema for BCCL Payroll system: Schema ZN00 Text of the Schema BCCL - Payroll Schema

Other Sub schemas: The following table shows the modified sub schemas for BCCL Payroll system. Schema ZNLN ZNAL ZNN1 ZNNR Text of the Schema Loan accounting Factoring Gross to net calculation Retroactive accounting India

5.16.2

Personnel Calculation Rules:

Personnel Calculation Rule is an instruction to execute defined tasks in Time Management and Payroll. Personnel calculation rules consist of one or more operations. They have a decision tree structure. A personnel calculation rule may contain one or more sub areas. A personnel calculation rule is a type of work instruction that checks the existing conditions and executes individual actions. The country-specific payroll module by SAP takes the statutory and administrative regulations of a country into account and designs the Payroll schemas and Personnel calculation rules. IMG Menu Path or Transaction code SAP R/3 Role Menu Transaction Code Personnel Calculation Rules PE02

Description and Configuration Values Since each country payroll has a modular structure, we can use the Customizing functions/Rules to quickly modify the payroll procedure to meet the particular requirements of an enterprise. On this way, we have designed the following customer specific Personnel Calculation rules to suit the requirements of the Payroll module of BCCL:
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Rule
Z001 Z013 ZABC ZCOM ZFOD ZN42 ZN43 ZN44 ZN54 ZNED ZNP1 ZNSA ZNWT ZOVT ZVAL

Text of the Personnel Calculation Rule


Total Number of Worked Days - BCCL Division of valuation bases Attendance Bonus - BCCL Leave Compensation - BCCL BCCL - Food Voucher allowance calculation Formation of differences, transfer of non-revisable wage type Store the differences in DT (India) Read balances carried forward (differences) Store PF bring forward wage types to RT HR:IN Rule INED - To modify EDLI Adm/PFAdm to 3 decimal places Partial factors for India - /801(CD), /802(WD), /803(WH),/804(Nom) Time Based Allowances Calculation - BCCL Nominal Wage types Calculation - BCCL Over Time Calculation - BCCL Valuate payroll elements using partial period factors

5.17 ABAP Developments for Payroll


S.No 1 Object Name Muster roll (Form 22) Transaction code ZMUSTER

5.18 SAP Notes and Patches 5.18.1


Patch No. SAPKE60020

Notes and Patches applied for HR/ Payroll:


Description Human Resources(Latest Patch Level)

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5.19 Annexure for Payroll


Abbreviations EG Employee Group ESG Employee Sub Group PCR Personnel Calculation Rule CAP Collective Agreement Provision EE Employee ER Employer PF Provident Fund EDLI Employee Deposit Linked Insurance PA Personnel Areas PSA Personnel Subareas PTax Professional Tax WT Wage Type RAP Reimbursement Allowances and Perks

List of Wagetypes for BCCL Basic Pay Wage types 1BAS Basic & DA 1CEA Children Educ Allowance 1CHA Children Hostel Allow 1COA Conveyanve Allowance 1FAL Food Allowance 1FOD Food Vouchers 1HRA House Rent Allowance 1SPA Special Allowance 1SSA Special Skill Allowance 1VRA Vehicle Reimbursement 1BAC Basic 1VDA Variable DA 1TPA Transport Allowance 1SKA Skill Allowance 1OTH Other Allowance 1PRF Professional Fee 1SCH Service Charges 1STP Stipend Carry forward wage types (Arrears) 2BAC 2BAS 2CEA 2CHA 2COA 2FOD 2HRA
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Basic Arrears CF Basic & DA Arrears CF Children Educ Arrears CF Children Host Arrears CF Conveyance Arrears CF Food Voucher Arrears CF HRA Arrears CF

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2MEA 2OTH 2PRF 2SCH 2SKA 2SPA 2SSA 2STP 2TPA 2VDA 2VRA Back forward wage types (Arrears) 3BAC 3BAS 3CEA 3CHA 3COA 3FOD 3HRA 3MEA 3OTH 3PRF 3SCH 3SKA 3SPA 3SSA 3STP 3TPA 3VDA 3VRA Additional Payments 4LEC 4LTA 4MEA 4NTP 4OTP 4RAA 4STA 4TRA Deductions 5CNT 5NTP 5OTR 5SAD 5TRR Third Party Deductions 6LIC Medical Reimb All CF Other Allowance Arrears C Professional Fee Arrears Service Charge Arrears CF Skill Allowance Arrears C Special Allowance Arrs CF Special Skill Arrears CF Stipend Arrears CF Transport Allow Arrears C Variable DA Arrears CF Vehicle Reimb CF

Basic Arrears BF Basic & DA Arrears BF Children Educ Arrears BF Children Host Arrears BF Conveyance Arrears BF Food Voucher Arrears BF HRA Arrears BF Medical Allow Arrs BF Other Allowance Arrears C Professional Fee Arrears Service Charge Arrears BF Skill Allowance Arrears C Special Allowance Arrs BF Special Skill Arrears BF Stipend Arrears BF Transport Allow Arrears C Variable DA Arrears CF Vehicle Reimb BF

Leave Encashment Leave Travel Allowance Medical Reimbursement Notice Pay Payable Other Payments Radiation Allowance Site Allowance Telephone Reimbursement

Canteen Deduction Notice Pay Recovery Other Recoveries Salary Advance Telephone Recovery

LIC Premium

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Nominal Wage types 7BAS 7CEA 7CHA 7COA 7FOD 7HRA 7SPA 7SSA 7VRA 7BAC 7VDA 7TPA 7SKA 7OTH 7PRF 7SCH 7STP Off-cycle payments 8BN1 8BN2 8GR1 8GRT 8PLA Time wage types 9ACL 9ACO 9AEL 9ALP 9ASL 9ATB 9ATN 9ESI 9FAL 9FOA 9HOL 9LVE 9MLV 9OVT 9SHA 9SNA 9TOT 9WOF Nomi Basic & DA Nomi Child Edu All Nomi Child Hostle All Nomi Conveyance Nomi Food All Nomi HRA Nomi Spl All Nomi Spl Skill All Nomi Vehicle Reimb All Nominal Basic Nominal Variable DA Nominal Transport Allowance Nominal Skill Allowance Nominal Other Allowance Nominal Professional Fee Nominal Service Charges Nominal Stipend

Bonus - Regular Bonus - Offcycle Gratuity recieved Gratuity Performance Linked Allo

Casual Leave Comp Off Leave Earned Leave Loss of Pay Special Leave Attendance Bonus Presents ESI Leave Food Allowance Food Allowance Holidays Leave Encashment Maternity Leave Over Time Pay Night Shift Allowance Snacks Allowance Total Days Weekly Offs

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BHARATHI CONFIGURATION
HUMAN RESOURCES

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HR Configuration

Page 182 of 182