14th JRM Presentation on Aadhaar friendly revised DISE

MIS Unit, TSG 21-07-11

Background
UIDAI requested a meeting with Secretary (SE&L).
Emerged that the Aadhaar enabled database would help in improving data quality and reliability.

Could also be used to identify the CWSN, teacher attendance & monitoring and tracking of migrating children.
The Joint Working Group was constituted by Secretary (SE&L) to recommend utilization of Aadhaar in SSA and MDM database. It was also decided that the same could be piloted in three States viz. Kerala, Madhya Pradesh and West Bengal.

Contd/..

Background
First meeting of the Joint Working Group was held on 15.02.11

UIDAI made a detailed presentation on how the Aadhaar numbers are given and scope of including this in educational database. The existing system of data collection (DISE) was discussed.
Clarified that the DISE does not collect child-wise information. It was also decided to discuss the same with the MIS Coordinators in quarterly workshop. States have Aadhaar enrolling agencies:
MP FCS, Kerala IT@SCHOOL WB- SBI & LIC

Contd/..

Background
States Experience
KYR+ data will be added by the States while giving Aadhaar numbers to the children The District Food / Supply Officer held meeting with DEO/DPC regarding UID registration process. The DEO/DPC can in-turn issue directives to all Principal/Head Masters to prepare for the UID Camps. The advertisement and Publicity campaign being carried out.

VER Code, School DISE Code and Class fields have been added to the data capturing module of the UID software. The School education data has already been shared with NIC the nodal agency for creating and maintaining the state database. Necessary modifications in the data entry module have been done. Other States to retrofit the Aadhaar numbers in existing database.

Contd/..

Background
The Aadhaar enabled DISE was discussed in the Workshop on 22nd February, 2011 and following points emerged: 1. TSG will develop the revised DCF to include child-wise data and share it with the Joint Working Group in the next meeting.
2. The revised DCF will be piloted in Madhya Pradesh, Kerala and West Bengal 3. The pilot will be conducted in 2 Districts of each of these States.

4. The pilot will be carried out parallel to the existing DISE 5. TSG will conduct training of all the District and Block MIS Coordinators on revised DCF.

Contd/..

Background
The 2nd meeting of the Joint Working Group was held on 4th May and following discussions were held: 1. State MIS Coordinators were also requested to attend the meeting.
2. TSG made a presentation on revised child-wise DCF. 3. It was presented that the following tables from the existing DCF could be removed: New Admission and Transfers, New Admissions (Grade-I), Enrolment by Social Category, Enrolment by Age, Enrolment by Medium of Instruction, Repeaters, Incentives Primary level, Incentives Upper Primary level, Children With Special Needs, Facilities to CWSN and Attendance would become redundant 4. Also proposed to include information on migrating children, special training and mother tongue as pre the RTE Act.

5. A few other States also expressed keen interest in piloting the same viz. Orissa, Tamil Nadu, H.P. and Rajasthan;

Contd/..

Background
Following Districts were selected for pilot:
West Bengal (Hugli, Bankura) Madhya Pradesh (Hoshangabad, Dewas) Kerala (Idukki, Kasaragod) Tamil Nadu (Tiruchirapalli, Kancheepuram) Orissa (Dhenkanal, Jagatsingpur) Himachal Pradesh (Bilaspur, Hamirpur) Rajasthan (Dausa, Bundi)

The existing data collection of DISE shall be continued. Therefore, there will be a duplicate data collection in above mentioned districts.

TSG will prepare a Calendar of Activities and ensure implementation of child-wise DCF during the year 2011-12.

NUEPA will provide the modified DISE Software to enter childwise data only to above mentioned States and Districts.

The Changes in the DCF

Under DISE, SSA is not collecting child-wise information.
To ensure linkage with the Aadhaar it is essential to do so.

Resulting in simplified annual data collection format Help us in eliminating the fake and dual enrollments The existing tables in DISE DCF relating to school particulars, infrastructure and teachers will remain the same.

Changes in the data capture format

D. New admission during previous academic year (DISE DCF Page 7)

Classes
Boys
Previous academic session New admission after 30th Sep(With TC) New admission after 30th Sep(direct entrants) New admission after 30th Sep(With TC) New admission after 30th Sep(direct entrants)

I
Girls

II
Boys Girls

current academic session

Name

Gender

Studying in class

Date of admission (dd/mm/yy)

If the child migrated

 D(i). New admission Grade I (DISE DCF Page 7)

Age in years
<5 5 6 7 >7

Number of children with preschool experience in

Total children admitted in grade I Same School (out of total in grade I) Another school (out of total in grade I) Anganwadi/EC CE centre (out of total in grade I)

Boys Girls Total

Name

Gender (M/F)

Studying in class

Date of birth (dd/mm/yy)

If studying in class I give status of previous school*

* Status of previous school:- Same school=1, Another school=2, Anganwadi/ECCE centre=3, None=4

 E. Enrolment in current academic session (DISE DCF Page 7) Classes Pre-Primary I II

Boys
A-General

Girls

Boys

Girls

Boys

Girls

B-SC
C-ST

D-OBC
E- Total Enrolment(A+B+C+D) Muslim out of E

Name

Gender (M/F)

Studying in class
Minority#

Whether belong to
Weaker section Disadvantage group

Social Category*

*General=1, SC =2, ST =3, OBC =4, ORC = 5, Others = 6 #Muslim=1, Sikh=2, Christian=3, Buddhist=4, Jain=5, Others=6

F. Enrolment in current academic session (by age) All Children

Note: Total students (class wise) should match with class wise enrolment in block E of DCF

Classes Age
<5

I Boys Girls Boys

II Girls Boys

III

IV Girls Boys Girls

5
6 7

8
9.

