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Mode Edit Comment Save As Paste Name Formula Paste Function Define Name Names From Labels F3 F4 Repeat Action Find Again Close Window Exit F5 Goto Find Restore Window Size F6 Next Pane Prev Pane Next Workbook Prev Workbook F7 Spell Check Move Window F8 Extend Selection Add To Selection Resize Window Macro List F9 Calculate All Calculate Worksheet Minimize Workbook F10 Activate Menu Context Menu Restore Workbook F11 New Chart New Worksheet New Macro Sheet VB Editor F12 Save As Save Open Print A Select All Formula Arguments B Bold C Copy D Fill Down Data Menu E Edit Menu F Find File Menu Font Name G Goto H Replace Help Menu I Italics Insert Menu J K Insert Hyperlink L M N New Workbook O Open Workbook Format Menu Select Comments P Print Font Size Q R Fill Right S Save T Tools Menu U Underline V Paste W Close Workbook Window Menu X Cut Y Repeat Active Z Undo ` (~) Toggle Formula View General Format 1 (!) Cell Format Number Format 2 (@) Time Format 3 (#) Date Format 4 ($) Currency Format 5 (%) Strkethru Percent Format 6 (^) Exponent Format 7 (&) Apply Border 8 (*) Outline Select Region 9 (() Hide Rows Unhide Rows 0 ()) Hide Columns Unhide Columns Delete Selection No Border = (+) Formula Auto Sum [ Direct Dependents Direct Precedents ] All Dependents All Precedents ; (semicolon) Insert Date Insert Time Copy Cell Value Above ' (apostrophe) Style : (colon) Insert Time / Select Array \ Select Differences Insert Insert Mode Delete Clear Delete To End Of Line Home Begin Row Start Of Worksheet End End Row End Of Worksheet Page Up Page Up Previous Worksheet Left 1 screen Page Down Page Down Next Worksheet Right 1 screen Left Arrow Move Left Select Left Right Arrow Move Right Select Right Up Arrow Move Up Select Up Down Arrow Move Down Select Down Space Bar Space Select Row Select Column Control Box Tab Move Right Move Left Next Window Next Application Previous Window BackSpace Goto Active Cell
SHIFT
CTRL
CTRL+SHIFT
F1
What's This?
F2
Edit the active Edit a cell comment cell Paste a name Paste a function into a into a formula formula Repeat the last action Go To Repeat the last Find (Find Next) Display the Find dialog box
F3
Define a name
F4 F5
F6
Move to the next pane Spelling command Extend a selection Calculate all sheets in all open workbooks Make the menu bar active Create a chart Save As command
Move to the Move to the previous next workbook pane window Move the window Add to the selection Resize the window Minimize the workbook Maximize or restore the workbook window Insert a Microsoft Display Excel 4.0 macro Visual Basic sheet Editor Open command Display the Macro dialog box
F7 F8
F9
F10
Display a shortcut menu (right click) Insert a new worksheet Save command
F11 F12
Print command
Enter data by using shortcut keys To Complete a cell entry Cancel a cell entry Repeat the last action Start a new line in the same cell Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Edit a cell comment Create names from row and column labels Fill down Fill to the right Fill the selected cell range with the current entry Complete a cell entry and move down in the selection Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Work in cells or the formula bar by using shortcut keys To Start a formula Cancel an entry in the cell or formula bar Edit the active cell Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Define a name Calculate all sheets in all open workbooks Calculate the active worksheet Insert the AutoSum formula Enter the date Enter the time Insert a hyperlink Complete a cell entry Copy the value from the cell above the