A.

Gate Review Process Flow

Gate Review Process Flow

Business Offices

Issue Resolution

Issues

Recommendations

Reviews

Project Manager

Prepare/Revise

Activities Deliverables Exit Criteria Issues/Questions

Approve

Next Step

PMO/Project Governance

Not Approved (Issue Resolution)

Gate

Project Terminated/On Hold

Approve with Conditions Reject

Conditions

NCAL Revenue Cycle PMO Project Gate Review

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B. Project and Participant Information

Instructions
Project Manager Moderator . Project Name Project Manager GR Moderator GR Date GR Status GR Close Date Complete the following information, then complete C. Gate Review Checklist tab. When the GR is closed 1) update GR Status field to 'Closed', enter GR Close Date and 2) distribute the Checklist to all attendees and save on shared drive.

Project Information
Project Start Date Project End Date Current Phase Project Description

GR Participants
List Names of Attending Project Team Members

List Names of GR Team

` Project Team Members Reviewers

NCAL Revenue Cycle PMO Project Gate Review

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D. Project Management Office Gate Review Checklist

INSTRUCTIONS
Project Manager: In preparation for the Gate Review (GR), complete the checklist and submit it with supporting project assets to GR members with sufficient time (at least 5 business days prior to the meeting) for review . For each item, populate the Completed and Due Date Columns and, optionally, enter Comments.

1.0 Funding Gate Review

1.0 Project Assets and Related Activities Completed
<Select> <Select> <Select> <Select>

Comments

Due Date

1.1 Funding Request (e.g. Funding Request Form, High Level WBS, NPV, ROI): Completed and reviewed 1.2 Level of Effort (LOE): Completed and reviewed 1.3 Business Case (project >$1 million): Completed and reviewed 1.4 Executive Project Overview Slide Deck: Completed and presented Exit Criteria 1.5 The project is in alignment with business drivers 1.6 All project assets have been received and reviewed by project team 1.7 The organizational structure required to support the project has been identified 1.8 Overall project risk assessment has been completed and documented 1.9 Critical path for next step has been indentified and reviewed 1.10 The project budget/funding has been approved Project Asset Location Include network path to project assets for GR. Attestation All project assets have been completed and related activities performed. Project Manager ______________________________________ All project assets have been reviewed and approved. Program Manager ______________________________________ Program Director Recommendations
Approve Approve with Conditions

Completed
<Select> <Select> <Select> <Select> <Select> <Select>

Comments

Due Date

Date: ___________________________________________

Date: ___________________________________________

Not Approved - Issue Resolution

Reject

Conditions and Explanations:

Program Director ______________________________________

Date: ___________________________________________

2.0 Planning Gate Review

2.0 Project Assets and Related Activities 2.1 Project Folder: Created on shared drive 2.2 Project Plan (Including detailed WBS): Created, reviewed with project team and imported to Daptiv 2.3 Project Component Plans (e.g. Staffing Plan, Communication Plan, Procurement Plan): Created and reviewed 2.4 Current and Future Workflows: Identified, reviewed, and approved 2.5 Roles and Responsibilities: Identified, documented, reviewed, and understood by team members 2.6 Business Requirements: Identified, reviewed and approved 2.7 Solution Design: Created, reviewed and approved 2.8 WBS, Schedule, and Milestone Baselines: Created on Daptiv and reviewed 2.9 RAIDS: Created, reviewed and updated on Daptiv 2.10 Change Management Process: In place and practiced 2.11 Issue Management Process: In place and practiced 2.12 Financial Management Tracking Process: In place and practiced 2.13 Meeting Agendas, Meeting Minutes and Status Reports: Created, distributed and reviewed 2.14 Data Metrics: Created and reviewed 2.15 Project Governance Model: Identified, notified, and committed to participation 2.16 Executive Steering Committee: Identified, notified and committed to participation 2.17 Executive Project Status Slide Deck: Created and presented 2.18 Forecast: Created in Cognos and reviewed 2.19 RPM: Project created, reviewed, and updated in RPM 2.20 Kick-off Meeting: Agenda created and meeting held Exit Criteria 2.21 The full scope of the project has been adequately described in the Project Plan, Project Charter Slide Deck, Business Requirements Document, Solution Design Document and Project Component Plans 2.22 The Project Governance Model and resources have been identified, approved, and scaled to support the project 2.23 All deliverables have been received and reviewed 2.24 The project risks have been identified and reviewed 2.25 Critical path for next step has been identified and reviewed Completed
<Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select>

Comments

Due Date

Completed
<Select>

Comments

Due Date

<Select> <Select> <Select> <Select>

2.26 Significant changes to the project scope, resources, schedule have been identified and resulted in a Change Request to ensure impacts to other projects are known Project Asset Location Include network path to project assets for GR. Attestation All project assets have been completed and related activities performed. Project Manager ______________________________________ All project assets have been reviewed and approved. Program Manager ______________________________________ Program Director Recommendations
Approve Approve with Conditions

<Select>

Date: ___________________________________________

Date: ___________________________________________

Not Approved - Issue Resolution

Reject

Conditions and Explanations:

Program Director ______________________________________

Date: ___________________________________________

3.0 Execution Gate Review

3.0 Project Assets and Related Activities 3.1 Procurement: Resources (e.g. contractors, vendors, FTEs) acquired 3.2 Test Plan and Cases: Created, reviewed, and approved 3.3 Training Plan and Materials: Created, reviewed, and approved 3.4 Transition/Operational Readiness Plan: Created, reviewed, and approved 3.5 Business Continuity/Disaster Recovery Plan: Created, reviewed, and approved 3.6 SLAs: Created, reviewed, and approved 3.7 RAIDS: Reviewed and updated on Daptiv 3.8 Staffing Plan for Testing, Training, Deployment, and Operational Support: Reviewed and approved 3.9 WBS, Schedule, and Milestone Baselines: Reviewed and updated on Daptiv 3.10 Project Plan Updates: Tasks, schedule, milestones, accomplishments, and next steps updated on Daptiv 3.11 RPM Updates: Accomplishments, next steps, status, funding milestones updated and reviewed 3.12 Meeting Agendas, Meeting Minutes and Status Reports: Created, distributed, and reviewed 3.13 Metrics: Created and reviewed 3.14 SRs: Created and tracked 3.15 Executive Project Status Slide Deck: Created and presented Exit Criteria 3.16 All deliverables have been received and reviewed 3.17 The project risks have been identified and reviewed 3.18 Critical path for next step has been indentified and reviewed 3.19 Significant changes to the project scope, resources, schedule have been identified and resulted in a Change Request to ensure impacts to other projects are known 3.20 No outstanding concerns among Stakeholders regarding the Testing, Training, Transition, Deployment, and Disaster Recovery Plans 3.21 Transitional Budget Meeting on FTE(s) and other related operational support costs held Project Asset Location All project assets have been completed and related activities performed.
<Select> <Select> <Select> <Select>

Completed
<Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select> <Select>

Comments

Due Date

Completed
<Select> <Select> <Select> <Select>

Comments

Due Date

<Select>

<Select>

Attestation Include network path to project assets for GR. Project Manager ______________________________________ All project assets have been reviewed and approved. Program Manager ______________________________________ Program Director Recommendations
Approve Approve with Conditions Not Approved - Issue Resolution Reject

Date: ___________________________________________

Date: ___________________________________________

Conditions and Explanations:

Program Director ______________________________________

Date: ___________________________________________

4.0 Project Closeout Gate Review

4.0 Project Assets and Related Activities 4.1 Lessons Learned: Work session held and findings documented 4.2 Contract Closure: Performed and completed 4.3 Metrics Comparison: Final vs. baselined created and reviewed 4.4 SRs: Closed or re-assigned 4.5 Executive Project Summary and Wrap-up Slide Deck: Created and presented Exit Criteria 4.6 Project documentation archived. 4.7 Approvals on all key deliverables, including Project Acceptance by Business Sponsor and Owners received Project Asset Location Include network path to project assets for GR. Attestation All project assets have been completed and related activities performed. Project Manager ______________________________________ All project assets have been reviewed and approved. Program Manager ______________________________________ Program Director Recommendations
Approve Approve with Conditions Not Approved - Issue Resolution Reject

Completed
<Select> <Select> <Select> <Select> <Select>

Comments

Due Date

Completed
<Select> <Select>

Comments

Due Date

Date: ___________________________________________

Date: ___________________________________________

Conditions and Explanations:

Program Director ______________________________________

Date: ___________________________________________

D. GR Risk Profile Summary

GR Date: Risk Summary Overall Risk Summary Project Success Risk Category Budget G/Y/R Project Name: Comments Project Manager:

G/Y/R

PPR Risk/Issue Description

Mitigation Plan

Due Date

Assigned To

Schedule

Scope

Staffing

Quality

Business/User Participation

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