Total

Name

Gender (M/F)

Date of birth (dd/mm/yy)

Studying in class

G. Enrolment in current academic session (Medium of instruction)(DISE DCF Page 9)

Note: Do not fill this table in case of single medium Note: Total students (class wise) should match with class wise enrolment in block E of DCF. Order of medium of instructions should match with order given in school particular session

Classes Medium

Boys

I Girls

II
Boys Girls

III.. Boys Girls

Total

Name

Gender Studying in (M/F) class

Medium of instruction

Mother tongue

H. Repeaters in current academic session (By social category)(DISE DCF Page 9)

Classes General SC I Boys Girls Boys II Girls Boys III Girls IV. Boys Girls

ST
OBC Total Repeaters Out of total repeaters provide details for children belong to Minority/Castes Muslim

Name

Gender (M/F)

Studying in class

Social Category

Class studied previous year (Repeater)

I. Facilities provided to children (Last academic year, only for primary classes)(DISE DCF Page 10)
Type of facility
Free text books stationary

General students
Boys

SC students
Girls

ST students
Boys Girls

OBC students
Boys

Total students
Girls

Muslim minority
Boys Girls

Girls Boys

Girls Boys

Uniform
Scholarship Transport facility

Residential facility

Name Gender (M/F)

Social Studying Category in class

Facilities provided during previous academic session

Complet e set of free Textbook

2sets of Uniform

Free Free transp escort ort facility

Free hostel

J. Facilities provided to children (Last academic year, only for upper primary classes)(DISE DCF Page 10)
Type of facility General students
Boy s

SC students
Girls

ST students
Boys Girls

OBC students
Boys

Total students
Girls

Muslim minority
Boys Girls

Girls Boys

Girls Boys

Free text books stationary

Uniform
Scholarship

Transport facility Residential facility

Name Gender (M/F)

Social Studying Category in class

Facilities provided during previous academic session

Complet e set of free Textbook

2sets of Uniform

Free Free transp escort ort facility

Free hostel

K. Children with special needs(DISE DCF Page 11)

Classes
Type of impairment
Visual (Blindness) Visual (Low-vision) Hearing Speech Loco motor Mental retardation Learning disability Cerebral palsy Autism Multiple disability Total

I
Boys Girls Boys

II
Girls Boys

III
Girls

Name

Gender (M/F)

Studying in class

Disability (if any)*

*Visual (Blindness)=1,

Visual (Low-vision)=2, Hearing=3, speech=4, Loco motor=5, Orthopaedic=6, Mental Retardation=7, Mental illness=8, Learning disability=9, Cerebral Palsy=10, Autism=11, Multiple disability=12, Leprosy=13

L. Facilities provided to CWSN (Last academic year)(DISE DCF Page 11)

Total Students
Type of facility
Braille books

Boys

Girls

Braille kit
Low vision kit Hearing aid Braces Crutches

Wheel chair Tri-cycle

Calliper

Name

Gender (M/F)

Assistive devices for CWSN*

*Braille books =1, Braille Kit=2, Low vision kit=3, Hearing aid=4, Braces=5, Crutches=6, Wheel chair=7, Tri-cycle=8, Calliper=9,

M. Attendance (Previous academic year)(DISE DCF Page 11) Classes Boys

Annual attendance
Total Enrolment (Prev. year)

I Girls Boys

II Girls

III. Boys Girls

Name

Gender (M/F)

Studying in class

Total attendance previous year

Name____________________________________________ Fathers Name__________________________________________________ Mothers Name__________________________________ Guardians Name______________________________________ Address_____________________________________________________________________________UID No. ______________ Sl. No Date of Date of Admissi Gender Birth admission on (M/F)4 3 (dd/mm/ (dd/mm/ No. yy)1 yy)2 Social Category5 Whether belong to Weaker Disadvanta Provided with free section7 ged group8 education in Pvt. School9 As per RTE Act. Studying in Class studied If studying in class10 previous class I, give year11 status of previous year12 No. of days child attended school in previous year13 Whether the child is homeless26

Minority6

1 Medium of instructio n14 Mother Disabilit Facilities provided to Tongue15 y, CWSN17 16 if any Facilities provided during previous year (Govt. Schools only) Complet 2 sets of Free Free Free e set of uniform19 transport escort hostel free facility20 facility2 facility22 1 Textbook
18

If the child attending Special training23

Whether the child migrated in school this year24

Did the child migrate in previous academic year25

8 records on each page New format to cover 30 children on each page. This means 2 pages will be

required for more than 60% schools of the country.

Future course of action

1. 2.
3. 4. 5. 6.

7. 8.

The revised Aadhaar enabled Data Capture Format (DCF) is ready. Comprehensive instructions to fill up the data capture format will be part of the DCF. A comprehensive tentative calendar of activities is being prepared by the TSG. Capacity building workshops for District and Block MIS Coordinators being conducted by TSG. (13th, 25th and 29th July, 2011) NUEPA shall provide software training. Provisions to be made to retrofit Aadhaar numbers, collect and maintain information on Out of School Children in the same database, at a later stage. Software will have the provision of printing list of all children as mandated in the RTE Act to form children record. Eventually, it should serve as DISE, Child Tracking System and Migration mapping tool therefore, reducing the multiplicity in data collection and management of information.

Thanks