active cell into the cell or the formula bar Alternate between displaying cell values and displaying cell formulas Copy a formula from the cell above the active cell into the cell or the formula bar Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula Display the AutoComplete list Press = (EQUAL SIGN) ESC F2 BACKSPACE F3 CTRL+F3 F9 SHIFT+F9 ALT+= (EQUAL SIGN) CTRL+; (SEMICOLON) CTRL+SHIFT+: (COLON) CTRL+K ENTER CTRL+SHIFT+" (QUOTATION MARK) CTRL+` (SINGLE LEFT QUOTATION MARK) CTRL+' (APOSTROPHE) CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A ALT+DOWN ARROW Press ENTER ESC F4 or CTRL+Y ALT+ENTER BACKSPACE DELETE CTRL+DELETE Arrow keys HOME SHIFT+F2 CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+ENTER ENTER SHIFT+ENTER TAB SHIFT+TAB
Display the Style command (Format menu) ALT+' (APOSTROPHE) Display the Cells command (Format menu) CTRL+1 Apply the General number format CTRL+SHIFT+~ Currency format with 2 decimal places (-ve numbers appear in parenthe CTRL+SHIFT+$ Apply the Percentage format with no decimal places CTRL+SHIFT+% Apply the Exponential number format with two decimal places CTRL+SHIFT+^ Apply the Date format with the day, month, and year CTRL+SHIFT+# Apply the Time format with the hour and minute, and indicate A.M. or P. CTRL+SHIFT+@ Number format with two decimal places, 1000 separator, and for -ve CTRL+SHIFT+! v Apply the outline border CTRL+SHIFT+& Remove all borders CTRL+SHIFT+_ Apply or remove bold formatting CTRL+B Apply or remove italic formatting CTRL+I Apply or remove an underline CTRL+U Apply or remove strikethrough formatting CTRL+5 Hide rows CTRL+9 Unhide rows CTRL+SHIFT+( Hide columns CTRL+0 (ZERO) Unhide columns CTRL+SHIFT+)
Edit the active cell F2 Cancel an entry in the cell or formula bar ESC Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents BACKSPACE Paste a name into a formula F3 Complete a cell entry ENTER Enter a formula as an array formula CTRL+SHIFT+ENTER Display the Formula Palette after you type a valid function name in a for CTRL+A Insert the argument names and parentheses for a function, after you type a valid function name in a formula CTRL+SHIFT+A
Insert, delete, and copy a selection by using shortcut keys To Press
Copy the selection Paste the selection Cut the selection Clear the contents of the selection Insert blank cells Delete the selection Undo the last action
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections
ENTER
To
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the worksheet Extend the selection to the last cell used on the worksheet (lower-right corner) Select the entire column Select the entire row Select the entire worksheet If multiple cells are selected, select only the active cell Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar In End mode, to Turn End mode on or off Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the last cell used on the worksheet (lower-right corner) Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) With SCROLL LOCK on, to Turn SCROLL LOCK on or off Scroll the screen up or down one row
Press
CTRL+SHIFT+* (ASTERISK) SHIFT+ arrow key CTRL+SHIFT+ arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A SHIFT+BACKSPACE SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+SPACEBAR CTRL+6 CTRL+7 Press END END, SHIFT+ arrow key END, SHIFT+HOME
END, SHIFT+ENTER
LEFT ARROW or RIGHT ARROW Scroll the screen left or right one column Extend the selection to the cell in the upperSHIFT+HOME left corner of the window Extend the selection to the cell in the lowerSHIFT+END right corner of the window Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.
Select the current region around the active CTRL+SHIFT+* (ASTERISK) cell (the current region is an area enclosed by blank rows and blank columns) Select the current array, which is the array CTRL+/ that the active cell belongs to Select all cells with comments CTRL+SHIFT+O (the letter O) Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)
CTRL+\
Select cells whose contents are different from the comparison cell in each column CTRL+SHIFT+| (for each column, the comparison cell is in the same row as the active cell)
Select only cells that are directly referred to CTRL+[ by formulas in the selection Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection CTRL+SHIFT+{ CTRL+] CTRL+SHIFT+} ALT+SEMICOLON
Press
Arrow key CTRL+ arrow key TAB HOME CTRL+HOME
CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP CTRL+F6 or CTRL+TAB CTRL+SHIFT+F6 or CTRL+SHIFT+TAB F6 SHIFT+F6 CTRL+BACKSPACE
In End mode, to
Turn End mode on or off Move by one block of data within a row or column Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) END END, arrow key END, HOME
Press
END, ENTER
Press
SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW
Work with databases, lists, and PivotTables by using shortcut keys Work in a data form by using shortcut keys To
Select a field or a command button Move to the same field in the next record Move to the same field in the previous record Move to the next field you can edit in the record Move to the previous field you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to the same field 10 records back Move to the new record Move to the first record Move to the beginning or end of a field Move one character left or right within a field Extend a selection to the beginning of a field Extend a selection to the end of a field Select the character to the left Select the character to the right
Press
ALT+ key, where key is the underlined letter in the field or command name DOWN ARROW UP ARROW TAB SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP HOME or END LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW
Press
Select the cell that contains the column label, and then press ALT+DOWN ARROW ALT+UP ARROW DOWN ARROW UP ARROW HOME END ENTER
Work with the PivotTable Wizard by using shortcut keys In Step 3 of the PivotTable Wizard, to Press
Select the next or previous field button in the list Select the field button to the right or left in a multicolumn field button list Move the selected field into the Page area Move the selected field into the Row area Move the selected field into the Column area Move the selected field into the Data area Display the PivotTable Field dialog box UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+P ALT+R ALT+C ALT+D ALT+L
Press
ALT+TAB ALT+SHIFT+TAB CTRL+ESC CTRL+W CTRL+F5 CTRL+F6 CTRL+SHIFT+F6 CTRL+F7 CTRL+F8 CTRL+F9 CTRL+F10 ALT+0 to select the folder list; arrow keys to select a folder ALT+ number (1 is the leftmost button, 2 is the next, and so on) F5
In a dialog box, to
Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Move to the next option or option group Move to the previous option or option group Move between options in the active drop-down list box or between some options in a group of options Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box Move to an option in a drop-down list box
Press
CTRL+TAB or CTRL+PAGE DOWN CTRL+SHIFT+TAB or CTRL+PAGE UP TAB SHIFT+TAB Arrow keys SPACEBAR Letter key for the first letter in the option name you want (when a dropdown list box is selected) ALT+ letter, where letter is the key for the underlined letter in the option name ALT+DOWN ARROW ESC ENTER ESC
Select an option, or select or clear a check box Open the selected drop-down list box Close the selected drop-down list box Perform the action assigned to the default command button in the dialog box (the button with the bold outline often the OK button) Cancel the command and close the dialog box
In a text box, to
Move to the beginning of the entry Move to the end of the entry Move one character to the left or right Move one word to the left or right Select from the insertion point to the beginning of the entry Select from the insertion point to the end of the entry Select or unselect one character to the left Select or unselect one character to the right Select or unselect one word to the left Select or unselect one word to the right
Press
HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW or CTRL+RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW
Press
CTRL+P
Press
Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW
To
Ungroup rows or columns Group rows or columns Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns
To
Show a shortcut menu Make the menu bar active Show the program icon menu (on the program title bar) Select the next or previous command on the menu or submenu Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Close the visible menu, or, with a submenu visible, close the submenu only Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Press
F10 or ALT CTRL+TAB or CTRL+SHIFT+TAB TAB or SHIFT+TAB (when a toolbar is active) ENTER ENTER ENTER Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
Press
ALT+F6; repeat until the balloon is active ALT+topic number (where 1 is the first topic, 2 is the second, and so on) ALT+DOWN ARROW
See previous help topics Close an Office Assistant message Get Help from the Office Assistant Display the next tip Display the previous tip Close tips Show or hide the Office Assistant in a wizard
ALT+UP ARROW ESC F1 ALT+N ALT+B ESC TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant