Council 01 11 12

CITY OF NEWPORT
DOCKET OF THE COUNCIL MEETING

JANUARY 11,2012
The following items of business, filed with the City Clerk under the Rules of the
Council, will come before the Council at its regular meeting to be held on
January 11,2012, at 6:30 p.m.
PLEDGE OFALLEGIANCE TO THE FLAG
CITIZEN'S FORUM: (Speakers must sign in with the City Clerk). The Citizen's
Forum period shall be no longer than fifteen minutes and citizens may address the
Council on one subject only and for no longer than three minutes. Issues to be
discussed shall not include matters to be considered or discussed as part ofthe regular
council agenda and must be related to substantive city business. No comments
regarding personnel or job performance are allowed.
1. CONSENT CALENDAR. (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETY
UNLESS THE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTED
SUBJECT TO COMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)
a. Minutes ofthe December 14, 2011, Council Meeting (Approve)
b. Special Event Licenses:
1) Middletown Education Collaborative, d/b/a Winter Blues Bash;
Salve Regina University Ochre Court, January 14,2012, from 6:00
p.m. to 11 :00 p.m.
2) Becky Ann Hanos, d/b/a Event Planners with a Touch of Class -
Jewelry Show; Elks Lodge, 141 Pelham Street, January 21, 2012,
from 10:00 a.m. to 4:00 p.m.
It is the practice of the Council to meet at 6:20 p.m. in the second-floor Conference Room to discuss docket items. The
public is invited to attend. The docket, along with all supporting documents, can be viewed on the City of Newport
website: www.cityofnewport.com- ..CurrentNewportCityNews & Announcements" - Click on "MORE NEWS."
Council Meetings can be viewed on Cox Cable, Channel 18; check local listings for dates and times. A DVD of the
Council Meeting will be available at the NewpOlt Public Library within 48 hours ofthe meeting.
LIVE VIDEO CONFERENCING OF COUNCIL MEETINGS AND WORKSHOPS WILL BE AVAILABLE AT THE
NEWPORT POLICE STATION, WHICH IS ACCESSIBLE AND MEETS ADA REQUIREMENTS, BASED UPON
NOTIFICATION TO THE CITY MANAGER'S OFFICE (845-5429) A MINIMUM OF 48 HOURS IN ADVANCE
OF THE MEETING. INDIVIDUALS REQUIRING INTERPRETER OR OTHER ACCOMMODATIONS MUST
NOTIFY THE CITY MANAGER'S OFFICE TWO WEEKS IN ADVANCE OF THE MEETING.
DOCKET OF THE COUNCIL
January 11,2012
Page 2
3) Museum of Newport Irish History, d/b/a "Irish Eyes" Benefit Gala;
Salve Regina University, Ochre Court, February 28, 2012, from
6:30 p.m. to 10:00 p.m.
c. Mechanical Amusement Device License, Renewals:
1) Atlas Vending, Inc., pool table at Newport Mall Laundry, 199
Connell Highway
2) Friendly Sons of Newport, Inc, Social Club, 3-5 Farewell St., pool
table
3) Newport Music Co., jukebox at The Protective Club, 594 Thames
St.
d. Tattooing Parlor License, Renewal, Anchor Steam, Inc., d/b/a Anchor
Steam Tattoo Gallery, 44 Broadway
e. Victualing License, Renewal, The Sailor's Sweet Tooth, Inc., d/b/a
Kilwin's Chocolates & Ice Cream, 262 Thames St.
f. Communication from Dennis P. Sullivan, Chair, St. Patrick's Day Parade,
asking that only the Parade Committee to be issued permits to vend during
the parade. (Approve)
g. Communication from Finance Director Laura Sitrin, re: June 30, 2011,
Comprehensive Annual Financial Report (CAFR). (Receive)
h. Annual Reports: (Receive)
1) Accessibility Advisory Committee
2) Affirmative Action Commission
3) Energy & Environment Commission
4) Newport Film Commission
5) Newport Substance Abuse Prevention Task Force
6) Zoning Board of Review
I. CRMC Meeting Notice on the City of Newport Application (File No.
(2010-05-070) for an Assent for a Public "Touch and Go" Boating
Facility - Jan. 24, 2012, at 6:00 p.m. in the Council Chambers of the
Jamestown Town Hall, 93 Narragansett Ave., Jamestown. (Receive)
J. CRMC "Cease and Desist Order" for alterations to a CRMC designated
buffer zone at 10 Jeffrey Road. (Receive)
January 11,2012
Page 3
k. CRMC Public Notice, File No. 2011-12-002, Application of Driftwood
Condominium Association for an Assent to construct a boating facility
consisting of a timber pier, ramp and floating dock. (receive and refer to
Planning Board and Waterfront Commission for comment)
1. CRMC Notice ofIntent to change management plans, policies, procedures
and regulations regarding planning and management of coastal resources.
(Receive)
m. Claims: (Receive and refer to City Solicitor)
1) Sharon Felker
2) Cassandra L. Fenn
3) Randolph W. Wicks
LICENSES & PERMITS
2. WITHDRAWN: Application ofN.A.J. Associates, LLC, d/b/a The Pier
Restaurant, for a Victualing License at 1 West Howard Wharf and outdoor patios
on the north and west sides ofthe building, in conjunction with the transfer of
the liquor license of The Pier of Newport, LLC. (Continued from Dec. 14,
2011)
3. Application ofN.A.J. Properties, LLC, d/b/a The Pier Restaurant, for a
Victualing License at 1 West Howard Wharf and outdoor patios on the north and
west sides of the building, in conjunction with the transfer ofthe liquor license
of The Pier of Newport, LLC.
4. Application of Farahnaz Shobeiri, d/b/a Genie's Hookah Lounge, 94 William
St., to expand her Victualing License to a 19' by 21' outside patio on the north
side of the building.
COMMUNICATIONS AND PETITIONS
5. Request of Armette Bourbonniere, Chair, Accessibility Advisory Committee, to
address the Council on the Committee's Annual Report.
6. APPOINTMENTS TO BOARDS AND COMMISSION
Planning Board (4 vacancies) - Applicants: Melissa A. Pattavina, Richard B.
Rudd, Patrick M. Sweeney
January I I, 2012
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15. Communication #4940/12, re: Proposal Award for Design Consultant Support
for RI Department of Health for Design-Build of Newport Water Treatment
Plants (with accompanying resolution)
16. Communication #4941/12, re: Bid Award for Building Permit Inspections (with
accompanying resolution)
ADJOURN AS COUNCIL AND CONVENE AS BOARD OF LICENSE
COMMISSIONERS
BOARD OF LICENSE COMMISSIONERS
LICENSES & PERMITS
1. WITHDRAWN: Application of The Pier of Newport, LLC, d/b/a The Pier, 1
West Howard Wharf, and outdoor patios on the north and west sides of the
building, to transfer its Class BV alcoholic beverage license to N.A.J.
Associates, LLC (Vincent Sandonato, sole stockholder) for the same premises.
(Continued from Dec. 14,2011)
2. Application of The Pier of Newport, LLC, d/b/a The Pier, 1 West Howard
Wharf, and outdoor patios on the north and west sides ofthe building, to transfer
its Class BV alcoholic beverage license to N.AJ. Properties, LLC (Vincent
Sandonato, sole stockholder) for the same premises. (Hearing)
ADJOURN
Kathleen M. Silvia
City Clerk
January 4,2012
CITY OF NEWPORT
MINUTES OF THE COUNCIL MEETING HELD
DECEMBER 14, 2011
The following items of business, filed with the City Clerk under the Rules of the Council, came
before the Council at its regular meeting held on December 14,2011.
The CHAIRMAN called the meeting to order at 6:30 P.M.
The CITY CLERK called the roll and the following members were present:
CHARLES Y. DUNCAN
JUSTIN L. MC LAUGHLIN
JEANNE-MARIE NAPOLITANO
ABSENT: KATHRYNE.LEONARD
(Item #10 was heard first)
NAOMI NEVILLE
STEPHEN C. WALUK, MAYOR
HENRY F. WINTHROP
1. CONSENT CALENDAR. (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETY UNLESS
THE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTED SUBJECT TO
COMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)
a. Minutes of the November 9, 2011, Council Meeting (Approve)
b. Special Event Licenses:
1) Newport Art Museum, d/b/a Winter Lecture Series, 76 Bellevue Ave.; Jan. 7,
14,21,28; Feb. 4,11,18 and 25, 2012, from 2:00 p.m. to 3:30 p.m.
2) Friends of Ballard Park, d/b/a i
h
Annual Illuminated Garden, Ballard Park
Quarry Meadow; Feb. 24 and 25,2012, from 6:00 p.m.
to 9:00 p.m. Request for waiver ofthe parking closing hour (Approve)
3) Newport Public Education Foundation, d/b/a Run for Education! Mother's Day
5K; beginning and ending at Rogers High School, May 12,2012, from 7:00
a.m. to 12 Noon (route attached)
4) Newport Lions Club, d/b/a Newport Lions Club Presents The Rockwell
Amusements Family Carnival; Easton's Beach, May 9 and 10, 2012, from
6:00 p.m. to 10:00 p.,m:; May 11,2012, from 3:00 p.m. to 11:00 p.m.; May 12
and 13,2012, from"Noon to 11:00 p,m,
c, Catering License, Renewal, Spark Restaurant & Catering, 12 Broadway,
d. Holiday Selling License, New, Candace Sherman, d/b/a C. L. Sherman's Gallery, 1
Bellevue Ave.
e. Arcade License, Renewal, O'Brien Music Co., Inc, d/b/a Ryan Family Amusements,
268 Thames St.
f. Pool Table License, Renewal, Hillside & Cappy, Inc., d/b/a Hillside & Cappy's, 8
Memorial Blvd.
g. Pool Table (l) License and Mechanical Amusement Device License (l), Renewals,
Fastnet, Inc., d/b/a The Fastnet, 1-3 Broadway.
h. Pool Table/Mechanical Amusement Device Licenses, Renewals, Newport Music Co.,
Inc. (87 machines at 27 locations):
MINUTES OF THE COUNCIL MEETING
HELD DECEMBER 14, 2011
Page 2
A-I Pizza (video)
Billy Goode's Gukebox)
Brick Alley Pub (video)
Busker's (2 juke boxes)
Cafe 200 (2 darts; 4 pool tables; 2 videos; 1 jukebox
Celtica Gukebox, dart, pool table, video)
Colonial Tavern (dart, jukebox, video)
Downtown Athletic Club Gukebox, pool table)
Elk's Lodge, 104 Pelham St., jukebox, video
Griswold's (dart, jukebox, pool table, (2) video
Hillside Cafe Gukebox, foosball)
Irish American Club Gukebox, pool table, pinball, video)
Jimmy's Saloon (dart, jukebox, pinball, (2) pool tables, (4) video
Newport Blue's Cafe (Pool table; video)
Newport Grand (dart, pinball, video, jukebox, 2 pool tables)
Newport Harbor Hotel (pool table)
Newport Sportsman Club (pool table, dart, jukebox)
Nikolas Pizza (video, jukebox)
O'Brien's Pub (pool table, arcade, jukebox, shuffle alley, video)
One Pelham East (2 pool tables, jukebox, video)
Pannini Grill (pinball)
Pizza Hut (crane, jukebox)
Pour Judgment Gukebox)
Rhino Bar (pool table jukebox, dart, pinball, 2 video)
Salas Restaurant (2 jukeboxes, dart, pool table)
Star Bar Gukebox, video, (2) pool tables
Yesterday's Gukebox)
i. Victualing License, Renewals:
1) Ash Mart, Inc., d/b/a Ash Mart, 2 Carroll Ave.
2) Tsunami Enterprises, LLC, d/b/a Sushi-Go, 215 Goddard Row
j. Resignation of Patrick D. Shea from the Juvenile Hearing Board (Receive with regret)
k. REMOVED: Communication from Finance Director Laura Sitrin transmitting the
Actuarial Valuation Reports for the Police Pension System and Fire Pension System
1. Communications in opposition to the City's acceptance of the Newport Restoration
Foundation Plan for Queen Anne Square:
1) Kyle F. Hence
2) Anne DuBose Joslin
3) Andrew Segal
4) Mary Shepard
5) Gigi Tollefson
m.Annual Reports: (Receive)
1) Ad Hoc Committee on Wastewater and Storm Water System
Improvements
2) Canvassing Authority
3) Waterfront Commission
n. Claims: (Receive and refer to City Solicitor)
1. Brian R Cunha, Esq.
2. Richard P. D' Addario, Esq.
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3. Denise Drapeau
4. Martha Marie Grogan
5. Edward F. Kearney, by attorney
6. Long Wharf Seafood, Inc.
7. Gavin C. Mathews, by attorney
8. Connie V. Mathias, by attorney
9. Josephine Stein, by attorney
10. Bruce C. Weller
COUNCILOR MC LAUGHLIN moved the Consent Calendar, with the exception of Item k, be
adopted. Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.
k. Communication from Finance Director Laura Sitrin transmitting the Actuarial Valuation
Reports for the Police Pension System and Fire Pension System
COUNCILOR NEVILLE said that, as Finance Director Sitrin suggested in her memo, she would like
to move forward and schedule a workshop with the Trust & Investment Commission on the reports.
COUNCILOR MC LAUGHLIN said the City's collective bargaining units should also be invited to
participate.
COUNCILOR NEVILLE moved the communication be received. Seconded by COUNCILOR
WINTHROP and VOTED UNANIMOUSLY.
LICENSES & PERMITS
2. Application of Farahnaz Shobeiri, d/b/a Genie's Hookah Lounge and Traditional Middle
Eastern Tea House, to expand her Annual Entertainment License (currently limited to
background music) to include traditional Middle Eastern band, belly dancers, poetry readings,
movies and dancing.
There being no comments from the floor, MAYOR WALUK moved the hearing be closed. Seconded
by COUNCILOR WINTHROP and VOTED UNANIMOUSLY,
COUNCILOR MC LAUGHLIN moved the expansion be approved. Seconded by COUNCILOR
2. Application for a Second-hand License, New, Mint, LLC, d/b/a Mini Wish, 94 William St.
There being no comment from the floor, COUNCILOR MC LAUGHLIN moved the hearing be
closed and the license granted. Seconded by COUNCILOR WINTHROP and VOTED
UNANIMOUSLY.
4. Application for a Victualing License, New, T C Meats Newport, LLC, d/b/a Schroder's, 66
Broadway
MAYOR WALUK moved the license be approved. Seconded by COUNCILOR MC LAUGHLIN
and VOTED UNANIMOUSLY.
HELD DECEMBER 14,2011
Page'4
5, Application of Leinster, Inc. (d/b/a to be determined) for a Victualing License at 150-154
Broadway, first floor (in conjunction with the transfer of the liquor license of Tucker's Bistro,
Inc.) .
MAYOR WALUK moved the license be approved. Seconded by COUNCILOR MC LAUGHLIN
and VOTED UNANIMOUSLY.
6. Application ofN.A.J. Associates, LLC, d/b/a The Pier Restaurant, for a Victualing License at
I West Howard Wharf and outdoor patios on the north and west sides of the building (in
conjunction with the transfer ofthe liquor license of The Pier of Newport, LLC).
MAYOR WALUK moved the application be continued to the January 11,2012, council meeting.
Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.
COMMUNICATIONS AND PETITIONS
7. Communication from Marion Oates Charles, President, Doris Duke Monument Foundation
(DDMF), requesting consideration of the Foundation's offer to configure Queen Anne Square
with a design by Maya Lin and Edwina VonGal, with accompanying Agreement between the
City of Newport and Foundation. (Referenced Plans are on file in the City Clerk's Office for
review)
Memorandum from the City Manager, re: Queen Aune Square Proposal (Staff Comments)
. Resolution approving the Agreement between the City and the Doris Duke Monument
Foundation for Rehabilitation and Modification to Queen Anne Square and Maintenance
Thereof.
Comments by PIETER ROOS, Executive Director, Newport Restoration Foundation, during which he
submitted new plans for Queen Anne Square that had been developed to incorporate the changes
recommended by the Council at the workshop the week before.
COUNCILOR MC LAUGHLIN moved the plans be received. Seconded by COUNCILOR
Discussion followed between MAYOR WALUK and MR. ROOS, wherein MR. ROOS advised that
benches had been added to the park; the chairs had been removed; the benches previously shown
would remain along Thames St., and the meeting areas would all be in compliance with ADA
requirements.
COUNCILOR DUNCAN asked if there would be any changes to the plan other than those just
presented, and if a budget for the project were available. MR. ROOS responded that there would be
no changes, other than perhaps for some ofthe trees, which would require approval of the Tree &
Open Space Commission and Scott Wheeler. He then submitted a copy of the project budget.
COUNCILOR NAPOLITANO moved the budget be received. Seconded by COUNCILOR
The following people addressed the Council on moving forward with the DDMF plan:
PageS
Gigi Tollefson, Middletown, opposed
Rev. Phillip Filadino, Newport, in support
Ed Paul, Newport (via video conference with the Police Station), opposed; a brochure he prepared on
Queen Anne Sq. was submitted by a person in the Council Chambers.
COUNCILOR MC LAUGHLIN moved the brochure be received. Seconded by COUNCILOR
NAPOLITANO and VOTED UNANIMOUSLY.
Lynn Bryer, Newport, opposed
Donald Tofias, Newport, opposed
Jody Sullivan, Executive Director, Newport County Chamber of Commerce, in support
Ronald Onorato, I Congdon Ave., Newport, in support
Elizabeth Alexander Goddard, Newport, in support
Lawrence Cutler, Newport, opposed
Sydney Long, Newport, opposed
Mary Shepard, Middletown. opposed
Michael Walsh, 4 Hall Ave., Newport, in support
Barbara Schlubach, on behalf of Newport Restoration Foundation, who submitted petitions with over
300 names in support of the plan.
Judy Cutler, Newport, opposed
Aaron Jaspar, Martin St., Newport, opposed
Elizabeth Cohen, 49 Kay St., Newport, opposed
George Brian Sullivan, 76 Broadway, Newport, opposed
Evan Smith, President, Newport & Bristol County Convention & Visitors Bureau, in support
Hilary Stookey, Coggeshall Ave., Newport, opposed
Ben Riggs, 15 Harrington St., Newport, not for or against but suggested it be placed on a ballot
COUNCILOR MC LAUGHLIN moved the resolution approving the contract for Queen Anne Square
improvements be adopted. Seconded by COUNCILOR WINTHROP.
COUNCILOR MC LAUGHLIN moved the following amendments be made to the contract:
Insert at the end ofthe first sentence in Paragraph 7, "by June 15,2012."
Insert in the second sentence of Paragraph 7, (after,".. .including the quality and type of
materials being used") the following text, "as well as the type, size, quality and location of
any trees or plantings."
At the end of the first sentence in Paragraph 16, add the following text, "and must be
further compliant with the Americans with Disabilities Act."
Seconded by COUNCILOR NAPOLITANO.
VOTE: In favor - MAYOR WALUK; COUNCILORS MC LAUGHLIN, NAPOLITANO,
NEVILLE and WINTHROP.
Opposed - COUNCILOR DUNCAN
COUNCILOR DUNCAN moved the resolution be continued to January 11,2011. No Second.
MINUTES OFTHE COUNCIL MEETING
Page 6
COUNCILOR MC LAUGHLIN moved that Exhibit A of the Agreement shall be comprised of the
following:
a. A document entitled "Newport Restoration Foundation Proposal for Queen Anne
Square" that was prepared by the Maya Lin Studio with Edwina von Gal, dated
December 1, 2011, and consisting of 25 pages (11" x 17") and one large sheet
(21.5" x 40.5");
b. A document entitled, "Proposed Site Improvements: Queen Anne Square,"
consisting of seven large sheets prepared by Northeast Engineers & Consultants,
dated December 2, 2011; and
c. A document entitled, "Proposed Site Improvements: Queen Anne Square,"
consisting of seven large sheets prepared by Northeast Engineers & Consultants,
dated December 14, 2011.
Comments by MAYOR WALUK, wherein he said it is time to move forward on the matter. He said
the project is a great opportunity for the City and, while today people only walk through the park, by
this time next year people will be walking to the park. He noted that there were two public workshops
and thanked everyone for participating and being involved, as well as at this meeting. COUNCILOR
WINTHROP noted that the matter first came to the public in May and since the two public workshops
there have been significant changes to the project as a result of the public input. He said he has
received many calls in support ofthe revised plan. He also said to those who feel the matter should
be put before the voters as a referendum, Newport has a representative government that is elected to
make these decisions; and if all the controversial matters were put on the ballot, Newport government
would come to a screaming halt. He said the Council was there to make decisions on what they
believe is for the greater good ofthe City. COUNCILOR NAPOLITANO agreed with the Mayor's
comments. She said beauty is in the eye of the beholder and she was sorry people in the community
have become polarized; however, she wanted people to be able to enjoy the park, which, she said
would be a tribute to Doris Duke. COUNCILOR DUNCAN said he would vote against the plan. He
said that while Maya Lin's Viet Nam Memorial is a tribute to those who died in the conflict, he did
not believe it qualified her to renovate Queen Anne Square. COUNCILOR NEVILLE thanked
everyone who participated. She said she would support the proposal, and noted that over the past six
months the design team has addressed the concerns. She encouraged the Tree and Open Space
Commission to remain involved in the project. Saying the City cannot be frozen by the past, she
stated the plan presents a unique opportunity to the City that will be beneficial. COUNCILOR MC
LAUGHLIN said the plan will do the City no harm. He said the City needs to have vision and the
plan has potentiality. He said concerns of ADA compliance and maintenance responsibilities have
been addressed, as well as other concerns, and this is an opportunity to make the City a World History
site and enhance the City's attractiveness.
VOTE ON THE MOTION TO ADOPT THE RESOLUTION APPROVING THE CONTRACT, AS
AMENDED:
In favor - MAYOR WALUK; COUNCILORS MC LAUGHLIN, NAPOLITANO, NEVILLE and
WINTHROP
Opposed - COUNCILOR DUNCAN
Page 7
8. Communication from Michael H. Walsh, 7 Hall Ave., transmitting petitions in support ofthe
redesign of Queen Anne Square.
COUNCILOR MC LAUGHLIN moved the communication be received. Seconded by COUNCILOR
9. APPOINTMENTS TO BOARDS AND COMMISSION
Energy & Enviromnent Commission (I vacancy) - Applicant: Toni Ciany
MAYOR WALUK moved Toni Ciany be appointed to the Energy & Environment Commission.
Seconded by COUNCILOR NAPOLITANO and VOTED UNANINOUSLY.
RESOLUTIONS
10. Honoring Edward F. Lavallee upon his retirement from city employment - City Council
(Heard at the opening of the meeting)
MAYOR WALUK read the resolution and moved for its adoption. Seconded by COUNCILOR
EDWARD F. LAVALLEE, City Manager, said it has been a privilege to serve and he was honored by
the trust placed in him by the Council, the support he has received from the professional staff and the
public. He noted that there are 358 full-time employees and 200 seasonal/part-time employees, who
are representatives of the City of Newport government. He said he hoped that in some way he had
able to give back to them for their professionalism and dedication to the City.
Comments by MAYOR WALUK wherein he commended Mr. Lavallee said the City values Ed's
service as both an employee and resident of Newport.
Comments by COUNCILOR WINTHROP wherein he said that when he served on the Council in the
1990's Frank Edwards was the embodiment of the professional city manager; however, Ed raised the
bar, and he thanked him for his service.
Comments by COUNCILOR MC LAUGHLIN wherein he said it had been a pleasure serving with Ed
and he hoped they would remain friends .
Comments by COUNCILOR DUNCAN wherein he credited Ed for making Newport a better city.
Comments by COUNCILOR NAPOLTANO wherein she said Ed has turned out to be one ofthe most
effective, balanced, and fair city managers she has worked with during her years on the Council and
she appreciated all the work he has done for the City.
Comments by COUNCILOR NEVILLE wherein she said it had been a pleasure working with him
and that she had learned a lot from him.
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11. Establishing an Economic Development Working Group - N. Neville, S. Waluk, H. Winthrop,
C. Duncan, Jeanne-Marie Napolitano
COUNCILOR NEVILLE introduced the resolution and moved for its adoption. Seconded by
COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.
12. Imposing a moratorium on the installation of wind turbines in the City of Newport - S. Waluk
MAYOR WALUK introduced the resolution and moved for its adoption. Seconded by COUNCILOR
NAPOLITANO.
DOUG SABETTI, a member ofthe City's Energy and Environment Commission, said it was
important for the City to wait for completion of the study being conducted at URI, which is scheduled
to be completed in March, 2012. He said wind turbines were addressed in the "Newport Goes Green"
Report, and the Energy & Environment Commission had submitted a draft ordinance to the Planning
Department, at which time they were told there was too little demand for wind turbines to justify an
ordinance. BEN RIGGS, 15 Harrington St., said he supported the moratorium and the City should be
very careful in figuring out what would be acceptable.
COUNCILOR NAPOLITANO noted that the Statewide Planning Commission would be presenting
new regulations for wind turbines. COUNCILOR MC LAUGHLIN said that while wind turbines can
be good, there needs to be a statewide solution so that they don't impact residential neighborhoods.
COUNCILOR NEVILLE said she wants to ensure that the Planning Board and Planning Department
review the draft ordinance that the Energy & Environment Commission had developed.
The motion to approve was VOTED UNANIMOUSLY.
13. Employment Agreement with Jane Howington for the position of City Manager - City
Council
MAYOR WALUK moved the resolution be adopted. Seconded by COUNCILOR WINTHROP and
VOTED UNANIMOUSLY.
14. Partnering with the "Real Park for Real Newport" (RPJRN) for Queen Anne Square
Improvements - C. Duncan
COUNCILOR DUNCAN moved to withdraw the resolution. Seconded by COUNCILOR
15. Schedule of Council Meetings in 2012.
COUNCILOR MC LAUGHLIN moved the resolution be adopted. Seconded by COUNCILOR
NAPOLITANO.
COUNCILOR MC LAUGHLIN said he would ask at a later date to change the meeting scheduled for
September 26,2012, as it falls on Yom Kippur.
Page 9
The motion to adopt the resolution was VOTED UNANIMOUSLY.
ORDINANCES
16. Approving the Financing ofImprovements to the Newport Water System, including, but not
limited to, the construction and equipping of a new treatment plant, demolition ofthe existing
treatment plant, and construction oflong-term capital improvements to a second water
treatment plant, and all attendant expenses, and approving the issuance of Water Revenue
Bonds and Notes therefor in an amount not to exceed $85,000,000.
MAYOR WALUK moved the ordinance be adopted on second reading. Seconded by COUNCILOR
NAPOLITANO.
MARTIN COHEN, 49 Kay Street, commented that the City should have provided better
communication regarding recent water and sewer rate increases, such as including inserts in the water
bills.
The motion to adopt the ordinance on second reading was VOTED UNANIMOUSLY.
17. Amending the following Sections of Title 17 ofthe Codified Ordinances, entitled, "Zoning":
Section 17.08.010, "Definitions"; Section 17.04.050, "General Requirements"; and creating a
new Chapter 17.86, "Demolition of Structures." -- Requested by Councilor Neville; Receive
and Refer to the Planning Board.
COUNCILOR NEVILLE introduced the ordinance and moved that it be referred to the Planning
Board. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.
COMMUNICATIONS FROM THE CITY MANAGER
18. Communication #4918/11, re: Bid Award for Parking Meter Management and Parking Meter
Rate Change (with accompanying resolution and ordinance; continued from November 9,
2011)
Memorandum from the City Manager transmitting the Parking Meter Agreement.
COUNCILOR MC LAUGHLIN introduced the communication and moved that the resolution
approving the contract be approved. Seconded by COUNCILOR WINTHROP and VOTED
UNANIMOUSLY.
COUNCILOR MC LAUGHLIN moved the ordinance increasing the meter rate to $1.25 per hour be
adopted on first reading. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.
19. Communication #4924/11, re: Certified Local Government Grant Application
COUNCILOR MC LAUGHLIN moved the communication be received and the accompanying
resolution adopted. Seconded by COUNCILOR NAPOLITANO and VOTED UNANIMOUSLY.
Page 10
20. Communication #4925/11, re: Bid Award for (3) Aluminum Sectional Garage Doors for
Easton's Beach Rotunda Building
21. Communication #4526/11, re: Bid Award for New HVAC Units at Easton's Beach Rotunda
22. Communication #4527/11, re: RI League of Cities & Towns Municipal Aggregate Energy
Supply Electricity Contract
resolution adopted. Seconded by COUNCILOR NAPOLITANO.
MAYOR WALUK suggested the matter be continued to January 11,2012, to allow for consideration
of incorporation of the School Department.
PUBLIC SERVICES DIRECTOR WILLIAM RICCIO responded that the rate fluctuates and the rate
provided on this date was lower than that cited in the communication; however, it could increase if
action is delayed. ERICK EVERTON of Director Energy concurred. MARGARET KIRSCHNER, 8
Pleasant St., Newport, said if the schools were included the City should realize a better rate.
The motion to adopt the resolution was VOTED UNANIMOUSLY.
23. Communication #4528/11, re: Regional Expenditure of Remaining 20009 Assistance to
Firefighters Grant Funds - Fire Prevention Education Equipment
24. Communication #4529/11, re: Request for 24-hour Residential (Sticker) Parking on School
Street, between Church and Mary Streets (with accompanying ordinance)
COUNCILOR MC LAUGHLIN moved the communication be received. Seconded by COUNCILOR
NAPOLITANO.
MAYOR WALUK noted that the Interdepartmental Traffic Committee (ITe) recommended against
the ordinance, citing that Child & Family Services (C&FS) building at 24 School Street, is located on
the section of School Street under consideration for 24-hour residential parking.
MARILYN MC CARTHY, 49 School St., said that having 24-hour resident parking only on
weekends has not resolved the parking problems. She said the signage is confusing, and noted that
she had been advised that the buyer of the C&FS building, through his attorney, had said he was
supportive of the proposal. MAYOR WALUK noted that the petition meets the requirement that 65%
Page 11
of the resident households must be represented. TURNER SCOTT, ESQ., said he represented the
buyer and was authorized by him to sign the petition in support of 24-hour residential parking. He
said the new use of the building would be compatible with the residential neighborhood.
COUNCILOR WINTHROP responded that allowing the 24-hour resident parking on this area ofthe
street would result in the non-resident vehicles being moved to other streets, which would result in
more requests for 24-hour sticker parking, and it would eventually propagate throughout the city.
MAYOR WALUK said he shared concerns about the long-term effects of approving the request;
however, it is allowed under the ordinance and the petition meets the requirements. COUNCILOR
DUNCAN responded that he would not support the ordinance because the lTC, which advises the
Council, recommended against it.
MICHELLE DRUM, 25-29 School St., asserted that all the other streets in the area have 24-hour
resident parking. COUNCILOR NAPOLITANO questioned the validity of that statement and was
advised by the City Clerk that John Street, two blocks of Division Street, and Corne Street have 24-
hour resident parking, but other streets, including High and Prospect Hill Streets, do not. MS. MC
CARTHY noted that the block on School Street being petitioned consists of nine houses, of which
only four and one-half have off-street parking. COUNCILOR MC LAUGHLIN said he agreed with
Councilor Winthrop's statement that it is not just a one-street issue and said the entire "Hill Area"
needs to be reviewed, and perhaps consideration be given to increasing the fine for sticker-parking
violations to $100.
COUNCILOR NEVILLE, noting that the ITC cited the C&FS building as a reason to deny the
request and it has since been sold, moved that the matter be continued and in the interim be referred
back to the lTC for reconsideration. Seconded by COUNCILOR NAPOLITANO.
The motion to continue the matter (to January 11,2012) was VOTED UNANIMOUSLY.
25. Communication #4530/11, re: Purchase and Sale Agreement for Carey School Property
COUNCILOLR MC LAUGHLIN moved the communication be received and the accompanying
26. Communication # 4531/11, re: Broadway Streetscape Conceptual Design Endorsement
MAYOR WALUK moved the communication be received and the accompanying resolution adopted.
27. Communication #4532/11, re: Gutter Replacement Project at the Harbor Center (Newport
Armory)
resolution adopted. Seconded by COUNCILOR NAPOLOITANO and VOTED UNANIMOUSLY.
28. Communication #4533/11, re: Transfer of Funds -- Amendment of Contract for Roadway
Repairs at Waite's Wharf
Page 12
resolution adopted. Seconded by COUNCILOR WINTHROP and VOTED UNANIMOUSLY.
29. Communication #4534111, re: Supplemental Agreement to Historic Paving Program for
Additional Sidewalk Repair Locations
COUNCILOLR MC LAUGHLIN moved the communication be received and the accompanying
resolution adopted. Seconded by COUNCILOR NAPOLITANO.
COUNCILOR NEVILLE asked if this would be moving funds from the Washington Square project.
PUBLIC SERVICES DIRECTOR BILL RICCO responded it would not; it would only allow the City
to use the same unit prices as those used for Washington Square.
The motion to approve was VOTED UNANIMOUSLY.
30. Communication #4535111, re: Supplemental Agreement to 2011 Sidewalk Restoration
Program
31. Communication # 4536/11, re: Waste Management Transfer Station Use Agreement
32. Communication # 4537/11, re: Extension of Contract with COMPLUS for Parking Ticket
Management
resolution adopted. Seconded by COUNCILOR NEVILLE and VOTED UNANIMOUSLY.
9:17 P.M. ADJOURNED AS COUNCIL AND CONVENED AS BOARD OF LICENSE
COMMISSIONERS
BOARD OF LICENSE COMMISSIONERS
1. CONSENT CALENDAR (THE CONSENT CALENDAR IS APPROVED IN ITS ENTIRETY UNLESS
THE COUNCIL REMOVES AN ITEM FOR DISCUSSION. ALL LICENSES ARE GRANTED SUBJECT
TO COMPLIANCE WITH ORDINANCES #31-80 AND #98-40.)
Communication from O'Charley's, Inc., d/b/a 99 Restaurant, 199 Connell Highway,
re: Change in Officers (Receive and make part of their record)
CHAIRMAN WALUK moved the Consent Calendar be adopted. Seconded by COMMISSIONER
Page 13
LICENSES & PERMITS
2. Application of Forty 1
0
North, LLC, d/b/a 41
0
North, holder of a Class BT alcoholic beverage
license, through its sole members, Peter M. Borden and George W. Moore, to transfer 100%
of the membership interest in Forty 1
0
North, LLC to 802 Partners, LLC , whose members are
Dorrance H. Hamilton (97%)and PGEM, LLC (3%), whose sole members are Peter M.
Borden and George W. Moore. (Hearing)
Communication from Neil P. Galvin, Esq., re: Bill ofIndebtedness of Behan Bros., Inc.,
in the amount of$I,619,502.39.
CHAIRMAN WALUK moved the hearing be continued to the January 25, 2011, meeting. Seconded
by COMMISSIONER WINTHROP and VOTED UNANIMOUSLY.
Application of Forty 1
0
North, LLC, d/b/a 41
0
North, holder of a Class BH alcoholic beverage license,
through its sole members, Peter M. Borden and George W. Moore, to transfer 100% ofthe
membership interest in Forty 1
0
North, LLC to 802 Partners, LLC , whose members are Dorrance H.
Hamilton (97%)and PGEM, LLC (3%), whose sole members are Peter M. Borden and George W.
Moore. (Hearing)
Communication from Neil P. Galvin, Esq., re: Bill ofIndebtedness of Behan Bros., Inc.,
in the amount of$I,619,502.39.
CHAIRMAN WALUK moved the hearing be continued to the January 25, 2011, meeting. Seconded
by COMMISSIONER WINTHROP and VOTED UNANIMOUSLY.
4. Application of Tucker's Bistro, Inc., d/b/a Tucker's Bistro, 150-154 Broadway, first floor and
sidewalk cafe, to transfer its Class BV alcoholic beverage license to Leinster, Inc. (Chelynn
Sheehan, sole stockholder, d/b/a to be determined, for the same premises. (Hearing)
COMMISSIONER MC LAUGHLIN moved the hearing be closed and the transfer granted, subject to
payment of all bills of indebtedness. Seconded by COMMISSIONER NAPOLITANO and VOTED
UNANIMOUSLY.
5. Application of The Pier of Newport, LLC, d/b/a The Pier, 1 West Howard Wharf, and
outdoor patios on the north and west sides ofthe building, to transfer its Class BV alcoholic
beverage license to N.A.J. Associates, LLC (Vincent Sandonato, sole stockholder) for the
same premises. (Hearing)
MAYOR WALUK moved the hearing be continued to January 11, 20 II. Seconded by
COMMISSISONER WINTHROP and VOTED UNANIMOUSLY.
9:19 P.M. ADJOURNED
Kathleen M. Silvia
City Clerk
/-/1-11
DATE:
- ',,-.....--)
I i; J 1 - -\ 1
:,_1'" 'C_, "c": 1
City of Newport, Rhode Island ';'I' '\
APPLICATION FORA SPECIAL EVENT '""7 2D11 \
1J-7-i/ \
EVENT TITLE/TYPE:
LOCATION OF EVENT:
Date(s) of Event:
Hours of Event:
Printed Name: C Title:' Yi, " (Jlrrl-
Address ofHolder of Event: I 1100 ./tQV\ v\\!E-clc:Wr)/'g.. tl!1idaJlth27ff} {0/
Business Telephone: G?lQGj' a Residence Telephone:
Is Organization Religious? LtV0 I
Is event to be on City, State, or Private Property? -J
Is there a charge for admission? I--P......L-...J
Holder of Event & DBA:
Is Organization Non-Profit?
Signature of Property
Printed Name of Property owner:1 tJ I .J / r
f [, {t/fu 6 A-!:p. A-'----- _
Name of Property Owner of Event Site:

Will Event be Indoors or Outdoors?
(Include Plan)
EVENT HOLDER iddfl1?JwvJ Ydl/('afbUnCoIIC{VJvt1Jw
APPLICAnON FOR A SPECIAL EVENT LICENSE
(Page 2)
If Outdoors, will toilet facilities be _
If so, location of toilet facilities:
(Include on plan)
Will a tent be erected?
(Include on plan)
Expected Attendance:
Is parking available:
OI,..-"--G_
I 2}D"111
I I
COPY OF TENT PERMIT MUST BE ATTACHED.
Seating Capacity: 1__-;::====
For how many vehicles?
CONCERT Is staging or platform required? 1
List types of musical instruments:
NO
Amplification?
Amplification: ,'- _
_
/
SPORTING EVENT w:n::J Type: 1 _
Set-up Dates (Sporting events only): 1 _
PLAY I N[]
If yes, what type:
Type: 1'--- _
CARNIVAL Lif-l.O,-- __ _
If yes, types of animals:
SHOW OR EXHIBITION: []]]
OTHER (describe) 1'-- _
Are required approvals attached, e.g., State, Recreation Dept.?
Is a street closing being requested?
Will food be prepared on the premises?
If so, is Health Dept. Inspection Approval attached?
1 --
1===:;-_-
1_-
EVENT HOLDER .A/'j)(-e ) f,'Ci'J1 0:/((Q};"rn(
APPLICATION FOR A SPECIAL EVENT LICENSE
(Page 3)
If yes, will you be applying for a Class F or F-l Liquor License?
Do you have State Police Approval?
Item to be Furnished
Will LIQUOR be served?
Qj&J?

If not, will anoth_er_'_s_li_c_en_s_e_b_e_u_S_e_d_? _
If so, whose? I S'CJdgxo
Will there be gambling, e.g., bingo, raffle, etc.?
List Names of Vendors
For Retail Sales - Have you completed a "Promoter's Application For Permit to Operate a Show or
Event" with RI Division of Taxation? (Contact No.: 222-2957)
FIREWORKS
Do you or the pyrotechnic have Newport Fire Marshal approval?
Location from where fireworks will be shot:
Time fireworks will begin: 1 --' Duration: 1 _
NOTE: If fireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.
If fireworks are for longer than 15 minutes, arrangements must be made for police
detail officers at sponsor's expense.
ROAD RACE, WALK-A-THON, ETC. On Roadway(s) On Sidewalk(s) CJ
Has notification been made to residents along the route? _
Have temporary signs been posted? (Signs must be removed by the following day.)
SPECIFIC ROUTE:
tJ00Xf DI\T JAN, 1\ ( WlL
City of Newport, Rhode Island
APPLICATION FOR A SPECIAL EVENT LICENSE;:;
DATE:/4- /,;;{ - //
EVENT TITLE/TYPE:
LOCATION OF EVENT:
Date(s) of Event:
Hours of Event:
D. 1

Signature of Holder
Printed
Address of Holder of Event:
Business Telephone: I%15- 7;;; I Residence Telephone: Il
Is Organization Non-Profit?[71Ib I Is Organization Religious? I I1f'j
Is there a charge for admission? I 1170 I I I
Is event to be on City, State, or Private Property? _
Lddi2:E j'
Signature of Property Owner: LI _
Printed Name of Property owner:[i' I
_ \ d. V'v\ vn c""tA--
Will Event be Indoors or Outdoors? I I
(Include Plan) . - _ .
EVENT HOLDER ~ - ! ? rc..'
(Page 2)
If Outdoors, will toilet facilities be provided?
(Include on plan)
- - ~
Expected Attendance: .
Will a tent be erected? I
(Include on plan) -----
1__-
COPY OF TENT PERi'\iIT MUST BE ATTACHED.
Seating Capacity: IL- _
1__--'
CONCERT Is staging or platform required? Amplification?
I
1 ----
DANCE
__I
DEEJAY
Amplification: 1 _
SPORTING EVENT I ~ __
Set-up Dates (Sporting events only):
Type: 1 _
PLAY
CARNIVAL
If yes, what type:
CIRCUS Will there be animals? 1__--"
Type: Ic.... -,..- _
SHOW OR EXHIBITION:
OTHER (describe) 1_. _
If so, is"Health Dept. Inspection Approval attached?
EVENT HOLDER p're
(Page 3)
If yes, will you be applying for a Class F cir F-1 Liquor License?
If not, will another's license be used?
Jf so, whose?
lLVD"""'--
1_-
1_-
Will there be gambling, e.g., bingo, raffle, etc.?I/VO I Do you have State Police Approval? 1 _
List Names of Vendors Item to be Furnished
For. RetailSales - Have yOll completed a "Promoter's Application For Permit to Operate a Show or
Event" with RI Division of Taxation? (Contact No.: 222-2957)
FIREWORKS
Do you or the pyrotechnic have Newport Fire Marshal approval?
I
Time fireworks will begin: 1 _ Duration: 1'- _
NOT'E: Iffireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.
If fireworks are for longer than 15 minutes, arrangements must be made for police
ROAD RACE, WALK-A-THON, ETC. On Roadway(s)'c=J On Sidewalk(s) c=J
SPECIFIC ROUTE:
EVENT TITLE/TYPE:
(-11-
City of Newport, Rhode Island ') ':," Oi
APPLICATION FOR A SPECIAL EVENT LICENSE.'1J P'n. 2 'k .
fj I '1 IV/( lj.
DATE: __ ':...t'f _
I h I 5;.; &,;U.Q Ft- M <,,4 I
LOCATION OF EVENT:
Date(s) of Event:
Hours of Event:
Holder of Event & DBA:
=&=;2.LJ=IL=================1
1 (,_: 1
1__ _q_'<_1'_"+-_+1_' _f'-I_SH __ 1
Signature of Holder of Event: I I
Printed Name: I t///UctfJV7 .:J; /-f/l-N,:;u/LJ 1 Title: I f'M5'!P
N
7 I
Address of Holder of Event: I p fIJi.- f//{.1.L)j')4:7bIl/<U I
I
<;Cd I C7 -''''''"'0 I
Business Telephone: 7 0". Residence Telephone: L....=:o__--o:::.:.,=-- _
Is Organization Non-Profit? I y Is Organization Religious? N6
Is there a charge for admission? I I I
ff1--lu'l-k..
Is event to be on City, State, or Private Property? _---' ....J
Name of Property Owner of Event Site: I 5.4LI/.f tLnfi,IM t////fiJ,nt.f
/
1'y OC/I,f( f/Jfriv-l-,
.,
Signatnre of Property Owner:
-tC"l:::
Printed Name of Property Owner:
Will Event be Indoors or Outdoors?
(Include Plan)
EVENT HOLDER _
(Page 2)
If Outdoors, will toilet facilities be provided?
(Include on plan)
- - ~
Will a tent be erected?
(Include on plan)
Expected Attendance: .
COpy OF TENT PERtWIT MUST BE ATTACHED.
Seating Capacity: 1 _
CONCERT Is staging or platform required?
'--- I .Amplification? 1 -'1
I__~ - - , - - - - __----
DANCE
I
DEEJAY Amplification: I _ ~ Y ? " " - __--J
SPORTING EVENT I
---
Set-up Dates (Sporting events only):
Type: 1'-- _
PLAY
CARNIVAL
If yes, what type:
CIRCUS Will there be animals?
Type: 1_ _
SHOW OR EXHIBITION:
OTHER (describe) 1_. _
If so, is"Health Dept. Inspection Approval attached?
V'f')'
EVENT HOLDER -=-::::-::-:::-:-c:=::-::-::-c::-====:-::-:=c::::
(Page 3)
If yes, will you be applying for a Class F or F-l Liquor License?
If not, will another's license be used?
1 y ~ s
I we>
.1 Y ~ 5
If so, whose?
Will there be gambling, e.g., bingo, raffle, etc. ?I ;Vo
List Names of Vendors
Do you have State Police Approval? 1 _
Item to be Furnished
For Retail Sales - Have you completed a "Promoter's Application For Permit to Operate a Show or
Event" with ill Division of Taxation? (Contact No.: 222-2957)
FIREWORKS
Do you or the pyrotechnic h'!ve Newport Fire Marshal approval?
I
Time fireworks will begin: I ---J Duration: 1 -'
NOTE: If fireworks are to begin or end after 10:00 p.m., a sound variance must be obtained.
Iffireworks are for longer than 15 minutes, arrangements must be made for police
ROAD RACE, WALK-A-THON,ETC. On Roadway(s) [=:=] On Sidewalk(s) c::=J
SPECIFIC ROUTE:

CITY OFNEWPORT, RHODE ISLAND
Application for Arcade/Jnke Box or Mechanical Amusement Device License
DATE:
TO THE HONORABLE COUNCIL OF THE CITY OF NEWPORT:
Applicant: __ ---,J!&,L __-,-: _
-" , V (individual, finn or corporation)
Place of Birth:
Business Address: //()& ItWlJ
Address (conL): (f..jJ OrO#
Telephone: t:,ltd-- <-;;//-7,3&0
,
Date of Birth: _ Age:
---
\
\
i
. J
If partnership or corporation, give names and addresses of all officers and stockholders:
Name Address:
-$ L"-dt, C ffJ"
'L.......lJ Nt; ._
( )S $I o,m; 9
Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) of the applicant
and all persons having any interest in the business ofthe applicant (attach separate sheet, ifnecessary)
o
__LI__ (filing fee required for each location)
TOTAL NUMBER OF MACHINES:
TOTAL NUMBER OF LOCATIONS:
'f)
Filing Fee(s) $25 each: _
I
I hereby certify that the above information given by
Me is true and correct to the best of my knowledge
,
Signature of Applicant:
Print Name of Applicant:
\0,00
Total License Fee(s) $ Date Paid _
License issued by City Clerk: Date Issued: Initials: _
Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 11412001 2:57 PM
Page -l- of-l-
CITYOFNEWPORT, RHODE ISLAND
Application for Arcade/JukeBox or Mechanical Amusement Device License (continued)
(individual machine identification)
DATE:
R-S-IJ
Applicant: Atlas Vending Inc ----,\
(individual, fi or
Name of Business where machine(s) is(are) located:
- __...... DyuL C2pf.0>{o/
D/B/A of Business: Atlas Vending Inc
L
'rJC! /"p dL-i. RtJ
f- '=(;>7>' -? PJ4-
Size and Description of Business Premises: ---... ll=..*'j""tII'l.t."':7": ::"/'-'''=-._. _
Description of Machines: Use additional sheet(s), if necessary,
For Mechanical Features, use Pinball, Video, etc,
Type of MachineIName Mechanical Features Serial Number
/;;;09 /
Y:\MechanicalAmusements\2009 Renewal\AppMechanicaIAmuse.doc Created on 114/2001 2:36 PM

Application for Arcade/Juke Box or Mechanical Amusement Device License
DATE:
Applicant: _
Business Address: J.' " 5rf?I3..[3:-,r
Address (cont.): tIr:=:!l1!fJ7;/rr; f\ r Q,'a,5('-(V P":'!'
Telephone: (yO!) <t<f/f-(J'?cq
Date of Birth: r::;4.t,j,t!> Age,- -57 Place of Birth:
Name Address:
fb..Vi f) Mlv../i'I} Nc-
--J&.Wi In /YAfir
\/t>6"! CIeot. llf' .
Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) ofthe applicant
and all persons having any interest in the business ofthe applicant (attach separate sheet, if necessary)
tUNIf
TOTAL NUMBER OF MACHINES: --l---
TOTAL NUMBER OF LOCATIONS: ------l-- (filing fee required for each location)
Filing Fee(s) $25 each: a-5 - J!2d I2..1 1\( Il rJl-1ll
I hereby certify that the above
Me is true and correct to the best of my
.
Total License Fee(s) ..
Date Paid .-,+.
License issued by City Clerk: _ Date Issued: _ Initials: _
Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 11412001 2:57 PM
Page -l-- of -4-

DATE:
Application for Arcade/Juke Box or Mechanical Amusement Device License (continued)
(individual machine identification)
Applicant: Friendly Sons of Newport Social Club, Inc. _
(individual, finn or corporation)
D/B/A of Business: Friendly Sons of Newport Social Club
.0-7. S-f1t.a.I:" t, JI'5.l ( ;;7: I'IJ::wY:;<j Rr R,;r-: C?&'?i6
Size and Description of Business Premises: O't1Acf/ "<]&./'evt---,U,,,-
Description of Machines: Use additional sheet(s), if necessary.
Mechanical Features, use Pinball, Video, etc.

l {fl/5lfP!<.- _
Mechanical Features
Oe
Serial Number
{i"8'l<i7
Y:\MechanicaIAmusements\2009 Renewal\AppMechanicaIAmuse.doc Created on 11412001 2:36 PM
{-/ I-d-o1.2-
Appiication for Arcade/Juke Box or Amusement Device License
07.. "'<., ) q;2.1
I...Uv (uN
Po RTSi"VIQ uT7i
(C [!; II' \\ff:, T'i!
I! It, "L,'
o
i! i!
A I t 'EoJ'p"''''-( m".s I /" roO '-g'
pp Ican : __ _ -j,),if--Uf,"[\,- 0 2011 ,:,
(individual, finn or corporation)
i
-l-i'\;--'J:' T'- _.....1
... ,.. ,oJ:
Business Address:
Address (cont.):
Telephone: __-"3::..'-1:,,,'..... 6"-''5"'''-'''3'''(0::..J-''0::,- _
Date of Birth: _ Age: _ Place of Birth: _
Name Address:
W 11.Llff-N\ ;:r A G-I AIJI$ GR.I
Complete list of all prior arrests and all convictions (whether felonies or misdeameanors) of the applicant
and all persons having any interest in tlie business of the applicant (attach separate sheet, if necessary)
f\Jo/Jr
I
TOTAL NUMBER OF MACHINES:
TOTAL NUMBER OF LOCATIONS:
I
(filing fee required for each location)
Filing Fee(s) $25 each: 25 -
lA--r-
5
DEC 2020n
Ihereby certify that the above infonnation given by
Me is true and correct to the best of my knowledge
WiLL/AM.
Total License Fee(s) $_7'-',-LS Date Paid _
License issued by City Cler!c Date Issued: Initials: _
Y:\McchanicaIAmusements\2009 Renewal\AppMechanicaICover.doc Created on 1/412001 2:57 PM
Page +--- of ---L
Application for Box or Mechanical Amusement Device License (continued)
. . (individual machine identification)
DATE:
Applicant: N.ewport Music Company, Inc. ,,-
(individual, firm or corporation)
Name of Business where machine(s) is(are) located?
PtcDTEC,T1 Vic C L...U (3
D/B/A of Business:
Location:
Newport Music Company, Inc.
Size and Description of Business Premises: _
Description of Machines: Use additional sheet(s), if necessary.
For Mechanical Features, use Pinball, Video, etc.
Type of Machine/Name
R-t13
Mechanical Features
-JU \:-E BM-
Serial Number
'-178'" I
Y:\MechanicalAmusement5\2009 Renewal\AppMcchanicaIArnuse. doc Created on 1/4/2001 2:36 PM
ii:
,L__.
II
A
::;
DAT-E: (2,- -I3:-{ [
WI tl1e,)
((of ' 8' l.f' '7 ,- L( IS'S"
CITY OF NEWPORT, RHODEISLANp
APPLICATION FORTATTOOING LICENSE
NEW
PARLOR__ OWNER/OPERATOR L INDIVIDUAL ARTIST
o wlIIe ,je III VI i f''er eli111(' /.1 Gou VI
NAME: !II (Jet 1('it ll"
partnership,
(1 TELEPHONE NO,
02'b<fO
I "
ADDRESS: '_-----:,,-----.,,--__ TELEPHONE NO. _
(local)
PLACE OF BIRTH: G( Mit
BIRTH DATE: 7 55 - (q '7 r.f
AGE:]?
( ,
II
\I
If Partnership, name and address of all partners or Ift?porat1Qii{ name and address of all officers and stockholders:
NAME(S) ADDRESS(ES)
I efAMifev Q:..L1etc',fJ'/A SidI wtl+c:V /:Z.J, tt-I Oi!.'l"
]JiM Y (Yl1t'V"'h'VI
Does the or any personW:,ith a,n i,nterest in the'business ofiheapP,licant have any arrest record?
Circle One: YES (see A1TACHMENT) If Yes, Attach a Complete list of all prior arrests and all
convictions (whether felonies orll1isdeameanors) of any party.
ADDRESS OF BUSINESS: '-/-L( @ro4J VVM Newl?ovJ= /ZI OZJ?I.{O
r r
D/B/A OF BUSINESS: A-YJOl1ov S'f-e41A1\ TqHoo
TELEPHONE NO, OF BUSINESS: yo I: ?JY 7
Signature of Apl'licant: ' :' .'" ",.,
Sworn ood ,ob=ih,d " ,,"CO , fu. (r"", ofJk
c
,,,,if. '"!
PUBLIC, My Commission Expires 5 ,_2->; tJ"
v
HEALTH DEPARTMENT: DATE: _
APPROVED__ DENIED__ Reason Denied: _
Action by Council ----------
r
Date: _
Filing Fee: $) 5 Date Paid: DEC 132011 Fee: $
License Issned by: _ Date Issued: _
C:\My DocumelltsVOAN'S\departmeni\Fonner My Documents\Fonns\FonnsLicenseRelated\SampJeApplications\SampJeQtoZ\AppTattooParJol'lndividual.doc
January 14,2003
PAGE 10f2
Last printed 7/26/2011 10:27 AM
CITY OF NEWPORT, RHODE ISLAND
Dec. I, 2011-Nov. 30, 2012
License Number: 1271 CLASS: L
VICTUALING
TO THE HONORABLE COUNCIL: Qz:;-uW' ( CI i I '1.-- DATE: I
D/B/A Kilwin's Chocolates & Ice Cream
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PREMISES: 262 Thames St. inclue (addition of
facilIties approved by ZBOR')' IL! \', ":.. \ ... ....} I," .:"
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Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specifY below)
13 Pallisade Lane, Barrington, RI 02806
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Litter Rating from I Fast Food
L- City Clerk: L- ---'
DURATION: I Annual I (Annual is DEC 1 thl'll NOV 30) or if Seasonal (list dates): IL _
Estimated monetary 1100000 I
investment involved:
Hours of Operation: III :OOam11 :OOpm I
Do you have Extended Hours of Operation (i.e. 2:00 am till 6:00 am)? B if yes, specifY extended hours and days:
Hours: I I Days: I_n_o_n_e _
Is liquor license application being submitted by the applicant? 0 or will it be in the future? D
Description and/or rendering of architecture to be used (if changing). Attached? (YES?No) : :
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- - - - - - - .. - - - - - - - - - - - - - - - - - - - -DO NOT WRITE BELOW THIS LINE - - - - - - - - - - - . - - - - - - - - - - - - -
Approved by Council _
Filing Fee:
Date Paid: I DEC 0iliiilJ License Fee: 1 1Date Paid: COte 072011

Disapproved by Council _
Issued by Date _
Y:\1 ,iquo!"Vit\201 0 Rcnewal\ V1"1'20 IOApplicationMcrgc.doc
PAGE2of2 Victualing License Application
Owner:
DBA:
Location:
Sailor's Sweet Tooth,
Kilwin's Chocolates &
262 Thames St.
Inc, The
Ice Cream
If NEW establishment -or- if NOT already "on-file", PLANS must be provided.
If new establishment, provide detailed Site Plan showing entire premises, interior, exterior, seating capacity, dumpster
location, and parking area.
Plans attached or on-file (YES or NO):
Current Seating: 1_ _
. \. = ............................................
::& SIgnature:: _ :
;.. , :: :
Dumpster?
Parking
Available?
Garbage Disposal:
Location:
Parking
Location?
I
Number: rg-I
____________________ of Cars
Trash Receptacles? EJ
parking lot
Type/Odor Prevention:
Weight per pickup:
Number of Cans:
lid

..I .
PRIVATE By Whom? I_w_as_te_ffi_a_na_g_e_ffi_e_n_t ---..J
.............
INITIAL to acknowledge receipt ofLitter/Trash Info (if new)
.
............
Type of
BUSINESS:
I confection & Ice Cream
IMi".'; $; Mi:til t'Mliit F&88ff8*8F8ii iiiiiiiiiiiWil
Your signature below indicates that you have reviewed the information on this two page form and agree that it
is correct. Any change will require that a new application be filed with the City Clerk's office.
Signature of
Applicant:
......................................................................
.
"...... . .
Phone #:
Print Name:
I L11 ((I CA-v' tLu ff)/Lct/,
Y:\] -iquorVit\20 I0 RenewaJ\ V1'1'20 IOApplicationl\-1ergc.doc
December 18, 2011
Newport City Council
43 Broadway
Newport, RI 02840
Dear Mayor & City Council Members,
"'.-:" ,',
IJ
The Newport Saint Patrick's Day Parade Committee would like permission to vend at
this year's parade on March 17, 2011. We would like to receive the sole permits to vend
at this event. In the past, we allowed vendors but they caused problems in that they sold
items that they were not supposed to sell (Silly String and Poppers) and they interrupted
the flow ofthe parade.
We would like to get the permits to vend and set up two to four locations with runners
subcontracting the work out to vendors that have been in contact with us. We feel that we
could control them better by limiting them to two and by controlling the permits
ourselves. The vendors in tum will refund us for the permit fees and will make a
substantial donation which in the past we gave as a bonus to all local school bands which
was in addition to their fee. Eventually we would like to have a scholarship which the
Parade Committee would award from fees generated from subcontracting vending. Last
year we controlled the vending and subcontracted out to two vendors whom we closely
watched. Because we did not have a scholarship in place, we donated the money (in
addition to their normal fees) to, local school groups that participated. The committee did
not keep any ofthe money.
Thanking you in advance for your consideration.
: r ~ ~ . l ~ - ' - - "
'Dennis P. Sullivan
Parade Chairman
(401)846-5081
MEMORANDUM
To: Mayor and Conncilors
Thru: Edward Lavallee, City Manager
.J!. /. 'J,
From: Laura Sitrin, Director of Finance / ~ ~
Date: December 29, 2011
RE: CAFR
Attached please find the June 30, 2011 Comprehensive Annual Financial Report
(CAFR).
The CAFR has been submitted to the Auditor General and the Office of Municipal
Affairs as required by State law.
The CAFR includes the audited financial statements but does not include the
audited Single Audit of Federal Financial Assistance. That report will follow and
will contain a possible material weakness in controls at the school along with some
minor non-compliance of grants for the schools. I will forward that report when
available.
The General Fund Balance of the City declined by $1,409,691 for the year ended
June 30, 2011. This was primarily ($1,394,439) due to the retroactive wage
payments for the firefighters. The balance ofthe reduction ($15,252) was due to
unrealized revenues. Unassigned fund balance at June 30, 2011 was $7,646,392 or
9.9% of general fund expenditures. There is an assigned fund balance of $864,852
which is the balance of Lenthal sale proceeds.
The School Unrestricted Fund Balance was $202,464 and they have an assigned
fund balance of $1,370,211 which is the amount appropriated by the School
Committee for the FY12 school budget.
The City was required to implement governmental accounting standard 54 as of
June 30, 2011. This changed the categories for fund balance reporting, and also
required that the property proceeds fund (Lenthal) and the community donation
gift funds are combined with the general fund for reporting purposes.
I'll be happy to request a presentation from our auditors should you wish.
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COMPREHENSIVE
ANNUAL FINANCIAL REPORT
ofthe
CITY OF NEWPORT,
RHODE ISLAND
FOR THE YEAR ENDED
JUNE 30, 2011
PREPARED BY:
LAURA SITRIN, CPA
DIRECTOR OF FINANCE
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FINANCIAL SECTION
TABLE OF CONTENTS
8
1
7
6
9
11
2'3
22
25
24
27
29
28
26
STATEMENT OF NET ASSETS - PROPRIETARY FUNDS . H
C BALANCE SHEET - GOVERNMENTAL FUNDS " ..
B STATEMENT OF ACTIVITIES , "
D STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCES - GOVERNMENTAL FUNDS " " " .
AS OF AND FOR THE YEAR ENDED JUNE 30, 2011
A STATEMENT OF NET ASSETS " " , , , .
CITY OF NEWPORT, RHODE lSI .AND
INTRODUCTORY SECTION
E RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO
THE STATEMENT OF ACTIVITIES , ..
F STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND ..
G STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND
BALANCE - BUDGET AND ACTUAL - SCHOOL UNRESTRICTED FUND .
PRINCIPAL ELECTED AND APPOINTED OFFICIALS " " ..
TRANSMITTAL LETTER " "".."" " .
ORGANIZATIONAL CHART OF THE GOVERNMENT OF THE CITY OF NEWPORT ..
CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE INFINANCIAL
REPORTING FOR THE YEAR ENDED JUNE 30, 2010., " " " ..
EXHIBIT
MANAGEMENT'S DISCUSSION AND ANALYSIS " " ..
BASIC FINANCIAL STATEMENTS
GOVERNMENT-WIDE FINANCIAL STATEMENTS:
FUND FINANCIAL STATEMENTS:
1NDEPENDENT AUDITORS' REPORT , , "'"
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TABLE OF CONTENTS (CONTINUED)
FUND FINANCIAL STATEMENTS (CONTINUED):
EXHIBIT
I STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND
NET ASSETS - PROPRIETARYFUNDS................................................................................ 30
J STATEMENT OF CASH FLOWS - PROPRIETARYFUNDS 31
K STATEMENT OF FIDUCIARY NET ASSETS 32
L STATEMENT OF CHANGES IN FIDUCIARYNET ASSETS 33
NOTES TO BASIC FINANCIAL STATEMENTS:
M NOTES TO BASIC FINANCIAL STATEMENTS 34
REOUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF FUNDING PROGRESS 84
SCHEDULE OF EMPLOYER CONTRIBUTIONS 86
SCHEDULE
SUPPLEMENTAL SClIEDULES
GENERAL FUND:
1 SCHEDULE OF REVENUES AND OTHERFINANCING SOURCES -
BUDGET AND ACTUAL 87
2 SCHEDULE OF EXPENDITURES AND OTHER FINANCING USES -
BUDGET AND ACTUAL ,................................... 88
PERMANENT FUNDS:
3 COMBINING BALANCE SHEET - PERMANENT TRUST FUNDS 89
4 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES - PERMANENT TRUST FUNDS 90
NONMAJOR GOVERNMENTAL FUNDS:
5 COMBINING BALANCE SHEET 91
6 COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCES 92
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SUPPLJj;MENTAL SCHEDULES (CONTINUED) PAGE
NONMAJOR PROPRIETARYFUNDS:
7 COMBINING STATEMENT OF NET ASSETS............................................................................ 93
8 COMBINING STATEMENT OF RRVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS 94
9 COMBINING STATEMENT OF CASHFLOWS.......................................................................... 95
FIDUCIARYFUNDS:
10 COMBINING STATEMENT OF NET ASSETS OF PENSION AND OTHER POST
EMPLOYMENT BENEFITS TRUST FUNDS 96
11 COMBINING STATEMENT OF PRNATE PURPOSE TRUST FUNDS 97
12 AGENCY FUNDS - COMBINING STATEMENT OF CHANGES IN
ASSETS AND LIABILITlES........................................................................................................ 98
13 COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PENSION AND OTHER
POST EMPLOYMENT BENEFITS TRUST FUNDS................................................ 99
14 COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PRNATE PURPOSE
TRUST FUNDS............................................... 100
15 COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN NET ASSETS - NONEXPENDABLE SCHOLARSHIP FUNDS..... ..... ..... 101
STATISTICAL SECTION
TABLE
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12
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NET ASSETS BY COMPONENT .
CHANGES IN NET ASSETS .
FUND BALANCES, GOVERNMENTAL FUNDS ..
CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS ..
ASSESSED AND ACTUAL VALVES OF TAXABLE PROPERTY ..
PRINCIPAL PROPERTY TAXPAYERS ..
PROPERTY TAX LEVIES AND COLLECTIONS .
RATIOS OF OUTSTANDING DEBT BY TYPE ..
RATIOS OF GENERAL BONDED DEBT OUTSTANDING ..
LEGAL DEBT MARGIN INFORMATION ..
PLEDGED REVENUE COVERAGE ..
DEMOGRAPIDC AND ECONOMIC STATISTICS .
PRINCIPAL EMPLOYERS ..
FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES
BY FUNCTIONfPROGRAM .
OPERATING INDICATORS BYFUNCTIONfPROGRAM ..
CAPITAL ASSET STATISTICS BY FUNCTIONfPROGRAM ..
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Introductory
Section
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THE CITY OF NEWPORT, RHODE ISLAND - AMERICA'S FIRST RESORT
December 20, 2011
To the Honorable Mayor, Councilors, and Citizens of the City of Newport, Rhode Island:
State law requires that all general-purpose local governments publish within six months of the close of
each fiscal year (June 30) a complete set of financial statements presented in conformity with generally
accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing
standards by a firm of licensed certified public accountants. Pursuant to that requirement, we hereby
issue the comprehensive annual financial report of the City of Newport, Rhode Island as of and for the
fiscal year ended June 30, 2011.
This report consists of management's representations concerning the finances of the City of Newport,
Rhode Island. Consequently, management assumes full responsibility for the completeness and reliability
of all of the information presented in this report. To provide a reasonable basis for making these
representations, management of the City of Newport, Rhode Island has established a comprehensive
internal control framework that is desigoed both to protect the government's assets from loss, theft, or
misuse and to compile sufficient reliable information for the preparation of the' City of Newport, Rhode
Island's fmancial statements in conformity with GAAP. Because the cost of internal controls should not
outweigh their benefits, the City of Newport, Rhode Island's comprehensive framework of internal
controls has been desigoed to provide reasonable rather than absolute assurance that the financial
statements will be free from material misstatement. As management, we assert that, to the best of our
knowledge and belief, this financial report is complete and reliable in all material respects.
The City of Newport, Rhode Island's fmancial statements have been audited by CCR LLP, a firm of
licensed certified public accountants. The goal of the independent audit was to provide reasonable
assurance that the financial statements of the City of Newport, Rhode Island for the fiscal year ended June
30, 2011 were free of material misstatement. The independent audit involved examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements; assessing the accounting
principles used and significant estimates made by management; and evaluating the overall financial
statement presentation. The independent auditor concluded, based upon the audit, that there was'
reasonable basis for rendering an unqualified opinion that the City of Newport, Rhode Island's financial
statements as of and for the fiscal year ended June 30, 2011, are fairly presented in conformity with
GAAP. The independent auditors' report is presented as the first component of the financial section of
this repOli.
The independent audit of the financial statements of the City of Newport, Rhode Island was part of a
broader, federally mandated "Single Audit" desigoed to meet the special needs of federal grantor
agencies. The standards governing Single Audit engagements require the independent auditor to report
not only on the fair presentation of the fmancial statements, but also on the audited government's internal
controls and compliance with legal requirements, with special emphasis on internal controls and legal
requirements involving the administration of federal awards. These reports are available in the City of
Newport, Rhode Island's separately issued Single Audit Report.
GAAP require that management provide a narrative introduction, overview, and analysis to accompany
the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This
letter of transmittal is desigoed to complement MD&A and should be read in conjunction with it. The
City of Newport, Rhode Island's MD&A can be found innnediately following the report of the
independent auditors.
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City Hall, 43 Broadway, Newport, RI 02840-2798
Telephone 401-846-9600 --- Fax 401-848-5750
Profile ofthe Government
The City of Newport, Rhode Island (City), founded in 1639, incorporated in 1784 and re-chartered in
1853, is located at the southern end of Aquidneck Island in Narragansett Bay, about 30 miles southeast of
Rhode Island's capital of Providence. The City is bounded by the Atlantic Ocean on the east and south
and Narragansett Bay on the west. The City is 11 square miles in size, with 7.7 square miles of land and
3.3 square miles of inland water. The City has a year-round population of about 25,000, which grows
substantially during the summer months. The City is also visited by over 4,000,000 people annually.
The City operates under a Home Rule Charter providing for a council/city manag@r form of government.
There is a seven-member City Council serving two-year terms, headed by its Chairperson, who is elected
by the at large City Councilors and also holds the title of Mayor. Four of the Councilors are elected at
large and three from voting wards. All legislative powers of the City are vested in the City Council by the
Charter, including the ordering of any tax, making appropriations, and transacting any other business
pertaining to the financial affairs of the City. The City Council is also responsible for passing ordinances,
adopting the budget, appointing connnittees and hiring the City Manager, City Solicitors, Municipal
Judges and Canvassing Clerk. The City Manager is responsible for carrying out the policies and
ordinances of the City Council, for overseeing the day-to-day operations of the government, and for
appointing all other employees.
An elected seven-member School Connnittee, all at large and serving two-year terms, is vested with
autonomous legislative authority over the public school system. The School Connnittee appoints the
Superintendent of Schools as the chief executive officer for the school system. The school system
provides elementary and primary education to City residents and vocational programs to other Newport
County residents.
Municipal services include public safety; potable water and wastewater collection, treatment and
distribution; solid waste and recyclables collection and disposal; street and sidewalk maintenance; beach,
harbor, recreation, tourism and parking operations; and plauning, zoning and economic development
functions.
The accompanying financial statements present the primary government and its component units. A
component unit is a legally separate organization for which the elected officials of the primary
government are financially accountable or for which the nature and significance of its relationship is such
that exclusion would lead the primary government's fmancial statements to be misleading or incomplete.
The City identifies and includes The Newport Public Library as a component unit. Additional
information on this agency can be found in Note I in the notes to the financial statements.
The annual budget serves as the foundation for the City's financial planning and control. All
departments, the Newport Public Schools and the Newport Public Library are required to submit requests
for appropriations to the City Manager by May 14
th
of each year. The City Manager uses these requests
as the starting point for developing a proposed budget. The City Manager then presents the proposed
budget to the City Council for review no later than 45 days prior to June 30. The Council is required to
hold 2 public hearings on the proposed budget and to adopt a final budget no later than June 30, the close
of the City's fiscal year. The appropriated budget is prepared by fund, function (e.g. public safety) and
department. Department heads may make transfers of appropriations within a department with City
Manager approval. Transfers of appropriations between departments, however, require the approval of
the City Council. Budget-to-actual comparisons are provided in this report for the general fund and the
school unrestricted fund.
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Factors Affecting Financial Condition
The information presented in the frnancial statements is perhaps best understood when it is considered
from the broader perspective of the specific environment within which the City operates.
Local economy
From its early years when commerce involved the whale-oil trade, to today's highly sophisticated
research in electroni.c submarine warfare, the seaport has continued to playa vital role in Newport's
economy. The U.S. Navy, beginning with the founding of the Naval War College in 1884, influenced the
development of the City and continues to do so as one of the major contributors to the local economy.
Newport's location, natural and cultural resources, and sense of history are responsible for the growth of
tourism into a primary source of revenue. The third largest economic factor in Newport, the service
sector, benefits from both the defense and tourism industries. As the State's principal tourist center and
resort community, Newport is visited annually by millions of tourists who attend special events, sail and
view the City's mansions and other attractions. The City's popularity has stimulated significant private
investment in retail shopping facilities, hotels, timeshare units, restaurants, clubs and other tourist-
oriented enterprises.
The personal income per capita for Newport County is $50,290 compared to .$42,095 and $39,945 for
Rhode Island and the United States, respectively. The unemployment rate is 8.6% compared to the state
unemployment rate of 10.4%. The median selling price of an existing home in 2011 is $317,500, an
amount that has remained flat in the last 24 months. The City is attracting older retired residents and
empty-nesters as well as tourists. The value of property has declined due to the poor housing market and
the national and local economy. However, property values have not declined to the extent that they have
in other parts of the state and country due to the City's proximity to the Narragansett Bay and Atlantic
Ocean. The tourist industry recovered somewhat in 20II and is expected to continue to grow.
Long-termfinancial planning
The City was awarded a federal grant in FY20II to help evaluate redevelopment options for excessed
Navy property including the old naval hospital. A separate island-wide commission has been established
to develop plans for the excessed property. The City administration and Council are also evaluating'
ideas for renovation in the Broadway and Long-Wharf areas. These renovation and development
initiatives include plans to address parking and traffic issues.
Long-term financial planning includes significant capital renovation and additions in both the Water and
Water Pollution Control (sewer) funds in response to new state and federal water quality standards and
deteriorating buildings and systems. The City is in the process of awarding a design-build contract for the
replacement of the Lawton Valley Treatment Plant and significant long-term improvements to the Station
I Water Plant in order to comply with new federal drinking water standards. The cost associated with this
project is approximately $85MM.
The City is developing a long-term Combined Sewer Overflow (CSO) plan and has undertaken and
financed several capital projects in the last year. Total costs related to future improvements are unknown
at this time. Funds will likely come from a variety of sources including state subsidized revenue bonds,
grants, and rates. The City is also in the process of building a new elementary school on the site of an
existing school. The proposed cost is $30MM. It is anticipated that there will be operation savings in the
future because all elementary schools (4) will be consolidated into the new school.
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Financial Policies
The City has a set of Council approved fmancial policies that were developed to ensure that financial
resources are well managed and available to meet the present and future needs of the citizens of the City
of Newport. Financial policies have impacted decisions in both the year under audit (FY2011) and future
years.
One key policy is that budgets must balance which means .hat budgeted current revenues must be equal to
or greater than budgeted current expenditures in governmental funds; and revenues and other sources of
cash must equal expenditures and other uses of cash in the enterprise funds. In conjunction with this is a
policy that revenues must be increased or expenditures decreased in the same fiscal year that deficits
appear. A third budget policy states that significant one-time revenues shall only be used for one-time
expenditures.
The City Council is required by law to adopt balanced budgets although at times fund balance is
appropriated for a specific use. Fund balances were appropriated in both the school unrestricted fund and
the parking fund in FY20II. The school committee appropriates fund balance in order to balance the
school budget; however, they often do not use most of the appropriated fund balance. The City Council
approved an appropriation of parking fund net assets in the amount of $1,,500,000 to be transferred to the
Water Pollution Control Fund to offset one-time capital improvements. .
The City Council approved a mid-year budget adjustment to offset higher than anticipated overtime costs
in the fire department. The net adjustment was a reduction of $198,200 to the general fund budget.
Other financial policies deal with debt. These policies state that annual general fund debt service
expenditures shall be less than 9% of annual general fund expenditures. The actual general fund debt
service expenditures were significantly less than 9%.
A second debt policy says that the term of any bond issue shall not exceed the useful life of the capital
project/facility or equipment for which the borrowing is intended, The City borrowed money during
FY20II to fund water pollution control fund capital improvements. The amortization of the bond is less
than the expected useful life of the improvements.
There are reporting compliance policies that require the City administration to provide budget to actual
reports to the City Council on a montWy basis and to provide quarterly budget, actual and projected
revenues and expenditures to the State Office of Municipal Affairs. The City administration complied
with these policies during FY20II.
Pension and other postemployment benefits
The City sponsors two single-employer defined benefit pension plans for police and fire employees. Each
year, an independent actuary engaged by the pension plans calculates the amount of the annual
contribution that the City must make to the pension plans to ensure that the plan will be able to fully meet
its obligations to retired employees on a timely basis. As a matter of policy, the City fully funds each
year's annual required contributions to the pension plans as determined by the actuary. The City also
fully funds the calculation by the actuary of the annual amortization of the unfunded actuarially accrued
liability. The liability is being amortized over a closed 30-year period. The City is in the 21st year
(declining to I). The plans are currently funded at 40% for the fire plan and 57% for the police plan.
The City provides pension benefits for its non-public safety employees (except teachers) through a state-
wide plan managed by the State Treasurer. Newport teachers are members of the State of Rhode Island
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Additional information on the City's pension arrangements and postemployment benefits can be found in
Notes V B. and V C. in the notes to the basic financial statements.
The preparation of this report would not have been possible without the efficient and dedicated services of
the entire staff of the finance department. We would like to express our appreciation to all members of
the department. Credit also must be given to the Mayor and City Council for their unfailing support for
achieving and maintaining the highest standards of professionalism in the management of the City of
Newport's fmances.
Employee Retirement System. State-hired actuaries determine the funding level and unfunded actuarially
accrued liability for each individual participating employer. The City is 60% funded in the State's
municipal employees' retireIIl:ent plan. The State of Rhode Island General Assembly recently enacted
legislation that significantly changes the pension plan for participants in the State Municipal Employees
Plan and the State Teachers Plan. The changes are expected to reduce the long-term liability by about
50%. These changes are not reflected in the June 30, 2011 footnotes and required supplementary
information.
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Laura L. Sitrin, CPA
Director of Finance
The City provides' postretirement health coverage for all vested retirees, certain dependents and
beneficiaries and life insurance benefits to police retirees. Vesting and participation is determined by
bargaining contract and varies by length of employment and type of employment. As of June 30, 2011,
719 retirees were eligible to receive health insurance benefits, which are currently fmanced on a pay-as-
you-go basis. The actuarial calculation of the combined municipal and school liability as of June 30,
2011 is $150MM. The City has established and is funding a trust to accumulate assets for the payment of
other post-employment benefits in the future. Assets of $20MM have been accumulated as of June 30,
2011. Benefits will not be paid from the trust until such time as City management feels that sufficient
assets are available to begin paying benefits. Retiree benefits and various options are cun'ently being
studied in order to reduce the liability.
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e ec ully su mitted,
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':t7:fJ4P"'V
Edward F. Lavallee
City Manager
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THE CITY OF NE WPORT, RI
ation
ent
ance
Mgrot.
CITIZENS OF NEWPORT
CITY COUNCIL
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City Solicitor
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City Manager
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Canvassing
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Human Resources
Recreation
,
~ Recreation Programs
Economic City Clerk
Development
- Maritime Fund
~ Council Docket & Minutes
- Easton's Beach Fund
~ Licenses & Vital Statistics
- Parking Fund
- Probate Court
-Tourism
- Land Evidence
Police Fire
Department Department
.
M Administrative & Maintenance Services - Administration & Mamten
- Unifonn Patrol Services - Inspection & Alarm
Criminal Inve!rtiaative Service..o;; Firefil!htim? Relicue & Educ
,
Department of Finance
Public Services
- Budgetary Control, Cash
- Roads & Sidewalks and Reporting
- Engineering/Operation Services
Municipal Court Clerk
- Clean City Program
Tax Assessment
- Facility and Fleet Maintenance MIS
Equipment Operations Collections
Traffic Control AccountingIPayroll
- Trees and Grounds - PurchasinglRisk Managem
Planning, Zoning,
Department
Development &
of Utilities
Inspections
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- Planning Services
~ Zoning Enforcement
~ Community Development
~ Building Inspection Srvs.
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- Water Fund
-Water Pollution Control
PRINCIPAL ELECTED AND APPOINTED OFFICIALS
Elected Officials:
Honorable Stephen C. Waluk
Charles Y. Duncan
Justin S. McLaughlin
Kathryn E. Leonard
Henry F. Winthrop
Jeanne Marie Napolitano
Naomi L. Neville
Patrick K. Kelley
Thomas S. Phelan
Dr. Charles P. Shoemaker
Rebecca Bolan
Sandra J. Flowers, Ph.D.
Robert J. Leary
Jo Eva Gaines
Principal Appointed Officials:
Edward F. Lavallee
Laura L. Sitrin, CPA
John H. Ambrogi, EdD.
John Miley
Joseph J. Nicholson Jr.
Julia Forgue
William Riccio
Paige Bronk
Gary Silva
Peter Connerton
Mayor
1sl Ward Councilor
2
nd
Ward Councilor, Vice-Chair
3
rd
Ward Councilor
Councilor At Large
Councilor At Large
Councilor At Large
School Committee Chair
School Committee
School Committee
School COmnlitteeNice Chair
School Committee
School Committee
School Committee
City Manager
Director of Finance
Superintendent of Schools
School Business Manager
City Solicitor
Director of Utilities
Director of Public Services
Director of Planning
Police Chief
Fire Chief
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Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City ofNewport
Rhode Island
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30,2010
A Certificate ofAchievement for ExceUence in Financial
Reporting is presented by.the Government Finanoe Officers
Association of the United States and Csnada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
President
Executive Director
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Financial
Section
We have audited the accompanying financial statements of the governmental activities, the business
type activities, the aggregate discretely presented component unit, each major fund, and the aggregate
remaining fund information of the City of Newport, Rhode Island (the "City"), as of and for the year
ended June 30, 2011, which collectively comprise the City's basic financial>statements, as listed in the
accompanying table of contents. These financial statements are the responsibility of the City's
management. Our responsibility is to express opinions on these financial statements based on our audit.
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Certified Public Accountants & Business Advisors
Members of the City Council
INDEPENDENT AUDITORS' REPORT
50 Exchange Terrace
Providence, RI 02903
401.274.1200
401.274.1760 fax
www.ccrUp.com
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We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to fmancial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the fmancial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall fmancial statement
presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the fmancial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, the aggregate
discretely presented component unit, each major fund, and the aggregate remaining fund information of
the City of Newport, Rhode Island, as of June 30, 20I I, and the respective changes in fmancial position
and where applicable, cash flows thereof and the respective budgetary comparison for the General Fund
and the School Restricted Fund for the year then ended in conformity with accounting principles generally
accepted in theUnited States of America.
In accordance with Government Auditing Standards, we have also issued our report dated December 20,
2011 on our consideration of the City's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.
The purpose of that report is to describe the scope of our testing of internal control over fmancial reporting
and compliance and the results of that testing, and not to provide an opinion on the internal, control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be considered in assessing the results of our audit.
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Westborough' Boston Glastonbury Providence
City ofNewport, Rhode Island
Page Two
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis on pages II through 21 and the schedules of funding progress
and employer contributions On pages 84 through 86 be presented to supplement the basic financial
statements. Such information, although not a part of the basic fmancial statements, is required by the
Governmental Accounting Standards Board, who considers it to be an essential part of fmancial
reporting for placing the basic financial statements ip. an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards general1y accepted in the United States of America, which consisted
of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do
not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance.
Our audit was conducted for the purpose of forming opinions on the financial statements that
col1ectively comprise the City's financial statements as a whole. The introductory section, combining
and individual fund financial statements and schedules and statistical section are presented for purposes
of additional analysis and are not a required part of the fmancial statements. The combining and
individual fund financial statements and schedules are the responsibility of management and were
derived from and relate directly to the underlying accounting and other records used to prepare the
financial statements. The information has been subjected to the auditing procedures applied in the audit
of the financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards general1y accepted in the United States of America. In our opinion, the information is
fairly stated in al1 material respects in relation to the financial statements as a whole. The introductory
and statistical sections have not been subjected to the auditing procedures applied to the audit of the
basic financial statements and, accordingly, we do not express an opinion or provide any assurance on
them.
C.c..R L L ~
Providence, Rhode Island
December 20, 20II
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MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
As management of the City of Newport, we offer readers of the City of Newport's fmancial statements this
narrative overview and analysis of the financial activities of the City of Newport for the fiscal year ended June
30, 2011. We encourage readers to consider the information presented here in conjunction with additional
information that we have furnished in our letter of transmittal, which can be found in the Introductory section of
this report.
Financial Highlights
The assets of the City of Newport exceeded its liabilities at the close of the most recent fiscal year by
$176,560,639 (net assets).
The government's net assets increased by $1,428,436. Governmental activities' net assets increased by
$548,357 due primarily to increases in operating grant revenues, property taxes and investment income
offset by increased expenditures. Business-type activities had an increase of $880,079 in net assets due to a
significant increase in sewer rates.
At June 30, 2011, the City of Newport's governmental funds reported a combined ending fund balance of
$26,391,467, a decrease of $2,017,074 in comparison to the prior year fund balance that is in large part due
to the payment of retroactive salary increases to the firefighters. Of the total fund balance, $16,378,844
(62%) is either nonspendable, restricted or committed, leaving $10,012,623 as available for spending at the
City's discretion (assigned and unassigned fund balance).
At the end of the current fiscal year, total fund balance for the general fund was $9,669,083, or 12.6% of
total general fund expenditures and net other fmancing uses. Expressed another way, total fund balance for
the general fund was sufficient to cover 1.51 months of general fund operating expenditures.
The City of Newport's long-term liabilities net increase of $23,929,041 (43%) was attributable to replacing
short-term notes with long-term debt and the issuance of additional debt in the water pollution control fund.
Overview of the Financial Statements
This discussion and analysis are intended to serve as an introduction to the City of Newport's basic financial
statements. The City of Newport's basic financial statements are comprised of three components: 1)
government-wide financial statements, 2) fund fmancial statements, and 3) notes to the fmancial statements.
This report also contains other supplementary information in addition to the basic fmancial statements.
Government-Wide Financial Statements
The government-wide financial statements are designed to provide readers with a broad overview of the City of
Newport's finances, in a manner similar to a private-sector business.
The statement of net assets presents information on all of the City of Newport's assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a
useful indicator of whether the financial position of the City of Newport is improving or deteriorating.
The statement of activities presents information showing how the government's net assets changed during the
most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the
change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this
statement for some items that will only result in cash flows in future fiscal periods (e.g, uncollected taxes and
earned but unused vacation leave).
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MANAGEMENT'S DISCUSSION AND ANALYSIS (CONTINUED)
Government-Wide Financial Statements (Continued)
Both of the government-wide fmancial statements distinguish functions of the City of Newport that are
principally supported by taxes and intergovernmental revenues (governmental activities) from other functions
that are intended to recover all or a significant portion of their costs through user fees and charges (business-type
activities). The governmental activities of the City of Newport include general government, public safety,
highways and streets, sanitation, economic development, and culture and recreation. The business-type
activities ofthe City of Newport include water utilities, sewer utilities (water pollution 'Control utilities), parking
facilities, harbor facilities and Easton's Beach operations.
The government-wide financial statements include not only the City of Newport itself (known as the primary
government), but also a legally separate public library for which the City of Newport is financially accountable.
Financial information for this component unit is reported separately from the financial information presented for
the primary government itself.
The government-wide fmaneial statements can be found on Exhibits A and B of this report.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. The City of Newport uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements. All of the funds ofthe City of Newport can be
divided into three categories: governmental funds, proprietary funds, and fiduciary funds.
Governmental funds
Governmental funds are used to account for essentially the same functions reported as governmental activities in
the government-wide financial statements. However, unlike the government-wide financial statements,
governmental fund fmancial statements focus on near-term inflows and outflows of spendable resources, as well
as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in
evaluating a government's near-term financing requirements.
,
Because the focus of governmental funds is narrower than that of the government-wide fmancial statements, it is
useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government-wide financial statements. By doing so, readers may better
understand the long-term impact of the government's near-term financing decisions. Both the governmental
fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund
balances provide a reconciliation to facilitate this comparison between governmental funds and governmental
activities.
The City of Newport maintains twelve individual governmental funds. Information is presented separately in
the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and
changes in fund balances for the General Fund, the School Umestricted Fund, the Community Development
Block Grant Fund, the Capital Projects Fund and the Permanent Fund, all of which are considered to be major
funds. Data from the other seven governmental funds are combined into a single, aggregated presentation..
Individual fund data for each of these nonmajor governmental funds is included on Schedules 5 and 6 of this
report.
The City of Newport adopts an annual budget for its General Fund and its School Umestricted Fund. Budgetary
comparison statements have been provided for the General Fund and the School Umestricted Fund to
demonstrate compliance with their budgets.
The basic governmental fund fmancial statements can be found on Exhibits C and D of this report.
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Fund Financial Statements <Continued)
Proprietary fUnds
The City of Newport maiotains two different types of proprietary funds, Enterprise funds are used to report the
same functions presented as business-type activities io the government-wide fmancial statements. The City of
Newport uses enterprise funds to account for its water operations, water pollution control operations, parking
operations, beach'operations and its maritime (harbor) operations. Internal service funds are an accounting
device used to accumulate and allocate costs internally among the City of Newport's various functions. The
City of Newport uses an ioternal service fund to account for its fleet and equipment maintenance operations.
Because this fund predominantly benefits governmental rather than business-type functions, it has been iocluded
within governmental activities in the government-wide fmancial statements.
Proprietary funds provide the same type of information as the government-wide financial statements, only in
more detail. The proprietary fund financial statements provide separate information for the Water Utilities Fund
and for the Water Pollution Control operation, both of which are considered to be major funds of the City of
Newport. The Parking Operations Fund, Maritime Fund and Beach Fund are combined ioto a siogle, aggregated
presentation io the proprietary fund financial statements. The internal service fund is presented separately in the
proprietary fund financial statements.
The basic proprietary fund financial statements can be found on Exhibits H, I and J of this report.
Fiduciary fUnds
Fiduciary funds are used to account for resources held for the benefit of parties outside the government.
Fiduciary funds are not reflected io the government-wide financial statements because the resources of those
funds are not available to support the City of Newport's own programs. The accountiog used for fiduciary funds
is much like that used for proprietary funds.
The basic fiduciary fund fmancial statements can be found on Exhibits K and L of this report.
Notes to the basic financial statements
The notes provide additional information that is essential to a full understandiog of the data provided in the
government-wide and fund financial statements.
The notes to the financial statements can be found on Exhibit M of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents certain required
supplementary information concerning the City of Newport's progress in funding its obligation to provide
pension and other post-employment benefits to its employees.
The combining statements referred to earlier in connection with nomnajor governmental funds and proprietary
funds are presented immediately following the required supplementary information on pensions.
The statistical section is presented immediately following the combining statements.
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Government-Wide Financial Analvsis
As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the
case of the City of Newport, assets exceeded liabilities by $176,560,639 at the close of the most recent fiscal
year.
By far the largest portion of the City of Newport's net assets (87%) reflects its investment in capital assets (e.g.,
land, buildings, infrastructure, machinery, and equipment), less any related debt used to acquire those assets that
is still outstanding. The City of Newport uses these capital assets to provide services to citizens; consequently,
these assets are not available for future spending. Although the City of Newport's investment in its capital
assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be
provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities.
City of Newport's Net Assets
Governmental Busiuess-type
activities activities Total
2011 2010 2011 2010 2011 2010
Current and other assets $ 43,457,631 $ 43,399,053 $ 15,617,644 $ 16,576,468 $ 59,075,275 $ 59,975,521
Capital assets 83,321,959 78,929,928 140,250,089 123,663,250 223,572.048 202,593,178
Total aSSets 126,779,590 122,328,981 155,867,733 140.239,718 282.647.323 262,568.699
Loug-tenn liabilities 37,974,674 37,895,777 43,942,778 19,270,005 81,917,452 57,165,782
Otber liabilities 12,182,895 8.359,540 11,986,337 21.91lJ 74 24.169.232 3 0 . 2 7 0 . 7 1 ~
Total liabilities 50,157.569 46.255.317 55,929.115 4lJ8lJ 79 106,086,684 87,436,496
Net assets:
Invested in capital assets, net
of related debt 62,576,195 58,114,920 91,514,668 87,919,616 154,090,863 146,034.536
Restricted 9,537,541 7,959,203 9,173,231 8,924,854 18,710,772 16,884,057
Unrestricted 4.508,285 9,999,541 (749,281) 2.214.069 3,759,004 12,213.610
Total net assets $ 76,622.021 $ 76,073.664 $ 99,938,618 $ 99,058.539 $ 176.560.639 $ 175,132,203
An additional portion of the City of NewpOlt's net assets (11%) represents resources that are restricted by
external parties.
The City's net assets increased by $1,428,436 during the cunent fiscal year. This increase is primarily due to an
increase in pennanent fund investment income plus an increase in the sewer rate.
Governmental Activities
Governmental activities net assets increased by $548,357. A comparison of FY2011 and FY2010 activity can
be found on the next page which indicates an increase in property tax revenue of $935,700, an increase in
operating grants of $1,124,888 and an increase in pennanent fund investment income of $756,210. The
increases were offset by increased expenditures including an increase in public safety due to approved salary
increases, increases in overtime costs, and six years of retroactive wage increases from a recently settled fire
union contract. Property tax revenue increased because of a slight increase in the total tax levy of 0.35%.
Investment income increased due to realized and umea.:zed gains in the pennanent fund due to better market
conditions.
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Government-Wide Financial Analysis (Continned)
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Governmental Activities (continued!
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City of Newport's Changes in Net Assets
Governmental Business-type
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activities activities Total
2011 2010 2011 2010 2011 2010
Revenues:
Program revenues:
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Charges for services $ 10,127,069 $ 10,894,124 $ 24,122,942 $ 21,485,528 $ 34,250,011 $ 32,379,652
Operating grants and contributions 21,164,485 20,039,597 21,164,485 20,039,597
Capital grants and contributions 551,913 1,773,730 78,856 154,107 630,769 1,927,837
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General revenues:
Property taxes 64,518,899 63,583,199 64,518,899 63,583,199
Grants and contributions not
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restricted to specific programs 1,257,171 2,540,966 1,257,171 2,540,966
Investment income 2,014,016 1,257,806 39,502 78,285 2,053,518 1,336,091
Contributed capital 320,000 320,000
Total revenues 99,633,553 100,089,422 24,241,300 22,037,920 123,874,853 121,807,342
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Expenses:
General government 6,197,935 6,782,232 6,197,935 6,782,232
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General education 43,124,023 43,071,429 43,124,023 43,071,429
Public safety 35,191,714 31,829,739 35,191,714 31,829,739
Public health 8,240,164 8,023,199 8,240,164 8,023,199
Plarming, zoning and development 1,744,516 1,363,899 1,744,516 1,363,899
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Recreation 753,272 769,888 753,272 769,888
Human services 3,207,552 3,241,886 3,207,552 3,241,886
Interest expense 626,020 863,546 626,020 863,546
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Water 10,528,183 8,982,066 10,528,183 8,982,066
Water pollution control 10,114,458 8,108,213 1O,1l4,458 8,108,213
Nomaajor business-type 2,718,580 2,914,382 2,718,580 2,914,382
Total expenses 99,085,196 95,945,818 23,361,221 20,004,661 122,446,417 115,950,479
I Increase in net assets 548,357 4,143,604 880,079 2,033,259 1,428,436 5,856,863
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Transfers (743,534) 743,534
Change in net assets 548,357 3,400,070 880,079 2,776,793 1,428,436 5,856,863
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Net assets July 1 76,073,664 72,380,333 99,058,539 95,827,261 175,132,203 168,207,594
Net assets June 30 $ 76,622,021 $ 75,780,403 $ 99,938,618 $ 98,604,054 $ 176,560,639 $ 174,064,457
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MANAGEMENT'S DISCUSSIQN AND ANALYSIS (CQNTINUED)
Government-Wide Financial Analysis (Continued)
Governmental Activities (continuedl
Expenses and Program Revenues
50
45 +--------,==----------------\
40 +----
35 -1----
30
25 +----
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15 +---11\1
10 +---
5
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Revenues by Source .. Governmental Activities
mRevenues
Expenses
Grants & contributions
not restricted to specific
programs
3%
Investment Income
1%
Charges for services
11%
Capital grants
& contributions
1%
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Governmental funds
II Expenses
o Revenues
Expenses and Program Revenues Business-type
Activities
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Fiuancial Analysis of the City's Funds
As noted earlier, the City of Newport uses fund accounting to ensure and demonstrate compliance with financf'-
related legal requirements.
The Water Fund had a net loss of $254,969 for the year ended June 30, 2011, the Water Pollution Control Fund
had net income of$1,918,289 and the non-major proprietary funds had a net loss of $783,241.
Business-type activities
Business-type activities' net assets increased by $880,079. The increase is due to an increase in water pollution
control fees of 49.85% offset by increased expenditures in both the water and water pollution control funds. An
approved transfer of $1,500,000 was made from the parking fund to the water pollution control fund for capital
improvements.
Government-Wide Financial Analysis (Continued)
The focus of the City of NewpOlt's governmental funds is to provide information on near-term inflows,
outflows, and balances of spendable resources. Such information is useful in assessing the City of Newport's
financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's
net resources available for spending at the end of the fiscal year.
As of the end of the current fiscal year, the City of NewpOlt's governmental funds reported combined ending
fund balances of $26,391,467, a decrease of $2,017,074 in comparison with the prior year fund balance. Much
of the total combined ending fund balance amount ($16,378,844) constitutes fund balance that is either
nonspendable, restricted by outside legal sources or committed for capital or contractual purposes. An
additional $2,235,063 of the fund balance is assigned by either the School Committee or the City Council and
the balance of $7,777,560 is unassigned, which is available for spending at the government's discretion,
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Financial Analysis of the City's Funds (Continued)
Governmental funds (continued)
The General Fund is the operating fund of the City of Newport. A:t the end of the current fiscal year, unassigned
fund balance of the General Fund was $7,646,392, while total fund balance was $9,669,083. As a measure ofthe
General Fund's liquidity, it may be useful to compare both unassigned fund balance and total fund balance to
total fund expenditures and transfers out. Unassigned fund balance represents 9.9% of total General Fund
expenditures and transfers, while total fund balance represents 12.6% of that same amount. Expressed another
way, unassigned fund balance was sufficient to cover 1.19 months of general fund operating expenditures, while
total fund balance was sufficient to cover 1.51 months of general fund operating expenditures.
The fund balance of the City of Newport's General Fund decreased by $1,409,691. The City settled a contract
with the Local 1080 IAFF (International Association of Firefighters) that spans from July I, 2007 through June
30, 2014. The settlement included retroactive pay in the amount of $1,394,439 which was accrued as of June
30,2011. Key factors in this year's operations are as follows:
There was an overall decrease in General Fund revenues of $1,042,990 from the prior year due to a reduction in
state aid. Revenues were also lower than budgeted by $590,349 due to lower than anticipated investment
income in the general fund and building permit fees.
The School Unrestricted Fund revenues include monies from the state's allotment of federal stabilization funds
in the amount of $1,224,278. The school unrestricted fund had an increase in net assets of $127,264 due
primarily to higher than anticipated revenues.
The Community Development Block Grant Fund had a slight decrease of fund balance of $15,758 which is due
to timing differences between grant revenues and expenditures.
The Capital Projects Fund had a decrease in fund balance of $1,941,813 that is the result of timing differences
between funding and capital spending.
The Permanent Fund had an increase in fund balance of $1,406,754 due to realized and unrealized g ~ i n s and
interest income from investments.
General Fund Budgetary Highlights
Differences between the original budget and the final amended budget were due to budgetary carryovers from
fiscal year 2010 of $787,965 and a mid-year increase in revenues and expenditures of$198,700.
Proprietary funds
The City of Newport's proprietary funds provide the same type of information found in the government-wide
financial statements, but in more detail.
Unrestricted net assets of the Water Fund at the end of the year amounted to a deficit of $2,798,107 while
restricted net assets were $5,842,782. The Rhode Island Public Utilities Connnission sets rates at a level that
allows revenues to the extent that they cover approved operating, debt service and capital expenditures. The
rates do not allow for reserves, thus any unforeseen expense is covered by curbing operating and maintenance
expenses.
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Financial Analysis of the City's Funds (Continned)
Proprietary funds (continued)
Unrestricted net assets of the Water Pollution Control Fund at the end of the year amounted to a deficit of
$1,991,023 which is a decrease from the prior year of $1,425,894. Much of the revenue in the Water Pollution
Control Fund was used for capital improvements leading to an increase in net assets invested in capital assets,
net of related debt, of $4,357,660. The Parking Fund had unrestricted net assets of $2,863,331; the Maritime
Fund had unrestricted net assets of $1,197,933, and the Easton's Beach Fund had a deficit of ($21,415:) The
total decline in net assets for the Water Fund was $254,969; an increase of $1,918,289 for the Water Pollution
Control Fund; a decline for the parking operations fund of ($1,274,673); an increase for the Maritime Fund of
$555,902 and a decline for Easton's Beach of ($64,470). The parking fund transferred $1,500,000 into the
Water Pollution Control Fund for capital projects per Council appropriation. Other factors concerning the
finances of these funds have already been addressed in the discussion of the City of Newport's business-type
activities.
Capital Asset and Debt Administration
Capital assets
The City of Newport's investment in capital assets for its govenunental and business-type activities as of June
30,2011 is $223,572,048 (net of accumulated depreciation). This investment in capital assets includes land, land
improvements, buildings and systems, machinery and equipment, vehicles, infrastructure and construction in
progress. There was a total increase in the City of Newport's investment in capital assets for the current fiscal
year of 10.4%. Individually, govenunental activities had a 5.6% increase and business-type activities had a
13.4% increase.
Maj or capital asset events during the cunent fiscal year included the following;
$2,519,911 was spent on road and sidewalk reconstruction and improvements.
$618,558 was spent on seawall repairs.
$1,570,948 was spent on city and school owned building improvements.
$573,883 was spent on computer and radio systems and infrastructure.
$708,860 was spent on vehicle and equipment purchases.
$977,507 was spent on the new Pell Elementary School
$289,002 was spent on Easton's Beach and public pier and boating center improVements.
$4,605,387 was spent on water infrastructure, mains, buildings and pump stations.
$16,664,045 was spent on combined sewer overflow and other water pollution control issues.
City of Newport's Capital Assets
(net of depreciation)
Governmental Activities Business-type A c t i v i t i e ~
Total
2011 2010 2011 2010 2011 2010
Land $ 4,920,148 $ 4,920,148 $ 6,492,359 $ 6,492,359 $ 11,412,507 $ 11,412,507
Construction in progress 1,404,700
224,335 4,133,403 20,161,491 5,538,103 20,385,826
Buildings & systems 33,344,412 31,843,681 128,325,225 95,651,955
161,669,637 127,495,636
Machinery & equipment 3,400,353
3,287,402 747,130 955,523 4,147,483 4,242,925
Vehicles 2,728,914
2,509,242 551,972 401,922
3,280,886 2,911,164
Infrastructure 37,523,432
36.145,120 37,523,432 36,145.120
Total $ 83,321,959 $
78,929,928 $ 140,250,089 $ 123,663,250 $ 223,572,048 $ 202,593,178
Additional information on the City of Newport' s capital assets can be found in Exhibit M. Note rv. C.
- 19 -
Financial Analysis of the City's Fnnds (Continued)
Capital Asset and Debt Administration (Continued)
Long-term debt
At the end ofthe current fiscal year, the City of Newport had total bonded debt outstanding of $64,981,922. Of
this amount, $20,712,430 comprises debt backed by the full faith and credit of the goverrnnent. The remainder
of the City of Newport's debt represents bonds secured solely by specified revenue sources (I.e., revenue bonds).
General Obligation and Revenue Bonds
2011 2010
Business-type Activities
2011 2010 2011
Total
2010
General Obligation Bonds
Revenue Bonds
Total
$ 19,781,572 $ 20,815,008
$ 19,781,572 $ 20,815,008
$ 930,858 $ 1,585,368
44,269,492 18,616,758
$45,200,350 $ 20,202,126
$ 20,712,430
44,269,492
$ 64,981,922
$ 22,400,376
18,616,758
$ 41,017,134
The City of Newport's total bonds increased by $23,964,788 (58%) during the current fiscal year. The increase
was primarily the result of converting a short-term revenue note of $15,000,000 into long-term debt, along with
new subsidized revenue bond debt of $9,173,578 in the water pollution control fund and water revenue bond
drawdowns of$2,618,839.
The City of Newport maintains an "AN' rating from Standard and Poor for general obligation debt.
State statutes limit the amount of general obligation debt a goverrnnental entity may have outstanding to 3% of
its assessed property values. The current debt limitation for the City is $171,729,613, which is significantly in
excess of the City's outstanding general obligation debt.
Additional information on the City of Newport's long-term debt can be found in Exhibit M. Note IV. E. of this
report. .
Economic Factors and Next Year's Bndgets and Rates
The unemployment rate for the City of Newport is currently 8.6%, which is a decrease of 1.1% from a
rate of 9.7% a year ago. This is less than the state's unemployment rate of 10.4% and the federal
national average rate of9.0%
The occupancy rate ofthe goverrnnent's central business district is about 95% during the summer tourist
season (May through October) and 65% in the remaining months. This is about the same from the
previous year.
Inflationary trends in the region follow national indices.
All of these factors were considered in preparing the City of Newport's budget for the 2012 fiscal year.
Unassigned fund balance in the General Fund at June 30, 2011 is $7,646,392 or 9.9% of general fund
expenditures, which is slightly lower than the City's fiscal policy of maintaining 10% of total General Fund
expenditures and transfers out as a reserve.
- 20 -
~
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t
I
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Economic Factors and Next Year's Budgets and Rates (Continued)
The Water Pollution Control Fund's rates increased by 15% in FY2012 for usage based on volume, and 1% for a
fixed fee designated for combined sewer overflow issues. The Water. Fund rates are controlled and set by the
Rhode Island Public Utilities Commission. A rate increase was approved effective December I, 20II of 22.5%.
Rates in both funds are increasing to pay for required capital improvements.
Requests for Information
This financial report is designed to provide a general overview of the City of Newport's finances for all those
with an interest in the government's fmances. Questions concerning any of the information provided in this
report or requests for additional financial information should be addressed to the Finance Director, Laura Sitrin,
City of Newport, 43 Broadway, Newport, Rhode Island 02840.
- 21 -
Basic
Financial
Statements
I
EXHIBIT A
I
qTXQFNEWPQRT RHOpEISI,AND
STATEMENT OF NET ASSETS -
I
JUNE 30, 2011
PRIMARY GOVERNMENT COMPONENT UNIT
NEWPORT
GOVERNMENTAL PUBUC
I
ACfIVITIES ACI1VITIES TOTAL LffiRARY
ASSETS
Current assets:
I
Cash and cash equivalents $ 9.793,668 $ 3,313,131 $ 13,106.799 $ 546,784
Investments 8,673.088 1,134,311 9,807,399 669.449
Receivables (net) 7,812,849 2,789,901 10.602.750 5,645
Internal balances (advances) 1,170,879 0,170,879)
I
Inventories 21,292 249,513 270,805
Prepaid expenses 866308 227.436 1.093.744 64,362
Total current assets 28.338.084 6.543.413 34.881497 1.286.240
I
Noncurrent assets:
Restricted assets:
Temporarily restricted cash and cash equivalents 9,074,231 9,074,231
Pennanently restricted investments 8,251,652
8,251,652
Receivables (net) 569,136
569.136
I
Pension asset 6,298,759
6,298,759
Capital assets not being depreciated 6,324,848 10,625,762 1(j,950,610
Capital assets (net of accumulated depreciation) 76,997,111 129.624,327 206,621,438 4,833507
Total noncurrent assets 98,441,506 149.324,320 247,765,826 4,833.507
I
TOTAL ASSETS 126,779590 155,867.733 282,647,323 6.119.747
LIABILITIES
I
Current liabilities:
Accounts payable 2,697,085 4,929,349 7,626,434 184,866
Accrued salaries and benefits 3,213,014 1,383,033 4,596,047 140,361
Uneamed revenue 1,474,937
1,474,937
Other liabilities 340,176 99,000 439,176
I
Current portion of long-tenn obligations 4,457.683 5,574,955 10.032,638 8,750
Total current liabilities 12.182.895 11.986,337 24.I69.r1 333,977
Noncurrent liabilities:
I
Long-term obligations 37,974,674 43,942,778 81.917452 78.750
Total noncurrent liabilities 37.974,674 43.942,778 81.917,452 78.750
TOTAL LIABILITIES 50.157.569 55,929.115 106.086,684 412.727
I
NET ASSETS
Invested in capital assets, net of related debt 62,576,195 91,514,668
154.090.863 4,746,007
Restricted for:
I
Endowments:
Expendable 5,955,530
5.955.530 102,996
Nonexpendable 2,181,651
2.181,651
Held in trust 99,000
99.000
Debt service 1,400,360 9,074.231
10,474,591
I
Unrestricted (Deficit)
4,508,285 (749.281)
3.759.004 858,017
TOTAL NET ASSETS $ 76.622.021 ;
99.938,618 ; 176,560,639 $ 5,707,020
I
I
I
I
The notes to the financial statements .arean integral part of this statement.
-22-
EXHIBITB
CITY OF NEwpoRT RHOpE ISIANQ
STATEMENT OF ACTMTlES
PROGRAM REVENUES
NET (EXPENSE) REVENUE AND
CHANGES IN NET ASSETS
PRIMARY GOVERNMENT
COMPONENT
UNIT
FUNCTIONS/PROGRAMS
PRIMARY GOVERNMENT,
EXPENSES
CHARGES FOR
SERVICES
OPERATING
GRANTS AND
CONTRIBUTIONS
CAPITAL
GRANTS AND GOVERNMENTAL BUSINESS-TYPE
CONTRIBUTIONS ACTIVITIES ACTIVITIES TOTAL
NEWPORT
PUBLIC
LIBRARY
GOVERNMENTAL ACTIVITIES,
General goverrunent
General education
Public safety
Public health
Planning, zoning and development
Recreation and parks
Human services
Interest expense
TOTAL GOVERNMENTAL ACTIVITIES
$ 6,197,935 $ 4,343,388 $ 763,283 $ $ (1,091,264) $ $ (1,091;264) $
43,124,023 1,440,324 18,712,193 (22,971,506) (22,971,506)
35,191,714 3,484,757 439,130 327,779 (30,940,048) (30,940,048)
8,240,164 99,195 14,592 224,134 (7,902,243) (7,902,243)
1,744,516 908,497 392,967 (443,052) (443,052)
753,272 113,660 37,706 (601,906) (601,906)
3,207,552 (262,752) 804,614 (2,665,690) (2,665,690)
626,020 (626,020) (626;020)
99.085,196 10,127,069 21,164,485 5Sl.21l _ ~ , . , 2 4 1 , 7 ~ (67,241.729)
BUSINESS-TYPE ACTIVITIES,
Water Department
Water Pollution Control
Recreational and parkingfacilities
TOTAL BUSINESS-TYPE ACTIVITIES
10,528,183 10,270,053 (258,130)
10,114,458 10,530,416 415,958
2,718,580 3,322,473 78,856 682,749
23,361,221 24,122.942 78,856 840,577
(258,130)
415,958
682,749
840,577
$ 64,518,899 $ $ 64,518,899 $
1,257,171 1,257,171
2,014,016 39,502 2,053,518 _ 66.657
TOTAL PRIMARY GOVERNMENT
COMPONENT UNITS'
Newport Public Library
$ 122,446.417$ 34,250,011 $ 21,164,485 $ 630,769 $ _(67,241,722)_ $ 840,577__$_ (66.401,152) $
$ 2;392,772 $ 108;964 $ 2;107.987 $ $ $ $ $ (175,821)
GENERAL REVENUES,
Property taxes
Grants and contributions not restricted to specific programs
Investment income
TOTAL GENERAL REVENUES 67;790;086 39,502 67,829;588 66,657
CHANGE IN NET ASSETS 548,357 880,079 1,428,436 (109,164)
NET ASSETS -JULY 1,2010
NET ASSETS - JUNE 30, 20 II
76,073,664 99,058.539 i75,132,203 __ _ m6,184
$ 76.622.021 $ 99;938;618 $ 176;560,639 $ 5,707;020
The notes to the ftnancial statements are an interrral mlrt of ,11;", ",t<ltP,rrtPnt
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-
-- - - -
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eIIil ~ IIIfiiI
EXHIBITC
pryQF NEWPORT RHOPE '5' ANQ
BALANCE SHEET
GOVERNMENTAL FUNDS
JUNE 30,2011
GENERAL
FUND
SCHOOL
UNRESTRICTED
FUND
COMMUNITY
DEVEWPMENT
BLOCK GRANT
FUND
PERMANENT
FUND
CAPITAL
PROJECTS
FUND
OTHER
GOVERNMENTAL
FUNDS
TOTAL
GOVERNMENTAL
FUNDS
ASSETS
Cash and cash equivalents
Investments
Receivables. net:
Property taxes
Motor vehicle excise
Intergovenunental
NoteJ1oan
Other
Due from other funds
Advances to other funds
$ 1,783,788 $ 2,261,693 $ 483,401 $ $ 3,284,937 $ 3,152,695 $ 10,966,514
8,676,437 8,248,303 16,924,740
2.159,788 2,159,788
1,362,710 1,362,710
10,879 92,953 1,320,857 1,874,112 3,298,801
2,590,088 308,630 2,898,718
933..283 378,115 44,657 88,000 1,444.055
758,629 87,500 846,129
300.421 300,421
TOTAL ASSETS $ 15.674,635 $ 2,650.687 $ 3.166.442 $ 8,248.303 $ 4,650,451 $ 5,811358 $ 40,201,876
LIABILITIES AND FUND BALANCES
Liabilities:
Cash overdraft
Accounts payable
Accrued liabilities
Unearned/deferred revenue
Due to other funds
Other liabilities
$ $ $ $ 103,464 $ $ 1,139,683 $ 1,243,147
871.150 664,472 1,000 7,658 960,452 168,344 2,673,076
2,345,304 413,540 2,758,844
2,361;422 2,683,041 637,120 1,026,083 6,707,666
87,500 87,500
340,176 340,176
Total liabilities 6,005.552 1.078,012 2,684,041 1I1.l22 IS97S72 2.,334,110 13,810.409
2,181,652
5,955,529 482,401
2.181,652
3,548,544 9,986,474
1,157,839 3,052,879 4,210,718
864,852 1,370,2Il 2,235,063
7,646,392 202,464 (71296) 7,777,560
Fund balances:
NOllspendable
Restricted
Committed
Assigned
Unassigned
Total fund balances ,9,669,083 1,572,675 482,401 8,137,181 3,052.879 3,477,248 26,391,467
TOTAL LlABIUTIES AND FUND BAlANCES $ 15,674,635 $ 2,650,687 $ 3,166.442 $ 8,248.303 $ 4,650.451 $ 5,811358
AMOUNTS REPORTED FOR GOVERNMENTALACTIVTIlES IN THE STATEMENT
OF NET ASSETS ARE DIFFERENTBECAUSE:
Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds
Other longtenn assets are not available to pay for current period expenditures and therefore, are- deferred in the funds
Internal service funds are used by management to charge the cost of fleet maintenance to individual funds. The assets
and liabilities of the internal service funds are included in governmental activities in the statement of net assets.
Some liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reported
in the funds (Note II)
83,309,542
9,597,525
168,457
(42.844,970)
NET ASSETS OF GOVERNNlENTAL ACTIVITIES $ 76,622.021
The notes to the financial statements are an integral part of tllis statement.
24-
EXHIBITD
CITY OF NEWPORT SHOPI': ISI.AND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FORTHE YEAR ENDEDJUNE 30, 2011
GENERAL
FUND
SCHOOL
UNRESTRICTED
FUND
COMMUNITY
DEVELOPMENT
BLOCKGRANT
FUND
PERMANENT
FUND
CAPITAL
PROJECTS
FUND
OTHER
GOVERNMENTAL
FUNDS
TOTAL
GOVERNMENTAL
FUNDS
REVENUES,
Local taxes
Intergovernmental revenues
Use ofmoney and property
Contributions
Other revenues
TOTAL REVENUES
$ 64,411,792 $ $ $ $ $ $ 64,411,792
2,024,875 14,358,350 408,050 1,220,307 5,273,683 23,285,265
8,447,421 115,954 307,787 670,599 9,541,761
154,807 49,508 1,672,092 841 136,768 2,014,016
64,657 96,850 161,507
231,695 897,140 1,128,835
75,270,590 15,255,490 573,512 1,672,092 1,593,592 6,177,900 100,54",176
1,040,489
693,395
1,391,978 215,497 4,367,436 5,974,911
EXPENDITURES,
Current:
General government
General education
Public safety
Public health
Recreation
Human services
. Pension expenditures
Debt service:
Principal
Interest
Capital outlays
5,435,280
32,406,236
7,322,902
1,203,781
590,517
1,735,869
2,722,514
1,040,489
693,395
37,846,215
373,773 265,338
4,893,970
229,562
8,130
397,773
300
658,752
5,435,280
42,740,185
32,635,798
7,331,032
1,601,554
590,817
3,033,732
. 2,722,514
TOTAL EXPENDITURES
EXCESS (DEFICIENCY) OF REVENUES OVER
EXPENDITURES
OTHER FINANCING SOURCES (USES),
Lease proceeds
Transfers in
Transfers out
NET OTHER FINANCING SOURCES (USES)
53,150,983 39,238,193 589,270 265,338 4,367,436 6,188,487 103,799,707
22,119,607 (23,982,703) (15,758) 1,406,754 (2,773,844) (10,587) (3,256,531)
1,239,457 1,239,457
341,085 22,870,510 1,173,116 l33,110 24,517,821
(23,870,J83) _ (341,085) (24,517,821)
(23,529,298) 24,109,967 832,031 (l73,24:D_
NET CHANGE IN FUND BALANCES (1,409,691) 127,264 (15,758) 1,406,754 (1,941,813) (183,830) (2,017,074)
FUND BALANCES, JULY 1,2010, AS RESTATED
FUND BALANCES, JUNE 30, 2011 $
11,078,774 1,445,411 498,159 6,730,427 __4,994,692 3,661,Q7_8__ 28,408,541
9,6@'Q83$1,57:1,675$ 482,401 _$__ 3.'!1U48 $ 26,391,467
TIle notes to the fmancial statements are an integral part ofthis statement
CITy OF NEwpORT RHODE ISI,ANP
RECONCILATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 201l
AMOUNTS REPORTED FOR GOVERNMENTAL ACTIVITIES IN THE STATEMENT OF ACTIVITIES
ARE DIFFERENT DUE TO:
Net Change in Fund Balances-Total Governmental Funds
Governmental funds report capital outlays as expenditures. However, in the Statement of Activities
the cost of those assets is allocated over their estimated useful1ives and reported as depreciation
expense. This is the amount by which capital outlays exceeded depreciation in the current period.
Reductions in deferred revenue that provide current financial resources to
governmental funds are not reported as revenues in the Statement of Activities.
Some expenses reported in the Statement of Activities do not require the use of current financial
resources and, therefore, are not reported as expenditures in governmental funds.
The issuance qebt (e.g., bonds, leases) provides current financial resources to
governmental funds, while the repayment of the principal debt consumes the current
financial resources of governmental funds. Neither transaction, however, has any effect on net
assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and
similar items when debt is first issued, whereas these amounts are deferred and amortized in the
Statement of Activities. The amount is the net effect of these differences in the treatment of
debt and related items.
EXHIBITE
$ (2,017,074)
4,393,528
(909,623)
(786,881)
(131,593)
CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES
The notes to the financial statements are an integralpait oftllisslatement.
- 26-
$ 548,357
CITY OF NEWPORT. RHODE ISI/ANp
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
EXHIBITF
VARlANCE
ORlGINAL FINAL WITH
ADOPTED' AMENDED FINAL
BUDGET BUDGET ACTUAL BUDGET
REVENUES:
Local taxes $ 64,695,524 $ 64,945,524 $ 64,411,792 $ (533,732)
Intergovernmental revenues 1,497,809 1,646,509 2,024,875 378,366
Charges for services 8,769,550 8,769,550 8,447,421 (322,129)
Use of money and property 500,000 300,000 154,807 (145,193)
Other revenues 161,950 161,950 194,289 32,339
TOTAL REVENUES 75.624,833 75,823,533 75,233,184 (590,349)
EXPENDITURES:
General government
113,501 Mayor and city council 113,501 89,007 24,494
City manager 733,128 733,128 730,296 2,832
City solicitor 413,401 413,401 389,343 24,058
Canvassing 223,877 223,877 210,489 13,388
Finance 2,828,659 2,860,690 2,757,565 103,125
City clerk 529,399 709,292 487,274 222,018
Reserve accounts 420,959 814,659 1,263,553 (448,894)
Public safety:
Police department 15,393,813 15,424,613 15,219,723 204,890
Fire department 15,482,879 15,722,879 17,224,494 (1,501,615)
Public health 8,098,287 8,625,291 7,149,699 1,475,592
Planning, zoning, and development 1,249,180 1,249,180 1,203,781 45,399
Recreation 593,036 593,036 551,867 41,169
Human services:
Donations 83,150 83,150 64,150 19,000
Public library 1,671,719 1,671,719 1,671,719
Pension expenditures 3,152,061 2,635,761 2,722,514 (86,753)
Debt service 1,853,177 1,853,177 1,733,884 119.293
TOTAL EXPENDITURES 52.840,226 53,727,354 . 53,469,358 257,996
EXCESS OF REVENUES OVER EXPENDITURES 22,784,607 22,096.179 21,763,826 (332,353)
OTHER FINANCING SOURCES (USES):
Appropriations of fund balance 800,000 1,638,101 (1,638,10I)A
Transfers in 341,085 341,085
'.'::
Transfers out (23,584,607) (23,684,144) (23,833,096) (148.952)
' ~
;;
EXCESS (DEFICIENCY) OF REVENUES AND OTHER
, ~
,
FINANCING SOURCES OVER EXPENDITURES AND
.!
OTHER FINANCING USES (BUDGETARY BASIS) $ $ 50,136 (1,728,185) $
(1,778,321)
:.i;
/1
FUND BALANCE, JULY 1,2010 9,175,860 .t
$
~ }
FUND BALANCE, JUNE 30, 2011 7,447,675
';'
'"\'
)j
'i.
-\
~ ' i {
;-ijz
The notes to the fmancial statements are an intergral pali of this statement.
"
- 27 -
)'
":k
'.\
CITy OF NEwpORT RHODE ISLAND
SCHOOL UNRESTRICTED FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (BUDGETARY BASIS)
EXHIBITG
VARIANCE
WITH
ORIGINAL FINAL FINAL
BUDGET BUDGET ACTUAL BUDGET
REVENUES:
Federal revenues $ 2,061,305 $ 2,061,305 $ 2,437,453 $ 376,148
State revenues 10,466,114 10,466,114 10,577,518 111,404
Local revenues 816,411 816,411 897,140 80,729
TOTAL REVENUES 13,343,830 13,343,830 13,912,111 568,281
EXPENDITURES:
General education 37,061,140 37,061,140 37,894,814 (833,674)
EXCESS OF EXPENDITURES OVER REVENUES (23,717,310) (23,717,310) (23,982,703) (265,393)
Lease proceeds 1,239,457
Transfers in 22,564,158 22,564,158 22,870,510 306,352
NET OTHER FINANCING SOURCES (USES) 22,564,158 22,564,158 24,109,967 306,352
EXCESS (DEFICIENCY) OF REVENUES AND OTHER
FINANCING SOURCES OVER EXPENDITURES AND
OTHER FINANCING USES $ (1,153,152) $ (1,153,152) 127,264 $ 40,959
FUND BALANCE - JULY 1,2010 1,445,411
FUND BALANCE - JUNE 30, 2011 $ 1,572,675
The notes to the financial statements are an integral part of this statement.
- 28 -
EXHIBITH
CITY OF NEWPORT RHODE ISI,AND
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
JUNE 30,2011
BUSINESSmE ACTIVITIES GOVERNMENTAL
ENTERPRISE FUNDS ACTIVmES
OTHER
WATER W.P.c. ENTERPRISE
INTERNAL
FUND FUND FUNDS TOTALS SERVICE FUNDS
ASSETS:
Current assets:
Cash and cash equivalents M unrestricted $ $ $ 3,313,131 $ 3,313,131 $ 70,301
Investments 1,134,311 1,134,311
Accounts receivable:
User fees (net of allowances) 1,137,815 1,509,040 58,776 2,705,631
Intergovenunental 84,270 84,270
Other
18,184
Due from other funds 410,578 410,578 I I 1,829
Advances to other funds 188,380 188,380
Inventories 249,511 249,511
21,292
Prepaid expenses 5,000 222,436 227436
Total cunent assets 1,392,326 2,142,054 4,778,868 8,313,248 221,606
Noncurrent assets:
Cash and cash equivalents - restricted 5,842,782 3,231,449 9,074,231
Capital assets (net of accumulated depreciation 50450.546 84,325,837 5,473,706 140,250,089
12,417
Total 110ncurrent assets 56,293,328 87,557,286 5,473,706 149,324,320 12,417
TOTAL ASSETS 57,685,654 89,699,340 10 252 574 157,637.568
234,023
LIABILITIES:
Current liabilities:
Accounts payable 1,314,955 3,481,999 132,395
4,929,349 24,01 I
Accrued expenses 866,630 398,578 117,825 1,383,033 41,555
Due to other funds 1,226,536 54,500 1,281,036
Escrow held in Trust 99,000 99,000
Current portion advances 29,642
29,642
Current portion notes payable 3,335,070 3,335,070
Current p01tion bonds payable 1:004,789 1:235,096 2,239,885
Total current liabilities 7,747,980 5,269,173
279,862
13,297,015 65,566
Long-tenn liabilities:
Advances from other funds 459,157 459,157
Notes payable 200,000 200,000
Bonds payable 9,490,058 33,470,408 42,960,466
Net other postMemployment benefits obligation 782,312 782,312
Totallongtenn liabilities 10,272,370 33,470,408 659,157 44,401,935
TOTAL LIABILITIES 18,020,350 38,739,581 939,019 57,698,950 65,566
NET ASSETS:
Invested in capital assets, net of related debt 36,620,629 49,620,333 5,273,706 91,514,668 12,417
Restricted by regulatory agencies and bond
covenants 5,842,782 3,231,449 9,074,231
Assets held in tlUSt 99,000 99,000
Unrestricted (2,798.107) 0,99I ,023) 4,039,849 (749,281) 156,040
TOTAL NET ASSETS $ 39,665,304 $ 50,959,759 $ 9,313,555 $ 99,938.618 $ 168,457
The notes 10 the fmancial statements are an integral part 10 tltis statement.
29 -
EXHIBIT I
GITYOFNEWPORT RHQPEISI,AND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
BUSINESS-TYPE ACTIVITIES GOVERNMENTAL
ENTERPRISE FUNDS ACTIVITIES
OTHER
WATER W.P.C. ENTERPRISE INTERNAL
FUND FUND FUNDS TOTALS SERVrCEFUNDS
OPERATING REVENUES:
User fees $ 9,779,528 $ 10,530,416 $ 3,322,473 $ 23,632,417 $ 1,429,537
Other r ~ v e n u e s 490,525 78,856 569,381
TOTAL OPERATING REVENUES 10,270,053 10,530,416 3,401,329 24,201,798 1,429,537
OPERATING EXPENSES:
Salaries and benefits 3,999,154 191,193 1,085,761 5,276,108 91,572
Materials and supplies 919,725 1,140,710 181,545 2,241,980 486,609
Repairs and maintenance 530,385 4,050 130,478 664,913 37,751
Support services 151,831 3,854,585 514,550 4,520,966 789,509
Utilities 1,231,777 623,535 52,748 1,908,060 22,600
Administrative and other 684,173 1,040,484 431,154 2,155,811
Property taxes 212,323 212,323
Depreciation 1,365,831 2,368,599 314,590 4,049,020 1,496
TOTAL OPERATING EXPENSES 9,095,199 9,223,156 2.710.826 21,029.181 1,429.537
OPERATING INCOME 1,174,854 1,307,260 690,503 3,172.617
NONOPERATING REVENUES AND
(EXPENSES):
Loss on disposal of assets (924,574) (924,574)
Investment income 3,161 2,331 34,010 39,502
Interest expense (508,410) (891.302) (7.754) (1,407,466)
-
NET NONOPERATING REVENUES AND
(EXPENSES) (1,429.823) (888.97!) 26,256 (2,292,538)
NET INCOME (LOSS) BEFORE TRANSFERS (254,969) 418,289 716,759 880,079
TRANSFERS IN 1,500,000
1,500,000
TRANSFERS OUT (1,500,000) (1,500,000)
NET INCOME (LOSS)
(254,969) 1,918,289 (783,241) 880,079
TOTAL NET ASSETS - JULY I, 2010
39,920,273 49,041,470
10.096,796 99,058,539 168,457
TOTAL NET ASSETS - JUNE 30, 2011
$ 39,665,304 $ 50.959,759
$ 9.313,555 $ 99,938,618 $ 168,457
- 30-
CITy Of NEwpORT RHODE lSI AND
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEARENDED JUNE 30, 2011
BUSINESSTYPE ACTMTIES
ENTERPRISE FUNDS
EXHmrrJ
GOVERNMENTA
ACTIVITIES
WATER
FUND
W.P.C.
FUND
OTHER
ENTERPRISE
FUNDS TOTAlS
INTERNAL
SERVICE
CASH FLOWS FROM OPERATING ACTMTIES:
Cash received from customers $ 10,535,109 $ 10,639,925 $ 3,323,294 $ 24,498,328 $ 1,379,813
Cash payments to suppliers for goods and services (2,494,398) (812,380) (7,841,595) (1,336,033
Cash payments to employees for services (3,890,584) (218,478) (1,088,749) (5,197,811) (91,721
Payment ofproperty taxes (212,323) (212,323)
Payment of administrative expense (684.173) (1.040.484) (431,l54) (2.155,81ll
NET CASH PROVIDED BY (USED rn) OPERATING ACTMTIES 3.253.631 4.846.146 991.011 9,090,788 (47.941
CASH FLOWS FROM NONCAPITAL FINANCING ACTMTIES:
futerfund loans and transfers 1,500,000 (1,500,000)
Principal paid on interfund loans and transfers (58,728) (58.728)
NET CASH PROVIDED BY (USED IN) NONCAPITAL FINANCING ACTMTIES 1.500.000 (1.558.728) (58.728)
CASH FLOWS FROM CAPITAL AND RELATED FlNANCING ACTMTIES:
Acquisition and constnlction of capital assels (4,607,381) (16,664,051) (289,001) (21,560,433)
Proceeds from borrowing 3,981,674 24,173,579 28,155,253
Principal paid on bonds, notes and loans (927,679) (14,235,787) (15,163,466)
Interest paid on bonds, notes and loans (488.052) (635.695) (7.754) 0,131.501)
NET CASH USED IN CAPITAL AND RELATED FINANCING ACITVITIES (2.041.438) 17.361.954) 1296.755) (9.700.147)
CASH FLOWS FROM INVESTING ACTMTIES:
Investment income 3.161 2.331 2.376 7.868
NET CASH PROVIDED BY INVESTrnG ACTMTIES 3.161 2.331 2.376 7.868
NET rnCREASE (DECREASE) rn CASH AND CASH EQUIVALENTS 1,215,354 (1,013,477) (862,096) (660,219) (47,941
CASH AND CASHEQUNALENTS (INCLUDING RESTRICTED ASSETS)
JULy 1,2010 4,627,428 4.244.926 4.175.227 13.047.581 118,242
CASH AND CASH EQUIVALENTS (INCLUDING RESTRICTED ASSETS) -
JUNE 30, 2011 $ 5,842.782 $ 3.231,449 $ 3.313,131 $ 12.387.362 $ 70.301
RECONCILIATION OF OPERATING INCOME TO NET CASH
PROVIDED BY (USED IN) OPERATING ACTIVITIES'
Operating income $ 1,174,854 $ 1,307,260 $ 690,503 $ 3,172,617 $
Adjustments to reconcile operating income to net cash provided
by (used in) operating activities:
Depreciation 1,365,831 2,368,599 314,5QO 4,049,020 1,496
Changes in assets and liabilities:
Decrease (Increase) in accounts receivable 265,056 347,932 (78,035) 534.953
Decrease (Increase) in accounts receivable other (3,9341
Decrease (Increase) in due from other funds (238,423) (238,423) (45,7901
Decrease (Increase) in inventory (77,923) (77,923)
(2.936)
Decrease (Increase) in prepaid expense 18,537 18,537
(Decrease) Increase in accounts payable 232,845 1,102,101 66,941 1,401,887 3,31Z'
(Decrease) Increase in accrued expenses (50,370) (27,285) (2,988) (80,643)
(
14
1!
(Decrease) Increase in due to other funds 184,398 (32,575) 151,823
(Decrease) Increase net other post employment benefit obligations 158.940 158.940
NET CASH PROVIDED BY (USED rn) OPERATING ACTMTIES $ 3253.631 $ 4,846.146 $ 991.011 $ 9.090.788 $
(47.9ll!
f
'1
NON CASH INVESTING. CAPITAL AND FINANCING TRANSACTIONS:

(Loss) on disposal ofassels (924,574) (924,574)
Increase in fair value of investments 31.635 31.635
-1
TOTAL NON CASH INVESTING, CAPITAL AND FINANCrnG TRANSACTIONS $
(924,574) $ $
31.635 $ (892.939) $
1
The notes 10 the financial statements srean integral part to this statement.
'!

31 -

I
I
I
CITY OF NEwpoRT RHODE ISLAND
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
JUNE 30, 2011
PENSION AND
OTHER POST
EMPLOYMENT
BENEFIT
TRUST
FUNDS
ASSETS
PRNATE
PURPOSE
TRUST FUNDS
EXHIBITK
AGENCY
FUNDS
Investments, at fair value:
Fixed Income Mutual Funds
Domestic Equity Mutual Funds
International Equity Mutual Funds
TOTAL INVESTMENTS
TOTAL ASSETS
LIABILITIES
$ 1,842,400 $ 21,581 $
23,908,448 503,254
58,086,653 813,002
13,293,355
95,288,456 1,316,256
97,130,856 1,337,837
274,374
274.374
Cash overdraft
Accounts payable
Amountsheldin escrow
TOTAL LIABILITIES
NET ASSETS
Held in trust for pension/other post-employment benefits and other purposes
47,124
54,074 960
274,374
54,074 48,084 274,374
$ 97,076,782 $ 1,289,753 $
32
CITY OF NEwpORT. RHODE ISI,AND
STATEMENT OF CHANGES IN FIDUCIARYNET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED 1UNE 30, 2011
PENSION AND
OTHER POST
EMPLOYMENT
BENEFITS
TRUST
FUNDS
ADDITIONS:
Contributions and other income:
Employees $ 1,238,236 $
Employer 9,235,820
Contributions
Total contributions and other income 10,474,056
Investment income:
Net appreciation in fair value of investments 20,367,121
Interest and dividends 729,005
Total investment income 21,096,126
Less investment expenses 172,236
Net investment income 20,923,890
TOTAL ADDITIONS 31,397,946
DEDUCTIONS:
Benefits 8,359,829
Administration 114,234
Awards
TOTAL DEDUCTIONS 8,474,063
CHANGES IN NET ASSETS 22,923,883
NETASSETS . JULy 1,2010 74,152,899
NET ASSETS JUNE 30, 2011 $ 97,076,782 $
33 .
EXHffiITL
PRIVATE
PURPOSE
TRUST
FUNDS
10,700
10,700
245,478
20,695
266,173
2,065
264,108
274,808
2,138
49,165
51,303
223,505
1,066,248
1,289,753
I
I
I
I
I
I
I
EXHIBITM
CITY OF NEwpORT RHODE ISLAND
NOTES TO BASIC FINANCIAL STATEMENTS
1. SUMMARYOFSIGNIFICANTACCOUNTINGPOLICIES
The financial statements of the City of Newport, Rhode Island (the City) have been prepared in conformity
with accounting principles generally accepted in the United States of America as applicable to
govermnental entities. In certain circumstances, summaries of the City's significant accounting policies
have been presented throughout the notes to the basic financial statements in conjunction with other
disclosures to which they relate.
A. Reporting Entity
The City was founded in 1639, incorporated under the laws of the State of Rhode Island in 1784 and
re-chartered in 1853. The City is governed by a home rule charter which provides for a Council/City
Manager form of govermnent. Legislative authority is vested in a seven-member City Council, of
which four are elected at large and three from voting wards. The Mayods chosen by council members
from among its four at-large members. A seven-member School Committee, all elected at large, is
vested with autonomous legislative authority over the public school system. Members of both the City
Council and School Committee are elected to non-partisan biennial terms.
The City Manager is appointed by the Council and serves as the chief executive officer over all
municipal services except those performed by the Solicitor, Canvassing Authority, and municipal
judges, each of whom is appointed by and reports directly to the Council. Municipal services include
public safety; potable water and wastewater collection, treatment and distribution; solid waste
collection and disposal; street and sidewalk maintenance and operations which support economic and
residential development, open space preservation and State law and City code enforcement.
The Superintendent of Schools, appointed by the School Committee, is the chief executive officer for
the school system. The school system provides elementary and primary education to City residents
and vocational programs to other Newport County residents.
The accompanying financial statements present the govermnent and its component units. In
evaluating the inclusion of other separate and distinct legal entities as component units within its
financial reporting structure, the City applied the criteria prescribed by Govermnental Accounting
Standards Board (GASB) Statement No. 14, as amended by GASB Statement No. 39, "Determining
Whether Certilin Organizations are Component Units." A component unit is a legally separate
organization for which the elected officials of the primary govermnent are financially accountable or
for which the nature and significance of its relationship with the primary govermnent is such that
exclusion would cause the reporting entity's financial statements to be misleading or incomplete.
Each discretely presented component unit is reported in a separate column in the govermnent-wide
financial statements to emphasize that it is legally separate from the City. .
Discretely Presented Component Unit
Newport Public Library
Incorporated under Rhode Island law in 1869, the Newport Public Library (the "Library") provides
free educational and reference resources to residents of the City as well as other patrons. The Library
is governed by a Board of Trustees, which must be composed of at least nine and no more than fifteen
members, one of whom is a member of the City Council. Operations of the Library are primarily
financed through an appropriation from the City's General Fund and the City Council must approve
the Library Budget as well as any issuance of debt. The Library capital assets belong to the City.
Complete financial statements for the Library may be obtained from its business office on 300 Spring
Street, Newport, RI 02840.
- 34-
EXHIBITM
NOTES TO BASIC FINANCIAL STATEMENTS (CONTINUED)
L SUMMARY OFSIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
B. Government-Wide and Fnnd Financial Statements
The government-wide financial statements (I.e., the statement of net assets and the statement of
activities) report information on all of the nonfiduciary activities of the primary government and its
component units. For the most part, the effect of interfund activity has been removed from these
statements. Governmental activities, which nonnally are supported by taxes and intergovernmental
revenues, are reported separately from business-type activities, which rely to a significant extent on
fees and charges for support. Likewise, the primary government is reported separately from certain
legally separate component units for which the primary government is fmancially accountable.
The statement of activities demonstrates the degree to which the direct expenses of a given function or
segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include I) charges to customers or applicants who
purchase, use or directly benefit from goods, services, or privileges provided by a given function or
segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary
funds, even though the latter are excluded from the government-wide fmancial statements. Major
individual governmental funds and major enterprise funds are reported in separate columns in the fund
fmancial statements.
C. Measurement Focus. Basis of Accounting and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund fmancial
statements. Agency Funds have no measurement focus but are accounted for using the accrual basis
of accounting. Revenues are recorded when earned and expenses are recorded when a liability is
incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in
the year for which they are levied. Grants and similar items are recognized as revenue as soon as all
eligibility requirements imposed by the provider have been met.
Governmental fund fmancial statements are reported using the current fmancial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as
they are both measurable and available. Revenues are considered to be available when they are
collectible within the current period or soon enough thereafter to pay liabilities of the current period.
For this purpose, the City considers revenues to be available ifthey are collected within 60 days ofthe
end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as
under accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due. General
capital asset acquisitions under capital leases are reported as other financing sources.
Local taxes, including property taxes and franchise taxes, licenses, and interest associated with the
current fiscal period are all considered to be susceptible to accrual and so have been recognized as
revenues of the current period. All other revenue items are considered to be measurable and available
only when cash is received by the City.
- 35 -
I
I
I
I
I
EXHIBITM
L SUMMARYOF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
C. Measurement Focus. Basis of Accounting and Financial Statement Presentation (Continued)
The City reports the following major governmental funds:
The General Fund is the City'sprimary operating fund. It accounts for all financial resources of
the general government, except those required to be"accounted for in another fund.
The School Unrestricted Fund, a special revenue fund, is the school's primary operating fund.
This is a special revenue fund because the revenue sources are legally restricted to educational
expenditures. It accounts for all fmancial resources of the school, other than those specifically
restricted by the provider for certain uses.
The Community Development Block Grant Fund (CDBO fund) is a special revenue fund, whereby
the City receives federal funding to promote specific types of community and economic
development. Funds can only be spent in accordance with a legally binding grant agreement.
The Permanent Funds are used to account for resources legally held in trust for specific functions,
normally provided by governments. In most cases, only the earnings on the principal can be
expended.
The Capital Projects Fund is used to account for the acquisition of capital assets or construction
of major capital projects other than those fmanced by proprietary funds.
The City reports the following major proprietary funds:
The Water Fund records the costs of collection and treatment of raw water and the distribution of
potable water for user consumption and fire protection. The City's water system directly serves
retail users throughout Newport and in parts of two neighboring towns. The Water Fund also
provides water to the United States Naval Base and customers of a neighboring water and fire
district through wholesale contracts. Costs of servicing the users are recovered through both fixed
and commodity charges under tariffs regulated by the Rhode Island Public Utilities Commission.
The Water Pollution Control Fund records the costs of collection and treatment of wastewater, the
extraction and treatment of sludge and the discharge of treated effluent. These costs are recovered
from the retail customers through rates assessed on their metered water charges and from
contractual agreements with the United States Naval Base and a neighboring town.
Additionally, the City reports the following fund types:
The Special Revenue Funds account for and report the proceeds of specific revenue sources that
are restricted or committed to expenditure for specified purposes other than debt service or capital
projects.
The Debt Service Fund accounts for resources accumulated and payments made for principal and
interest on a qualified zone (QZAB) bond, the proceeds of which were used to help fmance the
construction and renovation of Thompson Middle School.
- 36 -
EXHIBITM
1. SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
C. Measurement Focus. Basis of Accomiting and Financial Statement Presentation (Continued)
The Internal Service Fund, a proprietary type fund, is used to account for fleet management
services provided to other departments of the government on a cost reimbursement basis.
The Enterprise Funds are used to account for those operations that are financed and operated in a
manner similar to private business, primarily through user charges.
The Private-Purpose Trust Fund is used to account for resources legally held in trust for use by
outside individuals, trusts or organizations to provide awards and scholarships in accordance with
a donor's specific instructions or criteria.
The Pension Trust Fund accounts for the activities of the Police Retirement Fund and the Fire
Retirement Fund, which accumulate resources for pension benefits to qualified police and fire
employees. .
The OPEB Trust Fund accumulates resources for future retiree health benefits and retiree life
insurance benefits for eligible teachers and police retirees. '
The Agency Funds are custodial in nature and do not present results of operations or have a
measurement focus. Agency funds include student activity funds and a community group that
exists for purposes normally provided by the City.
Private-sector standards of accounting and fmancial reporting issued prior to December 1, 1989,
generally are followed in both the government-wide and enterprise fund fmancial statements to the
extent that those standards do not conflict with or contradict guidance of the GASB. Governments
also have the option of following subsequent private-sector guidance for their business-type activities
and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent
private-sector guidance.
As a general rule the effect of interfund activity has been eliminated from the government-wide
financial statements. Exceptions to this general rule include fees for services provided by one fund to
another fund, annual lease payments for vehicles paid to the capital projects fund, and other charges
between the City's water and water pollution control (sewer) function and various other functions of
the City. Elimination of these charges would distort the direct costs and program revenues reported
for the various functions concerned.
Amounts reported as program revenues include 1) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions. Internally dedicated resources are reported as general revenues rather than as program
revenues. Likewise, general revenues include all taxes.
- 37 -
EXHIBITM
L SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
C. Measurement Focus. Basis of Accounting and Financial Statement Presentation (Continued)
Proprietary funds distinguish operating revenues and expense's from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operatipns. The principal operating revenues
of the Water Fund, the Water Pollution Control Fund, the Parking Fund, the Beach Fund, the
Maritime Fund and the City's internal service fund are charges to customers for sales and services.
Operating expenses for the proprietary funds include the cost of sales and services, administrative
expenses and depreciation on capital assets. All revenues ani expenses not meeting this definition are
reported as nonoperating revenues and expenses.
It is the City'S policy for all funds that when an expenditure/expense is incurred for purposes for
which both restricted and unrestricted resources, including fund balances, are available, the City
considers restricted amounts to be spent furst before any unrestricted amounts are used. Furthermore,
it is the City's policy that when an expenditure/expense is incurred for purposes for which committed,
assigned or unassigned resources, including fund balances, are available, the City considers
committed amounts to be spent first, followed by assigned amounts and lastly unassigned amounts.
D. Assets. Liabilities and Net Assets or Equitv
1. Deposits and Investments
The City's cash and cash equivalents are considered to be cash on hand, demand deposits, and
short-term investments with original maturities of three months or less from the date of
acquisition.
The City's deposits are subj ect to certain State and municipal restrictions. Under Rhode Island
general laws, depository institutions must insure deposits of the City or pledge eligible collateral
equal to 100% of deposits maturing in greater than 60 days. Any institution not meeting certain
federally prescribed minimum capital standards must insure deposits or provide collateral
regardless of maturities. The City Council has further enacted restrictions which essentially limit
short-term investments to U.S. Treasuries or debt instruments issued by agencies of the U.S.'
Government or certificates of deposit less than or equal to the amount covered by FDIC or FSLIC.
Maturities of these instruments are required to be matched to any underlying liabilities.
Investments
Investments of the City, as well as its component units, are reported at fair value. The City
accounts for the carrying value of investments by utilizing the specific identification method. Fair
value is determined by the last reported bid price on the last business day of the year. The City
participates in a cooperative investment pool that operates in accordance with appropriate state
laws and regulations. The reported value of the pool is the same as the fair value of the pool
shares.
The City Council restricts both the type and maturity of instruments in which City assets, other
than those of fiduciary funds and deferred compensation plans, may be invested. Acceptable
investments include certificates of deposit, debt instruments issued by the U.S. Treasury and
agencies of the Federal government, or high grade municipal securities. Maturities must be
matched to meet the underlying obligations for which invested proceeds were collected. The
authority for investing fiduciary assets is' vested with a commission appointed by and accountable
to the City Council.
- 38 -
EXHIBITM
1. SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
D. Assets. Liabilities and Net Assets or Equity (Continued)
2. Receivables and Pavables
a. Interfunds
Activity between funds that is representative of lendinglborrowing arrangements outstanding
at the end of the fiscal year is referred to as either "due to/from other funds" or "advances
to/from other funds." All other outstanding balances between funds are reported as "due
to/from other funds." Any residual balances outstanding between the governmental activities
and business-type activities are reported in the government-wide financial statements as
"internal balances."
b. PropertY Taxes and Other Receivables
All property tax receivables, user fees receivables and notes receivable are shown net of an
allowance for uncollectibles. The property tax receivable allowance at June 30, 2011, is equal
to 63% of outstanding property taxes. Other allowances 'vary depending on the nature ofthe
receivable and the history of collections.
Taxes are levied each July 1 on (a) the full and fair value of real and tangible personal
property owned within the City the previous December 31; and (b) the value, as detennined
by the Rhode Island Vehicle Valuation Conunission, of vehicles registered within the City the
previous calendar year, prorated for the actual number of days so registered. Taxes are levied
for the year commencing on that date, payable in equal quarterly installments on the fifth days
of August, November, February and May. Taxes are considered overdue on the 6
th
day of
each quarter and are assessed penalties and will be collected through the sale of tax titles if
required. The City has a tax lien on the property as a matter of law on the date the roll is
certified, which is December 31 of the previous year.
Rhode Island general laws restrict the City's ability to increase its total tax levy to less than
4.50% for the year ending June 30, 2011 and declining by one-quarter percent for each year
thereafter until 4% is reached.
3. Inventories and Prepaid Items
All inventories are valued at cost using the first-in, first-out (FIFO) method of valuation.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded
as prepaid items in both the government-wide and fund financial statements.
4. Restricted Assets
Certain proceeds of the Water Pollution Control Fund and Water Fund revenue bonds are
classified as restricted assets on the statement of net assets because they are maintained in
separate escrow accounts managed by trustees in accordance with the bond covenants. These
include debt service reserves and capitalized interest.
The Water Fund has additional cash on the balance sheet classified as restricted since, by order of
the Rhode Island Public Utilities Conunission, it may only be used for debt service, capital,
electricity, certain specified retiree/new hire benefits, or chemical expenditures.
Endowment funds held by the City for variqus purposes are restricted to expenditure of the
investment income only for the purposes designated by the various donors.
- 39 -
EXHIBITM
I. SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
D. Assets, Liabilities and Net Assets or Equity (Continued)
5, Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,
bridges, sidewalks and simllar items), are reported in the applicable governmental or business-
type activities colunms in the government-wide fmancial statements. Capital assets are defined by
the City as machinery and equipment with an initial, individual cost of more than $10,000, land or
building improvements of more than $20,000 and infrastructure of more than $25,000, and an
estimated useful life in excess of two years. Such assets are recorded at historical cost or
estimated historical cost. Donated capital assets are recorded at estimated fair market value at the
date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets' lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
Interest incurred during the construction phase of capital assets of business-type activities is
included as part of the capitalized value of the assets constructed.
The value of both governmental and business-type activities infrastructure is fully reported and
depreciated as applicable.
Property, plant and equipment of the City, as well as the component units, are depreciated using
the straight-line method over the following estimated useful lives:
Buildings
Building improvements
Water & Sewer improvements
Water & Sewer infrastructure
Infrastructure
Equipment and other capital assets
40 - 125
20 - 40
20 -50
50 - 100
75
6 - 30
6. Compensated Absences
City and school employees are allowed under various labor agreements and by City ordinance to
accumulate earned but unused vacation and sick leave. The City reports a liability based on the
various provisions as follows:
Supervisory (Nonunion); Supervisory (NEA); AFSCME-City
maximum sick leave accrual is 960 hours
maximum sick leave payout is 65% up to $7,500 - $25,000 if 10 years service
maximum vacation accrual and payout is 200-300 hours
Police and Fire:
maximum vacation accrual and payout is 400 hours
sick leave payout of 65% of accumulated leave up to 2,000 hours and 45% over 2,000
hours for police; no cap for firefighters
- 40 -
EXHIBITM
I. SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
D. Assets. Liabilities. and Net Assets or Equity (Continued)
6. Compensated Absences (Continued)
Teachers:
sick leave payout of25% of number of days in excess of 50 and up to a maximum of 165
AFSCME - School:
maximum vacation accrual of 40 days; all accumulated payable upon separation
maximum sick leave accrual of 225 days; payout 30% of days greater than 60 and less
than 123
All vacation and sick leave pay is accrued when incurred in the government-wide and proprietary
fund financial statements. The current portion of the leave is determined based on historical and
current usage. The current and non-current portion is recorded in the government-wide frnancial
statements. The entire amount is reported as current in the proprietary fund fmancial statements.
7. Long-Term Obligations
In the government-wide and proprietary fund financial statements, long-term debt and other long-
term obligations are reported as liabilities in the applicable governmental or business-type
activities. Bond premiums and discounts, as well as issuance costs, are deferred and amortized
over the life of the .bonds using the effective interest method. Bonds payable are reported net of
the applicable bond premium or discount. Bond issuance costs are reported as deferred charges
and amortized over the term of the related debt.
In the governmental fund financial statements, bond premiums and discounts, as well as bond
issuance costs, are recognized during the current period. The face amount of debt issued is
reported as other financing sources. Premiums paid on debt issuances are reported as other
financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received,
are reported as debt service expenditures. '
In the fund financial statements, expenditures for judgments and claims are recorded on the basis
of settlements reached or judgments entered within the current fiscal year. In the government-
wide financial statements, the estimated liability for all judgments and claims is recorded as a
liability.
8. Fund Equitv and Net Assets
The government-wide statement of net assets presents the City's non-fiduciary assets and
liabilities, with the difference reported as net assets. Net assets are reported in three categories:
Invested in capital assets, net of related debt - This category consists of capital assets, net
of accumulated depreciation and amortization and reduced by outstanding balances for
bonds, notes and other debt that are attributed to the acquisition, construction or
improvement of capital assets.
Restricted net assets - This category consists of net assets whose use is restricted either
through external restrictions imposed by creditors, grantors, contributors, and the like,
through restrictions imposed by law through constitutional provisions or
legislation.
- 41 -
EXIilBITM
1. SUMMARY OFSIGNIFICANTACCOUNTINGPOLICIES (CONTINUED)
D. Assets. Liabilities. and Net Assets or Equity (Continued)
8. Fund Equitv and Net Assets (Continued)
Unrestricted net assets - This category consists of net assets which do not meet the
definition of the two preceding categories.
During the year ended June 30, 2011, the City implemented the provisions of GASB .Statement
No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, which establishes
criteria for classifying fund balances into specifically defined classifications for all governments
that report governmental funds. The City's governmental funds report the following fund balance
categories:
Nonspendable - Amounts that cannot be spent because they are not in spendable form or
they are legally or contractually required to be maintained intact.
Restricted - Constraints are placed on the use of resources that are either externally
imposed by creditors, grantors, contributors or laws and regulations of other governments
or imposed by law through enabling legislation.
Committed - Amounts can only be used for specific purposes pursuant to constraints
imposed by formal action of the City Council (the highest level of decision making
authority of the City) and cannot be used for any other purpose unless the City removes or
changes the specified use by taking the same formal action. The formal action required to
be taken by the City Council to commit fund balance includes formal voting procedures
regulated by the City Charter that of which is consistent with the City's budgeting
procedures as described in Note III A.
Assigned - Amounts are constrained by the government's intent to be used for specific
purposes, but are not restricted or committed. The City Director of Finance has been
authorized by the City Council to assign Fund Balance as needed to meet the obligations of
the City, with the exception of those amounts assigned by the City Council during the'
City's annual budgeting process as described in Note III A.
Unassigned - Residual classification for the General Fund or amounts necessary in other
governmental funds to eliminate otherwise negative fund balance amounts in the other four
categories.
The City does not have a formal policy over the use of fund balance. In accordance with GASB
Statement No. 54, the City will use restricted resources first, then unrestricted. resources as
needed. Unrestricted resources are used in the following order: committed; assigned; then
unassigned.
- 42-
EXHIBITM
IL RECONCILIATIONOF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
Explanation of certain differences between the governmental fund balance sheet and the
government-wide statement of net assets
The governmental funds' balance sheet includes a reconciliation between fund balance - total
governmental funds and net assets - governmental activities as reported in the government-wide statement
of net assets. One element of that reconciliation explains that "long-term liabilities, including bonds
payable, are not due and payable in the current period and, therefore, are not reported in the funds." The
details of this difference are as follows:
Other long-term assets are not available to pay for current period expenditures and, therefore, are deferred
in the funds:
Another element of the reconciliation explains that "Capital assets used in governmental activities are not
financial resources and, therefore, are not reported in the funds." The details of this difference are as
follows:
Bonds payable
Bond premium
Leases payable
Claims and jndgments
Compensated absences
Net pension benefit obligation
Net other post-employment benefit obligation
Accrued interest payable
Net adjustment for long-term liabilities not due and payable in the
current period
Net pension asset
Prepaid expenses
Deferred property taxes and unearned grant revenue
Allowance for doubtful accounts
Property tax and loan interest accrual
Net adjustment for long-term assets not available in the cunent period
Capital assets as of July I, 2010, net of accumulated depreciation
Capital assets of internal service funds accounted for in the
net assets adjustment for internal service funds
Cunent year capital outlay
Depreciation expense
Net adjustment for capital assets
- 43 -
$
$
$
$
19,781,572
964,192
1,239,457
421,252
7,604,865
4,782,838
7,638,181
412,613
42,844,970
6,298,759
866,308
5,232,730
(6,851,418)
4,051,146
9,597,525
$ 78,929,928
(12,417)
6,679,497
(2,287,466)
$ 83,309,542
EXHIBITM
IL RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
(CONTINUED)
Explanation of certain differences between the statement of revenues, expenditures and changes in
fund balances ofthe governmental funds to the statement of activities for the year ended June 30,
2011.
One of the reconciling items on the Reconciliation of the Statement of Revenues, Expenditures and
Changes in Fund Balances of Governmental Funds to the Statement of Activities is that governmental
funds report capital outlays as expenditures. The Statement of Activities allocates the cost of those assets
over' their estimated useful lives and reports depreciation expense. The details of this difference are as
follows:
Capital additions for the year ended June 30, 20 II
Miscellaneous adjustments
Depreciation expense, excluding internal service funds
Net adjustment for capital outlays
$ 6,679,497
(136)
(2,285,833)
$ 4,393,528
Some expenses reported in the Statement of Activities do not require the use of current financial resources
and, therefore, are not reported as expenditures in governmental funds:
Current year change in compensated absences
Current year change in claims and judgments
Current year change in net pension asset
Current year change in net pension obligation
Current year change in OPEB benefit obligation
Net adjustment for current year expenses
$ 510,329
(90,492)
26,982
(11,664)
(1,222,036)
$ (786,881)
The repayment of long-term debt uses current financial resources of governmental funds while it has no
effect on net assets. Interest expense is not accrued in governmental funds while it is in government-wide
statements:
Principal repayment of debt
Amortization ofbond premium
Lease proceeds
Current year change in interest accrual
Net adjustment for long-term debt
- 44-
$ 1,033,436
92,543
(1,239,457)
(18,115)
$ (131,593)
EXHIBITM
III. STEWARDSHIP, COMPLIANCEAND ACCOUNTABILITY
A, Budgets aud Budgetary AccountiIig
A budget is adopted for the General and School Umestricted Funds on the modified accrual basis with
the exception that encumbrances are treated as budgeted expenditures in the year of the commitment
to purchflse.
In accordance with the City Charter, the City Manager must present to the Council a recommended
annual budget for the operations of all municipal departments no later than 45 days prior to the
commencement of each fiscal year. The recommended budget must include an appropriation to fund
mandated contractual obligations in excess of school anticipated revenues. The Council may amend
recommended municipal appropriations but not those of the school. The budget must be adopted by
ordinance by the last Council meeting prior to the new fiscal year.
Budgets are adopted on a legally enacted budgetary basis, which differs from generally
accepted accounting principles (GAAP) in that budgetary expenditures for goods and non-
employment services are recognized when legally binding orders referred to as encumbrances
are placed.
In addition to limits enforced by the budget ordinance, the City Charter further restricts the
incurrence of municipal expenditures or expenses to budgeted revenues at the fund level. The
City Manager must periodically review revenues and reduce annual appropriations
sufficiently to cover any shortfalls in budgeted revenues.
Costs of operations for all departments established within the City Charter must be
appropriated through an annual budget ordinance. These departments are presented within the
General Fund and the School Unrestricted Fund.
Municipal budgetary control is legally enforced at the department level.
Appropriation transfers between departments require approval by five of the seven-member
Council. Other appropriation increases require both the establishment of a funding source and
passage of a budget amendment ordinance. Amendments to the budget during the year totaled
$787,965 from fund balance due to prior year appropriation carryovers and an increase of
$198,700 from budget amendment ordinances.
Intra-departmental transfers of municipal appropriations may be made with the approval of
the City Manager or his designee.
Unencumbered and unexpended appropriations lapse at fiscal year-end. School budgetary
control is legally enforced only at the unrestricted fund level; inter-departmental transfers may
be made without School Committee approval.
B, Budgetary-GAAP Reporting Reconciliation
The General Fund and School Unrestricted Fund Statements of Revenues, Expenditures and Changes
in Fund Balance - Budget and Actual (Budgetary Basis) in the financial statements presents
comparisons ofthe legally adopted budget with actual data on a budgetary basis. The budgetary
differs from GAAP because the GAAP basis includes encumbrances and teachers' retirement
behalf payments made by the State that are not recognized under the budgetary basis.
- 45 -
EXHIBITM
III STEWARDSHIP, COMPLIANCEAND ACCOUNTABILITY(CONTINUED)
B. Budgetary-GAAP Reportiug Reconciliation (Continued)
A reconciliation of revenues, expenditures, and fund balance between the accounting treatment
required by GAAP (Exhibit D), and budgetary requirements (Exhibit F), is as follows:
General Fund
Fund
Expenditures Balance
Balance, Budgetary Basis, Exhibit F- June 30, 2011 $ 53,469,358 $ 7,447,675
Encumbrances outstanding at Jnne 30,2010
and liquidated during the year ended June 30, 2011 787,965
Miscellaneous adjustments 12,849 (1,227)
Fund balances of unbudgeted combined funds 1,064,796
Expenditures ofunbudgeted combined funds 38,650
Encumbrances outstanding at June 30, 2011
charged to budgetary expenditures (1,157,839) 1,157,839
Balance, GAAP Basis, Exhibit D- June 30, 2011 $ 53,150,983 $ 9,669,083
Balance, Budgetary Basis, Exhibit G- June 30, 2011
Teachers' retirement on-behalfpayment
Balance, GAAP Basis, Exhibit D- June 30, 2011
School Unrestricted Fund
Revenues Expenditures
$ 13,912,111 $ 37,894,814
1,343,379 1,343,379
$ 15,255,490 $ 39,238,193 '
C. Excess of Expenditures Over Appropriations
The legal level of control for which expenditures cannot exceed appropriations is at the category level
within a department. The table below shows the amounts by which certain departmental expenditures
exceeded fiscal year 2011 appropriations (after approved transfers).
Department
Expenditures in
Excess ofBudget
Reserve accounts
Fire department
Transfers out
Pension expenditures
- 46 -
$ 448,894
1,501,615
148,952
86,753
EXHIBITM
IlL STEWARDSHIP, COMPLIANCEAND ACCOUNTABILITY(CONTINUED)
D, Capital Projects Authorizations
Total Project Cumulative Balauce
Capital Project Authorizations Expeuditures Juue 30,2011
Building, Facilities and Infrastructure
Improvements and Renovation Projects $ 48,597,669 $ 13,498,170 $ 35,099,499
Maritime Fuud Improvements 2,044,990 377,345 1,667,645
Parking Improvements 941,368 430,451 510,917
Easton's Beach Improvements 461,925 449,733 12,192
Water Pollution Control Projects 41,512,477 32,136,148 9,376,329
Water Fund Proj ects 23,687,676 9,252,289 14,435,387
Total $ 117,246,105 $ 56,144,136 $ 61,101,969
E, Donor Restricted Endowments
Investments in marketable equity and all debt securities are carried at market value. The City
allocates investment income in accordance with donor restrictions and Rhode Island law, which
adopted the provisions of the Uniform Prudent Management of Institutional Funds Act (UPMIFA).
UPMIFA requires the investment of endowments in good faith and with the care that an ordinarily
prudent person in a like position would exercise under similar circumstances. It requires prudence in
incurring investment costs, authorizing only costs that are appropriate and reasonable. Factors to be
considered in investing are. expanded to include, for example, the effects of inflation. UPMIFA
emphasizes that investment decisions be made in relation to the overall resources of the City.
IV. DETAILED NOTES ONALL FUNDS
A. Cash and Investments
Cash and Cash Equivalents:
Custodial Credit Risk - Custodial credit risk is the risk that, in the event of a bank failure, the City's
deposits may not be returned. Rhode Island Public Law requires 100% of public deposits in a
qualified public depository with maturities greater than sixty (60) days are collateralized with either
bank segregated assets, in a trust department or in custodial accounts at a federal reserve bank or
federal home loan bank. Any institution not meeting certain federally prescribed minimum capital
standards must insure deposits or provide collateral regardless of maturities. The City Council further
restricts deposits and short-term investments (less than 3 months) to insured or collateralized cash
accounts, U.S. Treasuries, debt instruments issued by U.S. Government agencies or Certificates of
Deposit (CDs) less than or equal to the amount covered by the Federal Deposit Insurance Corporation
(FDIC). The City Council also requires that CDs in excess of FDIC limits and any repurchase
agreements are collateralized in amounts of at least 102% of the market value of the deposit. The 2a7
Investment pool is regulated and managed by the State of Rhode Island. At June 30, 2011, the City's
deposits are not exposed to custodial risk since most of the above deposits are collateralized at 102%
with assets held either in trust or by a third party bank, in U.S. Government National Mortgage
Association (GNMA) pass-through pools or Federal Home Loan Mortgage Corporation (FHLMC)
securities held in the City's name. The remaining deposits are insured by the FDIC.
- 47 -
I
EXHIBITM
IV. DETAILED NOTES ONALL FUNDS (CONTINUED)
A. Cash and Investments (Continued)
Cash and Cash Equivalents (Continued)
As of June 30, 2011, the City's bank balance of $24,555,508 was insured and collateralized as
follows:
I
Insured
Collateralized:
Collateral held by the pledging bank's trust department
in the City's name
Total amount subject to custodial credit risk
Investments
$ 1,037,896
23,517,612
$ 24,555,508
Certain investments are covered by the Securities Investor Protection Corporation (SIP<;) up to
$500,000, including $100,000 of cash from sale or for purchase of investments, but not cash held solely
for the purpose of earning interest. SIPC protects securities such as notes, stocks, bonds, debentures,
certificates of deposit and money funds.
At June 30, 20II, the City's investments (including restricted investments) consisted of the following:
Investment Maturities (in Years)
TyPe of Investment Fair Value Less Than 1 1- 5 6 - 10
Debt Securities:
Money Market Funds $ 538,498 $ 538,498
Certificates of Deposits 3,377,182 3,377,182
U.S. Government Agency Securities 7,295,068 6,408,978 886,090
Fixed Income Mutual Funds 27,565,331 27,565,331
$ 38,776,079 $ 3,915,680 $ 33,974,309 $ 886,090
Other Investments:
Equity Mutual Funds 77,287,684
$ 116,063,763
Interest rate risk - The City does not have a formal investment policy that limits investment
maturities as a means of managing its exposure to fair value losses arising fi'om increasing interest
rates.
- 48 -
EXHIBITM
Investments (Continued)
Credit risk - The City Investment Policy requires that at least 90% of investments shall at any time be
invested in U.S. Treasury or Agency securities, top grade (AAA, AA and A or those with bond
insurance) municipal securities, certificates of deposit backed by collateral consisting of U.S.
Treasuries or Agencies or covered by FDIC or FSLIC insurance, and repurchase contracts backed by
collateral consisting of U.S. Treasuries or Agencies and delivered to the City or held by an
independent third party. The policy also allows for investment in uncollateralized Certificates of
Deposit of Rhode Island banks. The policy further restricts investments with a maturity of greater
than one year to 10% of total investments or $2,000,000, whichever is lower. The City's Certificates
of Deposit all have maturity dates of less than one year. The State of Rhode Island does not have any
pertinent laws on investments that apply to municipalities.
Certificates of Deposit - Certificates of Deposit are all insured by FDIC insurance. The weighted
average maturity of all certificates of deposit is .18 years. The City intends to hold all certificates to
maturity, although they are subject to interest rate risk in the event that they are sold prior to maturity.
The City's investments in money market funds, government securities and fixed income mutual funds
had average ratings as follows by Standard & Poor's.
Average Rating
Money
Market
Mutual Funds
U.S.
Government
Agency
Securities
Fixed
Income
Mutual Funds
AAA .. $ 538,498 $ 7,295,068 $ 27,565,331
Custodial credit risk - The City does not have a formal policy regarding custodial credit risk.
Custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will not be
able to recover the value of its investment or collateral securities that are in the possession of an
outside party. The following City investments are held by the counterparty's trust department or agent
but not in the City's name and therefore are subject to custodial credit risk.
Total
Less
Insured
Amounts
Subject To
Custodial
Credit Risk
U.S. Government Agency Securities
- 49 -
EXHIBITM
IV. DETAILEDNOTES ONALL FUNDS (CONTINUED)
Fiduciary and Permanent Funds
The City Council and Charter grant authority to a five-member Trust and Investment Commission
(Commission) to manage fiduciary fund assets. The members are appointed by the City Council. The
fiduciary funds include the police pension plan assets, the fire pension plan assets, the OPEB Trust
assets, trust assets and scholarship assets. Separate investment policies exist as these assets are
invested for long-term growth and/or to meet specific funding targets. The policies identify the asset
allocation plans and objectives developed by the Commission. The absolute objectives are to achieve
growth in the principal value of assets while maintaining a level of stability and liquidity sufficient to
ensure the timely payment of obligations, and to achieve the target rate of return as defined by the
actuarial rate of return, currently 7.5% for the pension plans, the OPEB Trust, and trust investments
per year net of investment expenses, over a full market cycle defined as 5 to 7 years. The policies are
used to inform investment managers, consultants and custodians of the Commission's goals,
objectives, and restrictions. The policies are also designed to identitY and mitigate performance risk.
Investments are not restricted to any particular type of investment. The investment managers are held
to certain performance standards as compared to an appropriate national index. The current asset
allocation plans set minimum, maximum and target allocation percentages of assets. The Large Cap
Value and Large Cap Growth performances are benchmarked against the Russell 1000 Value and
Russell 1000 Growth Indices, respectively. The Mid Cap performance is benchmarked against the
S & P 400 Index. The Small Cap is compared to the Russell 2000 Growth, the International Equity to
the MSCI All-World Free Ex-US Index, and the Fixed Income to the Barclays Aggregate Index.
Further, the Commission instructs managers to invest the equity portion of the portfolio so as to
prevent the returns from underperforrning the equity index in any three consecutive quarters.
Currently, most of the funds are invested in mutual funds or collective trusts. For mutual funds, the
managers are subject to the mutual fund prospectus. The assets are rebalanced quarterly as needed.
Fiduciary and Permanent Fund Investments included in the [mancial statements as of June 30, 2011
totaled $104,853,364.
Component Unit
Cash and Cash Equivalents
Library
The Library assumes levels of custodial credit risk for its cash deposits and cas)1 equivalents.
Custodial credit risk is the risk that, in the event of a bank failure, the Library's deposits may not be
returned to it. Cash deposits and cash equivalents are exposed to credit risk if they are not covered by
depository insurance and the deposits are a) uncollateralized, b) collateralized with securities held by
the pledging financial institution, or c) collateralized with securities held by the pledging financial
institution's trust department or agent but not in the Library's name. The Library does not have a
deposit policy for custodial risk. At June 30, 2011, $213,065 of the Library's bank balances of
$607,794 was uninsured and uncollateralized.
- 50-
EXHIBITM
IV, DETAILED NOTES ONALL FUNDS (CONTINUED)
Component Unit (Continued)
Investments
Library
At June 30, 2011, the Library's investments consist oftlie following:
Type of Investment
Investment Maturities (In Years)
Less
Fair Value Than I
1 - 5
Years
Debt Securities:
Money Market Funds
Other Securities:
Equity Mutual Funds
Certificates of Deposit
$
$
27,730 $ 27,730 $
27,730
349,995
291,724
669,449
Interest Rate Risk - Interest rate risk is the risk that changes in interest rates will adversely affect the
fair value of an investment in a debt instrument. The Library does not have a policy with respect to
interest rate risk.
Credit Risk - The Library's Board of Directors restricts both the type and maturity of instruments in
which Library assets maybe invested. Acceptable investments include Certificates of Deposit, debt
instruments issued by the U.S. Treasury and agencies of the federal government, or high-grade
municipal securities.
The Library's investments in money market funds had average ratings as follows by Standard &
Poor's. '
AVERAGE RATING
AA .
- 51 -
MONEY MARKET
MUTUAL
FUND
$ 27.730
I
I
I
EXHIBITM
Component Unit (Continued)
Investments (Continued)
Library (Continued)
Custodial Credit Risk - The Library does not have a formal policy with respect to custodial credit
risk. Custodial credit risk is the risk that, in the event of the failure of the couuterparty, the
Library will not be able to recover the value of its investment or collateral securities that are in the
possession of an outside party. The followiug Library investments are held by the couuterparty's
trust department or agent but not in the Library's name and therefore are subject to custodial
credit risk.
Certificates of Deposit
Total
$ 291,724 $
Less
Insured
Amourlts
Subject To
Custodial
Credit Risk
$ 291,724
B. Receivables
At Juue 30, 2011, receivables, includiug the applicable allowances for doubtful accounts, are as
follows:
Other
School Capital Govern-
General Unrestricted CDBG Projects mental
Fnnd Fnnd Fund Fnnd Funds Total
Taxes $ 3,522,498 $ $ $ $ $ 3,522,498
Intergovernmental 10,879 92,953 1,320,857 1,874,112 3,298,801
Interest 3,482,396 459,444 109,306 4,051,146
Other 933,283 378,115 44,657 106,185 1,462,240
Noteslloans 2,590,088 308;630 2,898,718
7,938,177 388,994 3,142,485 1,365,514 2,398,233 15,233,403
Less allowance for
doubtful accounts
(4,805,780) (2,044,958) (680) (6,851,418)
3,132,397 388,994 1,097,527 1,365,514 2,397,553 8,381,985
Less current portion
3,132,397 388,994 647,629 1,365,514 2,278,315 7,812,849
Net long-term portion $ $ $ 449,898 $ $ 119,238 $ 569,136
- 52 -
EXHIBITM
B. Receivables (Continued)
Business-type Activities
Other
Water W.P:C. Enterprise
Fund Fund Funds Total
User fees $ 1,362,815 $ 1,659,040 $ 58,776 $ 3,080,631
Less allowance for doubtful accounts (225,000) (150,000) (375,000)
Net receivables 1,137,815 1,509,040 58,776 2,705,631
Intergovenunental 84,270 84,270
Net receivables $ 1,137,815 $ 1,509,040 $ 143,046 $ 2,789,901
Governmental funds report deferred revenue in connection with receivables for revenues that are not
considered to be available to liquidate liabilities of the current period. Governmental funds also defer
revenue recognition in connection with resources that have been received, but not yet earned. At the
end of the current fiscal year, the various components of deferred revenue and unearned revenue
reported in the governmental funds were as follows:
DEFERRED REVENUE:
Delinquent property taxes receivable (general fund)
Loan receivable not yet earned (special revenue fund)
Grant receivable not yet collected (special revenue fund)
Grant receivable not yet collected (capital projects fund)
TOTAL UNEARNED/DEFERRED REVENUE FOR GOVERNMENTAL FUNDS
- 53-
$ 2,361,422
3,374,139
334,985
637,120
$ 6,707,666
EXHIBITM
C. Capital Assets
Capital asset activity for the year ended June 30, 2011 was as follows:
BALANCE BALANCE
JULY 1, 201 a INCREASES DECREASES JUNE 30,2011
Governmental Activities:
Capital assets not being depreciated:
Land $ 4,920,148 $ $ $ 4,920,148
Construction in progress 224,335 1,180,365 1,404,700
Total capital assets not being depreciated 5,144,483 1,180,365 6,324,848
Capital assets being depreciated:
Buildings and structures 43,554,071 2,371,034 15,735 45,909,370
Machinery and equipment 6,602,719 515,089 7,117,808
Vehicles 7,447,788 394,854 7,842,642
Infrastructure 46,490,521 2,218,155 (15,735) 48,724,411
Total capital assets being depreciated 104,095,099 5,499,132 109,594,231
Total capital assets 109,239,582 6,679,497 115,919,079
Less accumulated depreciation:
Buildings and structures 11,710,390 854,568 12,564,958
Machinery and equipment 3,315,317 402,138 3,717,455
Vehicles 4,938,546 175,182 5,113,728
Infrastructure 10,345,401 855,578 11,200,979
Total accumulated depreciation 30,309,654 2,287,466 32,597,120
Total capital assets being depreciated, net 73,785,445 3,211,666 76,997>,11 J
Governmental activities capital assets, net $ 78,929,928 $ 4,392,031 $ $ 83,321,959
- 54-
EXHIBITM
C. Capital Assets (Continued)
Depreciation expense was charged to functions/programs of governmental activities as follows:
General government
General education
Public safety
Public health
Human services
Recreation
Capital assets held by the City's internal service fund
are charged to various functions based on usage of the assets
$ 313,575
425,608
296,571
1,121,387
112,958
1,674
14,060
1,633
$ 2,287,466
BAlANCE BAlANCE
JULY 1,2010 Reclass INCREASES DECREASES JUNE30. 20II
Business-type Actjyilies
Capital assets not being depreciated:
Land and land improvements l 6,492,359 l $ $ $ 6,492,359
Construction in progress 15,863.299 (13,738,898) 2.009.002 4,133.403
Total capital assets not being depreciated 22.355,658 (13,738.898) 2,009.002 10,625.762
Buildings and systems 175,031,860 13,738,898 19,342,422 3,791.184 204,321,996
MachineI)' and equipment 4,888.552 9,999 191,754 4,706,797
Vehicles 715.928 197,011 912.939
Total capital assets being depreciated 180,636,340 13,738,898 19,549.432 3.982.938 209,941,732
Total capital assets 202,991,998 21,558.434 3,982,938 220.567.494
Buildings and systems 75,081,713 3,783,667 2.866,610 75,996,771
Machinery and equipment 3,933,029 218,392 191,754 3,959.667
Vehicles 314,006 46,961 360.967
Total accumulated depreciation
79,328,748 4,049.020 3.058.364 80,317,405
Total capital assets being depreciated, net
101,307,592 13,738,898 15,500,412 924.574 129.624.327
Net capital assets, business-type activities $ 123,663,250 $ $ 17,509,414 $ 924.574 $ 140,250.089
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Discretely Presented Component Units
Activity for the Newport Public Library for the year ended June 30, 2011 was as follows:
$ 4,049,020
$ 1,365,831
2,368,599
62,830
130,047
121,713
Water
Water Pollution Control
Maritime
Easton's Beach
Parking
C. Capital Assets (Continned)
Depreciation expense was charged to functions/programs of the business-type activities as follows:
BALANCE BALANCE
JULy 1,2010 INCREASES DECREASES JUNE 30, 20ll
Buildings $ 7,908,639 $ 17,321 $ $ 7,925,960
Improvements other than buildings 400,590 46,481 447,071
Furniture, fIxtures and equipment 923,369 923,369
Total capital assets being depreciated 9,232,598 63,802 9,296,400
Buildings 3,098,746 298,849 3,397,595
Improvements other than buildings 182,132 20,029 202,161
Furniture, fIxtures and equipment 822,857 40,280 863,137
Total accumulated depreciation 4,103,735 359,158 4,462,893
Net capital assets, library $ 5,128,863 $ (295,356) $ $ 4,833,507
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D. Interfund Accounts
1. Interfund Receivables and Payables
The composition of interfund balances as of June 30, 20rl is as follows:
Corresponding
Fund Due From Due To Description
Major Governmental Funds
General Fund
Water Fund $ 704,129 $ Payroll, benefits and overhead
WPCFund 54,500 Project police details
Nonmajor Governmental Fund 87.500 Library parking lot
Total 758,629 87,500
Nonmajor Governmental Fund"
UDAGFund
General Fund 87,500 Library parking lot
Total Governmental. Funds $ 846.129 $ 87,500
Major Enterprise Funds
Water Fund
Water Pollution Control Fund $ $ 410,578 Sludge charges
General Fund 704,129 Payroll, benefits and overhead
Internal Service Fund 11 1,829 Maintenance charges
Total 1.226.536
Water Pollution Control Fund
Water Fund 410,578 Sludge charges
General Fund 54,500 Project police details
Total 410,578 54,500
Total Enterprise Funds $ 410,578 $ 1,281,036
Internal Service Fund
Water Funds $ 111,829 , $ Maintenance charges
Total All Funds $ 1.368.536 $ 1,368.536
All interfund balances resulted from the time lag between the dates payllents occurred between
funds and services or short-term internal financing were provided.
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The Urban Development Grant Fund (UDAG) loaned the City of Newport $51,876 to remove
seaweed from Easton's Beach. The note is a IS-year note bearing ihterest at 1.0%. The balance
due at June 30,2011 is $32,962. The Parking Fund loaned the Easton's Beach Fund $320,000 for
the purchase of a seaweed harvester. A contribution was received in fiscal year 2009 that reduced
the amount of the note by $49,800. The note is a 10-year note bearing interest at 1.0%. The
balance due at June 30, 2011 is $188,380.
The following schedule details amounts to be paid per year on the notes:
Loans related to armory building
Loan for beach equipment
Loans for beach repairs/activities
Description
267,459
188,380
32,962
488,801
Amount
$
$
Corresponding
Fund
Maritime Fund
Easton's Beach Fund
Easton's Beach Fund
Beach Beach
Seaweed Equipment Combined
Year ending June 30, Principal Principal Principal Interest
2012 $ 3,517 $ 26,125 $ 29,642 $ 2,215
2013 3,553 26,387 29,940 1,919
2014 3,589 26,651 30,240 1,619
2015 3,625 26,917 30,542 1,316
2016 3,661 27,186 30,847 1,011
2017-2020 15,017 55,114 70,131 1,169
$ 32,962 $ 188,380 $ 221,342 $ 9,249
Total advances to other funds
Nonmajor Funds
Advance
From
Urban Development
Parking Fund
Urban Development
D. Interfund Accounts (Continued)
2. Advances
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D. Interfund Accounts (Continued)
2. Advances (Continued)
The Newport Redevelopment Authority transferred the armory building and related debt to the
City of Newport Maritime Fund in April 2010. The related debt includes two loans from City of
Newport urban development and economic development special revenue funds. The City repaid
the entire amount due of $55,243 to the economic development fund in September 20 I O. The
remaining advance of $267,459 is due to the urban development grant fund only upon sale of the
armory building. No interest accrues on the advance.
3. Transfers
A summary of interfund transfers for the year ended June 30, 2011 is as follows:
Transfers To: Transfers From:
Governmental Funds:
Capital Projects Fund $ 1,173,116 General Fund
School Unrestricted Fund 22,564,157 General Fund
School Unrestricted Fund 306,353 School Restricted Fund
General Fund 341,085 Capital Projects Fund
Debt Service Fund 133,110 General Fund
24,517,821
Business-type Funds:
Water Pollution Control 1,500,000 Parking Fund
1,500,000
Total $ 26,017,821
Summary:
General Fund Transfers Out
General Fund Transfers In
Capital Projects Transfers In
Capital Projects Transfers Out
School Unrestricted Transfers In
Water Pollution Control Transfers In
Non Major Business-Type Funds Transfers Out
Non Major Governmental Fund Transfers In
Non Major Governmental Fund Transfers In
$ 23,870,383
341,085
1,173,116
341,085
22,870,510
1,500,000
1,500,000
133,110
306,353
Transfers are generally programmed amounts used to finance capital assets or for other required
activities in other funds.
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E. Changes in Long-Term Obligations
The City issues general obligation, Qualified Zone Academy Bonds (QZAB) and revenue bonds to
provide funds for the acquisition and construction of major capital facilities. Bonds have been issued
for both governmental and business-type activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. These
bonds are generally issued as 20-year serial bonds. Revenue bonds are obligations that pledge the
revenues derived from the use of services in that particular fund. These are issued for business-type
activities and are generally collateralized by the asset under construction or renovation. The bonds are
usually issued as 20-year bonds. The QZAB bond is a 12-year bond, which is supported by annual
sinking fund payments to a third-party escrow agent. Changes in bonded debt outstanding during
fiscal year 20II are summarized on the next page as follows:
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IV. DETAILEDNOTES ONALL FUNDS (CONTINUED)
E. C h a n ~ e s in Long-Term Obligations (Continued)
Date Maturity Interest Outstanding Outstanding Interest
Issued Date Rate (%) July 1, 2010 Additions Retired June 30, 2011 Expense
Thompson School QZAB 2001 2013 N/A $ 1,863,536 $ $ $ 1,863,536 $
Thompson School Refunding 2010 2021 1.50 to 5.0 13,285,000 270,000 13,015,000 503,648
Roadway hnprovements 2009 2023 2.50 to 5.0 5,000,000 500,000 4,500,000 156,250
Series ARefunding Bonds 2004 2011 2.00 to 4.00 16,118 16,118 753
Series BRefunding Bonds 2004 2012 2.00 to 3.50 650,354 247,318 403,036 17,427
Total Governmental Activities $ 20,815,008 $ $ 1,033,436 $ 19,781,572 $ 678,078
Business-type Activities:
Sewer Improvements - SRF 2002 2023 1.90 $ 9,359,509 $ $ 589,906 8,769,603 $ 166,407
Series ARefunding Bonds 2004 2011 2.00 to 4.00 52,831 52,831 1,502
Sewer hnprovements - SRF 2009 2029 0.84 to 3.16 1,277,577 4,693,948 258,000 5,713,525 161,863
Sewer hnprovements . SRF 2010 2030 0.55 to 3.25 743,745 6,138,641 1,000 6,881,386 150,413
Sewer Improvements - SRF 2011 2031 0.73 to 3.81 2,995,989 2,995,989 30,253
Sewer bnprovements 2011 2026 4.30 10,345,000 10,345,000 128,005
Total Water Pollution Control Fund 11,433,662 24,173,578 901,737 34,705,503 638,443
Series ARefunding Bonds 2004 2011 2.00 to 4.00 38,997 38,997 1,109
Series BRefunding Bonds 2004 2012 2.00 to 3.50 1,493,540 562,682 930,858 37,538
Water Improvements - SRF 2007 2027 3.28 - 3.72 2,783,872 128 114,000 2,670,000 96,580
Water Improvements - SRF 2008 2029 2.08 - 3.63 3,997,583 854,348 211,000 4,640,931 202,912
Water Improvements - SRF 2009 2030 0.65 to 3.54 490,219 1,763,839 1,000 2,253,058 78,313
Total Water fund 8,804,211 2,618,315 927,679 10,494,847 416,452
Total Business-type Activities $ 20,237,873 $ 26,791,893 $ 1,829,416 $ 45,200,350 $ 1,054,895
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E. Changes in Long-Term Obligations (Continued)
Alliong-tenn liabilities listed under Goverrunental activities are generally liquidated by the General
Fund.
The Water Pollution Control Fund borrowed $6,595,532 in FY2009 from the state revolving loan
fund. Of that, $995,579 of American Reinvestment and Recovery Act (ARRA) funds will be applied
against principal over the life of the 20-year bond. The Water Fund borrowed $3,300,000 in FY2009
from the state revolving loan fund. $765,452 of ARRA funds will be applied against principal over
the 20-year life of the bond. The annual ARRA offset will be taken into revenue each year the bonds
are outstanding.
The City of Newport Water and Water Pollution Control Funds have the following outstanding State
Revolving Fund (SRF) revenue bonds and non-SRF revenue bonds all issued through the Rhode
Island Clean Water Finance Agency (RICWFA), The bond proceeds are held by RICWFA or their
escrow agent. Bonds are issued for a specific purpose and for a total approved amount. The revenue
bonds are drawdown bonds whereby the City sends vendor invoices to RICWFA for payment and the
City's outstanding bond amounts equal the total of the drawdowns less, principal payments per a set
amortization schedule. The following schedule shows the amounts of the bonds and the purpose for
which it was issued. Each revenue bond issue requires a debt .service reserve to be held by the City's
escrow agent.
Amount Debt
Year Total Drawndown Service ARRA
Description Fund Issued Bond To Date Reserve Funding
Radio read meter system and
improvements to plants Water 2008 $ 5.900,000 $ 4,852,931 $ 433,173 na
St. Mary's Raw Water Main
Project Water 2007 3,000,000 3,000,000 212,633 na
Distribution improvements Water 2009 3,300,000 2,254,058 181,313 $ 765,452
Sewer Improvements WPC 2002 13,000,000 13,000,000 894,371 na
Easton Pond ultraviolet disinfection
system; railroad interceptor replacement;
combined sewer overflowprojects WPC 2009 6,595,532 5,971,525 384,978 $ 995,579
Thames Street and Wellington Avenue
interceptor repairs and replacement; and
Long Wharf force main repairs WPC 2010 9,327,000 6,882,386 650,475 na
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EXHIBIT1\>
E. Changes in Long-Term Obligations (Continued)
The City has a $2,337,000 General Obligation Qualified Zone Academy Bond, Series 2001 date
December 14, 2001, due December 14, 2015, which was used to help [mance the construction c
Thompson Middle School. The bond may not be prepaid prior to the maturity date. The City i
requITed to make annual sinking fund installments of $133,110 with the trustee, which will b
invested with the bank (purchaser of the bond). The total amount to be deposited into the sinkin
fund is $1,863,536. The City is responsible for ensuring that the entire $2,337,000 is repai<
Therefore, if the sinking fund payments plus investment earnings are insufficient to cover th
$2,337,000, the City will be responsible for the balance due. Current fair market value ofthe sinkin
fund is $1,400,360 which amount is reported in the debt service fund, a nonmajor governmental fund
Bonded indebtedness on June 30, 2011 matures over fiscal years through 2032 as follows:
Governmental Activities Business-type Activities
Year ending June 30. Principal Interest Principal Interest
2012 $ 1,756,211 $ 634,866 $ 2,239,885 $ 1,550,622
2013 1,726,825 577,733 2,712,978 1,537,466
2014 1,580,000 528,944 2,406,368 1,470,596
2015 1,610,000 484,744 2,483,492 1,405,605
2016 3,263,536 412,181 2,557,303 1,335,890
2017-2021 7,440,000 1,227,205 14,160,338 5,465,464
2022-2026 2,405,000 96,514 14,176,097 3,075,334
2027-2032 9,723,532 796,819
Amounts Not Yet Drawn (5,259,643)
$ 19,781,572 $ 3,962,187 $ 45,200,350 $ 16,637,796
Debt authOlized by the City Council and voters, where applicable, and not yet issued at June 30, 20 I
is as follows:
New Elementary School
Road Improvement Bonds Capital Projects Fund
Easton's Moat and Dam Repairs - Water Fund
Water System Improvements
Sewer System Improvements
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$ 30,000:000
7,000,000
6,650,000 (issued in September 2011)
7,100,000 ($3,537,000 BAN has been issue
10,673,000
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F. Notes Payable
1. Business-type Activities
The Water Fund has borrowed $500,000 as a short-term note due to Rhode Island Clean Water
Finance Agency (RICWFA) for Easton's Pond Dam and Moat Repairs. The Water Fund has also
borrowed $3,537,000 as a short-term note due to RICWFA for City Advisor services for the long-
term improvements to the Newport Station I Treatment Plant and the replacement of the Lawton
Valley Treatment Plant. All notes will be replaced with long-term revenue bonds. The City issued
bonds of $6,640,000 in September 2011 to redeem the $500,000 note and provide construction
financing for Easton's Pond Dam and Moat Repairs.
The following table details water and sewer notes outstanding at June 30, 2011:
Date Interest Amount Amount Drawn
Purpose of Nate Issued Rate Authorized Down to Date
Eastonls Pond Dam and Moat Repairs 10/15/2010 1.98% $ 500,000 $ 301,226
City Advisor - Water Treatment Plants 10/15/2010 1.98% 3,537,000 3,033,844
Total Outstanding Revenue Notes $ 3,335,070
In 1984, the Redevelopment Agency of Newport, a component unit, purchased a vacant building
in an area of the City designed for redevelopment. As part of the financing for this purchase, the
State of Rhode Island loaned the Redevelopment Agency $200,000. The underlying note bears no
stated interest rate or maturity and is secured with a mortgage on the building. The
Redevelopment Agency turned over the building to the City of Newport Maritime Fund in April,
20I O. As of June 30, 20II, $200,000 was payable. The note is required to be paid only upon the
sale of the building.
2, Component Unit
Library
In 2001, the Library Association received a $175,000 interest-free loan from the City of Newport
for parking lot renovations. The loan is payable in annual installments of $8,750 through 2021.
The following is a summary of changes in long term debt of the Library Association.
Business-type
activities:
Balance Balance Due Within
July 1, 2010 Additions Reductions June 30, 2011 One Year
Notes Payable $ 96,250 $ $ 8,750 $ 87,500 $ 8,750
Compensated Absences 153,092 18,699 134,393 134,393
$ 249,342 $ $ 27,449 $ 221,893 $ 143,143
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EXHIBITM
G. Changes in Long-Term Liabilities:
Long-term liability activity for the year ended June 30, 2011 was as follows:
Balance Balance Due Within
July 1, 2010 Additions Reductions JundO,2011 One Year
Governmental activities:
Bonds payable $ 20,815,008 $ $ 1,033,436 $ 19,781,572 $ 1,756,211
Bond premium 1,056,735 92,543 964,192 92,543
Leases payable 1,239,457 1,239,457 134,177
Claims and judgments 330,760 90,492 421,252 174,752
Compensated absences 8,115,194 2,188,754 2,699,083 7,604,865 2,300,000
Net pension obligation 4,771,174 11,664 4,782,838
Net OPEB obligation 6,416,145 1,222,036 7,638,181
TOTAL $ 41,505,016 $ 4,752,403 $ 3,825,062 $ 42,432,357 $ 4,457,683
Business-type activities:
Bonds payable $ 20,237,873 $ 26,791,893 $ 1,829,416 $ 45,200,350 $ 2,239,885
Notes payable 212,923 12,923 200,000
Revenue notes payable 15,292,838 1,363,359 13,321,127 3,335,070 3,335,070
Net OPEB obligation 623,372 158,940 782,312
TOTAL $ 36,367,006 $ 28,314,192 $ 15,163,466 $ 49,517,732 $ 5,574,955
H. Operating Leases
'!
The City leases certain office equipment under multi-year agreements that are subject to annual!
appropriation. Additionally, the Water Fund assesses the General Fund an annual lease charge of:
$536,188 for providing a public flIe protection system owned by the Water Fund pursuant to tariffs'!
mandated by the Rhode Island Public Utilities Commission. For the year ended June 30, 2011, the'j
General Fund incurred expenditures of $536,188 associated with these agreements. The minimUJll;j
annual lease obligations of the General Fund related to these agreements are $536,188 until such time:i
as the Rhode Island Public Utilities Commission approves a rate change. ,ij
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EXHJBITM
32,610
29,775
26,852
23,840
20,735
53,667
187,479
Interest
$
$
Year ending June 30, Principal
2012 $ 92,360
2013 95,196
2014 98,118
2015 101,130
2016 104,235
2017 - 2021 571,187
$ 1,062,226
J. Statutory Debt Limitations
Rhode Island General Laws cap the amount of each municipality's general obligation bonds that may
be outstanding to 3% of its assessed property values. Exceptions apply to bonds financed from non-
tax revenues and special exemptions are granted for other purposes as well. The assessed value of
Newport properties at December 31, 2009 was $5,724,320,438, limiting the amount of non-excepted
general obligation bonds outstanding to $171,729,613. Bonds of $19,763,292 outstanding at June 30,
2011 are general obligations and subject to the statutory limitation.
I. Capital Leases
The City entered into an agreement to lease purchase a new HVAC system for the School Department
in the principal amount of $1,062,226 at an interest rate of 3.07%. Payments of principal and interest
will be made over the next ten years as follows:
EXHIBITM
K. Fund Balances
The following table details the purposes for which fund balances may be nonspendable, restricted,
committed or assigned.
School Community Capital Other
General Unrestricted Development Permanent Projects Governmental
Fund Fund Block Grant Fund Fund Funds Tol
Nonspendable:
Endowments $
-
$ $ $ 2,181,651 $
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$ - $ 2,lB
Restricted:
Trust purposes 5,955,530 5,95
Education 510,970 51
Planning, urban and economic
development 1,446,394 1,44
Public safety 190,820 19
Community and social services 482,401 48
Debt service 1,400,360 1,40
Total Restricted 482,401 5,955,530 3,548,544 9,98
Committed:
General government 688,926 68
Capital improvements 3,052,879 3,05
Public safety 694
Public services 468,219 46
Total Committed 1,157,839 3,052,879 4,21
Assigned:
Education 1,370,211 1,37
Public improvements 864,852 8.6
Total Assigned 864,852 1,370,211 2,2)
Unassigned 7,646,392 202,464 -(71,296) 7,17,
Totals $ 9,669,083 $ 1,572,675 $ 482,401 $ 8,137,181 $ 3,052,879 $ 3,477,248 $ 26,39
The restricted amounts consist of state and federal grants as well as the expendable portion of the trust funds.
Funds cannot be spent for any purpose other than that specified by the grantor, trust donor or law.
The committed amounts in the general fund are encumbrances wherein the amounts or service has been ordered .J
but not yet delivered. ' 'J
:,,;
The assigned amount in the unrestricted school fund is appropriated fund balance for the subsequent year's
budget. The assigned amount in the general fund is the balance of proceeds from the sale of Lenthal School.
The Council has assigned those amounts by resolution.
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V. OTHER INFORMATION
A. Risk Management
Through its operations, the City is exposed to various risks' of loss related to torts, general liability,
errors and omissions, and property losses due to theft, damage, or destruction, each of which is
insured through a public entity risk pool; and to employee injuries and claims for unemployment, for
which the City retains the risk of l o s ~ . Terms of collective bargaining agreements also require the City
to assume risks of employee financial losses resulting from health and dental catastrophes and death,
each of which the City has transferred to commercial insurers.
The City is a member of the Rhode Island Inter-local Risk Management Trust (the "Trust"), a non-
profit public entity risk pool which provides insurance coverage to participants in exchange for an
annual premium and a pro-rata share of certain administrative expenses. Coverage is provided in
accordance with each member's policy, subject to deductibles, through a pooling of risks among
participants, supplemented by commercial reinsurance for excess losses. Management believes the
Trust's reserves to be adequate to meet all reported claims, as well as an estimate of potential claims
for losses incurred but not repOlted. Accordingly, no accrual has been made for potential liabilities
arising from risks once they have been transferred to the Trust.
The City maintains $2,000,000 of liability insurance per incident and insures property for replacement
cost. Settled claims have not exceeded coverage through the Trust in any of the past three years.
The City self insures certain properties for all or a portion of flood insurance. The following list
details the replacement cost of the building and/or contents:
Fully Self-insured:
$
53,800
ContentslOther
Value Property
America's Cup Parking Garage
Cardine's Field Restrooms
Cardine's Field Storage Building
Easton's Beach Storage Building
Eisenhower Park Structures
King's Park Restrooms
Long Wharf Harbormaster Shed
Easton's Beach Rotunda/Carousel
Gateway Center
Convention Center Canopies
Building
Value
$ 3,344,926
191,086
15,988
81,541
109,494
34,239
2,648,690
3,164,657
951,489
$ 10,542,110 $
4,051
461,426
519,277
Total Value
$ 3,344,926
191,086
15,988
81,541
53,800
109,494
38,290
3,110,116
3,164,657
951,489
$ 11,061,387
Remaining properties are fully or partially insured through the National Flood Insurance Program or
through the Trust. Deductibles for the National Flood Insurance Program are either $2,000 or
$50,000. The exposure of partially insured properties is $11,061,3871ess $10,000,000 per member
annual aggregate. The City has not established reserves and believes that the risk of flood damage to
all of the self-insured or partially insured properties at anyone time is minimal.
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EXHIBITM
V. OTHER INFORMATION (CONTINUED)
B. Pension Plans
All eligible employees of the City are covered by one of four pension plans, the Employees'
Retirement System of the State of Rhode Island (Teachers' Plan), the Municipal Employees'
Retirement System of the State of Rhode Island (Municipal Plan), the Firemen's Pension Plan and the
Policemen's Pension Plan. The Teachers' Plan covers all School Department personnel certified by
the Rhode Island Department of Education who are or have been engaged in teaching as a principal
occupation. The Municipal Plan covers all employees not covered under the Teachers' Plan.
However, fire employees and police officers have elected to participate in a single-employer pension
plan administered by the City. The Firemen's Pension Plan and Policemen's Pension Plan cover all
employees covered under a collective bargaining agreement either with the International Association
of Firefighters, Local 1080 or the Fraternal Order of Police, Lodge Number 8. Total covered payroll
under all plans during 2011 was $39,965,314. Total City payroll was $47,173,367 for the same period.
1. Teachers' Plan
a. Plan Description
The Teachers' Plan is a statutory, mandatory, statewide, cost-sharing multiple employer
public employee retirement system administered by the State. Financial statements for the
plan are issued separately and may be obtained by writing to Employees' Retirement System
of Rhode Island, 40 Fountain Street, Providence, Rhode Island, 02903 or by calling (401)
457-3900. Total covered payroll under the plan during 2011 was $16,422,729, including
$1,356,509 of federally reimbursed payroll.
b. Plan Provisions
Participants' rights to pension benefits become fully vested after 10 years of service.
Participants are eligible to retire after 10 years of service if they have attained age 62, except
that certain "Schedule B" participants cannot retire until age 65 if they have less than 29 years
of service. The law provides a proportional downward adjustment of the minimum retirement
age based on the years of service credited to a participant's account as of Septemb,er 30, 2009.
Benefits for those vested by July 1,2005, are equal to 1.7% of fmal average salary for each of
the first 10 years of service, 1.9% for each of the next 10 years, 3% for each of the next 14
years thereafter, and 2% for the 35
th
year, resulting in a maximum benefit of 80% of final
average salary. All service credit accrual rates have been frozen as of September 30, 2009.
Benefits for all future service credit will be calculated using the same multipliers as for
participants vested after July 1,2005. Benefits for those vested after July 1, 2005, are equal to
1.6% of final average salary for each of the first 10 years of service, 1.8% for each of the next
ten years, 2% for each of the next 5 years and 2.25% of the next 5' years and 2.5% for years
31-37, resulting in a maximum benefit of 75% of the final average salary. Final average
salary for participants eligible to retire as of September 30, 2009 is computed using the
highest three consecutive years of base earnings. Final average salary for all others is
computed using the highest five consecutive years of base earnings. Retirees receive an
annual cost of living increase, which is the lesser of 3%, or the Consumer Price Index for all
Urban Consumers as of September 30 of the prior calendar year, effective as of the month
after the third anniversary of the retirement date. The plan also provides pre-retirement
benefits at a minimum of 17%. of salary for non-occupational disabilities after 5 years of
service, and at 66 2/3% of salary for permanent and total disability. The benefit is limited to
50% of salary for members with a partial disability who can work in other jobs. Surviving
spouses are also eligible for both pre- and post-retirement death benefits with minimum
amounts established under varying circumstances.
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EXHIBITM
V. OTHER INFORMATION(CONTINUED)
B. Pension Plans (Continued)
1. Teachers' Plan (Continued)
c. Funding Policy
Rhode Island general laws set the 'contribution rates of participating employees at 9.5% of
salary. Annual required contributions by both employers and the State on behalf of those
employees are determined by actuaries and assessed as a percentage of participants' payroll.
The required contributions include (a) normal costs; (b) payments to amortize the unfunded
frozen actuarial accrued liability as of July I, 1985 over 30 years; and (c) interest on the
unfunded frozen actuarial liability. Normal cost is determined using the entry age normal cost
method with frozen initial liability. The City participates in the optional Teachers Survivor
Benefits Fund whereby both the employer and the employee contribute I% of the first $9,600
of each participating employee's salary for survival benefits.
As prescribed by Rhode Island general law, the State pays the entire portion of the annual
required contribution attributable to the costs of contributions deferred by the State in prior
years, plus 40% of contributions assessed to employers on payroll not reimbursable through
federal programs. For fiscal year 2011, actuarial required contributions were 20.07% of
participants' salary (also 20.07% for federally reimbursed salary). This resulted in a
contribution rate paid by the State on-behalf of City teachers of 8.18%. In accordance with
the provisions of GASB Statement No. 24, the City has recorded "on-behalf' payments of
$1,343,379 for amounts paid by the State on-behalf of City teachers. The City's contribution
rate was 11.89%. The City's required and actual contributions to the Teachers' Plan for fiscal
years 2011, 2010, and 2009 were $1,952,662, $2,040,145, and $1,730,441, respectively.
d. Other
The State of Rhode Island General Assembly has convened a special legislative session for
hearings and potential adoption of significant changes to the Teachers' Plan and the
Municipal Plan (below). The proposed changes include changing the vesting schedule to'5
years; reducing the defined benefit plan to I% of the final average five years highest salary;
enacting a defined contribution plan for all participants; changing the eligible age of
retirement to match that of Federal Social Security ages; and significantly changing cost of
living adjustments for retirees' pensions. It is anticipated that these changes will be adopted.
2. Municipal Plan
a. Plan Description
The Municipal Plan is an agent multiple employer public employee retirement system
administered by the State. Financial statements for the plan are issued separately and may be
obtained by writing to the Employees' Retirement System, 40 Fountain Street, Providence,
Rhode Island, 02903-1854 or by calling (401) 457-3900. For fiscal year 2011, payroll for
employees covered under the plan totaled $11,267,887.
Participants' rights to pension benefits become fully vested after 10 years of service. They
are also eligible to retire after 10 years of service if they have attained age 58 or after 30 years
of service regardless of age. Benefits are equal to 2% of final average salary for each year of
service, with a maximum benefit of 75% of final average salary. Final average salary is
computed using the highest three consecutive years of base earnings, exclusive of overtime.
Retiree benefits are adjusted annually by 3% compounded to allow for cost of living increases
under an optional benefit provision adopted by the City.
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EXHIBITM
2. Municipal Plan (Continued)
a. Plan Description (Continued)
The plan. also provides pre-retirement benefits at a minimum of 20% of salary for non-
occupational disabilities after 5 years of service, and 67% of salary for occupational
disabilities regardless of service. Surviving spouses are also eligible for both pre- and post-
retirement death benefits with minimum amounts established under varying circumstances.
As of June 30, 2011, 270 active employees were members of the Municipal Plan.
b. Funding Policy
Rhode Island general laws set contributions of participating employees at 6% of salary. An
additional 1% of salary is assessed to employees under the optional cost-of-living provision.
Annual required contributions are actuarially detennined for each separate employer and are
assessed to each as a percentage of their participating employees' payroll. The annual
required contribution covers normal costs and, where applicable, a payment to amortize the
unfunded actuarial accrued liability (UAAL) as of June 30, 1999, over a closed period of 30
years. There are 18 years remaining as of June 30, 2011. The amortization contribution rate is
level percentage of payroll required to reduce the VAAL to zero over the remaining
amortization period. Normal cost is detennined using the entry age normal cost method.
Unlike in the Teachers' Plan, the State makes no contributions to the Municipal Plan on
behalf of the City, nor does it assume any liability for funding pension benefits for the City's
participants.
c. Annual Employer Pension Costs and Net Pension Obligations
The following table summarizes annual employer pension costs and employer actual
contributions for the plan for the past three years. There was no net pension obligation during
the three-year period.
2011 2010 2009
Annual Pension Costs $ 1.556,090 $ 1,685,903 $ 1,807.463
Actual Employer Contributions 1,556,090 1,685,903 1,807,463
Percent of annual pension costs contributed 100% 100% 100%
d. Funded Status and Funding Progress
The funded status of the plan as of June 30, 2010 was as follows:
(B)
Actuarially [(A-B)/C]
Accrued
Underfunded
(A)
Liability (A- B) (AlB) AALas a
Actuarial Actuarial
(AAL) Under Funded (C) Percentage
Valuation Value of
Projected Funded
AAL Covered of Covered
Date Assets
Unit Credit AAL Ratio Payroll Payroll
June 30,2010 $ 45,258,714 $ 75,087,374 $ 29,828,660 60.3% $ 11,778,197 253.3%
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EXHIBITM
2. Municipal Plan (Continued)
d. Funded Status and Funding Progress (Continued)
Actuarial valuations involve the estimates of the value of reported amounts and assumptions
about the probability of events far into the future, and actuarially determined amounts are
subject to continual revision as actual results are compared to past expectations and new
estimates are made about the future. The required schedule of funding progress, immediately
following the notes to the [mancial statements (RSI) presents multiyear trend information
about whether the actuarial value of plan assets is increasing or decreasing over time, relative
to the actuarial accrued liability for benefits.
e. Actuarial Methods and Significant Assumptions
The State used the entry age normal method to determine both the actuarial accrued liabilities
and annual required contributions to each member of the plan. Pension assets are valued at
their fair value as established by quotations from applicable national securities exchanges.
Valuations of accrued liabilities, pension assets, and arrnual required contributions for the
Municipal Plan are performed annually as of June 30.
Significant actuarial assumptions used in each valuation are summarized as follows:
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Asset appreciation:
Salary increases:
Payroll growth rate (for amortization)
Cost of living adjustments:
Inflation rate
Retirement probability
7.50% annually
4.00% arrnually, plus a service component
3.75% annually
3.00%, not compounded
3.00% arrnually
100% at age 75 or upon eligibility
Mortality:
Healthy members - Males: pre-retirement 75% and post retirement 115% of RP2000
Combined Healthy with White Collar Adjustments Mortality Table; Females pre-retirement
75% and postretirement 95% of RP2000 Combined Healthy with White Collar Adjustments
Table;
Disabled members - 60% of the PBGC Table Va for disabled male members eligible for
Social Security disability benefits and 60% of the PBGC Table Via for disabled female
members eligible for Social Security
Disability: Probabilities ranging from .06% at age 25 to .98% at age 60
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EXHIBITM
3. Firemen's Pension Plan and Policemen's Pension Plan
The City has separately established and administers two defmed benefit pension plans; the
Firemen's Pension Plan (Fire Plan) and the Policemen's Pension Plan (Police Plan). Each plan is
reported as a pension trust fund in the City's fiduciary fund net assets. A separate report on these
pension plans is not available; they are audited as part of the City's audit.
a. Sunnnary of Significant Accounting Policies and Plan Asset Matters '
1. Basis of Accounting
The pension trust fund financial statements are prepared on the accrual basis of
accounting. Revenues (contributions and investment income) are recognized when they
are earned and expenses (benefits and administration) are recognized when they are due
and payable in accordance with the terms of the plan.
2. Valuation of Investments
Investments are valued at fair value. Securities traded on national exchanges are valued
at the last reported sales price. There are no investments of 5% or greater in anyone
organization.
b. Plan Descriptions and Contribution Information
As of June 30, 2011, membership in each plan was as follows:
Fire Plan Police Plan
Active employees hired before July 1, 1984 4 6
Active employees hired on or after July 1, 1984
~
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Total active employees 82 76
Inactive employees with vested rights 1
Pensioners and beneficiaries ------.ll
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Total plan members 199 195
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3. Firemen's Pension Plan and Policemen's Pension Plan (Continued)
b. Plan Descriptions and Contribution Information (Continued)
Each plan is a single-employer defmed benefit pension plan which provides retirement,
disability and death benefits to its participants. For fiscal year 2011, covered payroll under
the plans was $5,069,386 and $4,892,567 for the fire and police plans, respectively. Rights to
pension benefits become fully vested for fire and police participants after 10 years of service.
Police are eligible to retire after 20 years of service, and firemen are eligible to retire after 25
years of service. Police benefits are equal to 50% of salary with an additional 2.5% for each
year of service after 20 years and up to 25 years of service, with the total benefit not to exceed
62.5% of salary. Police retirees who work more than 25 years are entitled to an additional
1.5%, with the total benefit not to exceed 70% of salary. The fire pension plan entitles
retirees to benefits equal to 65% of salary for those who retire at 25 years. The percentage
increases by I% per year until the maximum of 70% of salary is attained. Fire employees
hired after July 1,2011 cannot receive pension benefits until they reach the age of 58. An
additional $100 per year can be earned for each year of service in excess of 25, to a maximum
of$I,OOO per year.
Pre-retirement benefits at a minimum of 25% and 50% of salary are provided to disabled fire
and police participants, respectively. However,fire employees are eligible for an additional
2.5% of salary for each year of service in excess of 10 years until a maximum benefit of
62.5% of salary is attained. Surviving spouses under both plans are also eligible for pre-
retirement death benefits of 67.5% of salary, subject to a pro-rata reduction for participants
having fewer than 20 years of service.
Contributions and Funding Policy - Under terms of their collective bargaining agreements,
firefighters and policemen are required to contribute 8% of salary to their respective pension
plans (9% for firefighters as of July 1,2011). The City policy is to fund a minimum of 100%
of the annual required contribution as detennined by an independent actuary. Rhode Island
general laws, city ordinances and collective bargaining agreements establish minimum
employer funding. However, the City's policy results in required contributions in excess of
the statutory and contractual minimum levels. The City is amortizing the unfunded accrued
liability over a closed 30 year period, of which 21 years remain.
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EXHIBITM
c. Financial Information
JUNE 30, 2011
POLICE PENSION FIRE PENSION
FUND FUND
ASSETS
Cash and investments $ 43,894,268 $ 33,109,671
LIABILITIES
Accounts payable 26,126 19,903
NET ASSETS
Net assets held in trust for pension benefits $ 4;3,868,142 $ 33,089,768
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
POLICE PENSION FIRE PENSION
FUND FUND
ADDITIONS
Contributions and other income $ 3,511,262 $ 4,762,657
Investment income, net of investment expenses 9,671,075 7,260,893
TOTAL ADDITIONS 13,182,337 12,023,550
DEDUCTIONS
Benefits 3,862,416 4,497,413
Administration 48,690 39,691
TOTAL DEDUCTIONS 3,911,106 4,537,104
CHANGES IN NET ASSETS 9,271,231 7,486,446
NET ASSETS - JULY 1, 201O 34,596,911 25,603,322
NET ASSETS - JUNE 30, 2011 $ 43,868,142 $ 33,089,768
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EXHIBITM
B. Pension Plans (Continned)
3. Firemen's Pension Plan and Policemen's Pension Plan(Continued)
d. Funded Status and Funding Progress
The funded status of the plans as of July 1, 2011 (the date of the most recent actuarial
valuation) was as follows:
651.2%
1023.8%
(B)
Actuarially [(A-B)/C]
Accrued Underfunded
(A) Liability (A - B) (AlB) AALasa
Actuarial (AAL) Under Funded (C) Percentage
Value of Projected Funded AAL Covered of Covered
Assets Unit Credit AAL Ratio Payroll Payroll
$ 32.832,334 $ 82,907,130 $ 50,074,796 39.6% $ 4,891,283
$ 43,693,248 $ 76,570,775 $ 32,877,527 57.1% $ 5,048,815
Fire Plan Police Plan
Annual required contribution (ARC) $ 4,359,109 $ 3,116,642
Amount representing interest on NPO
357,838 (470,383)
Adjustment to ARC (346,174) 443,401
Total annual pension costs $ 4,370,773 $ 3,089,660
July 1, 2011
July I, 2011
FIRE PLAN
POLICE PLAN
Actuarial
Valuation
Date
Actuarial valuations involve the estimates of the value of reported amounts and assumptions
about the probability of events far into the future, and actuarially determined amounts are
subject to continual revision as actual results are compared to past expectations and new
estimates are made about the future. The required schedule of funding progress, immediately
following the notes to the financial statements (RSI) presents multiyear trend information
about whether the actuarial value of plan assets is increasing or decreasing over time, relativ,e
to the actuarial accrued liability for benefits. .
e. Annual Pension Costs and Net Pension Obligations
Separate actuarial valuations for each plan were performed as of July 1,2011. The following
table summarizes annual pension costs for both the Police Plan and Fire Plan:
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e. Annual Pension Costs and Net Pension Obligations (Continued)
A summary of annual pension costs, contributions, and net pension obligations (NPO) and net
pension asset (NPA) of each plan over the preceding three years is as follows:
Fire Plan
2011 2010 2009
Annual pension costs $ 4,370,773 $ 3,830,457 $ 3,369,867
Actual contributions 4,359,109 3,981,258 3,491,226
Increase (decrease) in net pension obligation 11,664 (150,801) (121,359)
Net pension obligation, July 1 4,771,174 4,921,975 5,043,334
Net pension obligation, June 30 $ 4,782,838 $ 4,771,174 $ 4,921,975
% of annual pension costs contributed 99.7% 103.9% 103.6%
Police Plan
2011 2010 2009
Annual pension costs $ 3,089,660 $ 2,399,432 $ 2,325,982
Actual contributions 3,116,642 2,670,822 2,472,177
Increase in NPA (26,982) (271,390) (146,195)
Net pension asset, July 1 (6,271,777) (6,000,387) (5,854,192)
Net pension asset, June 30 $ (6,298,759) $ (6,271.777) $ (6,000,387)
% of annual pension costs contributed 100.9% 111.3% 106.3%
f. Actuarial Methods and Significant Assumptions
Actuarial valuations utilize the projected unit credit method to detenmne both the actuarial
accrued liabilities and annual required contributions to each plan. Pension assets are valued at
their fair market value as established by quotations from applicable national securities
exchanges. Valuations of accrued liabilities, pension assets, and annual required
contributions for both plans are performed annually as of July I.
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EXHIBITM
B. Pension Plans (Continned)
f. Actuarial Methods and Significant Assumptions (Continued)
Significant actuarial assumptions used in each valuation are summarized as follows:
Police Fire
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Concentrations - As of June 30, 2011, and during the year then ended, no pension assets were
invested in any organization which collectively held 5% or more of the total assets of either
plan.
Other Post-Employment Benefits (OPEB)
1. Plan Description
The City of Newport offers family or individual health insurance to retirees and life insurance to
police retirees. Employees vest for OPEB when they vest for pension benefits.' Retired police
employees receive $25,000 in retiree life insurance. Employees can choose individual or family
coverage when active, which is paid by the City. All employees contribute towards the cost of
their health insurance, while active and after retirement. If an employee retires prior to age 65, the
employee remains in their pre-retirement medical plan from the date of their retirement until age
65. At age 65, non-teachers enter Plan65 unless they are grandfathered in under another medical
plan or are Medicare ineligible. AFSCME and NEA employees, and police employees hired after
July 1, 2009, and fire employees hired after July 1, 2011 are not entitled to Plan65. Medicare
ineligible participants remain in the medical plan they chose as active employees. Teachers who
are in the "Extended Benefit Plan" contribute 5% of their salary in order to receive Plan65 when
eligible. The "Extended Benefit Plan" has been closed to new participants and teachers can opt-
out of the "Extended Benefit Plan". New teachers and teachers who opt-out of the "Extended
Benefits Plan" do not receive any City funded benefits once they reach age 65.
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3.00%
Bureau of Labor CPI for Northeast
Urban Wage Earners, not exceeding
3.00% or less than .05%
Mortality tables prescribed by the IRS for non-
governmental plans, as specified in IRS
Regulation 1.430(h)(3)-1, applied on a fully
generational basis
1985 Wyatt Pension Disability Table
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c.
Valuation Date
Actuarial Cost Method
Amortization Method
Remaining Amortization Period
Asset appreciation
Salary increases
Cost of living increase:
Members retired prior to August 26, 2011
Members retiring after August 26, 2011
Inflation
Mortality:
Healthy Members (both police and fire)
Disabled Members (both police and fire)
July 1,2011
Individual Entry Age
Level Dollar Closed
20 Years
7.50% annually
3.20% annually
3.00%
July 1,2011
Individual Entry Age
Level Dollar Closed
20 Years
7.50% annually
3.50% annually
3.00%
3.00%
EXHIBITM
C. Other Post-Employment Benefits (oPEB> (Continued)
2. Summary of Siguificaut Accouuting Policies and Plan Asset Matters
a. Basis of Accounting
The OPEB trust fund financial statements are prepared on the accrual basis of accounting.
Contributions are recognized when they are due, pursuant to formal commitments and
contractual requirements. Investment income is recognized when earned. Expenses (benefits
and administration) are recognized when they are due and payable in accordance with terms
of the plan.
b. Valuation of Investments
Investments are valued at fair value. Securities traded on national exchanges are valued at the
last reported sales price. There are no investments of 5% or greater in anyone organization.
c. Classes of Employees Covered
As ofJuly 1,2011 membership data was as follows:
Active employees
Retirees
Total plan members
3. Benefit Provisions and Contributions
642
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A portion of health insurance premiums is borne by the City, dependent upon each retiree's
covered group, date of retirement and credited service. For members covered under the Police
Pension Plan retiring after June 30, 1987, the City pays 50% of premiums plus an additional 5%
of premiums for each year of service between II and 20 years, until 100% is paid. Retirees prior
to that date are responsible for premiums for each year between II and 25 years, until 100% is
paid. Employees hired after July I, 2009 are not eligible forPlan65. For members covered under
the Fire Pension Plan that retired prior to September 12, 2007, the City pays 100% of health
insurance premiums for members, provided that the retiree was eligible for retirement (25 years of
service) at the date of separation from service. Members that retire after September 12, 2007
contribute I % of their pension benefit towards the cost of retiree health insurance. For retirees
with less than 25 years of service, the City contribution is reduced 4% per year of service less than
25. Members hired after July 1,2011 are not eligible for Plan65. Premiums for retirees of both
the Teachers' Plan and the Municipal Plan are fully paid by the City (less a retiree premium share)
until age 65, provided the retiree was eligible for retirement at the time of separation from service.
The City pays for a $25,000 life insurance policy for retired police with at least 10 years of
service, and for a temporary (until age 65) $50,000 life insurance policy for retired teachers.
Members of each group may elect dental and life insurance coverage at their expense.
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EXHIBITM
C. Other Post-Employment Benefits (OPER) (Continued)
4. Summary Financial Information
The Other Post Employment Benefits Trust summary fmaneial information reported in the
financial statements is as follows:
OTHERPOST-EMPLOYMENT BENEFITS TRUST FUND
JUNE 30,2011
ASSETS
Cash and investments
LIABILITIES
Accounts payable
NET ASSETS
Net assets held in trust for OPEB benefits
$ 20,126,917
8,045
$ 20,118,872
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
OTHERPOST-EMPLOYMENT BENEFITS TRUST FUND
FORTHE YEAR ENDED JUNE 30, 2011
ADDITIONS
Contributions and other income $ 2,200,137
Investment income, net of investment expenses 3,991,922
TOTAL ADDITIONS 6,192,059
DEDUCTIONS
Administration 25,853
TOTAL DEDUCTIONS 25,853
CHANGES IN NET ASSETS 6,166,206
NET ASSETS - JULY 1,2010 13,952,666
NET ASSETS - JUNE 30, 2011 $ 20,118,872
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EXHIBITM
C. Other Post-Employment Benefits (OPEB) (Continued)
5. Annual OPEB Cost and Net OPEB Obligation
The City's annual OPEB cost (expense) is calculated based on the annual required contribution of
the employer (ARC), an amount actuarially determined in accordance with the parameters of
GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is
proj ected to cover normal cost each year and amortize any unfunded actuarial liabilities over a
period not to exceed thirty years. The following table shows the components of the City's annual
OPEB cost for the year, the amount actually contributed to the plan, and changes in the City's net
OPEB obligation.
Annual required contribution
Interest on net OPEB obligation
Adjustment to annual required contribution
Annual OPEB cost (expense)
Contributions made
Increase (decrease) in net OPEB obligation
Net OPEB obligation - July 1, 2010
Net OPEB obligation - June 30, 2011
$ 10,751,437
557,188
(117.120)
11,191,505
9,810,529
1,380,976
7,039.517
$ 8,420,493
The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and
the net OPEB obligation for 20II and the previous four years is as follows:
Year
Ended
June 30, 2006
June 30, 2007
June 30, 2008
June 30, 2009
June 30, 2010
June 30,2011
$
Annual
OPEB Cost
9,706,604
9,282.550
9,997,870
10,615,386
9,243,181
11.191,505
AnnualOPEB
Cost Contributed
53.9%
75.0%
72.3%
104.6%
121.6%
90.0%
$
OPEB
Obligation
4,466,938
6,756,362
9.521,806
9,037,637
7,429,179
8,420,493
6. Funded Status and Funding Progress
The funded status of the plan as of July I, 2010 (the date of the most recent actuarial valuation)
was as follows:
(B)
Actuarially
Accrued
(A) Liability (A-B)
Actuarial Actuarial
(AAL) Unded
Valuation Value of Projected Funded
Date Assets
Unit Credit AAL
July I, 2010 $ 13,952,666
$ 150,082,585 $ 136,129,919
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(NB)
Funded
AAL
Ratio
9.3%
(C)
Covered
Payroll
$ 38,198.664
[(A-B)/e]
Under
F u n d e d A A 1 ~
a Percentage.;{]
of covered<l
Payroll J
EXHIBITM
V. OTHER INFORMATION(CONTINUED)
C. Other Post-Employment Benefits (OPEB) (Continned)
6. Fnnded Status and Fnnding Progress (Continned)
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions .about future employment, mortality, and the healthcare cost trend. Amounts
determined regarding the funded status of the plan and the annual required contributions of the
employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as
required supplementary information following the notes to basic financial statements, presents
multiyear trend information about Whether the actuarial value of plan assets is increasing or
decreasing over time relative to the actuarial liabilities for benefits.
7. Actuarial Methods and Assumptions
The accompanying schedules of employer contributions present trend information about the
amounts contributed to the plan by employers in comparison to the ARC, an amount that is
actuarially determined in accordance with the parameters of GASB Statement 43. The ARC
represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost
for each year and amortize any unfunded actuarial liabilities (or funding excess) over a period
not to exceed thirty years.
Projections of benefits are based on the substantive plan (the plan as understood by the employer
and plan members) and include the types of benefits in force at the valuation date and the pattern
of sharing benefit costs between the employer and plan members to that point. The proj ection of
benefits for financial reporting purposes does not explicitly incorporate the potential effects of
legal or contractual funding limitations on the pattern of cost sharing between the employer and
plan members in the future. Actuarial calculations reflect a long-term perspective. Consistent
with that perspective, actuarial methods and assumptions used include techniques that are
designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of
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The projected unit credit cost method was used in the July I, 2010 actuarial valuation. Actuarial
assumptions included a 7.5% investment rate of return (net of administrative expenses). Only
assets that have been contributed to the OPEB Trust are considered available for liabilities for
purposes of the valuation. Assets are valued at Fair Market Value. The actuarial assumptions for
healthcare cost trend is growth of 8% for 2011 and declining by 1% per year until 5% is reached.
The 5% growth is used on a go-forward basis. The UAAL is being amortized over a closed thirty
year period. The City is in year 26 of the amortization schedule. .
Contingencies
The City is involved in several lawsuits and claims. Both City officials and their legal counsel are
unable to express an opinion as to the ultimate outcome of the cases, and no provision for loss has
been made in the accompanying financial statements. It is the opinion of both the City officials and
their legal counsel that the results of the cases would have no materially adverse effect on the City's
financial position except as noted below.
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EXHIBITM
E. Restatements
In February 2009, the Governmental Accounting Standard Board ("GASB") issued GASB Statement
No. 54, Fund Balance Reporting and Governmental Fund Type DefInitions ("Statement No. 54").
Statement No. 54 clarifIed the defInitions of the general fund, special revenue fund type, capital
projects fund type, debt service fund type, and permanent fund type. The application of Statement No.
54 was effective for the City as of July 1, 2010. Based on the interpretations of certain terms within
the defInition of special revenue fund type provided for in Statement No. 54, the City has determined
that certain activities previously reported in special revenue funds are required to be reported in other
fund types. Accordingly, fund balance reclassifIcations made by the City have resulted in an increase
in the beginning fund balance of the General Fund in the amount of $1,064,817 and a corresponding
decrease in the beginning fund balance of the City'S Other Governmental Funds in order to conform
to the provisions of Statement No. 54.
- 83-
I
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i
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r
Required
Supplementary
Information
I
Page 1 of2
I
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF FUNDING PROGRESS
JUNE 30,201 I
I
Fire Pension Plan
i
Actuarial Actuarial
Valuation Actuarial Accrued Actuarial' Value Annual Unfunded
Date Value of Liability of Assets Unfunded Covered AALas % of
I
July I Plan Assets (AAL) as %of AAL AAL Payroll Covered Payroll
2006 $ 27,413,402 $ 68,671,042 39.9% $ 41,257,640 $ 4,827,849 854.6%
2007 31,256,401 72,036,981 43.4% 40,780,580 4,960,132 822.2%
2008 29,605,715 74,885,370 39.5% 45,279,655 5,294,240 855.3%
2009 27,980,459 78,870,565 35.5% 50,890,106 5,047,963 1008.1%
2010 30,820,663 82,030,956 37.6% 51,210,293 5,526,615 926.6%
2011 32,832,334 82,907,130 39.6% 50,074,796 4,891,283 1023.8%
Police Pension Plan
Actuarial
Valuation Actuarial Accrued Actuarial Value Annual Unfunded
Date Value of Liability of Assets Unfunded Covered AALas %of
July I Plan Assets (AAL) as % of AAL AAL Payroll Covered Payroll
2006 $ 39,118,117 $ 62,635,048 62.5% $ 23,516,931 $ 4,757,611 494.3%
2007 44,288,895 70,038,232 63.2% 25,749,337 5,047,477 510.1%
2008 41,952,553 68,177,847 61.5% 26,225,294 4,979,082 526.7%
2009 37,852,800 73,443,988 51.5% 35,591,188 5,064,850 702.7%
2010 42,240,992 74,866,848 56.4% 32,625,856 5,023,341 649.5%
2011 43,693,248 76,570,775 57.1% 32,877,527 5,048,815 651.2%
(Continued)
- 84-
SCHEDULE OF FUNDING PROGRESS (CONTINUED)
JUNE 30, 201 1
Page 2 of2
Municipal Employees Retirement System
Actuarial Actuarial Unfunded
Valuation Actuarial Accrued Actuarial Value Annual (hcess)
Date Value of Liability of Assets Unfunded Covered AALas %of
June 30 Plan Assets (AAL) as %of AAL AAL
Payroll Covered Payrol
2005 $ 37,380,423 $ 50,823,220 73.5% $ 13,442,797 $ 10,671,442 126.0%
2006 39,035,659 53,590,210 72.8% 14,554,551 10,671,570 136.4%
2007 42,883,619 57,719,476 74.3% 14,835,857 10,913,761 135.9%
2008 46,324,266 60,565,718 76.5% 14,241,452 11,396,167 125.0%
2009 46,291,715 65,391,781 70.8% 19,100,066 11,855,170 161.1%
2010 45,258,714 75,087,374 60.3% 29,828,660 11,778,197 253.3%
OPEB Trust Plan
Actuarial
Valuation Actuarial Accrued Actuarial Value Annual Unfunded
Date Value of Liability of Assets Unfunded Covered AAL as %of
July I Plan Assets (AAL) as %of AAL AAL Payroll Covered Payrol
2005 $ $ 123,721,034 0.0% $ 123,721,034 $ 44,500,000 278.0%
2006 1,413,713 132,314,905 1.1 % 130,901,192 33,519,292 390.5%
2007 2,184,740 131,650,381 1.7% 129,465,641 36,112,767 358.5%
2008 4,476,103 142,838,552 3.1% 138,362,449 38,914,022 355.6%
2009 8,486,653 125,947,132 6.7% 117,460,479 38,541,599 304.8%
2010 13,952,666 150,082,585 9.3% 136,129,919 38,198,664 . 356.4%
(Concluded)
- 85-
SCHEDULE OF EMPLOYER CONTRIBUTIONS
JUNE 30, 2011
Fire Pension Plan
Actuarial Annual
Valuation Required %of
Date Contribution Actual ARC
July I (ARC) Contribution Contributed
2006 $ 3,543,234 $ 3,543,235 100.0%
2007 3,352,662 3,543,235 105.7%
2008 3,291,226 3,291,234 100.0%
2009 3,310,557 3,491,226 105.5%
2010 3,781,258 3,981,258 105.3%
2011 4,359,109 4,359,109 100.0%
Police Pension Plan
Actuarial Annual
July I (ARC) Contribution Contributed
2006 $ 2,440,649 $ 2,440,649 100.0%
2007 2,385,996 2,440,649 102.3%
2008 2,272,177 2,272,049 100.0%
2009 2,406,091 2,472,177 102.7%
2010 2,470,822 2,670,822 108.1%
2011 3,116,642 3,116,642 100.0%
Other Post-Employment Benefits Plan
Actuarial Annual
July I (ARC)
Contribution Contribqted
2005 $ 9,706,604 $ 5,239,666 54.0%
2006 9,282,550 6,993,126 75.3%
2007 9,997,870 7,232,426 72.3%
2008
10,238,391
11,099,555 108.4%
2009
9,050,275
11,241,301 124.2%
2010
10,751,437
9,810,529 91.2%
- 86-
Supplemental
Schedules
General
Fund
The General Fund is the principal fund of the City and is used to account for all activities of the City, except
those required to be accounted for in another fund. The General Fund accounts for the normal recurring activities
ofthe City (i.e., general government, public safety, public works, health, social services, recreation, etc.). These
activities are funded principally by property taxes, user fees and grants from other governmental units.
SCHEDULEl
CIIT QF NEWPQRT BHOpE lSI ANp
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES
BUDGET AND ACTUAL
VARIANCE
ACTUAL WITH
ORIGINAL FINAL (BUDGETARY FINAL
BUDGET BUDGET BASTS) BUDGET
PROPERTY TAXES:
CUllent taxes Real Estate 59,425,524 59,425,524 57.575,631 (1,849,893)
Current taxes MV 1,700,000 1,700,000 1,688,282 (11,718)
Delinquenl - Real Estate 1,100,000 1,100,000 1,435.232 335,232
Delinquenl (axes - MV 110.000 110,000 86,458 (23,542)
Penalties 335,000 335.000 369,316 34,316
Tax lien fees 25,000 25,000 23,812 (1.188)
Tax Abalements (I,OOO,OOO) (1,000.000) 1,000,000
Me.m and beverage tax 1.475,000 1,575,000 1,665,241 90.241
Hotel occupancy lax 1.525.000 1.675.000 1567,820 007.180)
TOTALPROPERTY TAXES 64.695.524 64.945.524 64.411.792 (533.732)
INTERGOVERNMENTAL REVENUES:
Telephone company lax 250,000 250,000 286,651 36.651
Miscellaneous Slale and federal aid 4,421 4,421
MY (ax phase OuI 70,500 137,291 66,791
School housing aid 277.809 277.809 537,430 259,621
PILOT 755,000 833.200 833,229
" Stale aid - librllfY col1SlTUction 215.000 2150g0 225.853 10.853
TOTAL INTERGOVERNMENTAL REVENUES 1.497.809 1.646.509 2.024,875 378,366
CHARGES FOR SERVICES:
GMH service fees 369,000 369,000 156,907 (212,093)
Hope IV Projecl service fees 130,000 130,000 157,883 27,883
Salve Regina service charges 6,902 6,902 6.902
Convention and Visilor's Bureau 10.000 10,000 (10.000)
Police spooial detail 1.780,000 1,780,000 1.696.051 (83,949)
Document prep and handling 7s.o00 75,000 72:687 (2,313)
Planning Services
'OS
365
Solid waste hauler fees 2,700 2,700 7.500 4,800
Community development services 59,629 59.629 59,629
Computer processing fees 322,072 322,072 327,679 5,607
Management services 940,547 940.547 924,620 (15.927)
Fire aJann assessments 141.000 141.000 147,900 6,900
R ~ l i n g b i n s 2,500 2,500 4,302 1,802
HR regional testing 2,000 2,000 4,825 2,825
Recreation activity fees 85.000 85,000 92,415 7,415
Ballfield rentals 28,000 28,000 21,245 (6,755)
Patldng tickets 900.000 900,000 858,570 (41,430)
Recording fees 340,000 340,000 298.481 (41,519)
Conveyance lax 450,000 450,000 381,436 (68.564)
Probate fees 50.000 50,000 42,706 (7,294)
Rescue fees 550,000 550,000 712.695 162,695
General business 50,000 50.000 77.578 27,578
Holel regil;tralion fees 7,000 7,000 6,850 (150)
Entertainment 19,000 19.000 26,670 7,670
Liquor 189,000 189,000 188,690 (310)
MeclI amusement 15,000 15,000 13.850 (1,150)
Sunday selling 25.000 25,000 24,250 (750)
Taxi 1.000 1,000 1.575 575
Victualing 55,000 55,000 53.750 (1,250)
Animal 4,400 4,400 5.287 887
Marriage 5,000 5.000 5.538 5J8
Building 700,000 700,000 530,273 (169.727)
Plumbing 30,000 30.000 53,172 23.172
Mechanical 100.000 100.000 112.902 12,902
Electrical 140,000 140.000 113,711 (26,289)
Board of Appeals 12,000 12.000 21,310 9,310
HOC application fee 16,000 16,000 17.500 1,500
Road opening 50,000 50,000 94,893 ' 44,893
Fire inspection fees 65.000 65,000 45,869 (19,131)
Fire sundry 12,000 12,000 15,386 3,386
Police - sundry 10.000 10.000 8.286 0,714)
Municipal C(lun C(lst assessment 220,000 220,000 202,423 (17,577)
Pawhone commissions 1,000 1.000 335 (665)
Vendor rights 8,800 8,800 usn 2,797
Newport Grand Slol Machines 620,000 620.000 507.123 (112,877)
Olher miscellanoous 50,000 50.000 246,317 196,317
Rentslofproperty 120,000 120.000 87.488 (32.5121
TOTAL CHARGES FOR SERVICES 8.769.550 8.769,550 8.447.421 (322129)
USE OF MONEY AND PROPERTY:
Investment interest 500.000 300.000 154.807 (J45.193)
INCOME FROM INVESTMENTS 500.000 300.000 154.807 (145.1931
OTHER REVENUES:
Public donations 161,950 161,950 194.289 32.339
TOTAL OTHER REVENUES 161.950 161.950 194.289 32.339
TOTAL REVENUES 75.624,833 75.823.533 75.233.184 (590.349)
OTHER FINANCING SOURCES:
Transfers in 341,085 341,085
TOTAL OTHER FINANCING SOURCES: 341,085 341.085
TOTAL REVENUES AND OTHER
FINANCING SOURCES
,
75,624.833 75,823,533 75.574.269 (249.2641
- 87-
SCHEDULE 2
CITy OF NEwpORT RHODE ISJ,ANp
GENERAL FUND
SCHEDULE OF EXPENDITURES AND OTHER FINANCING USES
BUDGET AND ACTUAL
FORTHE YEAR ENDED JUNE 30, 2011
VARIANCE
ACTUAL WITH
ORIGINAL FINAL (BUDGETARY FINAL
BUDGET BUDGET
BASIS) BUDGET
EXPENDITURES:
General Government:
Mayor and City Council $ 113,501 $ 113,501 $ 89,007 $ 24,494
City Manager
733,128 733,128 730,296 2,832
City Solicitor 413,401 413,401 389,343 24,058
Canvassing 223,877 223,877 210,489 13,388
City Clerk 529,399 709,292 487,274 222,018
Finance 2,828,659 2,860,690 2,757,565 103,125
ReseJVe Accounts 420,959 814,659 1,263,553 (448,894)
Public Safety:
Police Department 15,393,813 15,424,613 15,219,723 204,890
Fjre Department 15,482,879 15,722,879 17,224,494 (1,501,615)
Public Health 8,098,287 8,625,291 7,149,699 1,475,592
Platuting, Zoning, and Development 1,249,180 1,249,180 1,203,781 45,399
Recreation 593,036 593,036 551;867 41,169
Human services:
Donations 83,150 83,150 64,150 19,000
Public Library 1,671,719 1,671,719 1,671,719
Pension expenditures 3,152,061 2,635,761 2,722,514 (86,753)1
Debt service 1,853,177 1,853,1;77 1,733,884 119,293
.;::

TOTAL EXPENDITURES 52,840,226 53,727,354 53,469,358 257,996

OTHER FINANCING USES:
!J

Transfers out 23,584,607 23,684,144 23,833,096
elm
TOTAL EXPENDITURES AND OTHER
<I

FINANCING USES $ 76,424,833 $ 77,411,498 $ 77,302,454 $ 109,044';;'<

, ":\';'
- 88-
Permanent
Funds
Pennanent funds are used to report resources that are legally restricted to the extent that only earnings, not
principal, may be used for purposes that support the reporting City's programs.
SCHEDULE 3
CITY OF NEwpORT RHODE ISLAND
COMBllITNGBALANCESHEET
PERMANENT TRUST FUNDS
JUNE 30, 2011
CASH AND
INVESTMENTS RESERVED FOR UNRESERVED
NET OF LIABILITIES ENDOWMENTS FUND BALANCE
David Sears Trusts 1 - 9 (City Portion) $ 2,587,257 $ 450,000 $ 2,137,257
David Sears Trust - Heirs ofDavid Sears 1,039,382 1,039,382
David Sears Trust - Public Improvements 90,512 90,512
Joseph Hammett Fund (1892) 33,033 1,500 31,533
Henderson Home Fund (1980) 981,183 139,781 841,402
Freebody Fund 103,282 97,000 6,282
EV Coles Fund (1899) 321,187 61,321 259,866
Hunter Industrial Fund (1942) 105,655 25,000 80,655
King School Fund (1864) 218,390 8,914 . 209,476
City Burial Lots 365,474 365,474
Private Burial Lots 6,797 6,797
Belmont Memorial Fund (1950) 31,635 2,000 29,635
Judah Touro M & C Fund (1879) 162,922 10,000 152,922
Touro Street Fund (1823) 63,879 5,000 58,879
Derby Fuel Fund (1849) 18,140 500 17,640
Fry Orphan Fund (1859) 24,785 5,131 19,654
R & E Bullock Fund (1944) 69,781 1,000 68,781
Poor and Aged Fund (1863) 1,171,763 100,000 1,071,763
Alexander Agassiz Fund (1901) 165,705 31,087 134,618
George H Norman Foundation Fund (1901) 56,799 6,899 49,900
Barbara Chapman Fund (1990) 4,048 2,000 2,048
E Townsend Fund (1889) 202,149 155,137 47,012
George N Buckout Fund (1955) 97,000 15,000 82,000
Edward Newton Fund (1959) 33,777 33,777
Braman Cemetery 157,261 157,261
Louis H Hobbs Fnnd (1988) 42,500 25,000 17,500
RIICANFund 7,653 7,653
Unallocated Expense (24,768) (24,768)
Total Permanent Trust Funds $ 8,137,181 $ 2,181,652 $ 5,955,529
- 89-
CITY OF NEWPORT RHODE lSI .AND
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
PERMANENT TRUST FUNDS
SCHEDULE 4
David Sears Trusts 1 - 9 (City Portion)
David Sears Trust - Heirs of David Sears
David Sears Trust - Public Improvements
Joseph Hammett Fund (1892)
Henderson Horne Fund (1980)
Freebody Fund
EV Coles Fund (1899)
Hunter Industrial Fund (1942)
King Schnnl Fund (1864)
City Burial Lots
Private Burial Lots
Belmont Memorial Fund (1950)
Judah Touro M & C Fund (1879)
Touro Street Fund (1823)
Derby Fuel Fund (1849)
Fry Orphan Fund (1859)
R & E Bullock Fund (1944)
Ponr and Aged Fund (1863)
Alexander Agassiz Fund (1901)
George HNonnan Foundation Fund (1901)
Barbara Chapman Fund (1990)
E Townsend Fund (1889)
George N Buckout Fund (1955)
Edward Newton Fund (1959)
Braman Cemetery
Louis H Hobbs Fund (1988)
RIICAN Fund
Unallocated Investment Expense
Total Pennanent Trust Funds
FUND REVENUES EXPENDITURES FUND
BALANCE Use of Money & Property Human BALANCE
JULY I. 2010 and Investment Losses Services JUNE 30, 201 I
$ 2,064,172 $ 523,085 $ $ 2,587,257
829,243 210,139 1,039,382
153,274 20,388 (83,150) 90512
26,910 6,693 (570) 33,033
818,596 203,682 (41,095) 981,183
85,596 21,716 (4,030) 103,282
266,239 67,468 (12,520) 321,187
87,581 22,194 (4,120) 105,655
181,034 45,876 (8,520) 218,390
291,633 73,841 365,474
5,597 1,480 (280) 6,797
25,240 6,395 31,635
135,048 34,224 (6350) 162,922
50,964 12,915 63,879
14,774 3,676 (310) 18,140
20,708 5,247 (1,170) 24,785
56,818 14,138 (1,175) 69,781
983,607 241,756 (53,600) 1,171,763
137,358 34,807 (6,460) 165,705
47,087 11,932 (2,220) 56,799
3,229 819 4,048
161,279 40,870 202,149
77,389 19,611 97,000
,{
26,949 6,828 33,777
'}
125,466 31,795 157,261 "J
48,530 8,970 (15,000) 42,500
';,
6,106 1,547 7,653
;J{
(24,768) (24,768)
;,
,

$ 6,730,427 $ 1.672,092 $ (265,338) $ 8,137,181

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-90 -
,
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i,-
Nonmajor
Governmental
Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for
particular purposes.
School Restricted Fund
This fund is used to account for educational grants that are restricted by the federal goverpment or the State of
Rhode Island for specific programs.
UDAGFund
This fund is used to account for urban development grant activities.
State Grants Fund
This fund is used to account for grants received from the State of Rhode Island that are restricted for specific
programs or purposes.
EDA Revolving Fund
This fund is used to account for economic development activities funded by the Federal Government and
restricted for specific purposes.
Bramley Bill Fund
This fund is used to account for activities funded by grants and private donations for specific purposes.
Office of Economic Adjustment COEA) Grant Fund
This fund is used to account for activities funded by the OEA grant and in-kind services for specific purposes.
Debt Service Fund
This fund is used to account for the accumulation of resources for, and the payment of, general long-tenn debt
principal, interest and related costs.
SCHEDULES
qIXPFNEWPORT RUOnE1S) AND
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
JUNE 30, 20 II
ASSETS
SCHOOL
RESTRICTED
FUNDS
UDAG
FUND
SPECIAL REVENUE
STATE EDA
GRANTS REVOLVING
FUND FUND
ECONOMIC
ADJUSTMENT
GRANT
BRAMLEY
BILL
FUND
DEBT
SERVICE
FUND
TOTAL
NONMAJOR
GOVERNMENTAl
FUNDS
58,112 71,296 1,874,1l2
308,630 308,630
87,500 500 88,000
87,500 87,500
300,421 300,421
Receivables:
Intergovernmental
Loan
Other
Due from other funds
Advances to other funds
$
1,744,704
$ 1,446,394 $ 277,487 $ $ $ 28,454 $ 1,400,360 $ 3,152,695
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
$ 1,744,704 $ 2,230,445 $ 335,599 $ $ 71,296 $ 28,954 $ 1,400,360 $ 5,8II,358
LIABILITIES:
Cash overdraft
Accounts payable
Unearned/deferred revenue
$ 1,088,564
145,170
$ $ $ $ 51,119 $ $ $ 1,139,683
20,177 2,997 168,344
784,051 170,736 71,296 1,026,083
TOTAL LIABILITIES 1,233,734 784,051 170,736 142,592 2,997 2,334,110
FUND BALANCES (DEFICIT):
Restricted
Unassigned
510,970 1,446,394 164,863 25,957 1,400,360 3,548,544
(71,296) (71,296)
TOTAL FUND BALANCES (DEFICIT)
TOTAL LIABILITIES AND FUND BALANCES $
510,970 1,446,394 164,863 (71,296) 25,957 1,400,360 3,477,248
1,744,704 $ 2,230,445 $ 335,599 $ $ 71,296 $ 28,954 $ 1,400,360 $ 5,8II,358
- 91 -
SCHEDULE 6
CrxYQFNEWPORT RHOQE[SrA.NQ
COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTALFUNDS
FORTHE YEAR ENDEDJVNE30, 2011
SCHOOL
RESTRICTED
FUNDS
SPECIALREVENUE FUNDS
STATE EDA ECONOWC BRAMLEY DEBT
UDAG GRANTS REVOLVING ADJUSTMENT BILL SERVICE
FUND FUND FUND GRANT FUND FUND
$ I 657,647 I I 275,086 $ 29,927 I
TOTAL
NONMAJOR
GOVERNMENTAL
FUNDS
REVENUES:
Intergovernmental
Use of money and property
Contributions
I 4,311,023
543,184 45,983 81,432
96,637 1,657
42,820 6.888 _ _ _ _ _ _ 2,000
38,474
$ 5,273.683
670,599
136,768
96.850
TOTAL REVENUES 4,897,027 142,620 664.535 83,089 320,22_8 31,927_ _ _28.414 6_,111,.900
EXPENDITURES:
Current
General education
Public safety
Public health
Recreation
Human services
4,893,970
229,562
8,130
6,249
300
364,637
4,893,970
229,562
8.130
391,524 397,773
300
267,963 26,152. _=- _
TOTAL EXPENDITURES 4,893,970 608,878 267,963 391.524 26.152 6.188.487
EXCESS (DEFICIENCY) OF REVENUES OVER
EXPENDjTURES 3.057 142,620 55,657 (184.874) (71,296) 5,775 38,474 (10,587)
Transfers out
Trans fers in
(306,353) (306,353)
133.110 133,IlO
NET CHANGE IN AJND BALANCES (303,296) 142,620 55,657 (184.874) (71,296) 5,775 171,584 (183,830)
5113,970 $ 1,446.394 $ 164,863 $ .l rZ.l.J21_L $ t,400,360 $ 3;477248
FUND BAlANCES (DEflCIT}.JULY 1,2010, AS RESTATED
FUND BALANCES (DEFtCln, JUNE 30, 2011 $
814,266 1...303.774 109206 _ _ -_ 19.112 1228.776 3,66-1;078
-',Wfi:' 9tyb,'iiil)il@8"'gj,C
n
,b", '., '. ... ,.
Nonmajor
Proprietary
Funds
Enterprise funds are used to account for operations that are fmanced and operated in a manner similar to private
husiness enterprises - where the intent of the City's Council is that the costs of providing goods or services to the
general public on a continuing basis be fmanced or recovered primarily through user charges; or where the City's
Council has decided that periodic determination of net income is appropriate for accountability purposes.
Maritime Fund
This fund is used to account for the activity associated with the City's harbor operations.
Easton's Beach Fund
This fund is used to account for the activity associated with the City's beach operations.
Parking Operations Fnnd
This fund is used to account for the activity associated with the City's parking operations.
- 93 -
SCHEDULEl
CITy OF NEWPORT RHODE ISI,AND
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
NONMAJOR PROPRIETARY FUNDS
EASTON'S PARKING
MARITIME BEACH
OPERATIONS
FUND FUND
FUND TOTALS
OPERATING REVENUES:
User fees $ 1,047,501 $ 869,557 $ 1,405,415 $ 3,322,47
Other revenues 78,856 78,85
TOTAL OPERATING REVENUES 1,126,357 869,557 1,405,415 3,401,32
OPERATING EXPENSES:
Salaries and benefits 259,460 475,916 350,385 1,085,76
Materials and supplies 53,727 81,005 46,813 181,54.
Repairs and maintenance 71,343 35,390 23,745 130,47;
Support services 16,642 67,311 430,597 514,551
Utilities 6,545 24,951 21,252 52,74:
Administrative and other 99,908 111,653 219,593 431,15
Depreciation 62,830 130,047 121,713 314,591
TOTAL OPERATING EXPENSES 570,455 926,273 1,214,098 2,710,821
OPERATING INCOME (LOSS) 555,902 (56,716) 191,317 690,50:
NONOPERATING REVENUES AND
(EXPENSES):
Investment income
34,010 34,011
Interest expense (7,754) (7,75'
NET NONOPERATING REVENUES AND
(EXPENSES) (7,754) 34,010 26,251
INCOME BEFORE TRANSFERS AND
CONTRIBUTED CAPnAL 555,902 (64,470) 225,327 7 1 6 , 7 5 ~
Transfers out (1,500,000) (I,500,OO(
NET TRANSFERS (1,500,000) (J,500,OO(
NET INCOME (LOSS) 555,902 (64,470) (1,274,673) (783,241
TOTAL NET ASSETS - JULY 1,2010 2,231,802 2,210,008 ' 5,654,986 10,096,791
TOTAL NET ASSETS - JUNE 30, 201 1 $ 2,787,704 $ 2,145,538 $ 4,380,313 $ 9,313,555
- 94-
SCHEDULE 9
CITY OF NEwpORT RHonE lSI .ANI)
COMBINING STATEMENT OF CASH FLOWS
NONMAJOR PROPRIETARY FUNDS
EASTON'S PARKING
MARITIME BEACH OPERATIONS
FUND FU1'ID FUND TOTALS
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash received from customers $ 1,034,616 $ 871,095 $ 1,417,583 $ 3,323,294
Cash payments to suppliers for goods and services (77,969) (203,756) (530,655) (812,380)
Cash payments to employees for services (274,239) (465,649) (348,861) (1,088,749)
Payment of administrative expense (99,908) (111,653) (219,593) (431,154)
NET CASH PROVIDED BY OPERATING ACTIVITIES 582,500 90,037 318,474 991,011
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
futetfund loans and transfers (1,500,000) (1,500,000)
Principal paid on interfund loans and transfers (55,243) (29,351) 25,866 (58,728)
NET CASH (USED IN) NONCAPITAL FINANCING ACTIVITIES (55,243) (29,351) (1,474,134) (1,558,728)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
Acquisition and consbuction of capital assets (166,334) (48,768) (73,899) (289,001)
Interest paid on bonds, notes and loans (7,754) (7,754)
NET CASH USED IN CAPITAL AND RELATED FINANCING ACTIVITIES (166,334) (56,522) (73,899) (296,755)
CASH FLOWS FROM INVESTING ACTIVITIES:
InveSbnent income 2,376 2,376
NET CASH PROVIDED BY (USED IN) INVESTING ACTIVITIES 2,376 2,376
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 360,923 4,164 (1,227,183) (862,096)
CASH AND CASH EQUIVALENTS JULY I, 20 I0 1,099,928 273,150 2,802,149 4,175,227
CASH AND CASH EQUIVALENTS JUNE 30, 20II $ 1,460,851 $ 277,314 $ 1,574,966 $ 3,313,131
RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH
PROVIDED BY OPERATING ACTIVITIES:
Operating income (loss) $ 555,902 $ (56,716) $ 191,317 690,503
Adjustments to reconcile operating income (loss) to net cash provided
by operating activities:
Depreciation and amortization 62,830 130,047 121,713 314,590
Changes in assets and liabilities:
Decrease (Increase) in accounts receivable (91,741) 1,538 12,168 (78,035)
(Decrease) Increase in acCounts payable 70,288 4,901 (8,248) 66,941
(Decrease) Increase in accrued liabilities (14,779) 10.267 1,524 (2,988)
NET CASH PROVIDED BY OPERATING ACTIVITIES $ 582,500 $ 90,037 $ 318,474
$
991,011
NON CASH INVESTING, CAPITAL AND FINANCING TRANSACTIONS:
Increase in fair value of investments 31,635 31,635
TOTAL NON CASH INVESTING, CAPITAL AND FINANCING TRANSACTIONS $ $ $ 31,635 $ 31,635
- 95
Fiduciary
Fun.ds
Fiduciary funds are used to account for assets held by the City in a trustee capacity for individuals, private
organizations or other governments.
Pension Trust Funds
A fiduciary fund type used to report resources that are required to be held in trust for the members and
beneficiaries of defined benefit pension plans.
The City has two pension plans covering police and fire department employees. Substantially all of its other
employees, except teachers, are covered by the Municipal Employees' Retirement System of the State of Rhode
. Island (Municipal Plan). Teachers are covered by the Employees' Retirement System ofthe State of Rhode Island
(Teachers' Plan). The Firemen's Pension Plan and the Policemen's Pension Plan are contributory defmed benefit
plans.
Other Post-Employment Benefit Trust Fund
This fund is used to account for post-employment benefits provided to eligible retirees of the City.
Private Purpose Trust Funds
These funds are used to account for and report all trust arrangements under which principal and income benefit
individuals, private organizations, or other governments.
Agency Funds
Agency funds are used to report resources held by the reporting government in a purely custodial capacity (assets
equal liabilities).
Student Activity Funds
These funds are used to account for expenditures for educational extracurricular activities at various schools.
Financing is provided by individual fundraising projects and private donations.
Newport Municipal Charitable Improvement Fund, Inc.
These funds are used to account for expenditures for municipal improvement projects. Financing is provided
by fundraising and private donations.
Newport Fihn Commission Fund
These funds are used to account for expenditures by the Newport Film Commission. Financing is provided by
fundraising and private donations.
SCHEDULE 10
CITY OF NEwpORT RHODE ISI.AND
COMBINING STATEMENT OF PENSION AND OTHER POST EMPWYMENT BENEFITS TRUST FUNDS
JUNE 30, 2011
TOTAL
PENSION AND
PENSION TRUST FUNDS OTHER POST OTHER POST
TOTAL EMPWYMENT EMPLOYMENT
POLICE FIRE- PENSION BENEFITS BENEFITS
PENSION PENSION TRUST TRUST TRUST
FUND FUND FUNDS FUND FUNDS
ASSETS
Cash $ 121,942 $ 217,025 $ 338,967 $ 1,503,433 $ 1,842,400
Fixed Income Mutual Funds 10,712,499 8,049,890 18,762,389 5,146,059 23,908,448
Domestic Equity Mutual Funds 26,449,695 19,875,582 46,325,277 11,761,376 58,086,653
International Equity Mutual Funds 6,610,132 4,967,174 11,577,306 1,716,049 13,293,355
TOTAL ASSETS 43,894,268 33,109,671 77,003,939 20,126,917 97,130,856
LIABILITIES
Accounts payable 26,126 19,903 46,029 8,045 54,074
TOTAL LIABILITIES 26,126 19,903 46,029 8,045 54,074
NET ASSETS
Net assets held in trust for pension benefits 43,868,142 33,089,768 76,957,910 76,957,910
Net assets held in trust for other post-employment benefits 20,118,872 20,118,872
TOTALNET ASSETS $ 43,868,142 $ 33,089,768 $ 76,957,910 $ 20,118,872 $ 97,076,782
96
SCHEDULE 11
COMBINING STATEMENT OF NET ASSETS OF PRIVATE PURPOSE TRUST FUNDS
JUNE 30, 2011
PRIVATE PURPOSE TRUST FUNDS
EXPENDABLE
SCHOLARSHIP
FUNDS
NONEXPENDABLE
SCHOLARSHIP
TRUSTS
TOTAL
PRIVATE
PURPOSE
TRUST FUNDS
ASSETS
Cash
Fixed Income Mutual Funds
Domestic Equity Mutual Funds
TOTAL ASSETS
$ 21,581
21,581
$
503,254
813,002
1,316,256
$ 21,581
503,254
813,002
1,337,837
LIABILITIES
Cash overdraft
Accounts payable
TOTAL LIABILITIES
NET ASSETS
Net assets held in trust for purposes
TOTAL NET ASSETS
47,124 47,124
960 960
48,084 48,084
21,581 1,268,172 1,289,753
$ 21,581 $ 1,268,172 $ 1,289,753
- 97-
SCHEDULE 12
AGENCY FlINDS
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
BALANCE BALANCE
JULY 1,2010 ADDITIONS DEDUCTIONS JUNE 30, 2011
ASSETS
CASH:
Student activity funds $ 201,200 $ 385,966 $ 344,703 $ 242,463
Newport Fihn Commission 2,600 500 3,100
Newport Municipal Charitable Improvement Fund, Inc. 28,811 28,811
TOTAL ASSETS $ 232,611 $ 386,466 $ 344,703 $ 274,374
LIABILITIES
AMOUNTS HELD IN ESCROW:
Student activity funds $ 201,200 $ 385,966 $ 344,703 $ 242,463
Newport Fihn Commission 2,600 500 3,100
Newport Municipal Charitable Improvement Fund, Inc. 28,811 28,811
TOTAL LIABILITIES $ 232,611 $ 386,466 $ 344,703 $ 274,374
- 98 -
SCHEDULE 13
CITY OF NEwpORT RHODE rSTrAND
COMBINING STATEMENT OF CHANGES IN NET ASSETS OF PENSION AND OTHER POST EMPLOYMENT BENEFITS TRUST FUNDS
TOTAL
PENSION AND
PENSION TRUST FUNDS
OTHER POST- OTHER POST-
TOTAL
EMPLOYMENT EMPLOYMENT
POLICE FIRE PENSION
BENEFITS BENEFITS
PENSION PENSION TRUST TRUST TRUST
FUND FUND FUNDS FUND FUNDS
ADDITIONS:
Employees $ 394,620 $ 403,548 $ 798,168 $ 440,068 $ 1,238,236
Employer 3.116,642 4,359,109 7,475,751 1,760,069 9,235,820
Total contributions and other income 3,511,262 4,762,657 8,273,919 2,200,137 10,474,056
Investment income:
Net appreciation in fair value of investments 9,499,883 7,130,645 16,630,528 3,736,593 20,367,121
Interest and dividends 256,276 195,073 451,349 277,656 729,005
Total investment income 9,756,159 7,325,718 17,081,877 4,014,249 21,096,126
Less investment expenses 85,084 64,825 149,909 22,327 172.236
Net investment income 9,671,075 7,260,893 16,931,968 3,991,922 20,923,890
TOTAL ADDITIONS 13,182,337 12,023,550 25,205,887 6,192,059 31,397,946
DEDUCTIONS:
Benefits 3,862,416 4,497,413 8,359,829 8,359,829
Administration 48,690 39,691 88,381 25,853 114,234
TOTAL DEDUCTIONS 3,911,106 4,537,104 8,448,210 25,853 8,474,063
CHANGES IN NET ASSETS 9,271,231 7,486,446 16,757,677 6,166,206 22,923,883
NET ASSETS - JULY I, 2010 34,596,911 25,603,322 60,200,233 13,952,666 74,152,899
NET ASSETS - JUNE 30, 2011 $ 43,868,142 $ 33,089,768 $ 76,957,910 $ 20,118,872 $ 97,076,782
- 99-
- 100 -
SCHEDULE 14
SCHEDULE 15
CITY OF NEWPORT RHODE ISLANp
COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
NONEXPENDABLE SCHOLARSHIP TRUSTS
Net Assets ADDITIONS: DEDUCTIONS: Net Assets
Held In Trust Awards and Held In Trust
For Purposes Investment Investment For Purposes
July I, 2010 Donations !ncome (Loss) Expense June 3D. 2011
Peter P Integlia Physical Education Scholarship $ 11,897 $ 560 $ 3,145 $ (500) $ 15,102
American Culinary Federation Award 22,125 5,606 (500) 27,231
Eileen Jeanes Jachna Award 23,126 5,859 28,985
William T Bull Award 26,870 6,808 (1,360) 32,318
Mercedes S Coulombe Award 64,515 16,345 (3,060) 77,800
Carol Ann Page Award 5,267 1,334 (100) 6,501
Avis GMarden Award 3,757 953 4,710
Class of 41 American Government Award 3,809 964 4,773
PF Carroll Scholarship 21,006 5,322 26,328
JFitzgerald Scholarship 2,001 507 (50) 2,458
Sinales Scholarship 11,174 2,831 14,005
HenryVauglm Memorial Award 3,844 974 4,818
Adelson BJology Award 2,995 759 3,754
Leavitt Trust Award 14,689 3,121 (740) 17,670
Alliance Francaise Award 1,527 387 (45) 1,869
Lalli Trust Award 4,490 1,137 5,627
Goldstein Music Award 4,667 1,183 (230) 5,620
MB Howard Award 13,471 3,412 (660) 16,223
Newport School Book Award 258 66 324
Edward King Medal Award 62,601 15,861 (4,320) 74,142
Koehne Latin Award 3,243 822 (120) 3,945
Minnan Math Award 2,701 685 (130) 3,256
GHNonnan Award 6,502 1,647 8,149
Peckham Award 75,363 19,093 (3,740) 90,716
PellMedal 1,944 492 2,436
Read Medal #1 653 166 819
Read Medal #2 724 183 907
Charles B King Award 16,610 4,208 (810) 20,008
Rogers High School Centennial Award 38,532 9,763 (2,000) 46,295
Almira Coffin Award 4,190 1,062 (210) 5,042
HH Toole Scholarship 13,550 3,433 (710) ,16,273
Henry Heffernan Award 64,098 16,239 (3,300) 77,037
Bruen Scholarship 21,216 5,374 (1,000) 25,590
Sullivan Scholarship 34,994 8,866 (1,760) 42,100
Joseph P Cotton Memorial Award 19,982 5,064 (1,000) 24,046
Rufus E Darrah Memorial Award 6,759 1,711 (340) 8,130
Margaret P Stevens Award 600 152 752
Christine Meek Sullivan/Marx Award 13,796 140 3,533 (680) 16,789
Zelda Minnan Music/Drama Award 26,505 6,715 (680) 32,540
Wosencroft Scholarship 5,962 1,51l (300) 7,173
M/M Thomas Archambault Award 13,502 3,421 (700) 16,223
Class of46 Rogers High School DLS Award 14,527 3,680 '(750) 17,457
General Contractors Association Award 21,283 5,392 (1,100) 25,575
Cohen Scholarship 5,000 1,267 6,267
Townsend Scholarship 6,714 1,70l (350) 8,065
Dorothy Drinkwater Lecraw Award 44,781 11,346 (2,340) 53,787
Nicholas Logothets Award 3,760 953 (170) 4,543
Helene Lewis Memorial Scholarship 70,133 17,769 (3,400) 84,502
Kristen Jorge Memorial Scholarship 15,333 3,884 (760) 18,457
James Colton Crowley Award 75,891 19,228 (3,800) 91,319
Florence JAlofsin English Award 4,880 1,237 6,117
Sandra Clooney Memorial Scholarship 22,999 5,826 (1,200) 27,625
Allan Family Scholarship 80,188 20,316 100,504
Loeb/George Washington Essay Award 8,163 2,260 (750) 9,673
Unallocated Expense (4,203) (4.203)
Total Pennanent Trust Funds $ 1,049,167 $ 700 $ 266,173 $ (47,868) $ 1.268.172
- 101 -
Statistical
Section
This part of the City of Newport, Rhode Island's comprehensive annual fmancial report presents detailed
information as a context for understanding what the information in the financial statements, note disclosures, and
required supplementary information says about the City's overall financial health.
Contents
Financial Trends (Tables 1-4)
These schedules contain trend information to help the reader understand
how the City's fmancial performance and well-being have changed over time.
Revenue Capacity (Tables 5-7)
These schedules contain information to help the reader assess the City's
most significant local revenue source, the property tax.
Debt Capacity (Tables 8-11)
These schedules present information to help the reader assess the affordability of
the City's current levels of outstanding debt and the City's ability
to issue additional debt in the future.
Demographic and Economic Information (Tables 12-13)
These schedules offer demographic and economic indicators to help the reader
understand the environment within which the City's fmancial activities
take place.
Operating Information (Tables 14-16)
These schedules contain service and infiastructure data to help the reader
understand how the information in the City's fmancial report relates
to the services the City provides and the activities it performs.
102
107
110
114
116
TABLEt
CITYOF NEWPORT, RHODE ISLAND
NET ASSETS BY COMPONENT
LAST NINE FISCAL YEARS
(UNAUDITED)
---
Fiscal Year
2003 2004 2005 2006 2007 2008 2009 2010 201l
Govemmental activities:
Invested in capital assets, net of related debt $ 33,319,657 $ 36,213,472 $ 39,024,214 $ 43,072,452 $ 47,999,443 $ 52,461,l14 $ 59,259,977 58,114,920 62,576,195
Restricted for:
Human services 4,138,028 3,854,910 3,633,092
Pennanent Funds:
Expendable 5,315,880 6,145,004 6,677,139 7,255,682 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530
Nonexpendable 1,142,270 1,142,270 1,142,270 1,142,270 l,889,512 1,937,467 1,890,210 1,976,581 2,181,651
Debt service 396,470 511,451 676,668 878,998 1,065,923 1,228,n6 1,400,360
Education 441,806 675,734 815,D92 1,081,801 953,325
7,874,791 2,831,871 (1,722,023) 5,401,520 6,484,503 8,364,508 5,807,577 9,706,280 4,508,285
Tota! govemmental activities net assets ___ 50,863,261 49,966,254 58,465,176 65,152,450 69,923,577 72,380,333 75,780,403 76,622,021
Invested in capital assets, net of related debt 86,599,396 87,497,297 85,773,241 84,210,144 86,137,192 87,063,157 90,719,216 87,919,616 91,514,668
Held in trust 99,000 99,000
Restricted - Other purposes 6,385,522 6,612,069 3,624,058 4,401,342 3,054,328 4,749,967 3,900,192 8,825,854 9,074,231
Unrestricted (4,355,744) (4,072,754) 171,705 3,719,540 4,222,057 2,365,226 1,207,853 2,214,069 (749,281)
Total business-type activities net assets 88,629,174 90,036,612 89,569,004 92,331,026 93,413,577 __21,178,350 95,827,261 99,058,539 99,938,618
Prima!)' government:
Invested in capital assets., net ofrelated debt JI9,919,053 123,710,769 124,797,467 127,282,596 134,136,635 139,524,271 149,979,193 146,034,536 154,090,863
Restricted for:
Human services 4,138,028 3,854,910 3,633,092
Pennanent funds:
Expendable 5,315,880 6,145,004 6,677,139 7,255,682 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530
Nonexpendable 1,142,270 1,142,270 1,142,270 1,142,270 1,889,512 1,937,467 1,890,210 1,976,581 2,181,651
Held in trust 99,000 99,000
Debt service 4,912,793 3,730,996 5,628,965 4,966,1l5 10,054,630 10,474,591
Edu.cation 6,827,328 7,287,803 4,835,620 1,081,801 953,325
Unrestricted 3,.519,047 (1,240,883) (1,550,318) 9,121,060 10,706,560 10,729,734 7,015,430 1i,920,349 3,759,004
Total primary government net assets $ 140,899,873 $ 139,535,270 $ 150,796,202 $ 158,566,027 $ 164,101,927 $ 168,207,594 $ 174,838,942 $ 176,560,639
NOTE: GASB 34 was,applied as ofFiscal Year 2003. Information'is not available prior to FY2003.
-102 -
TABLE 2
(lof2)
CITY OF NEWPORT RHODE ISLAND
CHANGES IN NET ASSETS, LAST NINE FISCAL YEARS
GOVERNMENTAL ACTIVITIES
(ACCRUAL BASIS OF ACCOUNTING)
(UNAUDITED)
Fiscal Year
2003 2004 2005 2006 2007 2008 2009 2010 ZOIl
[:s:penses:
General government $ 5,261,563 $ 5,459,387 $ 8,638,364 $ 4,201,754 (2) $ 6,904,515 $ 5,664.619 $ 5,638,586 $ 6,782,232 $ 6,197,935
General education 39,039,945 42,168,056 42,003,803 42,119,%8 44,860,182 45,420,073 45,273,034 43,071,429 43,124,023
Public safety 23,098,422 25,954S34 27,848).57 27,932,352 29,620.705 30,005,098 30,380.376 31,829,739 35,191,714
Public health 3,649,735 4,403,093 4,664,543 4,564,130 5,179,345 7,000,668 8,396,219 8,023.199 8,240,164
Planning. zoning and development 855,293 1,028,852 1,681,628 1.994,692 1,440,553 1,604,671 1,829,568 1,363,899 1,744,516
Recreation 1,868,074 2,189,095 1,773,421 2.121,346 2,415,401 622,368 1,092,871 769,888 753,272
HUlttan services 2.475.041 2,573.601 2,615,412 2,720,900 3,256,251 3,248,665 3.361,996 3,241,886 3,207,552
Interest expense 1,166,764 1,062,259 889,584 867.107 841,520 782,723 682,805 863,546 626,020
Total governmental activities 77,414,837 84,838,877 90,115,012 86,521,349 94,518,472 _ 26.655,455 95,945,818 99,085,1%
Water 6,726,482 6,830,398 7,135.764 6,994,360 7,809,046 7,719,962 9,003,205 8,982,066 10,528,183
Water pollution Control 5,806,015 6,432,891 7,050,859 6,781,706 7,051,852 7,559,615 7,428,839 8,108,213 10,114,458
Nonmajor 974,819 1,109,229 1,577,702 1,767,218 2,159,568 2,568,503 2,662,517 2,914,382 2,718,580
Total business-type activities 13,507,316 14,372,518 15,764,325 15,543,284 17,020,466 17,84S,osO 19,094,561 20,004,661 23,361,221
Total primary government expenses 90,m,]53 99,21!,395 105,879,337 111,538,938 112,196.965 il5,750,016 115,950,479 122,446,417
ProgramRevenues.
Charges for services:
General government 2.354,118 3,865,133 4,989,700 (I) 4,592.923 5,871,413 5,508,299 4,395,451 4,207.690 4,343,388
Genernl education 79,913 735,868 940,091 1,538,629 1,856,459 1,356,264 1,782,477 1,790,646 1,440,324
Public safety 2,339,389 1,828,283 2,003.497 2.679,694 3,087,659 3,056,098 3,574,759 3,874,660 3,484,757
Public health 44,819 44,435 44,111 31,560 26,990 85,761 94,164 57,937 99,195
Planning, zoning and development 286,715 327,609 720,141 1,184,1I8 1,168,204 1,601,347 947,823 868,638 908,497
Recreation 686,522 741,853 288,077 96,764 99,126 lO5,010 129,025 117,510 113,660
Human services 744,901 333,733 154,514 150,622 297,236 439,667 238,794 (22,957) (262,752)
Operating grants and contributions 21,279,957 21,000,389 21,236,496 20,380,130 21,212.720 20,851,435 20,403,551 20,039,597 21,164,485
Capital grants and contributions 1,683,441, 818,007 846,754 1,170,076 786,166 469,484 2,981,072 1,773,730 551,913
Total governmental activities program revenues 29,499,775 29,695,310 31,223,3S1 31,824,516 34,465,973 33,473,365 34,547,1l6 32,707,451 31,843,467
Charges fur services:
W,,,, 7,778.407 7.795,582 7,100,096 9,514,397 (3) 8,506,460 9.025,%6 9,614,675 10,466,106 10,270,053
Water pollution Control 5,796,526 6,049,193 5,885,602 6.462,089 6,181,907 7,337.836 7,865,579 7,951.054 10,530,416
Nonmajor 1,441,015 1,407,977 1,972,189 2,572,591 2,345,366 2,833,916 2,922,394 3,068,368 3,322,473
Capital grants and contributions 673,500 305,849 154,107 154,107 78,856
Total business-type activities 15,015,948 15,252,752 14,957,887 18,549,077 17,707,233 19,503,567 20,556,755 21,639,635 24,201;798
Total prirll3IY government program revenues 44,515,123 44.948.,962 46,181,268 50,373,593 52,173,206 52,976,932 _ 54,347,086 56,045,265
Net (Expense)/Revenue:
Governmental activities (47,915,062) (55,143,567) (58,891,631) (54,696,833) (60,052,499) (60,875,520) (62,108,339) (63,238,367) (67,241,729)
Business-type activities 1,508,632 880,234 (806,438) 3.005,793 686,767 1,655,487 1,462,194 1,634,974 840,577
Total primary government net expense (46,406,430) (54,263,333) (59,698,069) (51,691,040) (59,365,732) (59,220,033). JQ,646,145) (66,401,152)
(Continued)
I
TABLE 2
(2 of 2)
CHANGES IN NET ASSETS, LAST NINE FISCAL YEARS
GOVERNMENTALACTIVITlES
(ACCRUAL BASIS OF ACCOUNTING)
(UNAUDITED)
Fiscal Year
------
2003 2004 2005 2006 2007 2008 2009 2010 2011
General Revenues and Other Changes in Net Assets:
Property taxes
,
49,281,985 $ 48,820.256 $ 52,857,093 $ 54,833,897 $ 57,736,458 $ 60,005,572 $ 62,169,011 $ 63,583,199 $ 64,518,899
Unrestricted grants and contnoutions 4,155,936 4,097,271 4,059,353 4,614,794 4,642,1l4 4,330,807 3,506,886 2,540,966 1,257,171
Investment income 693,902 1,177,711 1,133,676 1,425,620 2,368,396 641,453 (1,008,699) 1,257,806 (4) 2,014,016
Miscellaneous 107,862 116,126 135,206 133,494
Transfers (436,968) (190,692) (175,500) 1,053,250 (102,103) (743,534)
Total governmental activities 54,239,685 53,774,396 57,994,636 61,007,805 64,571,468 66,031,082 64,565,095 67,790.086
Investment income 79,810 90,236 98,797 175,220 220,284 162,538 84,612 78,285 39,502
Capital contributions 200,863 320,000
Transfer from primary government 436,968 (10,171) 175,500 (1,053,250) 102,103 743,534
Total activities 79,810 527,204 __ ___175,220_ (89Q,712t 1,141,819 39,502
Specialltern - Sale of School Building 2,168,305
Special Item Forgivem.ess of debt 454,485
Total primary government 54,319,495 54,301,600 58,284,125 61,183,025 67,135,557 65,140,370 64,751,810 68,234,741
Change in Net Assets
Governmental activities 6,324,623 (1,369.171) (896,995) 6,310,9n 6,687,274 5,155,562 2,456,756 3,400,070 548,357
Business-type activities 1,588,442 1,407,438 (516,949) 3,181,013 1,082,551 764,775 1,648,909 3,231,278 880,079
Total primary government $ 7,913.065 $ 38,267 $ (1,413,944) $ 9,491,985 $ 7,769,825 $ 5,920,337 $ 4,105,665 $ 6,631,348 $ 1,428,436
(Conduded)
(I) - General government service charges increased significantly in FY 2005 in the following categories:
Management and Computer Processing Charges increased by $2n,OOO
Fees and charges associated with the sale ofresidential and commercial property in the City increased by $340,000
Fees for the use of vehicles increased in the capital fund by 5285,000
(2) - Reduction in claims andjudgments; reductiOD in the use ofsalary reserves as a result of open contracts
(3) - Increase in water rates of20"1o
(4) - Realized aDd umealized losses in peml3nent fund due to significant market declines
NOTE: GASB 34 was applied as of Fiscal Year 2003, Information is not available prior to FY2003.
104
TABLE 3
FUND BALANCES, GOVERNMENTAL FUNDS; LAST TENFISCAL YEARS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING)
(UNAUDITED)
Fiscal Year
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
General Fund:
Committed $ 1,276,106 $ 1,229,965 $ 2,077,766 $ 1,159,1l9 $ 1,256,428 $ 983,669 $ 860,549 $ 773,846 $ 838,101 $ 1,157,839
Assigned 864,852
Unassigned 10,307,069 1l,311,680 6,059,277 3,885,886 4,098,720 4,114,666 5,974,689 8,011,145 9,175,856 7,646,392
Total general fund $ 11,583,175 $ 12,541,645 $ 8,137,043 $ 5,045,005 $ 5,355,148 $ 5,098,335 $ 6,835,238 $ 8,784,991 $ 10,013,957 $ 9,669,083
All Other Governmental Funds:
Nonspendable $ $ 1,142,270 $ 1,142,270 $ 1,142,270 $ 1,142,270 $ $ 1,937,467 $ $ 1,976,581 $ 2,181,651
Restricted for Trusts 5,315,880 6,145,004 6,677,139 7,230,632 7,148,999 6,281,490 4,356,646 4,753,846 5,955,530
Restricted for Debt Service 124,922 227,798 396,470 511,451 676,668 878,998 1,065,923 1,228,776 1,400,360
Restricted by Grants 4,404,409 4,454,912 4,472,155 4,448,184 3,101,992 2,058,684 2,442,682 3,358,230 3,131,649
Committed for Capital Projects 3,948,343 2,109,836 1,578,848 4,432,555 6,374,040 7,017,849 885,671 4,994,692 3,052,879
Committed for Encumbrances 886,814 1,735,562 2,691,401 60,503
Assigned by City Council 2,619,473 1,361,1l8 1,080,991 683,319 286,332 2,462,183 2,518,604 1,816,113 863,630
Assigned by School Committee 960,489 800,000 800,000 1,200,000 1,153,152 1,370,211
Unassigned (600,158) (183,339) (71,296)
School Unassigned 207,804 410,396 (1,100,081) 394,880 693,632 1,940,267 2,838,529 1,785,759 292,259 202,464
Total all other governmental funds $ 1l,180,029 $ 13,096,154 $ 15,630,196 $ 18,012,511 $ 18,419,856 $ 23,35.0,353 $ 24,715,619 $ 16,358,552 $ 18,394,585 $ 16,722,384
Grand Total $ 22,763,204 $ 25,637,799 $ 23,767,239 $ 23,057,516 $ 23,775,004 $ 28,448,688 $ 31,550,857 $ 25,143,543 $ 28,408,542 $
Notes:
Capital project fund balance depends on timing of state and federal reimbursements and type ofternporary or pennanent debt that may exist. These items cause the fund balance to fluctuate from year to year.
Pennanent funds were reported as trust and agency fwlds prior to FY 2003.
The reduction of general fund balance in FY 2004 was due to the use of appropriated fund balance for capital improvements.
The reduction of general fund balance in FY 2005 was due to the use of appropriated fund balance for capital improvements and a projected school deficit.
tiD' OF NEwpoRT RHQDE ISLAND

CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS, LAST TEN FISCAL YEARS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING)
(UNAUDITED)
Fis<:al Year
2001 2002 2003 2004 2005 200' 2007 2008 2009 2010
-.12.!!
Revenues:
$ 46,206,830 $ 47.160,364 $ 48.164,505 $ 5L,117.203 $ 53,081,970 $ 54,767,961 $ 57.,519,657 $ 60,115,303 $ 62,081.094 $ 63.485,526 $ 64,411.792
Intergovernmental revenues 17,986..128 21.066.569 2S.506,IH7 25.013.440 25.,590,182 25.499.996 27,080.891 25,587,672 15,556,603 25,058, 739 23.285,265
Charges for services 5,241,294 4,629.532 6,528,107 7,803,657 9.736,504 8.829,17S 10,827,781 10,924,457 10,258,966 9,975,467 9.541,761
Use ofmoney and property 1,457,595 912.779 693.902 1,177.711 1,133,676 1,425,620 2,368,397 641.456 (1,008,699) 1,257,726 2,014,016
Donations 12.455 77,476 1,425,623 ....* 770,880 892,441 29,341 (1) 179,343 198.608 95,493 52.253 161,,507
Otherrevcnues 4,516.662 4.171.226 107,862 1l5,992 135,205 1,672,123 (I) 1,582,706 1,144.697 1,194,553 1.273,953 1.128.835
Total revenues 75,420,964 78,017,946 82,426,816 85.998,883 90,569,978 92.224,221 99,558,775' 98.612.193 --21.178,010 101,103,664 100,543.176
Expenditures:
Current:
General government 4,140.436 5,141.663 4,919.181 5,192,168 6,346,749 5,24$,504 5,757,907 5,459,164 5,558,102 5,931,444 5,435,280
General education 35,337,981 36.442,150 38,551,595 42,680,573 41,354,602 41,206,309 43,164,937 42,382,522 43,217,289 44,349,792 42,740.185
Public safety 14,986,866 L5,099,678 16,122,841 25,302,125 27,344,804 26.806,416 27,709,813 27.463.039 28,267,498 30,194,522 32,635,798
Public health 4.007,800 3.776,096 3,243.475 3,655,093 3,914.446 3,710,241 4,048,493 6,428,621 (3) 6,963.674 6,767,348 7,331,032
Planning, lOning and 1.211,114 1,587,070 826,369 1,313.138 968,008 1,909,891 (2) 1,244,576 1,229,936 1,271,653 1,187,737 1,601,554
Recreation 1.965.201 1.726,323 1.692,203 2.236,838 1,588.267 1,729,893 1.727,212 558,059 (3) 653,419 600,505 590,817
Human services 8.780,684 14,483.725 2,466.177 2,534,733 2.5LO.411 2.630,902 3,228,649 3,163,997 3,358,488 3,087,205 3,033,732
Po:nsion expenses 7.682,350 6,741,096 7,279,340
A
436.421 899,423 1,136,621 1,607,335 2,453,316 5,206,245 3,241,795 2,722,514
Debt sc:fVice:
Debt issuaoce 51,929
Principal 586,011 566,484 1.041,361 1.386,069 [,337.106 1,192,470 1,204,311 1,187,425 1,224,266 1,237,114 1,040,489
Interest 285,206 256,268 1.463.856 1.033,255 830,345 838,757 803,651 755,657 1L2,750 896.517 693,395
Capital outlay 446,539 6,808.830 2,689,063 4.258.485 5,096,730 6,381.011 5.091,103 8,039.837 5,231,327 5.974.911
Total expenditures __78,983.649 _ 86.267-,092 8,!AI5,218 91.404,5]5 __ 96,178,839 l04,483,22I_ 102,731,366
E..'l:Cf;SS (deficiency) ofrevenues ova
C:lIpenditures __ _ (8.249,146) _ __717,48L 2_.680,880 2,433,354 ._(6,305J.lli 0.627,702) (3,256,531)
Other Financing Sources (Uses):
Proceeds from bolTowing 21,031,000 3,124.702 18,285,000
Bondpre:m.ium 1,149.278
Payment to refunding escrow (3,010,000) (14,091.304)
Sale ofproperty 1,027,000 2,168,305
Lease proceeds 1,239,457
Tnmsfers in 19,958,668 20,609,955 22,034.907 . 27,129,054 21,515,078 27,695,528 28,310,752 28,427,088 25.924,266 24,606.361 24,517,821
Transfers out (19,958.668) (20,609.955) (22.03.4.907) (27,566.022) (27,564,906) (27,695,528) (28.486,252) (27,373.838) (26,026,369) (25,349,895) (24,517,821)
Total other linancirig sources (uses) 21,037,000 590,032 124,814 1,992,805 !,053;:50 (102,103) 4,599,440 ___1,239,457
Net change in fund balances $ (1,870,561) $ 717,488 $ 4,613,685 $ 3,486,604 $ (6,407,314) $ 2,91.1,738 17,014)
Debt service as a percentage
of noncapital expenditures 1.10% 0.96% 3.23% 2.82% 2.55% 2.35% 2.22% 2,13% 2.19% 1.11"10
Notes:
* Contributions were for renovations to tbe Thompson Middle School in FY 2000
n Federal and grants to the schools were significantly higber
"""* Local donations and grants to the schools vary from year to year
A Public Safety C:lIpenses \vefe significantly higher in FY 2004 beeausepension.expenses related to public safety were reclassified to here from pension C:lIpeme5
(I) Re<:lassified school restricted revenues from donations to other revenues
(2) in loans and grants made from UDAG monies for Ranger Road lnfrastructure and The Opera
(3) Reorgan'zation that moved parks and grounds into public services
106
. ,._.__.. ,._.",e-.... ..._...-...__,.-"=_._ .._.",-,,-,.","-_c.c.,_
ASSESSED VALUES AND ACTUAL VALUES OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
(UNAUDITED)
Assessed Value
Fiscal Total
Year Taxable
Ended Residential Commercial Personal Motor L ~ Assessed
June 30 f'ropert) Propertr Property Inventory Vehicles Exemptions Value
2002 \.712348,318 96,595.7<i7 127.579.988 20.580.640 1,915.943.433
2003 1,719.510.154 82,688.796 1[7.766,454 52,413.176 1.867552,228
2004 2.287.770.460 [.048.703.200 82.740,975 22.684.956 120.829.61 [ 69.1 [8,210 3.493,610.992
2005 2,471.644,000 837,597,500 80.834.657 24,128.568 126,420.029 76.353.633 3,464.271.121
2006 2,470.649.500 854.054,700 81,894,726 23.351,240 125.903.945 76.973.716 3,478.880.395
2007 2,5iO.163,253 834.407.847 86,997.316 22.949,498 138.954,444 81,242,277 3,512,230.081
2008 4.659.124,549 1.245.531,051 87.315,021 23,293.927 149,567.988 113.777,545 6.051.054.991
2009 4.709.562,778 1,20[,925,122 88,01 Li58 26,281,325 147,144,534 120,615.344 6.052.309.573
2010 4.408.295.797 1.241,526.100 114.604.821 131.104.659 118,475,513 5.777,055,864
2011 4.403.658.951 1.212.935.549 108,725,938 152,504.333 120,086,201 5.757.738.570
Source: City of Newport, Rhode Island Assessor
Notes:
The City's tax rate increase cannot exceed 5.00% of the prior year's rate andlor the total levy cannot exceed 5.00% of the prior year's total levy
unless the State of Rhode Island approves such increase.
The City orNewport has no overlapping debt nor does it collect taxes for any other entity.
The City switched to a two-tiered tax in FY2002
fhe City had a full revaluation of real property in 200 I (effective 2002). The full revaluation is required by state law every 9 years. Statistical updates are required every 3 years.
_107_
TABLEs
Total Total
Dired Direct Estimated Assessed
T::llI; T::u; Actual Value as a
Rate Rate Taxable Percentage of
R e s j d e ~ Commercial Value Actual Value
25.10 2.174.244,906 88,12%
12.85 15.27 2.597.800,538 71.89%
13,43 15.96 3,493.610.992 100.00%
13.72 16.30 4,016,247.021 86.26%
14.29 [7.00 5.287.898.200 65,79"/0
8.02 11.96 5.169.960.239 67.94%
8.34 12.44 5.937.277.446 101.92%
8.67 12.93 6.172.924,917 98.05%
9.52 13.20 5,777,055.864 100.00%
9.56 13.25 5,117.478.041 112.51%
PRINCIPAL PROPERTY TAX PAYERS
CURRENT YEAR AND TEN YEARS AGO
(UNAUDITED)
TABLE 6
2011 2002
Percent of Percent of
Total City Total City
Taxable Taxable Taxable Taxable
Assessed Assessed Assessed Assessed
Value Rank Value Value Rank Value
-
Mass Mutual Life $ 44,738,801 I 0.78% $ 41,328,100 I 2.19%
LHO Viking Hotel, LLC 40,449,579 2 0.70% 27,932,700 3 1.48%
Narraganset Electric 39,743,805 3 0.69% 11,649,900 8 0.62%
Newport Restoration Foundation 34,723,800 4 0.60% 26,378,200 4 1.40%
Historic Homes own/rent
One Goat Island 31,405,807 5 0.55%
Eastern Resorts Company 20,655,814 6 0.36% 20,330,600 5 1.08%
RK Newport, LLC 17,296,800 7 0.30% 13,675,200 7 0.72%
Newport Jai Alai, LLC 16,777,900 8 0.29% 7,298,600 10 0.39%
Shaner Hotel Group 12,390,279 9 0.22% 15,493,027 6 0.82%
Oklahoma Newport Limited 10,035,300 10 0.17%
H E Newport, LLC 34,259,865 2 1.82%
Vanderbilt Hall LP 8,246,800 9 0.44%
Total $ 268,217,885 4.66% $ 206,592,992 10.95%
Source: City of Newport Assessor
- 108-
PROPERTY TAX LEVIES AND COLLECTIONS
(UNAUDITED)
TABLE 7
Fiscal Taxes Levied Collected within the
Year for the Fiscal Year of the Levy Collections Total Collections to Date
Ended Fiscal Year Percentage in Subsequent Percentage
June 30 (net abatements) Amount of Levy Years Amount of Levy
-
2002 $ 47,052,966 $ 45,377,615 96.4% $ 1,573,978 $ 46,951,593 99.8%
2003 47,892,028 45,366,713 94.7% 1,563,350 46,930,063 98.0%
2004 49,028,731 47,848,444 97.6% 1,079,236 48,927,680 99.8%
2005 50,838,373 48,961,086 96.3% 1,223,015 50,144,380 98.6%
2006 52,053,701 50,818,303 97.6% 1,092,419 51,910,722 99.7%
2007 54,164,573 52,784,152 97.5% 1,292,492 54,076,644 99.8%
2008 56,325,863 55,036,635 97.7% 1,213,218 56,249,853 99.9%
2009 58,617,626 57,082,656 97.4% 1,479,079 58,561,735 99.9%
2010 60,163,158 58,578,657 97.4% 1,404,963 59,983,620 99.7%
2011 60,831,265 59,194,513 97.3% 59,194,513 97.3%
Source: City of NewpOlt Tax Collector
1..\<, ,;":_,,.;,-
- 109-
;.-
General
Fiscal Year Obligation
June 30, Bonds QZAB (I)
2001 $ 4,948,033 $
2002 23,081,549
2003 22,195,538 1,863,536
2004 20,980,000 1,863,536
2005 19;950,218 1,863,536
2006 18,757,747 1,863,536
2007 17,565,277 1,863,536
2008 16,377,852 1,863,536
2009 15,153,587 1,863,536
2010 18,951,472 1,863,536
20ll 17,918,036 1,863,536
Notes:
Details regarding the City's outstanding debt can be found in the Notes to Financial Statements.
... See Schedule 12 for personal income and population data used to calculate these ratios.
(1) The City of Newport is paying annual sinking fund payments 0[$133,110 to a bank for repayment of the QZAB bond. Please see the Notes to Financial Statements for additional information.
- 110 -
RATIOS OF GENERAL BONDED DEBT OUTSTANDING
(UNAUDITED)
TABLE 9
"
Governmental Activities Percentage
of Actual
General Taxable Percentage U.S. Census
Fiscal Year Obligation Value of of Personal Estimated Per
June 30, Bonds QZAB Total Property * Income Population Capita **
2002 $ 23,081,549 $ - $ 23,081,549 1.06% 0.72% 26,269 $ 878.66
2003 22,195,538 1,863,536 24,059,074 0.93% 0.72% 26,059 878.66
2004 20,980,000 1,863,536 22,843,536 0.65% 0.65% 25,879 878.66
2005 19,950,218 1,863,536 21,813,754 0.54% 0.59% 25,340 923.25
2006 18,757,747 1,863,536 20,621,283 0.39% 0.54% 24,409 882.71
2007 17,565,277 1,863,536 19,428,813 0.38% 0.47% 24,409 860.84
2008 16,377,852 1,863,536 18,241,388 0.31% 0.44% 24,409 844.82
2009 15,153,587 1,863,536 17,017,123 0.28% 0.42% 24,409 795.97
2010 18,951,472 1,863,536 20,815,008 0.36% Not Available 24,409 747.32
2011 17,899,756 1,863,536 19,763,292 0.35% Not Available 24,672 697.17
Notes:
Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements.
The City ofNewport has no overlapping debt nor does i ~ collect taxes for any other entity.
* See Schedule 5 for property value data.
** Population data can be found in Schedule 12.
TABLE 10
CrrYOFNEWPORT RBODEISUND
LEGAL DEBT MARGIN INFORMATION
(UNAUDITED)
Fiscal Year
2001 2002 2003 2004 2005 2000 2007 2008 2009 2010 2011
Total assessed value $ 1,876,786.530 $ 1,886,642,052 $ 3,562,729,202 $ 3,464,271,121 $ 3,555,S54.11 J $ 3,593,472,35S $ 6,154,832,536 $ 6,134,949,078 $ 6,172,924,917 $ 5,895,531,377 $ 5,724,320,43S
Rhode Island General Law debt
limitation as %ofass=d value 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
Debt limit 56,303,596 56,599,262 106,881,876 103,928,134 106,675,623 107,804.171 184,944,976 184,048,472 185,187,74& 176,865,941 17J.729.613
Debt applicable to limit:
General obligation bonds 4,948,033 23,081,549 24,059,074 22,843,536 21,813.754 20,621.283 19A28,S13 18,241,388 17,017,123 20,815,008 19,763,292
Legal debt limit 56,303,596 56,599,262 106,881,876 103,928,134 106,675,623 107,804,171 184,944,976 184,048,472 185,187,74S 176.865,941 171,729,613
Total net debt applicable to the limit 4,948,033 23,081,549 24,059,074 22,843,536 21,S13,754 20,621,283 19,428,813 18,241,388 17,017,123 20,815,008 19.763,292
Legal debt margin $ 51,355,563 _$__ $ 81,084,598 $ 84,861,869 $ 87,182,888 $ 165,516,163 $ 165,807,084 $ 168,170,625 $ 156,050,933 $ 151,966,321
TotallJe1 debt applicable 10 the limit
as a percelllage ofdebt limit 9.63% 68.86% 29.05% 28.17% 25.71% 23.65% 11.74% 1l.00% 10.12% 13.34% 13.01%
-112-
/
TABLE 11
PLEDGED REVENUE COVERAGE
(UNAUDITED)
Water Revenue Bonds Water Pollution Control Revenue Bonds
Utility Less: Net Utility Less: Net
Fiscal Year Service Operating Available Debt Service Service Opexating Available Debt Service
June 30, Charges Expenses Revenue ____~ c i p a l Interest Coverage Charges Expenses Revenue Principal Interest Coverage
2002 7,058,277 4,486,057 2,572,220 1,418,626 545,590 1.31 5,912,202 3,628,010 2,284,192 924,891 426,846 1.69
2003 7,693,021 5,187,938 2,505,083 1,356,882 477,487 1.37 5,796,526 3,821,404 1,975,122 907,107 434,383 1.47
2004 7,666,798 5,223,972 2,442,826 1,300,140 396,557 1.44 6,049,193 4,233,667 1,815,526 1,721,182 224,795 0.93
2005 7,100,096 5,489,324 1,610,772 855,313
*
171,496 1.57 5,885,602 4,553,443 1,332,159 921,723 323,326 1.07
2006 9,514,397 5,603,064 3,911,333 995,169 389,981 2.82 6,462,089 4,430,338 2,031,751 985,016 615,547 1.27
2007 9,179,960 6,428,093 2,751,867 969,405 134,631 2.49 6,181,907 4,741,389 1,440,518 985,289 275,922 1.14
2008 9,025,966 6,673,460 2,352,506 894,389 197,959 2.15 7,337,836 4,986,402 2,351,434 924,076 230,054 2.04
2009 9,614,675 7,351,579 2,263,096 974,627 280,770 1.80 7,865,579 5,167,234 2,698,345 925,429 209,504 2.38
2010 10,466,106 7,241,885 3,224,221 1,362,914 368,855 1.86 7,951,054 5,507,303 2,443,751 977,313 567,363 1.58
2011 10,270,053 7,570,428 2,699,625 927,679 416,452 2.01 10,530,416 6,854,557 3,675,859 901,737 638,443 2.39
Notes:
Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements.
Operating expenses do not include interest or depreciation expense.
0(0 Net ofrefunding
-113 -
DEMOGRAPIDC AND ECONOMIC STATISTICS
(UNAUDITED)
TABLE 12
Per Total County Total State
Capita Personal Personal
Fiscal Year Personal Income> Income> School Unemployment
June 30, Population Income> (thousands) (thousands) Enrollment A Rate <
2002 26,269 ** $ 37,268 $ 3,191,241 $ 33,635,436 2,917 3.0%
2003 26,059 ** 39,018 3,331,937 35,071,523 2,890 4.1%
2004 25,879 ** 41,044 3,539,984 36,818,389 2,796 4.6%
2005 25,340 ** 43,168 3,688,006 37,876,045 2,524 4.4%
2006 24,409 ** 45,894 3,824,537 39,911,244 2,386 4.5%
2007 24,409 * 52,311 4,118,890 42,008,417 2,380 4.0%
2008 24,409 * 51,224 4,133,741 43,468,678 2,208 6.2%
2009 24,409 * 50,290 4,038,311 43,594,132 2,134 9.9%
2010 24,409 * Not Available Not Available Not Available 2,132 9.7%
2011 24,672 *** Not Available Not Available Not Available 2,119 8.6%
* Source: Rhode Island Department of Planning.
** Source: U.S. Bureau of the Census.
*** Source: 2010 US Census
> Source: U.S. Bureau of Economic Analysis, Regional Economic Information System.
The City's population is 31.0% of the County.
A Source: City School Department.
< Source: RI Department of Labor & Training.
- 114-
CITY OF NEWPORT. RllODE ISLAND
PRINCIPAL EMPLOYERS
CURRENT YEAR AND TEN YEARS AGO
(UNAUDITED)
TABLE I3
"
20ll 2002
Percentage of Percentage of
Total City Total City
Employer Employees Rank Employment Employees Employees Rank Employment
Naval Undersea Warfare Center 3,000 I 26.6% Naval Undersea Warfare Center 2,939 I 21.7%
Naval Education and Training Center (NETC) 950 2 8.4% Newport Hospital 933 2 6.9%
Newport Hospital 700 3 6.2% Naval Education and T r a i n i ~ g Center (NETC) 771 3 5.7%
City of Newport 675 4 6.0% City of Newport 765 4 5.6%
James L. Maher Center 435 5 3.9% Salve Regina University 500 5 3.7%
Salve Regina University 450 6 4.0% Ne-wport Islander Doubletree Hotel 330 6 2.4%
Preservation Society of Newport County 300 7 2.7% Newport Marriott Hotel 300 7 2.2%
Marriott International Inc. 300 8 2.7% Child & Family Services of Newport County :160 8 1.9%
Child & Family Srvs of Newport County 290 9 2.6% Naval War College 250 9 1.8%
Navy Exchange Service Command 270 10 2.4% The Stop & Shop Co., Inc. 225 10 1.7%
Total 7,370 68.1% Total 7,273 53.7%
Note: No reductions i ~ the Naval Undersee Warfare Center or Naval Education and Training Center are recommended by the Base Realignment & Closing Commission (BRAe).
Source: Rhode Island Economic Development Corporation
- 115-
TABLE 14
CITY OF NEWPORT. RHODE ISLAND
FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAM
(UNAUDITED)
Fiscal Year
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
General government:
Mayor and Council 7 7 7 7 7 7 7 7 7 7
City Manager 3 5 5 5 5 6 6 5.5 5.5 5.5
City Solicitor 3 3 3 3 3.5 3.5 3.5 3.5 3.5 3.5
Canvassing 2 2 2 2 2 2 2 2 2 2
Finance 29 22 22 22 21 21 23 22 22 22
City Clerk 6 6 6 6 6 6 6 6 6
Administrative services 17 17 17 17 18 nta nta nta nta
Planning 16 12 12 12.5 13.5 13 13 13 13 13.
Total General Government 60 74 74 74.5 75 76.5 60.5 59 59 59
Public safety:
Po'lice III 114.5 114.5 114.5 114.5 111.5 111.5 111.5 104.5 104.5
Fire 98 99 99 99 99 99 99 99 99 99
209 213.5 213.5 213.5 213.5 210.5 210.5 210.5 203.5 203.5
Public health:
Public works 24 18.6 18.6 18.6 18.6 18.6 39 40 40 40
Water 44 46 45.7 45.7 46.3 46.3 46.4 46.4 46.4 46.4
Wastewater 0.7 0.7 0.7 0.7 1.1 1.1 1.6 1.6 1.6 1.6
68.7 65.3 65 65 66 66 87 88 88 88
Public welfare:
Recreation and parks 19 19 19 19 19 16.28 4 4 4 4
Public education:
Teachers 213 228 227 219 219 219 210 201 197.5 211.5
Pupil support 74 73 75 64 64 64 62 60 58.5 45.5
Executive and administrative 88 90 90 90 90 90 76 74 69 63
375 391 392 373 373 373 348 335 325 320
Total 731.7 762.8 763.5 745 746.5 742.28 710 696.5 679.5 674.5
Source: City budgets and School Business Manager
- 116-
CITYOF NEWPORT. RHODE ISLAND
OPERATING INDICATORS BY FUNCTION/PROGRAM
(UNAUDITED)
Note:
* First year infonnation is available; infonnation was not tracked in the same mamler prior to FY2004.
** Capacity e:o::ceeded ill an effort to reduce CSO's. A CSO abatement program
under RIDEM approval is currently underway.
*** In addition to tracking Salve Regina University and the Gulls' renters, this infonnation now includes newly tracked use ofCardine's Field by sunset league and also
21rr field use rentals for various practices/functions.
**** The bulk of the difference is back issues ofperiodicals that were discarded
"'*"'** Includes 11,180 electroDic holdings
Sources: Various city departments
TABLE ]S
,I
CITY OF NEWPORT. RHODE ISLAND
CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM
(UNAUDITED)
TABLE 16
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2004' 2005 2006 2007 2008 2009 2010 2011
Functioll/Prol!ram
Police:
Stations 1 1 1 1 1 1 1 1
Patrol units 86 86 86 86 86 86 79 79
Fire stations 3 3 3 3 3 3 3 3
Public works:
Streets (miles) 94 94 94 94 94 94 94 94
Streetlights 1,976 1,976 1,976 1,976 1,976 1,974 1,974 1,918
Traffic signals 5 5 5 5 5 5 5 5
Parks and recreation:
Acreage 15 15 15 15 15 15 15 15
Playgrounds 13 13 13 13 13 13 13 13
Multi purpose playing fields 7 7 7 7 7 7 7 7
Tennis courts 18 18 18 18 18 18 18 18
Community centers 1 1 1 1 1 1 1 1
Water:
Water mains (miles) 162 162 162 163 163 163 163 163
Fire hydrants 975 983 987 996 999 999 1,034 1,034
Storage capacity (thousands ofgallons-treated) 10,500 10,500 10,500 10,500 10,500 10,500 10,500 10,500
Wastewater:
Sanitary sewers (miles) 88 88 88 88 88 88 88 88
Stonn sewers (miles) 46 46 46 46 46 46.5 46.5 46.5
Treatment capacity (thousands of gallons) (daily) 10,700 10,700 10,700 10,700 10,700 10,700 10,700 10,700
Note:
:I: First year information is available; infonnation was not tracked in the same manner prior to FY2004.
Source: Various city departments
- 118-
Newport Accessibility Advisory Committee
43 Broadway, City Hall
December 14,2011
Newport city Council
43 Broadway
Newport, RI 02840
Dear Mayor and City Council Members:
NewportRI
I
DEC 30 2011
I
I,
The Newport Accessibility Advisory Committee would like to report on the activities and
achievements in 2011.
1. Access to public meetings.
We look forward to the prospect of having the same access to public meetings in our city
government as any other citizen. The remote access seems to be working okay at this
time. It is still a segregated situation and, unlike the general public, we need to notifY the
city 48 hourS in advance ifwe want to atten.d public; meetings.
2. Barrier Awareness Day
This year, we worked with Looking Upwards and our Persons with Disabilities
Awareness Day grew into a full week of activities, including our original day, which
became Barrier Awareness Day. The week included a concert, a wheelchair basketball
game, film festival, poetry reading and opening of Downtown Design, as well as the
experience event which was held at the Tennis Hall ofFame. We were able to get one
more City Councilor, Justin McLaugWin, involved in experiencing this event, along with
some city employees. Because the experience speaks so much louder than words ever
can, we appreciate their involvement and look forward to having even more involvement
in the future.
We are grateful for the tremendous job Looking Upwards did to grow this event the way
they did.
3. Accessible parking
We have worked with the police department on working on the enforcement. The
procedure for cellphone pictures se(lms to work well. Some ofthe areas that were
regularly occupied by vehicles without placards are not so much anymore.
43 Broadway, City Hall NewportRI
We are still working on a long-tenn plan for accessible parking for the courthouse. It's a
difficult area and a difficult point of access but we are actively looking at ways to resolve
the problem.
4. Restaurants and other businesses that remove access.
We have recognized that there is a gap in city ordinances in regards to compliance with
federal laws. On further research, we found that this is because this is how state laws
read. We have also discovered that Rhode Island corrected this oversight this year and
we will be encouraging Newport to resolve the discrepancy as well. Compliance with
this law will prevent businesses from removing access and will require that they include
access when any modifications are made.
5. Assistance with compliance with agreement with the Department of Justice.
We assisted the city clerk with a procedure for scheduling sign language interpreters for
public meetings for persons who are deaf, as well as for providing infonnation in
alternate fonnats to make infonnation available for persons who are blind or visually
impaired. We have expressed that we are available to assist in other matters as well.
6. Snow removal plan.
Snow removal on sidewalks, particularly in business areas, has been a longstanding
problem. Our representative from the police department has put together a plan to
include a notice about it being homeowner's responsibility in a press release, and using
the lighted message boards as a reminder. He has also worked on locating a sponsor to
send out a mailing to all homeowners. This will be followed by an enforcement plan.
7. Congressman's office
The city erroneously provided space for our congressman in City Hall, a notably
inaccessible building. We worked hard to have the congressman move out of City Hall
until that building can provide access to persons with disabilities that is equal to the
access provided to all citizens. The congressman is committed to having a presence in
Newport while waiting for City Hall to become accessible.
This year, City Councilor JeanneMarie Napolitano was appointed to be our liaison to the
council and we are very grateful for her insight and support. Our traffic sergeant, Sgt.
John Barker, initially began coming to our meetings to work on the parking enforcement
issue. He has proven to be a valuable contributor to this committee and he will be greatly
missed. We are also grateful for the input of Eric Earls, who we believe to be the new
ADA Coordinator, even though this has not been confirmed.
43 Broadway, City Hall
During the coming year, we plan to:
NewportRI
1. Continue working to improve access to public meetings, removing the
isolation and segregation that is part ofthe remote access.
2. Continue working with the police department on parking enforcement and
snow removal, as well as other issues as they occur.
3. We very much would like to have a workshop with city officials to educate
them onthe value ofbecoming more accessible.
4. Work with organizers of Ocean State Tall Ships and other events to make
them more accessible to persons with disabilities, improving the reach to the
third largest market segment in the US.
5. Encourage the city to become proactive in enforcing ADA requirements in the
business community, again improving the reach to this market segment.

! .
, .
,- --,/, ..,'./
A:itte"'Bo . bonniere G
Chairperson
2012 MEETING SCHEDULE
1/10/12
2114112
3/13112
4110/12
5/08112
6112112
7110/12
8/14112
9111/12
10/9112
11/13/12
12/11/12
All meetings scheduled for 10:00 AM in the Police Assembly Room.
YEARLY REPORT FOR AFFIRMATIVE ACTION COMMISSION
.JANUARY 2011 - DECEMBER 2011
At the start of the New Year the commission discussed ways of recruiting new
members, by mailing out letters of recruitment and members looking for qualify
individuals in the community who might be interested. Ways to advertise for new
members were discuss and suggestions were made in putting mailings in job recruitments
sent to targeted outreach organizations, by advertising in the City Website and the
Newport Daily.
Members discussed meeting with the Mayor about some oftheir concerns and a
request letter was sent to the mayor's office. The commission met with Mayor Waluk on
April 22, 20II. The highlights of the discussion with the mayor were:
I . Committees access to stationary supplies.
2. Budget for the committee.
The Mayor assured the commission that for office and mailing supplies, the mayor's
office will be able to provide them with everything they will need, but their was no
budget allocated for the commission.
The Mayor requested a copy of the Affirmative Action Plan Report, prepared by
the Affilmative Action Officer for 2010, but with time constraints for the Affirmative
Action Officer the plan Report, will be submitted together with the yearly report. The use
ofthe City Website for new member recruitment and Newport Daily news for advertising
monthly meetings and the use of press releases were approved by the Mayor..
The affirmative action outreach data list was updated during the year and letters to
residents to join our commission was submitted with the listing.
A new member was voted in at the Council meeting on February 9, 2011, Ms.
Azade S. Perin but she has never come in for the swearing in, will made several calls and
emailed her but no response.
In May we were supposed to meet with the city council member assigned as a
liaison for the council Henry F. Winthrop, but unfortunately he has never being present at
any of the commission meetings. We are hoping that he will come and join us at our
meetings in the coming year. We thought we had a new member approved for
membership in July Carlos Ravalli, not sure what happened.
We received a letter from a member ofthe NAACP Education Committee
reviewing practices for hiring minorities in the Newport School Depmiment. We
contacted them and will have them come and explain what they were doing and what
progress they've had and what they expect from us. The letter was received in August;
we did not receive information on who was coming and the date until Oct. They sent a
representative to our October meeting and she gave the commission a report of their
meetings with the Newport School Superintendent, the city affirmative action
commission is reviewing the report and will be meeting with the NAACP Education
committee to come up with plan to present to the School Committee and the City Mayor.
We received City of Newport, RI recruitment announcements for consideration of
future appointments to the following positions:
1. Police Officer
2. Water Laborer
3. Senior Development Planner
4. City Manager
5. Police Chief
6. Fire Chief
7. Firefighter
8. Maintenance Person
9. Account Clerk
10. Police Clerk Typist.
A copy of the result of applicants and the affirmative action survey for the above-
mentioned positions is the Human Resource Office.
We sent out announcements of the City Senior Volunteer Work Program, along with a
copy ofthe application. We sent announcement's to as many residents that we could, and
the mailing list was given this announcement also.
Submitted by the Chairman and members ofthe Affirmative Action Commission.
Chairperson,
. ~ ~ \
c J ~ w , a...
Fern W.Lima
Affirmative Action Officer
Hakim Nassirou
Mission:
Attendance:
Energy & Environment Commission
City of Newport, RI
2011 Annual Report
To advise the Council and Educate the Public on energy-efficiency and renewable
energy measures and the environment
2011 Jan Feb Mar Apr May June July July Aug Sept Oct Nov Dec
Marty Grimes x x
George Blake x
Beth Milham x x x x x x x x x
Kara DiCam1110 x x x x x x x x x x
David Horowitz x x x x x x x
Kristie Gardiner x x x x x x x x x x x x
Doug Sabettl x x x x x x x x
Lauren Carson x x x x x x x x x
Toni Ciany x x
General:
Speakers:
Chairman Marty Grimes stepped down at the Feb meeting to avoid appearance of
conflict of interest. Beth and Kristie monthly alternate the chairmanship ofthe
Commission to avoid overburdening one person. George did not reapply when his term
expired. Lauren Carson and Toni Ciany joined the Commission to fill vacancies. Toni's
was approved by the Council at the Dec 14
th
meeting but has not been sworn in at the
time of this report's writing.
Rick Niejadlik, Energy Manager for Newport School Department
AI Dahlberg, Project Get Ready RI
Albert dahlberg@yahoo.com 524-1151
Kristin Littlefield, City of Newport's Clean City Coordinator
klittlefield@cityofnewport.com 845-5613
Ellie Leonardsmith, Clean Water Action's Grassroots Campaign Organizer
eleonardsmith@cleanwater.org
Bill Riccio, City of Newport's Manager of Public Services
Partners:
Awareness:
wriccio@citvofnewport.com 845-5841
Jackie Naspo, Director of Grants, PD & Community Involvement for Newport Schools
JacguelineNaspo@newportrischools.org 847-2100 x 219
Ed Lavallee, City of Newport's City Manager
Newport School Committee- Pell Renewable Meeting at RIDE
NEEP- (Northeast Energy Partnership) Pell Renewable Meeting at RIDE
RIDE- Renewable Meeting at RIDE
Sustainable Schools Summit
Clean Water Action- Enhanced Producer Responsibility Resolution
Boy Scout Troop 3 Newport- Fall Recycling Day
URI- Renewable Energy Siting Partnership
URi Energy Center
East Bay Energy Consortium- Commission member is a Newport representative
Aquidneck Island Energy Alliance (AI PC) - Commission members are representatives
Aquidneck Island Watershed Council
Aquidneck Island Neighborhood Energy Challenge- original sponsor, and honorary
sponsor
Newport Clean City Program- various projects and events
Rhode Island Resource Recovery
Clean City Spring Recycling Day
Producer responsibility event at Channing
Clean Water Action- Harvest Fair table at Norman Bird Sanctuary
Clean City Fall Recycling Day
Neighborhood Energy Challenge- completed February, 2011
Many articles on environmental issues written by Kara DiCamillo for local online
publications
Letters to the Editor Loss of Energy Manager Position in Newport School District
Eco-RI, Newport This Week- Newport Now, Newport Daily News
Enhanced Producer Responsibility
Newport Daily News
Resolutions
Other
Newport City Council - Enhanced Producer Responsibility, October 12, 2011
Newport School Dept is designing a $30M school to house all elementary school
students in Newport in one building thereby replacing all the neighborhood schools that
are all more than SO years old (in some cases more than 100 yrs) and in need of repair.
This school will be more than 40% more energy efficient than code requires and
therefore rockets our municipal sustainability (water conservation, indoor air quality,
energy efficiency) to new levels- not to mention more services equally reaching our
most vulnerable population. The Commission is represented on the Building Committee,
to keep sustainability issues in the bUilding priorities
Hurricane Irene caused the power to be out on the island for three days. Many people
are now more aware of how fragile our power grid is and how dependent we are on
electrically powered devices.
Commercial Recycling has begun for small businesses. It has taken several years of
trying to bring this about.
Bike Newport has formed to increase awareness of biking opportunity on the island and
increase safety and enhanced experience.
Berms on Easton's Pond banks using articulated block on all surfaces, as we
recommended.
u-v treatment for storm drainage at Easton's Beach completed and apparently
functioning as designed. Although we did not endorse this plan, we applaud its success,
and hope that success continues.
The School Department is following up on commitments made for the Whole Building
Assessment performed on Thompson Middle School two years ago.
A moratorium (2011-161) on wind installations in Newport was imposed by the Mayor
at the Dec Council meeting. The moratorium is in effect for nine months or until a
Zoning Ordinance has been passed by the Council.
Credentials:
Rhode Island's Historical Preservation and Heritage Commission says wind turbines the
Navy has proposed for Aquidneck Island would harm views of historic resources and
potentially negatively impact on tourism.
The Navy has proposed 12 sites for the turbines, including some near properties listed
on the National Register of Historic Places. The Newport Daily News reports that Edward
Sanderson, the commission's executive director, told Naval Station Newport that the
southernmost six have the potential to do the most harm. Those could affect views from
the Naval War College, the Point section of Newport and Fort Adams Park, among other
places. Edward Sanderson, the commission's executive director, told Naval Station
Newport that the southernmost six have the potential to do the most harm.
The AIPC has concluded its regional transportation plan by VHB. Several of the
recommendations, such as round abouts at key intersections have already been voted
down by the Middletown Council.
Rhode Island's governor Lincoln D. Chafee signed four renewable energy bills into law
yesterday, to speed up large and small-scale clean energy developments in the Ocean
State.
Among the bills the governor signed today was legislation (2011-S 0722, 2011-H 5938)
establishing the Renewabie Energy Coordinating Board to develop coordinated state
policy on renewable energy. Senate President Teresa Paiva Weed, will lead the new
panel.
The first bill (2011-S 0457A, 2011-H 5939 A) limits net-metering (in accordance with
federal requirements) to those projects connected to meters and where the use of the
power is located in the same complex as the energy production site.
The second bill (2011-S 0723 Aaa, 2011-H 6104Aaa) allows small-scale energy producers
who do not meet the net-metering standards to enter 15-year contracts with National
Grid, using a standard contract and a set price.
The third bill (2011-S 0721A, 2011-H 6222Aaa) seeks to reduce delays in renewable
energy projects by setting timelines for National Grid to complete engineering studies
for connecting projects to the grid.
Toni Ciany completed URI's Master of Recycling & Composting program and is enrolled
in the Master Gardener Program. She is the sustainable director at Pennfield School in
Portsmouth.
Kristie attended DEM's Low Impact Development workshop and URI's RESP workshops.
Lauren Joined Clean Water Action as a grassroots campaign organizer.
City of Newport
Energy and Environment Commission
2012
Mission: Advise the Council and Educate the Public on energy-efficiency and renewable energy
measures and the environment
Annual Schedule of Monthly Meetings
Meetings are from 6-8:00 pm in the Rotary Rm, Newport Pubiic Library, 300 Spring St., 847-8720
Commission Meetings are held on the 4
th
Thursday of the month or as follows:
2012
January 26
February 23
March 22
April 26
May 24
June 28
July 26
August 23
September 27
October 25
November 20 Tues
December 18 Tues
Recycling Days at Easton's Beach from 9:00AM-1 :00
Aprii (likely Sat, 28
th
)
November (iikeiy Sat, 17'h)
City Council meetings:
Council Meetings are held on the 2
nd
and 4
th
Wednesday of the months or as follows:
2012
January
February
March
April
May
June
July
August
September
October
November
December
(Meetings are video taped and aired on Cox channel 18 at 8pin the following night)
.! I ( - a - O f ~
To: Honorable Newport City Council: Newport R.I.
Subject: Newport Film Commission Yearly Report -2011-
The Newport Film Commission met a total of II times during 20II. The last meeting was held on
December 13, 20II. All of the meetings were held in the City Hall Conference Room. City Hall,
Newport, R.I. All of the meetings were posted and were open to anyone who wished to attend.
During this year we experienced the resignation of 4 members for personal reasons. The members
are: Matthew Ramsey, Rico Santi, Linda Phillips and Paige Kane.
We welcomed 3 new members. They are Vince Smith, Joseph Burke and Rocco Michaluk.
During the year the N.F.C. elected new officers. AI Conti was elected Chairman, Anne Kiker was
elected Co-Chairman, Joseph Burke was elected Treasurer. The N.F.C. thanked Dr. Philip
Baskin for the fine job which he did during his tenure as Chairman.
The N.F.C. members attended the induction of Mr. Vin Di Bona into the Rhode Island Heritage
Hall of Fame which was held in Providence. The N.F.C. had recommended him as a candidate for
that honor based on his achievements in film and television during his lifetime. Mr. Di Bona, a
Newport resident created such programs as "America's Funniest Video's", "Entertainment
Tonight" and many other programs known throughout the world. He recently received a star on
the Hollywood Walk of Fame in California. Mr. Di Bona is also known for his charitable work
here and other parts ofthe United States.
Members of the N.F.C. also assisted Miss Ann Mulhall ofLDI Casting Company in her effort to
cast children for the film "Moonrise Kingdom" which was filmed at various locations in Rhode
Island, including Newport. We approached the Newport Yacht Club and we were able to obtain
that location for the casting call. It was a very successful venture. Some ofthe members also met
with Mr. Sam Cohen, Producer ofthat film as well as with Mr. Wes Anderson the films Director.
We offered any help which would make the filming process in Newport a pleasant one.
A great deal of time was also spent on the process of creating a web site for the N.F.C... Without
a decent website it is our belief that trying to entice more film-makers to our beautiful City will
be a great deal more difficult. Questions arose as to what our limits are as a Commission in
regards to certain issue. Based on those issues some of our members sought guidance from the
City Manager, the Finance Director as well as the City Solicitor.
A brief answer from the City Solicitor sums up fairly well what a City Commission can and
cannot do. His answer is that Commissions are "advisory in nature". The meeting with the City
Manage and Finance Director was in regards to a bank account which the N.F.C. has.
The aforementioned account has a total of $3,100 which was donated to create a website. The
N.F.C. felt that during these poor economic times it could raise the necessary money needed and
did not want to burden the taxpayers for those funds. The funds were placed in an account by one
of its former members under the name "City ofNewport". We were told thatthe City wanted the
name "City ofNewport" taken off of that account and another name used in its place. That
account was closed and another opened under the name "Newport Film Commission".
The N.F.C members feel that we are in limbo at this point because none of us wants to do
anything which may be a violation of any rules, regulations, laws or ordinances ofthis wonderful
City or State. Our sole intent is to help find work for our citizens and to ease the tax burden of
taxpayers by enticing these filmmaking entrepreneurs to chose Newport as a destination which
they cannot live without.
The members voted to hold meetings with Newport City officials before any further decisions are
made. We hope to continue our quest for a web site as soon as possible
RISAPA COMMUNITY COALITIONS
ANNUAL REPORT on PROGRAMS/STRATEGIES
July 1, 2011 - June 30, 2012
Coalition:
Chairperson:
Coordinator:
NEWPORT SUBSTANCE ABUSE PREVENTION TASK FORCE
(NSAPTF)
Paul Cardoza
Brenna Bennett
Address:
Phone Number:
E-mail address:
P.O. Box 854, Newport, RI 02840
(401) 864-3234
brennajbennett@yahoo.com
Accomplishments by Domain:
Elevated underage drinking rates/ drug use in Newport
Students Against Destructive Behavior (SADD) in Rogers High School: We have continued
working with the SADD advisor Jennifer Buckley. help provide two-way communications and
support for local high school students, their programs and to assist when and where possible to
address ATOD issues, and to recruit, involve student support for future NSAPTF activities. (The
new director is a former recipient of our Community Service Award for her role in helping to
prevent substance abuse). SADD members attended our event Beyond the Bounce June 18,2011.
The NSAPTF is supporting three SADD members to attend the TeamSpirit training sponsored by
MADD.
Youth to Youth (Y2Y) Newport County Group: trainings and activities including Leadership
Meetings and Conferences, Monthly Coffee Houses, Socials and membership attendance at the
Y2Y Eastern States Conference. Again some 170 youth participated in this years programs; took
the Y2Y pledge to remain drug-free; 5 teens were sent to the E.S. Conference. Y2Y members
will also be attending our event Beyond the Bounce on Jnne 18, 20II.
Student Assistance Programs in Thompson Middle School have been and continue to
be supported by the NSAPTF. This program includes substance abuse prevention programs and
addresses risk factors in grades 6-8, an extremely important age group at risk for use and abuse
ofATODs. Materials used are research-based, address prevention of alcohol, tobacco, and other
substance use by youth, and target healthy alternatives. NSAPTF supported Red Ribbon Week
activities and attended monthly meetings. Throughout the year, articles were written by NSAPTF
coordinator and put in Patch.com. Topics included signs of drug abuse.
Newport Women's Resource Center's Student Against Domestic Abuse
(SADA) - We continue to support this program designed to provide high school students a
means to learn of the very causes that prompted them into action to collaborate and actively
engage in prevention issues in both school and community. Workshops include building healthy
relationships, understanding dating violence, the connection between alcohol, drugs, and dating
abuse. NSAPTF collaborated on the Beyond the Bounce community event and worked with
youth! SADA program director to organize event.
Newport Women's Resource Center's Student Against Domestic Abuse
(SADA)- NSAPTF is cosponsoring training in during school year focused on the intersection
between substance abuse and dating violence. Teens who are in abusive relationships are also
at increased risk for other risky behaviors, including substance abuse. There will be a total of 3
trainings. NSAPFT and WRC staff is in the process of booking speakers for the trainings. The
following protective factors associated with substance abuse prevention:
Good social problem solving skills
Goal-directedness
Positive peer group activities and norms
Good decision-making skills
Caring adults and supportive services
Clear standards and rules for appropriate behavior
Strong community networks
WRC Annual Beyond the Bounce Basketball Tournament: This year NSAPTF joined forces
with WRC to put on the Beyond the Bounce Tournament/ Community Block party. This year the
event will focus on what it means to be a man! how substance abuse is impacted by being a man.
NSAPTFwill
Sponsored Youth and Family Event, among the activities set-up, the NSAPTF continues to
support this event by setting-up and manning a table of mixed ATOD type material to distribute
to youth and family members that share facts and information to reduce the use and abuse of any
and all ATOD. NSAPTF will participate in Beyond The Bounce during FYI2.
All of the above address Individual/Peer, Family, School and Community Risk and
Protective Factors.
St. Patrick's Day Parade After Event-NSAPTF attended and actively participated in event to
support ATOD/ tobacco free family friendly event. Spoke with area youth and parents about
substance abuse in Newport.
Alateen support- NSAPTF lent support to the newly formed alateen group.
Boys and Girls Club Family Funday- NSAPTF attended Family Funday and provided ATOD/
tobacco literature to community families. NSAPFT also participated in a community mural.
Rogers High School Yearbook Advertisement- NSAPTF took out an advertisement about
signs/ symptoms of substance abuse in Rogers High School yearbook.
Salve Regina University Good Neighbor Campaign-
Salve Regina, Newport Police Department and NSAPTF are going door-to-door dropping off
Welcome Bags to our off campus students. The bags are information bags disguised as
"welcome bags." Included items are things like chip clips, pens, candy, and other stuff but the
heart of the bag are the letters from the Chief of Police, Gerry Willis (Dean of Students at Salve
Regina University), information from the NSAPTF about prescription drug abuse, laws
pertaining to living in Newport and upholding the Student Code of Conduct.
What these bags do is let SRU students know living in Newport requires being responsible a
citizen and being a good neighbor - not disrupting the neighborhood with house parties, noise,
excessive drinking, etc. there is also a lot of info about alcohol responsibility and abuse. This
initiative helps offset irresponsible and dangerous drinking patterns. About 800 Salve Regina
students living off campus are given the good neighbor bags The welcome bags give students
info about living responsibly, including info on the state procurement laws, the Social Host laws,
alcohol abuse, and dangerous drinking and the resulting behavior.
Boys and Girls Club Smart Moves- NSAPTF supported the Smart Moves program. The Boys
and Girls club held 18 sessions that provided information to twenty club members. Our
programs focused on educating youth ages 8 to 12. Participants age 14 and older were
encouraged to join our SMART Leaders. The program uses a team approach involving Club
staff, peer leaders, parents and community representatives. More than simply emphasizing a "Say
No" message, the program teaches young people ages 6 to 15 how to say no by involving them in
discussion and role-playing, practicing resistance and refusal skills, developing assertiveness,
strengthening decision-making skills and analyzing media and peer influence. The ultimate goal:
to promote abstinence from substance abuse and adolescent sexual involvement through the
practice of responsible behavior.
Boys and Girls Club Hooked on Fishing Not Drugs Program- NSAPTF supports the Hooked
on Fishing not Drugs program. On 6/18/11 20-30 children participated in a fishing event which
will kick off the program. The Hooked on Fishing, Not on Drugs program was created by the
Future Fisherman's Foundation in an effort to use "angling skill development as a gateway to
teach youth about the benefits of a healthy lifestyle and how to deal with the challenges facing
them in their young lives (http://www.futurefisherman.org/programs/hofnod/index.htm1)... The
Boys and Girls Clubs of Newport County have successfully used this program over the past three
years and will continue to utilize its resources for years to come. 10 additional youth will be able
to participate in the program thanks to NSAPTF support. Through this program, and the
experiences that it provides, participants gain knowledge about ways to live healthier lives,
develop constructive life long leisure skills, interact with police officers in a positive setting, and
have lots of fun. The curriculum focuses on both drug awareness education and skills that are
necessary for the participants to become successful fishermen. The implementation ofthe
program will involve the Newport Police Department, NSAPTF, the Rhode Island Salt Water
Anglers Association and the Newport Housing Authority. Lessons will be taught at the Park
Holm Boys and Girls Club and Camp Grosvenor. Fishing excursions will take place in Newport,
Warwick and North Kingstown.
Newport Community School- Joined forces to share prevention materials with a wider
range of middle and high school students in the Newport School Department. We have gained
the support of school officials from the highest level and have made good use ofthat partnership.
Provide support for grant applications and program implementation
Sticker Shock- NSAPTF partnering with the Newport Police Department, Salve Regina
University and Newport Community youth to complete sticker shock event to welcome local
youth back to school. The event will be executed to raise awareness in underage drinking and
stress the importance of adults not buying for underage youth. During FY 11, all materials were
purchased and plans were reviewed to prep for event.
***It should be noted that we did not support the following programs which were included in FY
11 narrative:
Friends of Ballard Park, Battle of Bands - Through the support of our SPF Grant and
our SPF Media Strategies, we purchased advertising to further promote our anti-underage
drinking campaign and to help provide a consistent message to change culture and environment
that supports Underage Drinking. Our advertising also highlights our official web-site
"stopkidsdrinking.com" to provide parents and families with needed information to effectively
address Underage Drinking in the community.
NSAPTF did not support Friends of Ballard Park because they were unwilling to be active
participants in NSAPTF activities/ collaboration.
Youth Summer Programs conducted by both the Newport Community
School and Newport Parks and Recreation Department to help avoid risky behavior by
school aged children and to ensure their participation in positive educational activities.
Dr. Martin Luther King, Jr. (MLK) Community Teen Center Program- After school youth
programs and homework help, community service, leadership, college and career development.
The array of activities are provided to catch interest of students, to improve their academic skills
and behaviors, to promote healthy life choices, to work together for positive relationships,
community involvement, non-risky behavior and future development. Target population includes
middle and high school students. Risk and Protective Factors identified in Newport's
Community Needs Assessment are addressed through programming.
Sadly, MLK Teen Center Program lost their funding this year.
Strategy(ies) Employed to Reduce Youth Access to Tobacco Products:
Newport Police Department - Support and participate in National Night Out Against
Crime includes setting up NSAPTF table and the distribution of prevention materials
primarily to parents (some in Spanish) - Coordination on Synar and Enforcement
Activity including the surveying and reporting on license holders.
Helped sponsor Rogers High School Annual Health Fair - Manned a table to
Distributed Anti-Smoking materials along with other ATOD type materials.
Provided materials for the Newport Boys and Girls Club's Teen Health Program.
Sponsored the Student Assistant Program in Thompson Middle School which
included anti-tobacco messages discussed in small groups. In addition, help sponsor
materials for Red Ribbon Week activities and school Dance. The NSAPTF attended the
school dance and distributed prevention materials to students/ staff/ parents.
Provided support and e-mails for American Cancer Society as requested to help
advocate for Legislative Change and Support against Tobacco Products/Promotion in
both RI and nationally.
Continually Advocated for Tobacco Related Bills through our Rhode Island
Legislature, primarily via local representatives to help push support for several Tobacco
bills.
Strategy(ies) Employed to Reduce Underage Drinking:
Newport Police Department implemented strong Enforcement Strategies which have
resulted in additional police details. Thanks to an even stronger partnership in this area,
increased enforcement has gotten the attention of the business community, residents, and
youth alike thanks to increased arrests and weekly media coverage on arrest activity. The
City of Newport is now more supported of the enforcement strategies.
Lent out Fatal Vision Impaired Vision Stimulator Goggles to youth prevention groups
and programs. The goggles are a training tool to vividly demonstrate the concept of
impairment and the dangers of impaired driving. Impairment levels: Lowest. BAC up to
.06; Moderate BAC .07 to .10; and High BAC .17 to .20+
Our goggles are available to be used during public and school assemblies, forums and health
Fairs to help youth to experience and appreciate the impairment of alcohol and to be better
informed of related dangers to those who drink alcohol, especially minors.
Student Community Service Awards Lunch Program is one of our annual programs
during which the task force continues to recognize graduating students from Rogers High
School (and other area schools) that will be going on to college in the fall for their efforts
and active involvement in school and community to help prevent the use and abuse of
alcohol, tobacco and other drugs during their school years. The program includes a free
lunch for students and parents, a certificate of appreciation, and $1,000 to assist with
college costs. Two $1000 scholarships were available through the generosity o/The North Family Trust
grant.
The NSAPTF was able to contribute $1000 during FY 11. NSAPTF won't be able to
contribute the 3
rd
$1000 scholarship during FY 12. The North Family Trust grant for $2000
has been applied for and will hopefully continue during FY 12.
The NSAPTF again sponsored Ad in Rogers High School Year Book - In addition, we
are distributing anti-drinking posters, flyers, palm cards and other prevention
materials.
All activities will occur again in 2012 unless otherwise noted.
Challenges Encountered by the Coalition:
During Fiscal Year 11 the NSAPTF employed a new coordinator/ chair. This year has been a
building year. The new coordinator spent much of the year learning and networking new and
additional community leaders; groups and parents. Our hope is that in future years the NSAPTF
will be able to successfully recruit members from all sectors and build the task force. We will
continue attending forums, health fairs, school events and community events in the hope of
building membership.
In addition, NSAPTF is still working diligently to gain the financial support from the City of
Newport. NSAPTF does not currently have any monetary financial from the City of Newport.
We are waiting to hear back from a formal request, requesting internet service/ phone service.
NEWPORT SUBSTANCE ABUSE PREVENTION TASK FORCE
(NSAPTF)
Meeting Schedule for FY 2011
Dates: Place:
July 19,2010 Newport Police Department Community Room
August No Meeting
September 20, 2010 Newport Police Department Community Room
October 18,2010 Newport Police Department Community Room
November 15,2010 Newport Police Department Community Room
December 20, 2010 Newport Police Department Community Room
January 24, 2011 Newport Police Department Community Room
February 28, 2011 Newport Police Department Community Room
March 14, 2011 Newport Police Department Community Room
April 18,2011
Newport Police Department Community Room
May 16,2011
June 20, 2011
Happy New Year!
Br!?\iVn *_ Fo!.mer Chair,_ - Community .
Cardoza Paul Coordinator of Student Health Education
._----_...._--...-._.__. -- _.... _-- -- _._--- ----_... --- .. - -. _ ...... _---_.__. .- ._- _._-_...__.. __..-_.._ .....-.==.. _._.-
Carlin. New.port _School Committee . "_
Ecenarro Nico M. MLK Teen Center Coordinator
---'--=="'''''-0 _ . _. __ _ _. ..===__
Erickson ,Dan Boys & Girls Club - Dir. Program Operations
- -- -- -- ---=='4 - - -- -_=1---'--- _. e-= -----..--.-.- -.-- _ .. - .__.._._m_._. - .u__.. _..__.__._....
Gold _." You.th to Youth... _ __ _
Newport School Committe_e.
McCormack Ryan Newport Community School (RHS) .__. __._______ _ .1 .. . _ . ._______ _ __._._.__... _
S. _' _ City ..
Parsonage * Officl:lr Newport P.o!!.ce Depart
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..__.._ For _ ___.....
Ruth * Lisa .
Walsh Women's Resource Ctr. COVE & SADA
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THE CITY OF NEWPORT, RHODE ISLAND - ,
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DEC 15
INTEROFFICE MEMORANDUM
TO: KATHLEEN SILVIA
FROM: REBECCA MCSWEENEY
SUBJECT: ZONING BORD OF REVIEWATITINDANCE
DATE: 12/15/2011
CC: GUY WESTON
Attached please Hnd the attendance for the Zonillg Board of Review attendance for calendar
year 2011.
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STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS
(401) 783-3370
FAX: (401) 783-3767
MEETING NOTICE
Site Address:
Site Town:
Proj. Desc:
Anne Street
Newport
Public "Touch and Go" boating facility.
Date: December 21,2011
The application for State Assent of City of Newport CRMC File Number 2010-05-070
will be reviewed at the next meeting of the Coastal Resources Management Council. If you are the
applicant, it is necessary that you be present at the meeting to answer any questions that may arise.
Please be advised that a copy of the CRMC staff engineer and biologist reports may be obtained
from the CRMC offices in Wakefield for the applicant or his/her attorney. Interested parties may
attend and present evidence for or against, or for informational purposes in accordance with CRMC
rules. Parties interested in this matter are encouraged to review the latest information contained in
this file and also should refer to Management Procedures 5.3(8) among others for additional
information.
The meeting is to be held at 6:00 p.m. (please be advised that the CRMC Educational series begins
at 6:00 p.m.) on Tuesday, January 24, 2012 in the Council Chambers at the Jamestown Town
Hall, 93 Narragansett Avenue, Jamestown, RI. Evidence or testimony regarding this case may
be submitted at the time of the meeting (see CRMC Management Procedures). The CRMC office
policy for public review of files scheduled for review by the full Council states that they are
available to the public until 12:00 p.m. on the day of the meeting. Please confirm application's
hearing status via CRMC website (www.crmc.ri.gov) or by calling 401-783-3370.
Individuals requesting interpreter services for the hearing impaired must notify the Council
office at 783-3370 at least 72 hours in advance of the hearing date.
/Iam
Sincerely yours,
~ i J J ( 1 . ~ ~
Lisa'A. Turner, Office Manager
Coastal Resources Management Council
December 12,2011
COASTAL RESOURCES MANAGEMENT COUNCIL
Oliver H. Stedman Government Center
4808 Tower Hill Road, Suite 3
Wakefield, R.l. 02879-1900
Ashley G. Jacobs, Trustee
117 Commonwealth Ave., Apt. 2
Boston, MA 02116
Cease and Desist Order
Dear Ms. Jacobs:
(401) 783-3370
FAX: (401) 783-3767
Under the regnlations of the Rhode Island Coastal Resources Management Program
(RICRMP), any construction, gl'ading, or filling activities or other alterations within 200 feet of
coastal feature associated with tidal waters or coastal ponds of the state or in CRMC's freshwater
wetlandS in the vicinity ofthe coast jurisdiction, requires plans for the proposed work be submitted
to the Coastal Resources Management Council (CRMC) for review, evaluation, and comment prior
to the proposed activity. Failure to do so is a violation of the RICRMP. After evaluation of the
plans by CRMCstaff, their comments and the requirements for the proposed activities are forwarded
to the applicant.
It has come to the attention of the CRMC that you or your agent have undertaken
unanthorized alterations of a CRMC designated buffer zone at your property located at Plat 41, Lot
409, 10 Jeffrey Road, Newport; without benefit ofa CRMC assent or in violation ofa Council order.
This activity is in nonconformance with CRMC Assent A2003-03-040.
This activity is in violation of the Rhode Island Coastal Res<:wrces Management Program.
You are hereby issued a Cease and Desist Order Number 11-0128, 'dat$dDecember 12, 2011, and
ordered to cease all activity at this site and to contact this office within 10 days ofthe date of this
letter.
Failure to comply with this order shall be a violation of a duly adopted Council regulation,
and subject to all fines and penalties established by law. Each day of noncompliance shall be
deemed a separate and distinct violation in accordance with Section 46-23-7, G.L.R.I.
Sincerely yours,
Brian ~ n , S1'. Environmental Scientist
Coastal Resources Management Council
Ike
CERTIFIED RECEIPT REQUESTED
Oliver Stedman Government Center
4808 Tower Hill Road, Wakefield, RI 02879
PUBLIC NOTICE
File Number: _2:::0"-'1:.:1-:-1:.:2:-.--0"-'0""2'--- Date: December 12, 2011
This office has under consideration the application of:
Driftwood Condominium Association
c/o John Shea
58 Washington Street
Newport, RI 02840
('
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"
,
DEC 2 C'
for a State of Rhode Island Assent to construct and maintain: an association boating facility
consisting of a 4' x 82' fixed timber pier, 3' x 22' ramp, and 8 x 18' timber floating dock. Facility
extends 115' seaward of existing concrete seawall and 59' seaward of the mean low water location,
requiring a 9' length variance from CRMC regulation Section 300A.E.3(i).
Project Location: 58 Washington Street
CitvlTown: Newport
PlatILot: 16/13
Waterway: East Passage, Narragansett Bay
Plans of the proposed work may be seen at the CRMC office in Wakefield.
In accordance with the Administrative Procedures Act (Chapter 42-35 ofthe Rhode Island
General Laws) you may request a hearing on this matter.
You are advised that if you have good reason to enter protests against the proposed work it
is your privilege to do so. It is expected that objectors will review the application and plans
thoroughly, visit site of proposed work if necessary, to familiarize themselves with the conditions
and cite what law or laws, if any, would in their opinion be violated by the work proposed.
If you desire to protest, you must attend the scheduled hearing and give sworn testimony. A
notice of the time and place of such hearing will be furnished you as soon as possible after receipt
of your request for hearing. If you desire to request a hearing, to receive consideration, it should be
in writing (with your correct mailing address, e-mail address and valid contact number) and be
received at this office on or before January 12,2012.
Rosa Island
lighthouse
& Museum

Stevenson PI .
Sieward 6t {4:
...
Spring Wharf .
Stacey 51
Stacy Ct .........
Statn Hwy 136
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Sullivan 5t .
SummerSt ..
SunnyLeaTe
Sunnyslda PI
Sunshine 01 ..
Sycamere 81,
Sylvan 5t ...
Sylvan Ter.
TabarSI ..
Taylor Ct ..
Taylor Dr .
Tewa Ot ..
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Rosenealh Av E5 Spoutlng Rock
Rossiter Rd .. CS
Rovensky Av G6
Rowlllnd Rd 06
F!uggles Av FS'F6
Russell Av 06
Russo at (40) 06
Rulgels SI 05
8agamore St C6
Sanford St (41) 05
Sayera Wharf ES
School 61 06
Sool\a Wharf E5
Seare Pi "". EB
Seavlew Av E7
Seoond St 05 Sloddard Ct (,
ShlUon Ct E6
ShalfJeld Av 05
Shepard Av F6
Sharman St 06
Shllllds SI F6
Shllch Ot (42) 06
Simmona St E5
Sma 6t B5
Slocum SI .. E6
SmlthAv C6
Smith Rd CS
South Baptist St
... E5
.... C5
Redwood St. E6
Reliance Row 65
Resolute Rd OS
Rhode Island Av
................. 06E6
Rhode Island Av
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Richmond Pl Fa
RIdge Rd F2
Rlgga Ad C5
River La (S9) " 05
Robinson 5t 06
Rochambsnu St B5
Roiling Green Rd
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Polk Ct.. .. ..... Ea Powel Av 06
Polk Rd . . FS Pralrla Av 06
Pond Av .. ...06 Piesco" Hall Rd .05
Pope St... .. .. E5 P,escott Pl 06
Poplar 51.. ...... 05 Prlca's Cove Av
Porter Av . C6 ... G3
Porter Av (Naval P,Ica's Nec\l Av
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POller St FS Prlncllton St 06
Prospect Hill 6t
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Pen Oralg PI F4
Pennacook 61 C6
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Pelty Ad .. " .. C4
Perty 6t E6
Plelce Rd " FS
Pine St OS
Pleasant St 06
Palmllr 6t F5
Park SI 06
Parker Av E6
PearISI 06
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Peckham Av 06
Peckham 01 C6
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Holland St Ea LInCOln Or . F3 Ea
Holten Av 07 LInCOln SI ;" 06 NlIwport Av 06
Homar St 06 Unden Galli La Newport Grean .. FS
Hope-SI 06 06 NlIMon Ct (36) E6
Hoppln Ad C6 long Lane Ct (3ll Nicol ct (37) 06
Horsemen Ter E6 05 Nicol Ter , 06
HOl/slon Av E6 Long Wharf 05 Norman 6t FS
Howard 81 ES Longwood PI C6 North Baptist S\
Howard Wharf Lowndes 5t E6 (49) 05
(Wast Howard Loyola Ter 06 Oak St (36) " .. 06
St) ES Lucas Av F6 OakWood Ter E6
Howe Iw F6 Luce Av .. " 04 Ocaan Av G2-G5
Hozler SI (29) 05 Madeline Or 06 Ocean Helghte Rd
Hunt C\ (30) E6 Madison Ct (32) ..... 134
Hunter Av " .. 06 05 Ochre PoInt Av
Huntington Sl C5 Mahan 8t B6 " S6
Intrepid CI B5 . Maher ct" G6 Old Beach Rd
J T Connell Rd MaItland CI 05 " E6o7
(Oonnell Hwy) Malbone Rd 06 Old Fort Ad FS
................." C5 Mann Av 06 Osborne Ot.. .. E6
Jackson ct E3 Manning Ter 06
Jackson Rd.... .. F3 Mapre Av B5
JaneITer.... ..G2 MarchantBt E5
Jafferson Rd E3 Marln St 06
Jeffrey Rd , G6 Marina Plaza 04
John at E5 Marine Av .. " F6
Johnson 01 05 Marlon St.. . 07
Jonlls Av E6 Market Sq ES
Katzman Pl 05 at " 05
Kay BlVd 07 Marsh SI 05
Kay St 06 Mertln Sl "" S6
Kay TIlr 06 Mary Jane La 132
Keeher Av 07 Mary St " 05
Kampsenat D7 MaybllnyOt 05
Kannedy St 06 McAllister St ES
Ter F6 McCormick Ad F6
Kay ct F6 Mclnllre Rd C5
KhakITer F4 Meet1ng at (33) .. os
Kilburn at 06 Meikle Av ,. F6
K(ng Phlllp Rd C6 MemorIal BlVd
King St E6 E6E7
Kingston Av 05 Memorial BlVd
KlIWIn'll 5th Ward Wast E6
La ES Marton Rd E6
Kollmllyer SI ' B4 Meyerkord Av "'" B5
Kyle Ter " C6 MIchael Ter 06
Lakevlew Av G6 Middleton Av E6
laSalle Pl 05 Milburn Ot (34) .. , ES
LeUla Pl " E6 Mill 5t... .. .. E5
Lawrence Av F6 Moffitt PI {3S) ...... 06
LealTar. B5 Moorland Ad. . F3
Ledge Ad 136 Morgan St Fa
Ledyard St ". C6 Morlon Av F6
Lee Av ES Morton PI .. F6
Lee'sWhari E6 MIVernon St 06
Leonard Ter 06 Mumford Av C6
Leroy Av F6 Munger Rd 05
Munroe Rd E3
Murray PI." .. G6
..
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GlIroySt F5
GIrard AV B5
Gladding Ct (25)
........................ 05
Goat Island
Connactor Rd
........................ 05
GOlden HIli St E6
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I GoOse Neck Oove
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5 Garden SI F6
5 Gould St 06
6 Grafton 6t E6
7 GrantOI EB
B Grever Pl E6
6 GrayTer OB
5 Green PI {26) E6
5 GreenSt E5
6 Greene La 06
.4 Greenlaw Blvd 07
5 Greenough Pl 06
:5 Pl 06
:6 Guerney Ct 05
;6 GuInn ct {27) 06
;6 GUlhrle 5t 07
)6 Hacker Av B5
14 Halldon Av , F5
12 Halldon Tar F6
:5 Hall Av 06
HeIsey 5t 05
;6 Halaey St Ext 05
Hammeremllh Rd
........................ G3
)6 Hammett PI (26)
=6 05
::6 Hammond St E5
)5 HarborVlewOr E6
::S Harold at .. .. .. F5
)6 Harrlnglon SI ...... E5
F6 Harrison Av
.................. G2FS
E6 Harrleon La F5
E6 Harvard 5t C6
F5 Haskell Av. .. .. 06
FS Hayden Ot E6
Ee Hazard Av F6
BS Hazard Rd' G4
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Highland PI F5
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PLAT 16 LOT 12
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EXTIENT OF SAY SURVEY
PRo PIE:ERFORME: " _"_
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. Date: 11211
- - Drawing TItle:
AUGUST J. KREUZKAMP.llln=Sc=cle=-,_...:.'_"=.:.:
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Designed By: PHC
Drown by. PHC
52 CHURCH STREET
BARRINGTON, RI 02806
(401) 829-4870
harboreng.com
HARBOR ENGINEERING, LLC
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PRESERVATION SOCIETY OF NEWPORT
COUNTY
PLAT i6 LOT 32
Client/Owner:
Driftwood Cando Assoc.
58 Washington Sl.
Newport, RI 02840
PR-1
DrawIng Number:
Checked by. AJK
. Sheet 3 of 6
ProJect Number.
2011-09
U ---1lssued for:
PERMITTING REVIEW
1/
CONCRETIE
SEAWALL
I 1 41
Scale in Feet
FILENAME
0.0
3x10x3 TIMBER
SISTER SPLICE
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scale: 1:5
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Sheet 4 of 6
Designed By. PHC
52 CHURCH STREET
BARRINGTON, RI 02806
(401) 829-4870
harboreng.com
HARBOR ENGINEERING, LLC
DrQwlflg Number:
S-1
Drawn b . PHC
Date: 11211
Drawing TItle:
Scole: VARIES
PROPOSED SECTION
& DETAILS
Checked by. AJK Client/Owner:
Driftwood Condo Assoc.
58 Washington Sl.
Newport, RI 02840
Project Number:
2011-09
1-------1Issued for:
PERMITTING REVIEW
, AUGUST J. KREUZKAMP,III
STATE OF RHODE ISLAND
Oliver Stedman Government Center I
4808 Tower Hill Road; Suite 3, Wakefield, Rl 02879-1900
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In accordance with and pursuant to the provisions ofthe "Administrative Procedures Act" (Section
42-35-3 of the General Laws of Rhode Island) and the Rule and Regulations of the Coastal Resources
Management Council, notice is hereby given of the intention of the Coastal Resources Management
Council to change the management plans, policies, procedures and regulations of the agency regarding
planning and management of the coastal resources of the State relative to Chapter 46-23 of the State of
Rhode Island. The following proposed changes are being re-noticed due to a technical oversight:
The following changes are proposed:
Section 120
Variances
A. Applicants desiring a variance from a standard shall make such request in writing and address the six criteria
listed below in writing. Except as otherwise provided herein, +fle.-the application shall then be granted a_a
Asseatvariance only if the Council finds that the following six criteria are met.
(I) The proposed alteration conforms with applicable goals and policies ia Parts Twa aRa Three ofthe Coastal
Resources Management Program.
(2) The proposed alteration will not result in significant adverse environmental impacts or use conflicts,
including but not limited to, taking into account cumulative impacts.
(3) Due to conditions at the site in question, the applicable standard(,ll cannot be met.
(4) The modification requested by the applicant is the minimum variance to the applicable standard(,ll
necessary to allow a reasonable alteration or use ofthe site.
(5) The requested variance to the applicable standard(,ll is not due to any prior action ofthe applicant or the
applicant's predecessors in title. With respect to subdivisions, the Council will consider the factors as set forth
in (B) below in determining the prior action of the applicant.
(6) Due to the conditions of the site in question, the standard will cause the applicant an undue hardship. In
order to receive relief from an undue hardship an applicant must demonstrate inter alia the nature of the
hardship and that the hardship is shown to be unique or particular to the site. Mere economic diminution,
economic advantage, or inconvenience does not constitute a showing of undue hardship that will support the
granting of a variance.
B. In reviewing requests for buffer zone variances for subdivisions offive (5) lots or less, the Council will review
on a case-by-case basis the extent to which the prior action of the applicant or its predecessor in title created or
caused the need for a variance, whether the applicant has created the need for a variance by the subdivision and
whether the subdivision complies with local zoning requirements.
C. Relief from a standard does not remove the applicant's responsibility to comply with all other Program
requirements.
D. Prior to requesting approval for a CRMC variance, in those instances where a variance would be obviated ifa
variance for a setback were acquired from the local municipality, the applicant must first exhaust his remedies
before the local municipality.
CRMP Program Changes
December 23,2011
Page Two
Purpose: to clarify how variances are granted relative to an applicant meeting the section's criteria;
and, to make editorial revisions throughout.
Section 300.6
Treatment of Sewage and Stormwater
A. Definitions
1. Sewage: Pursuant to R.I.G.L. 46-12-1, sewage means "fecal material and human waste, or wastes from
toilets and other receptacles intended to receive or retain body waste, and any wastes, including wastes
from human households, commercial establishments, and industries, and storm water runoff... " For
purposes of the Coastal Resources Management Program, "sewage" is further defined to include
freshwater discharges, including stormwater runoff that may significantly alter the salinity of tidal waters
or salt ponds; the terms "wastewater" and "septage", as defined by the DEM OWTS Rules; and
discharges of heated waters to tidal waters ofthe state.
2. Onsite wastewater treatment systems (OWTS): means any system of piping, tanks, dispersal areas,
alternative toilets or other facilities designed to function as a unit to convey, store, treat or disperse
waStewater by means other than discharge into a public sewer system.
3. Point source discharges: means any discernible, confined, and discrete conveyance, including, but not
limited to, any pipe, ditch, channel, tunnel, conduit, well, discrete fissure, container, rolling stock,
concentrated animal feeding operation, or vessel or other floating craft from which sewage is or may be
discharged.
4. Sewage treatment plants: sewage collection and treatment facilities, including state, municipal, or
privately owned and operated collection, pumping, treating, disposal or dispersion facilities designed for
the treatment of sewage from residences, commercial buildings, industrial plants and institutions,
together with any groundwater, surface water, or surface runoff that may be present in the waste stream.
5. Stormwater runoff: that portion of precipitation that does not naturally infiltrate into the landscape
(e.g., without human influence) but rather travels overland as surface flow. It is also commonly referred
to as "stormwater". Stormwater runoff is a significant contributor of pollutants such as sediments,
bacteria, nutrients (nitrogen and phosphorus), hydrocarbons (oil and grease), metals, and other substances
that adversely affect water quality and the coastal environment. In addition, significant discharges of
stormwater may alter salinity and thereby, adversely impact the coastal environment, especially il1 poorly
flushed estuaries and embayments.
6. Storntwater management plan: A plan describing the proposed methods and measures to prevent or
minimize stormwater runoff (water quality and quantity) impacts associated with a development project
both during and after construction. It identifies selected low impact development (LID) source controls
and treatment practices to address those potential impacts, the engineering design of the treatment
practices, and maintenance requirements for proper performance of the selected practices. The
stormwater management plan details how a project complies with the eleven (II) minimum stormwater
management standards and performance criteria detailed in the most recent version of the Rhode Island
Stormwater Design and Installation Standards Manual. When such a plan is implemented, it provides
protection and restoration of receiving waters by reducing pollutant loadings and other negative impacts
associated with changes in land use (i.e., urbanization).
7. Redevelopment: for flllfJleses eftfle CRMC is defined as any construction, alteration, or improvement
that disturbs a total of 10,000 mere tflllfl ()()() square feet or more of existing impervious area where the
existing land use is commercial, industrial, institutional, governmental, recreational, or multi-family
residential.
8. Low Impact Development (LID): is a site planning and design strategy aimed at maintaining or
replicating the predevelopment hydrology through the use of site planning, source control, and small-
scale practices integrated throughout a site to prevent, infiltrate, and manage stormwater runoff as close
December 23, 2011
Page Three
to its source as possible. LID achieves natural resource protection by replenishing groundwater supplies,
minimizing the stormwater runoff volume discharged to surface waters, and improving water quality.
Examples of LID practices include bioretention, vegetated swales, stormwater planters, porous pavement
or concrete, greenroofs, rainwater collection systems for water reuse, and other similar methods.
9. Water quality volume (WQv): the storage needed to capture and treat 90% of the. average annual
stormwater runoff volume, and in Rhode Island this equates to one (I)-inch of runoff from impervious
surfuces.
10. Maximum extent practicable: means the applicant has made all reasonable effOlts to meet the standard,
including the evaluation of alternative methods to achieve the same level of treatment. To show that a
proposed development has met a standard to the maximum extent practicable, the applicant must
demonstrate the following: (I) all reasonable efforts have been made to meet the standard in accordance
with current local, state, and federal regulations; (2) a complete evaluation of all possible management
measures has been performed; and (3) if full compliance cannot be achieved, the highest practicable level
of management is being implemented.
B. Policies
I. It is the Council's policy to maintain and, where possible, improve the quality of coastal wetlands,
contiguous freshwater wetlands, freshwater wetlands in the vicinity of the coast, groundwater resources
and tidal and salt pond surface waters. In so doing, the Council requires the use of low impact
development (LID) strategies as the primary method of stormwater management to reduce the volume of
stormwater runoffto surface waters, recharge groundwater supplies, and improve overall water quality.
2. It is the Council's policy to minimize the amount of onsite wastewater treatment system (OWTS)-derived
nitrates and other potential contaminants which may leach into salt ponds and all other Type I, 2, and 3
waters. .
3. The Council encourages applicants for a CRMC Assent to install, alter or repair an OWTS to meet on
site with CRMC staff prior to undertaking of OWTS groundwater and soil tests to discuss the location of
the system and buffer zones, where applicable.
4. It is the Council's policy to require the proper management and treatment ofstormwater through the
preparation and implementation of a stormwater management plan in accordance with the most recent
version of the Rhode Island Stormwater Design and Installation Standards Manual, and which satisfies
the requirements of the RICRMP and any applicable Special Area Management Plan.
S. The most recent version of the Rhode Island Stormwater Design and Installation Standards Manual
provides the appropriate methods for the preparation of stormwater management plans and the treatment
of stormwater using LID practices and methods within the CRMC's jurisdiction. The Council also
recognizes that the most recent version of the Rhode Island Soil and Erosion and Sediment Control
Handbook, and its amendments, published jointly by the Rhode Island Department ofEnvironmental
Management and the United States Department of Agriculture (USDA), Natural Resources Conservation
Service (NRCS) provides additional guidance and supplemental information with respect to the
management and treatment of stormwater.
6. It is the Council's policy that all stormwater management plans shall take into consideration all potential
impacts associated with the discharge of stormwater runoff into the coastal environment. Potential
impacts include, but are not limited to, the following: (i) impacts to salt marshes such as changes in
species composition due to the introduction of freshwater to high marsh areas; (ii) changes in the salinity
of receiving waters; (iii) thermal impacts to receiving waters; (iv) the effects of introducing stormwater
runoff to receiving waters with low dissolved oxygen concentrations; and (v) other potential water quality
impacts.
December 23, 20II
Page Four
7. The Council's policy is to ensure that all projects are planned, designed, and developed in order to: (1)
protect areas that provide important water quality benefits and/or are particularly susceptible to erosion
and sediment loss; (2) limit increases of impervious surface areas, except where absolutely necessary; (3)
limit land disturbance activities such as clearing and grading and cut and fill to reduce erosion and
sediment loss; and (4) limit disturbance of natural drainage features and vegetation. Additionally,
stormwater management practices should be designed as landscape amenities to include native plant
species on project sites. The Council recommends applicants to use the "Rhode Island Coastal Plant
Guide," an interactive, web-based plant list prepared by the URI Cooperative Extension Education
Center in consultation with the CRMC and available online at: www.crmc.rLgov/coastaliandscapes.html.
C. Prerequisites
I. Applicants seeking a Council Assents to construct, alter, or repair onsite wastewater treatment systems or
point source discharges shall first obtain the requisite permit(s) from the Department of Environmental
Management.
2. The discharge standards, effluent limitations and pretreatment standards established for the discharge of
pollutants to waters ofthe State under the Rhode Island Pollutant Discharge Elimination System
(RIPDES) program, and administered by the Department of Environmental Management (DEM), are the
State's water pollution control requirements. Applicants for projects for which an Individual RIPDES
Permit is required shall obtain said permit from OEM and submit the Individual RIPDES Permit with the
CRMC Assent application. Note: Projects that are eligible to submit a Notice of Intent (NOI) for
coverage under a RIPDES General Permit are not required to submit the RIPDES Authorization with the
CRMC Assent application. Applicants for such projects, however, are encouraged to file a Notice of
Intent (NOI) with OEM concurrently with their CRMC application to allow a coordinated review
between the agencies.
3. The Council shall formally review proposed actions only after all other applicable state/local
requirements have or will be met. The Council, however, will comment on preliminary plans for major
facilities to assist in the planning process.
4. The Executive Director or the Council may require that an applicant obtain a DEM System Suitability
Determination, as provided in the DEM OWTS Rules, for onsite wastewater treatment systems that pre-
date 1968.
D. Prohibitions
I. Point source discharges ofsewage and/or stormwater runoff are prohibited on unconsolidated coastal
banks and bluffs.
2. New and enlarged stormwater discharges to the high salt marsh environment bordering Type 1 and Type
2 waters and within salt marshes designated for preservation which border Type 3, 4, 5, and 6 waters are
prohibited. Stormwater discharges to existing well flushed tidal channels within high marshes shall not
be subject to this prohibition. All such discharges, however, shall meet the applicable standards
contained herein.
3. Point source discharges of sewage are prohibited in Type I waters.
E. Standards
1. For Onsite Wastewater Treatment Systems (OWTS):
(a) See standards given in "Filling, Removing, or Grading" (Section 300.2).
December 23, 2011
Page Five
(b) The construction, repair or alteration of all OWTS and components shall conform to the standards set
forth in the most recent Rules Establishing Minimum Standards relating to Location, Design,
Construction and Maintenance oJOnsite Wastewater Treatment Systems promulgated by the
Department of Environmental Management (referred to herein as DEM OWTS Rules).
(c) Site gradiug around the OWTS shall direct the flow of surface runoff water away from the OWTS
and meet all applicable requirements of the DEM OWTS Rules.
(d) Sub-drains constructed to lower groundwater levels in an area where an OWTS will belocated shall:
(I) conform to all applicable DEM rules; (2) have no piping located between the anticipated OWTS
and the shoreline; and (3) have exposed outfalls suitably protected against shoreline erosion and
scour.
(e) When new construction, renovation or a change of use is proposed for existing buildings are ehangeEl
from seasoHal to year rOlolHd use, reHO'IateEi or elfllanEleEllly aElEliHg oHe or more rooms, an OWTS
Suitability Determination shall be obtained by the applicant from the Department of Environmental
Management to indicate thatthe existing OWTS meets all applicable DEM OWTS Rules or the
applicant shall submit a building official document indicating that aDEM OWTS Suitability
Determination is not required
(f) Connections to OWTS and cesspools that are abandoned shall be removed, blocked, or otherwise
disconnected, and abandoned cesspools and septic tanks shall be pumped dry and filled with clean
fill in accordance with all applicable DEM OWTS Rules.
(g) Where necessary, barriers shall be constructed to prevent vehicles from passing or parking over
septic systems, unless permissible in accordance with DEM OWTS Rules.
(h) The repair ofOWTS along the Rhode Island south shore from Watch Hill to Narragansett shall
conform to the DEM "OWTS Repair Guidance in Critical Erosion areas."
2. The 1993 Rhode Island Stormwater Design and Installation Standards Manual ("Stormwater Manual")
will be superseded by the 20 I 0 Stormwater Manual upon effective date of adoption by the Council.
Unless otherwise provided in subsections (a) or (b), the requirements of the 2010 Stormwater Manual, as
amended, shall apply to all CRMC applications submitted on or after January I, 2011.
(a) Applicants for projects which have a currently valid and vested Master Plan approval from a local
planning board or commission on or before March 31, 20 II may elect to comply with the 1993
Stormwater Manual instead of the 2010 Stormwater Manual provided that a complete application for
the project is submitted to the CRMC on or before June 30, 2011. Any project applicant that received
Master Plan approval who submits an application to the CRMC after June 30, 2011 shall comply
with the 20I 0 Stormwater Manual, including any future phases of a phased project having received
Master Plan approval as of March 31, 20II. Applicants shall, at the time of application, submit a
copy ofthe Master Plan approval document(s) demonstrating eligibility under this subsection. This
subsection applies only to those projects which are required to obtain local Master Plan approval
pursuant to R.I.G.L. 45-23-40.
(b) In the case of any RIDOT project or a local government road or bridge project, the applicant may
elect to comply with the 1993 Stormwater Manual instead of the 20 I 0 Stormwater Manual provided
that a complete application for the project is submitted to the CRMC on or before June 30, 20II.
Any application submitted to the CRMC after June 30, 2011 shall comply with the 2010 Stormwater
Manual.
December 23, 2011
Page Six
3. For stormwater management the Council requires, in accordance with the "Smart Development for a
Cleaner Bay Act of2007" (R.I.G.L. 45-61.2), that all applicable projects meet the following
requirements:
(a) Maintain pre-development groundwater recharge and infiltration on site to the maximum extent
practicable;
(b) Demonstrate that post-construction stormwater runoff is controlled, and that post-development peak
discharge rates do not exceed pre-development peak discharge rates; and
(c) Use low impact-design techniques as the primary method of stormwater control to the maximum
extent practicable.
4. Residential, commercial, industrial or public recreational structures as defined in Section 300.3 shall
provide treatment and management ofstormwater runoff for all new structural footprint expansions,
including building rooftops, greater than six (600) hundred square feet in size and any new impervious
pavement, driveways, sidewalks, 01' parking areas, regardless of size. Applicable projects shall submit a
stormwater management plan that demonstrates compliance with the eleven (II) minimum stormwater
management standards and performance criteria as detailed in the most recent version of the Rhode
Island Stormwater Design and Installation Standards Manual. Single-family dwelling projects, however,
may meet these provisions as detailed in 300.6.E.8 below.
5. Roadways, highways, bridges, and other projects subject to Section 300.13 shall provide treatment and
management of stormwater runoff for all new impervious surfaces. These projects shall submit a
stormwater management plan that demonstrates compliance with the eleven (II) minimum stormwater
management standards and performance criteria as detailed in the most recent version of the Rhode
Island Stormwater Design and I/,!stallation Standards Manual. Any improvement projects to existing
roads, highways and bridges and other projects subject to Section 300.13 that result in the creation of
new impervious surfaces shall provide treatment and management of stormwater as above for all new
impervious surfaces. Maintenance activities such as pavement resurfacing projects, replacement of
existing drainage systems, minor roadway repairs, or emergency roadway and drainage repairs are
excluded from these requirements provided the project does not result intllere is He an expansion of the
existing impervious surface area-aml-,;w new or enlarged stormwater discharges, or the removal of
roadway materials down to the erodible soil surface of I 0,000 square feet or more of existing impervious
area.
6. Unless exempted as a maintenance activity herein, any redevelopment that disturbs 10,000 mere iliaa
Wlll}-square feet or more of existing impervious surface coverage shall comply with Minimum
Stormwater Standard 6 (Redevelopment and Infill Projects) ofthe most recent version of the Rhode
Island Stormwater Design and Installation Standards Manual. Maintenance activities subject to Section
300.14 are excluded from these requirements provided there is no expansion of the existing impervious
surface area and no new or enlarged stormwater discharges resulting from the maintenance activity
7. All stormwater management plans shall take into consideration potential impacts associated with the
discharge of stormwater runoff into the coastal environment. Applicants shall address these potential
impacts to include, but not limited to, the following: (i) impacts to coastal wetlands such as changes in
species composition due to the introduction of freshwater to high marsh areas; (ii) changes in the salinity
oftidal receiving waters; (iii) thermal impacts to receiving waters; (iv) effects of introducing stormwater
runoff to receiving waters that have low dissolved oxygen concentrations; and (v) other potential water
quality impacts as may be identified by CRMC staff.
December 23, 2011
Page Seven
8. Applicants for single-family residential dwellings and accessory structures shall treat the stormwater
runoff water quality volume (WQv) from all new building rooftops greater than six (600) hundred square
feet in size and any new impervious driveways and parking areas, regardless of size, as indicated in (a)
and (b) below. All dwelling and accessory structure rooftop expansions constructed within a 12-month
period shall be counted towards the 600 square foot threshold. Once the 600 square foot threshold is
exceeded, stormwater management must be provided for all rooftop expansions constructed within that
12-month period. Applicants for single-family dwelling projects may use the design guidance and
performance criteria in the most recent version of the Rhode Island Stormwater Design and Installation
Standards Manual or eElHi'lalent gHidanse as llj3prewd ay the CRMC the most recent version ofthe RI
Stormwater Management Guidance for Individual Single-Family Residential Lot Development.
Applicants for single-family dwellings and accessory structures on CRMC-designated barriers shall
manage stormwater runoff as provided in (e;D below. Pretreatment of stormwater runoff is not required
for single-family residential applications.
(a) 8teFfllwater rHflefffrem rooftops shall ae treated afld managed with efle er mere as needed eftae
fellewiflg metheds:
(1) Direst dewnspeHts te an iflfiltratiefl trensh;
(2) Direet dewnspeHts te a ram garden; er
(3) Direet dewn speHts te an infiltratiefl drywell.
(b) 8teFfll'Nater rHfleffftem impervieHs Ilrinways anll parlEing areas shall ae treated by ene or more
as needed eftae followiflg metheds:
(I) Irlfiltratiefl trensh;
(2) Vegetated swale;
(3) Rain gardefl sr;
(4) Per"ioHs sumee eonstrHstisfi (e.g., pervisHs asphalt and psr'lious sOflsrete Hsiflg tae Rl
ste_water manual desigf\.sriteria afld pa'/er alesk systems).
(ea) Applicants for single-family dwellings and accessory structures located on CRMC-designated barriers
shall manage stormwater runoffas follows:
(1) Runoff from rooftops shall be directed by non-erosive sheet flow onto vegetated areas
surrounding the dwelling or accessory structure; and
(2) Construction of driveway and parking surfaces shall be limited to crushed stone, crushed shell,
open plastic grid systems filled with sand, gravel or vegetation, or any combination of the
preceding, to prevent damage to other properties during major storm events. Stormwater runoff
shall be directed by non-erosive sheet flow onto vegetated areas along side the driveway or
parking area.
9. New or enlarged stormwater discharges to salt marshes and well flushed tidal channels within high
marshes shall only be permitted when the applicant can clearly demonstrate that no reasonable
altematives exist (e.g., no other discharge locations having a gravity flow outlet are available and
impervious surfaces have been kept to an absolute minimum) and when no adverse impacts to the salt
marsh will result. In these instances, the applicant shall meet all applicable standards contained in the
most recent version of the Rhode Island Stormwater Design and Installation Standards Manual. This
standard does not apply to low salt marsh environments with an average width along the property of less
than 35 feet.
December 23, 20 I I
Page Eight
10. Stormwater open drainage and pipe conveyance systems must be designed to provide adequate passage
for flows leading to, from, and through stormwater management facilities for at least the 10-year, 24-hour
Type III storm event. Applicants may not be required to control post-development peak discharge rates at
pre-development peak discharge rates provided the project design provides for non-erosive stormwater
discharges to tidal waters.
II. Applicants may be required to submit a pollutant loading analysis to demonstrate that a proposed project
will not unduly contribute to, or cause, water resource degradation when such projects are located in
sensitive coastal resource areas. When a pollutant loading analysis is required, the applicant shall use the
method detailed in Appendix H of the most recent version of the Rhode Island Stormwater Design and
Installation Standards Manual. If the Council determines that any proposed stormwater discharge will
result in an unacceptable discharge of pollutants to the tidal waters of Rhode Island, the Council shall
require the applicant to mitigate the pollutant loads to acceptable levels using the practices detailed in the
stormwater manual. Frequently, this can be accomplished using these practices in series to achieve higher
pollutant removal efficiencies.
12. The use of proprietary hydrodynamic (swirl) separator or filter devices shall be limited to pre-treatment
applications only, unless the device has met the requirements of the Technology Assessment Protocol
(TAP) as detailed in the most recent version of the Rhode Island Stormwater Design and Installation
Standards Manual. The CRMC may, however, approve such devices in situations where end-of-pipe
retrofit solutions are the only alternative available when site constraints limit the use of standard low
impact development methods for the treatment and management of stormwater runoff. In such
circumstances, however, the use of such proprietary devices shall conform to the standards and
performance criteria set forth in the most recent version of the Rhode Island Stormwater Design and
Installation Standards Manual to the maximum extent practicable.
13. For outfalls:
(a) Work on outfalls, drainage channels, etc., shall proceed from the shoreline toward the upland in order
that no unfinished or un-stabilized lower channel portions be subjected to erosion-producing
velocities from upstream. If this cannot be accomplished, all flow shall be diverted from the
unfinished areas until stabilization is completed.
(b) Where possible, outfall pipe slopes shall be designed for an exit velocity of less than 5 feet per
second.
(c) Screens or grates shall be placed over the end oflarge outfalls to trap debris.
(d) Beaches or other coastal features in front of outfalls shall be returned to original grade.
(e) Riprap placed on beaches shall not increase the grade of the beach higher than one foot in order to
maintain lateral access below mean high water.
(t) Riprap shall be compact, hard, durable, angular stone, with an approximate unit weight of 165
Ibs.lcubic foot.
(g) Riprap shall be placed with an adequate bedding of crushed rock or other suitable filtering material.
14. Applicants with projects subject to the stormwater management provisions herein shall submit the
following information:
(a) New or modified single-family dwelling projects shall submit the following:
(I) 8.5 x I I inch site plan depicting the location of all structural stormwater (LID or otherwise)
components; and
December 23, 2011
Page Nine
(2) Operation & Maintenance Plan consistent with CRMC guidance to ensure long-term
maintenance and operation of the stormwater structural practice(s) on the site.
(b) All other projects
(I) 8.5 x II inch site plan depicting the location of all structural stolmwater (LID or otherwise)
components;
(2) Operation & Maintenance Plan that meets the specifications detailed in the most recent version
of the Rhode Island Stormwater Design and Installation Standards Manual; and
(3) Following completion of the approved project, a post-construction certification by a Rhode
Island registered P.E. and Rhode Island registered Landscape Architect, where required,
demonstrating that all stormwater structures, LID components, and requisite planting materials
necessary for the function of the stormwater management system were installed in accordance
with the approved permit, specifications and approved site plans.
Purpose: to revise the definition of "redevelopment" for consistency with the RI Stormwater Manual;
address DEMOWTS Rule applicability, roadway projects and single-family residential projects; and
make editorial revisions throughout.
The Council has complied with the requirements ofR.I. Gen. Laws Section 42-35-3 by considering
alternative approaches to the proposed regulation(s) and has determined that there is/are no alternative
approach(es) that would be as effective and less burdensome. The Council has also determined that the
proposed regulation(s) do(es) not overlap or duplicate any other state regulation. The Council has
complied with the requirements ofR.I. Gen. Laws Section 42-35-3.3 by submitting copies ofthe proposed
regulation(s) to the Governor's Office and the Economic Development Corporation (EDC).
Parties interested in or concerned with the above proposed changes are invited to submit written
comments by January 23, 2012. All such comments should be directed to Grover J. Fugate, Executive
Director, at the above address.
Apublic hearing has been scheduled for these proposed changes to be held in the Conference
Room A, Administration Building, One Capitol Hill, Providence, RI on Tuesday, February 14,2011,
at 6:00 p.m.
Copies of the proposed regulations are also available from the Coastal Resources Management
Council offices and its website - www.crmc.ri.gov.
Individuals requesting interpreter services for the hearing impaired must notifythe Council office at
783-3370,72 hours in advance of the hearing date.
Further information may be obtained by contacting the Coastal Resources Management Council
offices at 783-3370.
Signed this 23rd day of December, 2011.
/lat
Jeffr
Coasj
I
il is, Deputy Director
sources Management Council

&L.l/(,
\;\':' I,{ II
Streets and Sidewalks Departmen\,.,O v/'. J.f'.fj . 16 December 2011
Christine Marquis \i \\i DeC 2.' \\'" '_. _'
80 Halsey Street \'\ i-RECEiVED
Newport, Rl 02840 \ t. C" 'r., i
\ C\," 1 DEC 2<., 2011
Dear Ms. Marquis,'
On Saturday, November 26, 2011, five friends and myself were on a AAA bus tour for
"Christmas at the Mansions". It was a beautiful day and a delightful trip.
Upon arriving in Newport at noon, the bus parked by the Visitors Center and we were
free to go to lunch. Since we had previously enjoyed our lunch at Bowen's Wharf, that's
where we went. On the walk back to the bus, the pedestrian traffic was very busy in both
directions. I was walking along the outer edge ofthe cobblestone sidewalk, a few yards
past the driveway to the Harbormaster, when my foot came in contact with a stone that
was lifted on one end above the surrounding surface. I never saw it. I pitched forward,
landing on my arms to begin with, then was propelled down onto my face in the
brickwork.
Several people came to my assistance immediately, and helped me up. My companions
and a tour director witnessed what happened. I discovered that my two front upper teeth
had been damagel;i; one broken off and the other chipped. There was an amount ofblood
that I thought had come from my mouth, but I found that it was from a gash on my right
hand. Fortunately, I had a napkin to compress it.
When I retnmed home I went to my dentist on Monday and had an examination and
evaluation ofthe damage. On Friday, December 2, after giving the teeth time to heal back
into their sockets; the dentist repaired both teeth. This is the first time in my entire life
that I have had damage to my teeth. It was very upsetting.
Enclosed is a copy ofthe charges to my insurance from the dentist, in the amount of
$568.00, as well as my out-of-pocket cost of$95.23,
Since the fall was caused by a deficiency in the public walkway, I am requesting
compensation for the damages I incurred. I would appreciate your prompt attention to this
request.
1
ci.
'iJ//Vl/l/h ie..C!.lL.,-
Shaton Felker
15 South River Street
Bradford, MA 01835
Cc: Dept. Public Services
Cc: Office of City Manager
Clancy D. Boynton, DMD, PC
Main Street Dental Care
483 Main Street
Haverhill, MA 01830
(978)374-7381
Sharon L Felker
15 South River Street
Bradford, MA 01835
Sharon
Sharon
Sharon
8
9
MIL
MIL
Composite-three surfaces, ant
Composite-three surfaces, ant
Check Pmt Counter - Thank You Ch # 5679
284.00
284.00
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STATE OF RHODE ISLAND UNIFORM CRASH REPORT
Reporting Agency Name
report Number
Date Time Iwalk IDeport Lot
11-27450-AC 12/12/2011 1223
Cily or Town Name
or Highway OOnRamp
Exit #
I: of Lanes
Posted Speed Limit
NEWPORT 195 ADMIRAL KALBFUS RD
o Off Ramp
DUnk
Nearest Intersection Street
Direction From Nearest Intersection to Crash Site IDistance From Nearest Inter./LatltUde Longitude
o PRIVATE PROPERTY
OAt IntarO North 0 South 0 EastO West 0 Feet 0 Miles
Unit iD
Driver's Last Name First Name
M.I
JDriverls Last Name First Name M.I
DaB
1
KING DAVID
R 01/01/1990
fA.ddrass

fA.ddrass
ICit
y
195 ADMIRAL KALBFUS RD Apt. #10F NEWPORT
Stata Zip Home Phone
Icell Phone
Phone State IZiP IHome Phone Icell Phone
Work Phone
1<1
02840 401-845-5609
Driver's License #
OCDL
Lic.Stata Driver's License #
OCDL
JLiC. State
2831799 RI
MNViolation MN Violation
IMN Violation IMN Violation
MN Violation
IMN Violation tNviOlatiOn
MN Violation
river & Owner are Same
Owner's Last Name First Name M.I
Driver & Owner are Same
Owner's Last Name First Name M.1.
0
CITY OF NEWPORT 0
FENN EARL
fA.ddress

Address
43 BROADWAY WPORT 32 WHITWELL AVE WPORT
State Zip
IHome Phone IceII Phone jWOrk Phone
State
IHome Phone
Phone
Work Phone
RI 02840 I 02840 401-855-6387
Insurance Company Name
.llnsurance Policy Number
nsurance Company Name
.llnsurance Policy Number
THE TRUST
o No Ins.
PROGRESSIVE
o No Ins.
HitAnd Run Hit And Run
DYes, MN & Driver left Scene o Yes, Driver left Scene DUnk DYes, MN & Driver left Scene o Yes, Driver left Scene DUnk
Registration # Not Stata
YrRegI:IN
Registration # Not State

1973 o Rell. RI 2011 lGCHK23U54F216923 pI114 0 R.g. RI 2012 4T1BG22K61U820166
Yr.

Type
Veh Yr. Make
I=el
Type
2004 CHEVROLET REG BLUE CY 2001 TOYOTA UMINUM PC
Travel Direction 0 Northbound o Southbound Veh Travel Direction o Northbound o Southbound
o Eastbound o Westbound Not on Roadway DUnk o Eastbound o Westbound Not on Roadway DUnk
Vehicle Towed? Towing Company Name IHaz Mat Placard? Vehicle Towed? Towing Company Name IHaz Mat Placard?
DYes DYes DYes DYes
Person Type
1 Driver 4 Bicyclist 7 Other Ped. (Wheelchair, Person in BUilding, Skater, Ped. SOccupant of a Non-Motor Veh Transportation Device
2 Passenger 5 Other Cyclist conveyance, etc.) 10 Unknown Type of Non-Motorist
3 Pedestrian 6 Witness BOccuDant of Motor Veh. Not in TransDort (Parked, etc.l 11 Unknown
UniUD Sex Seat Position Other Location Air Bag Ejected Protection System Injury
1,.,\
Deployed
1 No
1 N/A 7 Child - FOIW Facing
1 Complains of Pain
1 Unit 1 MMaie
13 Olhar Row (Bus) 17 N/A
2 None Used 8 Child - Rear Facing
2 Unil2 F Female
1 2 3
14 Unk Row 18 Sleeper 1 N/A 5 Other
2 Partially
3 Shoulder & Lap 9 Booster Seat
2 Non.lncapacilallng
3 (etc.) U Unk 4 S S
15 Other Seal 19 OIt16r Enclosed Area 2 No GComb
3 Totally
4 Shoulcler Only 10 Child - Unk
3 Incapacitating
16 Unk Seal 20 Other Unenclosed Area 3 Front 7 Unk
4 N/A 4 Fatal
Of N/A
7 s 9
21 Towed Unit SUnk
5 Lap Only 11 Helmet Used
5 No Injury
4 Side
6 Type Unk 12 Other
,.
11 12
22 Unk
13 Unk
6 Unk
Name: Occupants - Witnesses - Pedestrians - Bicyclists Person UnitlD Sex DaB Seat Air Bag Ejected Prot. Injury Trans by
Type Pas. Deployed System Rescue
DAVID R KING 1 1 M 01/01/1990 1 2 1 3 5
OY
OY ON
OY ON
NonVehlcle Property Damage
o State Property o Cilyrrown Property oPrivate Property
Owner Address
Home Phone
/cell Phone lwork Phone
Damage Description
Reporting Officer Name Officer Badge Number
Date
Public Release
pFFICER MANUEL F MEDEIROS 154 12/12/2011 No
Page 1
Report Number
11-27450-AC
CODING GUIDE
School Bus Related Crash?
(Directly Involved Indicates Contact was Made)
[}-
Manner of Impact
1 Not a Collision Between Two Motor Vehicles In Transport
2 Rear End (Front-to-Rear)
3
4 Angle (Front-to-Side) Same Direction
5 Angle Opposite Direction
6 Angle (Front-to-Slde) Right Angle (Includes Broadside)
7 Angle-direction Not Specified
8 Sideswipe, Same DIrection
9 Sideswipe, Opposite DIrection
10
11 Rear-to-Rear
12 Other
13 Unknown
2nd
'-----
3,d
, ..
1st
1
'-----
,-------
2nd
'--
3,d
, ..

7 Yield Signs
8 Warning Signs
9 Railway Crossing Device
10 Pavement Markings
11 Other
12 Unknown
Traffic Controls
1 No Controls
2 Person
3 Traffic Control Signal
4 Flashing Traffic Control Sig.
5 School Zone Signs
6 Stop Signs
1st
Construction Zone Crash?
(Crash Occurs In or Related to Construcllon, MaIntenance, or Utility Work Zone.
May Include Vehicles Slowed or Stopped because of Work Zone)
Pre-Crash Traffic Controls Malfunctioning, Damaged or Missing?
DYes DNo
DYes
Construction Workers Present?
DYes
9011
10 Other
11 Unknown
o Yes, Directly Involved
o Yes, Indirectly Involved
[}-
Type of Roadway
1 Two-Way, Not Divided (No Median or Barrier)
2 Not Divided With a Continuous Left Turn Lane
3 Two-Way, Divided, Unprotected (painted >4 feet) Median
4 Two-Way, Divided, PosItive Median Barrier
5 One-Way Trafficway
6 Unknown
[}-
Road Surface Condition (Prevailing)
1 Dry 5 Ice/Frost
2 Wet 6 Water (Standing, Moving)
3 Snow 7 Sand
4 Slush 8 Mud, Dht Gravel
[}-
Light Condition (Prevailing)
1 Daylight 5 Dark - Not Lighted
2 Dawn 6 Dark - Unknown Lighting
3 Dusk 7 Other
4 Dark - Lighted 8 Unknown
[}-
Weather Condition (Prevailing)
1 Clear 5 Sleet, Hail (Freezing Rain or Drizzle)
2 Cloudy 6 Snow
3 Fog, Smog, Smoke 7 Blowing Snow
4 Rain 8 Severe Crosswinds
Vehicle #1
1
1 Passenger Car
2 (Sport) Utility Vehicle
.3 Passenger Van
4 Cargo Van (10K Ibs[4,536 kg] or Less)
5 Pickup
6 Motor Home
7 School Bus
8 Transit Bus
9 Motor Coach
10 Other Bus
Vehicle #1 Vehicle #2
o Yes No this Vehicle have Seats to Transport 9 or more people, inclUding the Driver's 0 Yes No
Vehicle #1
DYes No ------------
Vehicle #2
Was this Vehicle in Tow? ---------------- 0 Yes No
7 Ambulance
8 Fire Truck
9 Unknown
1
Vehicle #1
1 No SpecIal Function
2 Taxi
Vehicle #2 D
Special Function Vehicle
3 Vehicle Used as School Bus 5 Military
4 Vehicle Used as Other Bus 6 Police
Page 2
Report Number
ll-27450-AC
CODING GUIDE
Vehicle #1
OVes No 0 Unk --------.pPollce, Ambulance or Fire Truck Responding to a Call??---------
Vehicle #2
o Ves No 0 Unk
Vehicle #2
3 Working Vehicle/Equipment 1 Motor Vehicle on Roadway
Vehicle #1
Vehicle
2 Motor Vehicle Parked
1
Vehicle #1 Vehicle #2
1 Extent of Damage 3
1 No Damage Observed 2 Minor damage (less than or equal to $1000) 3 Functional Damage (greater than $1000)4 Disabling Damage (greater than $100 )
Vehio1e #2
28 Tree (Standing)
29 Landscaping
3D Utility Pole (Elecffele)/Light Support
31 Highway Lighting/Light Standard
32 Traffic SignfSupport
33 Traffic Signal/Support
34 Traffic Control Box
35 Variable Message Board/Arrow Board
36 Other Post. Pole, or Support
37 Fence
38 Mailbox
39 Other Fixed Obj. (Wall, Building, Tunnel, etc.)
Collision with Fixed Object:
16 Impact Attenuator/Crash Cushion
17 Bridge Overhead Structure
18 Bridge Pier or Support
19 Bridge Rail
20 Culvert
21 Curb
22 Ditch
23 Embankment
24 Guardrail Face
25 Guardrail End
26 Jersey/Concrete Traffic Barrier
27 Other Traffic Barrier
40 Unknown - Most Harmful Event
Vehiole #1
Non-Collision:
f----------------------Most Harmful Event-----------------------j13
Collision with Person, Motor Veh,
or Nonfixod Obj:
9 Pedestrian
10 Pedalcycle
11 Railway Vehicle (Train, Engine)
12 Animal
13 Motor Vehicle in Transport
14 Work Zone/Maintenance Equipment
15 Other Object
1 OverturnfRoJlover
2 FIre/Explosion
3 Immersion
4 Jackknife
5 Cargo/Equip. Loss or Shift
6 Fell/Jumped from Motor Veh.
7 Thrown or Falling Object
8 Other
13

' Vehicle #2 EJ
Vehicle Action Prior
1 Movements Essentially Straight Ahead 6 Turning Left 11 Negotiating a Curve
2 Backing 7 Making U-Turn 12 Parked
3 Changing Lanes 8 Leaving Traffic Lane 13 Stopped in Traffic
4 Overtaking/Passing 9 Entering Traffic Lane 14 Other
5 Turning Right 10 Slowing 15 Unknown
5
5
Vehiole #1
Initial Impact Area
Clock Diagram
Or
13 Top (Rooij
14 Undercarriage
15 Non-Collision
16 Unknown
Most Damaged Area
Vehicle #1
Passenger Car
Bus
Passenger Car
WfTraller
3
Motorcycle
6
Tractor Trailer
3
3
Vehicle #2
Initlallmpact Area
Clock Diagram
Or
13 Top (Rooij
14 Undercarriage
15 Non-Collision
16 Unknown
Most Damaged Area
Vehiole #2
11
11
Page 3
Report Number
11-27450-AC
CODING GUIDE
1st
1st
3rd
2nd
4th
Vehiole #2
40 Unknown - Sequence of Events
Non-Collision:
1 Overturn/Rollover
2 Fire/Explosion
3 Immersion
4 Jackknife
5 Cargo/Equipment Loss or Shift
6 Fell/Jumped from Motor Vehicle
7 Thrown or Falling Object
8 Other Non-Collision
Collision with Person, Motor Veh,
or Non-fixed ObJ:
9 Pedestrian
10 Pedalcycle
11 Railway Vehicle (Train. Engine)
12 Animal
13 Motor Vehicle in Transport
14 Work Zone/Maintenance Equipment
15 Other Non-Fixed Object
Sequence of Events --------------------ri13
Collision with Fixed Object:
16 Impact Attenuator/Crash Cushion 28 Tree (Standing)
17 Bridge Overhead Structure 29 Landscaping .
18 Bridge Pier or Support 30 Utility Pole (EleclTele)/Light Support
19 Bridge Rail 31 Highway lighting/light Standard
20 Culvert 32 Traffic Sign/Support
21 Curb 33 Traffic Signal/Support
22 Ditch 34 Traffic Control Box
23 Embankment 35 Variable Message Board/Arrow Board
24 Guardrail Face 36 Other Post, Pole, or Support
25 Guardrail End 37 Fence
26 Jersey/Concrete Traffic Barrier 36 Mailbox
27 Other Traffic Barrier 39 Other Fixed Obj. (Wall, Building, Tunnel, etc.)
2nd
3rd
4th
Vehicle #1
13

1 Not Distracted 4 Other Inside the Vehicle
2 Electronic Communication Devices (Cell Phone, Pager. etc.) 5 Other Outside the Vehicle
3 Other Electronic Devices (Navigation Device, Palm Pilot, etc.) 6 Unknown
1
Driver Vehicle #1 Driver Vehicle #2
Driver vehicle #2
1 Apparently Normal
2 Emotional (Depressed. Angry, DIsturbed, etc.)
3 III (Sick)
Driver Vehicle #1
I-c--'------------------Physlcal Condition of
4 Fell Asleep, Fainted, Fatlgued, etc.
5 Under the Influence of Medications/Drugs/Alcohol
6 Other
1
Vehicle #1 vehicle #2
f------------,-----------Non-Motorlst Safety Equipment----------,------------!
Vehicle #1
1 None
2 Helmet
3 Protective Pads Used (Elbows, Knees, Shins, etc.)
4 Reflective Clothing (Jacket, Backpack, etc.)
5 Lighting
6 Other
7 N/A
8 Unknown
Vehicle #2
r---------------------Alcohol and/or Drug Testlng--------------------,
[gJ [gJ ---None Given 0 0
o 0 ---Test Refused .--0 0
o Unknown itTested 0
o 0 Blood 0--0
o 0 Urine 0--0
o 0 Serum 0--0
o 0 Other 0---0
o Breath 0
Driver Vehicle #1 Driver Vehicle #2
I Drug Test Result ---------,/
o --------Posltive--------0
o -------Negatlve------- 0
o ------ Awaiting Test Resull ------0
Driver Vehicle #2
Driver Vehicle #1
Driver Vehicle #1
Driver Vehicle #2
c5f-
o Pending -------0
o -------Unknown-------0
I
Drug
I
Alcohol
Chemical Test
I
Drug
I
Alcohol
Page 4
Report Number
11-27450-AC
Narrative/Diagram Supplemental
Please see the Narrative Supplemental
CD Indicates North Crash Diagram (NOT TO SCALE)
0
v-2D
v-1
ROLLING GREEN WEST PARKING LOT
Page 5
Newport Police Department
Operator Information Sheet
11.27460.ACIState Report Required: VI
,
General
Accident Date Time Reporting Officer
12/12/2011 1223 OFFICER MANUEL F MEDEIROS
Location
.
City State ZIP
ROLLING GREEN APTS PARKING LOT NEWPORT RI 02840
First
DAVID
Street Suffix
ADMIRAL KALBFUS RD
Middle Suffix Veh/Unit
o Injured
R 1
o Fatality
Apt City State ZIP
10F NEWPORT RI 02840
ZIP
02840
Work Phone
State
RI
Home Phone
LIcense State/Number
RI 2831799
Towed To
VIN
lGCHK23U54F216923
Suffix
City
NEWPORT
Policy Number
Policy Number
Middle
Apt
Work Phone
401-845-5609
Towed By
Suffix
Model
REG
Make
CHEVROLET
Home Phone
First
Street
BROADWAY
OF NEWPORT
Insurance Company
Registration State/Number
1973
First Mlddla Suffix Veh/Unit
o Injured
o Fatality
Street Suffix Apt City State ZIP
Home Phone Work Phone License State/Number
Policy Number
First Middle Suffix Home Phone Work Phone
Street Suffix Apt City State ZIP
Policy Number
Make Model VIN
Registration State/Number Towed By Towed To
Page: 1
154
154
302
ID:
ID:
ID:
Entry
Modified
Approval
Newport Po1ice Department
NARRATIVE FOR OFFICER MANUEL F MEDEIROS
Ref: 11-27450-AC
Entered: 12/12/2011 @ 1358
Modified: 12/12/2011 @ 1403
Approved: 12/12/2011 @ 1407
TYPE: Pick-up truck vs parked Car
SYNOPSIS: Vehicle one (city truck) was parked in the west parking lot of 195 Admiral Kalbfus Rd (aka) Rolling
Green complex. Vehicle two was parked unattended adjacent to vehicle one. Vehicle one drove out of the parking
space slowly. At that point right rear bumper frame of vehicle one side swiped the left front bumper of vehicle
two. No damage to vehicle one and front bumper of vehicle two pulled from frame.
VEHICLE ONE: Sustained no visible damage.
VEHICLE TWO: Sustained functional front bumper and frame damage.
YEAR_0 I MAKE '72'1"''01- _.MODE,1A4-.wnz l. e. _
LICENSE NO. . MILEAGE
ZIP _

NAME Gil SSAt:i-D RA rffl*/
ADDRESS _LL U'J4'A-
CITY ).//&.c.pv-r= STATE
H. PHONE W. PHONE
INS. CO. ADDRESS _ ____________ OF LCSS CLAIM NO.
I-------f-- --
1--------,.._
SUBTOTAL
One Trimble Aoad
Middletown, AI 02842
Phone (401) 849-5606
FAX # (401) 849-5950
TAlC % on $
EPA I Waste Disposal Charge
,,",,CCC.'"C" .,"""'c,=O.X'"L"' 5L"..==,.'..m_w, ,.. "..=", -'=.;c==" .."'m"'..' , _.. ""..7 ="",.,:..=,..
: = .
LINE RE RE DETAILS 01' liEPAIR r PARTS INDEX LABOR HOUHS
NO. PAIR IlLACE Hto:Repafr S.-.:Stt'alghten _ PI -1----- -- PABTS SUBLET/MISC,
RIC:,': RecycfelRecl1rome/Recore U:::: Used Bebuilt BOny PAINT FRAME MECH
2 . ..---- ---.
___ .____ _c. __ . . __,",:__ __. __ . . _' _
('Ei'" 0
...... ----7/..s..; ----- .. __..a;2__ .- -- --. .--- --.-- _ltd
, ------'7- -------- -- ----IID.
J
':l.l1 --- --- ] --- -- -----
.. L _.
}3 ._____ . .'",.---------- __ . ..1 . - --- T --

20
------_... _.-- .._--_.. __
- ------- --
------ .---- "' .. --------.---.---.. ------ ...---- ------- .------ -- -- _. .... ---------- --- --- - ------ -- - .. -- --.- . - ---.-f.-.-- - - --
24

SOMETIMES AFTER THE WORI< HAS BEEN STARTED, ADDITIONALLY DAMAGED OR WOHN PARTS ARE r:1 L /_...- ,J.,/f\" .
DISCOVERED WHICH WERE NOT EVIDENT ON FIHST INSPECTION. THIS DAMAGE REPORT-DOES NOT COVER DR L BODY hrs. @ ..22.9*
A PAINT __6:.D_ hrs. @ . _ :i"OA
I hereby authorize the above work and acknowledge receipt of copy. g. f.J ,j t/-'*" h ..
B FRAME ---..:l to hrs. @ _
._Date--:- _.-- MECH ._.__hrs. @
- .. PARTS Prices subject to invoiCB__ C,O7 'JD
ENTERPRISE AUTO BODY __
Body Supplies.:li: hrs.@.-!!.__ _
Towing I Storage --------- I-----.--t--,'l
IIDIEtA Inc.. 1 Idea Wav. Caldwell. 10 83605 CALL TOl.L FFIEE 1-800-6359261 !lem No. FR 1023
Randolph W. Wicks
114 East Main Road
Portsmouth, RI 02871
(401) 662-7379
December 12, 2011
Kathy Silvia, City Clerk
Newport City Hall
43 Broadway
Newport, RI 02840
Dear Ms. Silvia:
I would like to file a claim for damages to my car.
On Tuesday, December 7, 2011 at 10:00 pm I was traveling on Harrison Avenue near the
Newport Country Club. The edge ofthe pavement drops off on a section of road between
telephone poles numbered 113 and 112. It was raining that night and I drove over this section
thinking it was just a puddle. The tires on the passenger side of my vehicle immediately went
flat. The edge of one tire was shredded and the rim was bent on the other one.
My car was repaired byTown Fair Tire. I have enclosed the following documents:
1. copy of vehicle registration;
2. pictures of road;
3. copy of map with relevant area circled;
4. pictures of damages to my tires;
5. itemized bill and paid receipt.
Thank you for your attention to this matter.
Sincerely,
GoogleMaps
1 of!
(;oogle
http://maps.google.com/maps?hl=en&tab=n
To see all the details that are visible on the
screen, use the "Print" link next to the map.
12/8/2011 2:48 PM
2. aiO
Chac air pressure
F \low re ommended lIgnment Nals
every 0.000 miles r 2 times ail y J
4.00
229.00
158.00
11.98
55.1il6
7.90
o 00
49 :00
6 IYO
.. -.,'-.-
0.00
0.60
000
0.00
0.00
851-6902
Ef
<=>"'"
229.OJO
79.OJO
8.91>9
13.915
3.91>5
O. OJO
49.Q'iIO
O. OJO
0.01,0
0.0;0
0.0'0
o.00lO -
o. OJO
rear lIllxle. on the
330.00
91.00
12.99
16.95
5.95
39.00
89.00
29.95
29.95
10.95
0.00
0.00
0.00
Tire rotation recommended ewery
5,000 miles
02590
12724
00217
00152
00121
00199
00168
01258
01235
00197
13000
13002
13001
installed
TOWN FAIR TIRE CENTERS OF RHODE ISLAND LLC
763 WEST MAIN ROAD, . MIDDLETOWN, RI 02842 TEL (401}
INVOICE - Group Purchase
REMANUFACTURED ALLOY WHL
PROMETER AI S
FREE TIRE REPLACEMENT
COMPUTER BALANCING
VALVE STEM
ALIGN FRONT WHEELS
FACTORY RECOMMENDED
FREE FLAT REPAIR
FREE ROTATION
DISMOUNT + MOUNT
30 DAY TEST DRIVE
AFTER SALE GUARANTEED LOWEST PRICE
NATIONWIDE WARRANTY
ANY
195/65R15T
ROAD HAZD
14"&15"
PREMIUM
FREE
ALIGNMENT
LIFETIME
LIFETIME
CUstomer's Initials:
IBMJI: 02590 12724
WORKMANSHIP: NO YES
ROAD HAZARD: NO :::::; LIFE
MILEAGE
WIO CARE: NONE 20000
MILEAGE
WITH CARE: NONE 40000
2 TIRE REMOVAL SERVICE
SAFETY WARmiNG: Due to the type of vehicle Tires to be
you drive and for your safety, we require
you to come back to a Fair Tire store
for two torque ohecks, one at 25 miles
and one at 500 miles.
Explanation: ROTATE L/R TO R/F-SPIN-4-2 WORKS T

OREAR-FULL ALIGNMENT-1 NEW RIM FOR REAR
TOR UE: 92 PSI--FR:30 RR:30
398.90
27.92
122.78
549.60
SUB-TOTAiil

NON-TAXABL!'C
TOTAl!.

ST RI DOB 052391 DU 2731440 549.60 Jl195
SIGNATURE
Telecheck
Attention Customer: We gave you the voluntary tire registration foxm. You must
mail the form for the registration to be valid.
SAFETY WARNING
After Installation of mag wheels, all
nuts or bolts must be retorqued
(retightened) after the first 25 miles
CUSTOMER INITIALS
COMMENTS COMPLIMENTS COMPLAINTS
Town FaIr serves thousands of customers each year. In
order to help us serve you better, If you have a comment,
compliment, or complalnt or lust want to talk to us about
our operation - please call will be greatly appreciated.
Conl""ct 0 rite
CUSTOMER SERVlICE TOWN FAIR TIRE
460 COE AVENUE !EAST HAVEN, CT 06612
TELEPHONE (ZI03)467-6600 X213
OR TOLL FREE 1 (BOO) 9W2.2245 OR 1 (BBB) TOWNFAIR
OR VISIT OUR WEBSnrE @ www.townfalr.com
CUSTOMER COpy
PAGE lof2
. "
Last printed 61512007 10:54 AM:
CITY OF NEWPORT, RHODE "\ 7 '/[:11 '"
Dec. 1, -Nov. 30, ",:,1,' \
VICTUALING LICENSE APPLICATIONi i,' \
TO THE HONORABLE COUNCJL: ' \ 7,2>:1'
D/B/A The Pier Restaurant '
LICENSED PREMISES West Howard Wharf, including patio

') N.A.J. Associates, LLC
Corporation: ..J
Owner Addressl P 0 Box 4259
City: I Middletown IState: I RI IZip:1 02842
Owner Phone: I 225-7500 IBusiness Phone: I 225-7500
Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specify below)
48 Ward Avenue, Middletown, RI 02842
I
License Number: CLASS: ILitter Rating from I I
City Clerk: , _
DURATION: I Annual I (Annual is DEC 1 tbm NOV 30) or if Seasonal (list dates): 1 1
Estimated monetary I I
investinent involved:
Hours of Operation: I 11 AM to 1 AM I
Do you have Extended Hours of Op,eration (Le. 2:00 am tin 6:00 am)? D if yes, specify extended hours and days:
Hours: I I Days: 1 _
Is liquor license application being submitted by the applicant? 8 or will it be in the future? D
.Ol Ol.. .... . 'Il
Description and/or rendering of architecture to be used (if changing). INITIALS: : Attached? (YES?No) : :
""....... .. .. Ol.
- - - - - - - - - - - - - - - - - - - - - - - - - - - -DO NOT WRITE BELOW TillS LINE - - - - - - - - - - - - - - - - - - - - - - - - -
Filing Fee: Date Paid: License Fee: ILJDatePaid:,.. "".,. __..
'' /7.' ...
Approved by Council Disapproved by Council +- _
Issued by Date _
. w;/HJ)fl;
Y;\.\Veh Ed itinU\\1112007Applicnlion.cloc
PAGE lof2
Last printed 615/2007 10:54 AM
Dec. 1, ~ N o v . 30, _
VICTUALING LICENSE APPLICATION
TO THE HONORABLE COUNCIL: DATE: I 1 2/19/11
D/B/A
The Pier Restaurant
LICENSED PREMISES
West Howard Wharf, including outside \pati?
,
OWNER (LLCJ
Corporation): I N. A. J. Properties, L. L. C.
Owner Addressl P.O. Box' 4259
City: I Middletown ,state: IRI IZiP:1 02842
Owner Phone: I 225-7500 IBusiness Phone: I 225-7500
Mailing Address (choose one): (a) Business Location, (b) Ownership Address, or (c) Other (specifY below)
=======================:;---r======'
I
License Number: CLASS: ILitter Rating from I I
,--------------------- City Clerk: , _
DURATION: IAnnuai I(Annual is DEC I tbm NOV 30) or if Seasonal (list dates): IL- I
Estimated monetary I I
investment involved: ===============
Hours of Operation: I 11 AM to 1 AM I
Do you have Extended Hours of Op,eration (i.e. 2:00 am till 6:00 am)? D if yes, specifY extended hours and days:
Hours: I IDays: I I
Is liquor license application being submitted by the applicant? ~
or will it be in the future? D
........... II "'II
Description and/or rendering of architecture to be used (if changing). INITIALS; : Attached? (YES?No) : :
'\,....... .. .
Approved by Council _ Disapproved by Council _
Issued by _ Date _
Y:'.Wo::b Erlitll1gWIT2007Applicntion.<i{lc
PAGE 2 of2 Victualing License Application Dec. 1,
to Nov. 30,
Owner:
DBA:
Location:
............
, , D D
Location:
Type/Odor Prevention:
Weight per pickup:
Number of Cans:
If NEW establishment -or- if NOT already "on-file", PLANS must be provided.
If new establishment, provide detailed Site Plan showing entire premises, interior, exterior, seating capacity, dumpster
location, and parking area. .
Plans attached or on-file (YES or NO): :.. & Signaturd1' : l
A
.. .. :
. es. I A. " J n. 0-)J>
Current Seating: I 400 I : : ,.. ."'.,. :
Parking r=--l Parking I INumber: II
Available? Location? Adjacent to building of Cars
Garbage Disposal: Dumpster? G Trash Receptacles? D
IHoward Wharf ============'
I Spray
16 cu.,ft. compactor I I
1_
1
----;::=========------===========:::;--1
PRIVATE PICKUP?! Yes I By Whom? I Waste Management
,r
INITIAL to acknowledge receipt ofLitter/Trash Info (ifnew) :
"\ .
Type of
BUSINESS:
Full service restaurant
Your signature below indicates th you have reviewed the information on this two page form and agree that it
;y I
Applicant: p /.:'
Phone #:
225-7500
Managing M.ember
Title: I
'--_-"-"'--"""----"'--'----'-'_---.J
Vincent Sandonato
Print Name:
Y;\Wt:h P.<ii1.iug\VIT2007AppJiclliinn.doc
DOCKET DATE: ;;#7(/
;'. " li 0) ii' Ii : .
, 1---
APPJLICATION FOR EXPANSION
!. " DEC 16 ;on
DATE: J2L16 c\ \ I
!
l... C' .
APPLICANT: EO( ret Ia!ll q z:.. <" bu.oL..Q.h..5...LI.!....yLI _
D/B/A: . (llf:4Ni6{S .HDr:;f<.Bd WJIJt!9E
ADDRESS: --it 11. M(t" 1\ \ Ct t,."l S $Ijr-<?.r-r--T. !'(A',IJI)". v-I YJ I '" 2 <)((1
"4 ;j'bc::,r- U", Q.
CURRENT LICENSED PREMISES: 'J fA .4--"'04/<'-' S'- _
PROPOSED EXPANSION:
DATE _
Current Seating: Indoors 1(J tJ Outdoors _
Additional Seating Proposed: Indoors Outdoor ----'2==,_... 5'----
Number of Tables and Chairs to be Added: 5TCI bf"'. 5 S c q c'.f.$ "'- h.
DRAWING OF PROPOSED EXPANSION, TO SCALE, SHOWING
TABLES AND SEATING MUST BE ATTACHED.
Applicant: Fa fa hVlq z. :5 &ok-eirl
Authorized Signature: c:
Applicant's Address: j V Idl i If ig WI 5 5r, jV,p",JJ por7- tB.-1 1.\ 2 cg C)
__________________TeJ. 2:, 3-5'15 = oj 60
******************************************************************
TO BE COMPLETED BY CITY CLERK'S OFFICE:
COUNCIL ACTION:
CONDITIONS: _
$15 Filing Fee Paid: W'rd/jI
/'\
Date license issued: _
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Hi Kathy,
Here is the annual report for the Accessibility Advisory Committee. I would like to address the council in regards to this
report on 1/11. A hard copy is also on the way to you.
Happy New Year!
Annette
Annette Bourbonniere
.. U(I!J

-..-__}fl1tft
www.accessing-ability.com
401-846-1960
Fax: 401-846-1944
Twitter: @Accesslnclude
1
CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
Noo _
WHEREAS, the Rogers High School Football Team earned a
position in the 2011 Division III Rhode Island High
School Football playoffs after compiling an 8-2
regular season record; and
WHEREAS, on December 3, 2011 the Vikings claimed the
Division III Super Bowl title by beating Middletown
High School 27-7; and
WHEREAS, in winning their first championship since 2005,
Coach Frank Newsome, his staff, and, most
importantly, the Rogers Viking Football Team have
restored the excellent tradition of Viking
football; and
WHEREAS, winning this year's title is particularly fitting
as legendary Rogers High School Football Coach John
J. Toppa, Jr. passed away in February; and
WHEREAS, it is necessary to recognize the important role the
support of the team by family and friends played in
their victory; NOW THEREFORE BE IT
RESOLVED: the Council of the City of Newport hereby commends
the Rogers High School Football Team and Coach
Newsome and his staff for the honor and glory they
have brought to themselves, their school, and their
community by winning the title of 2011 Division III
Football State Champions. AND BE IT FURTHER
RESOLVED: that a certified copy of this resolution, signed by
the Mayor and Members of the Council and
countersigned by the City Clerk, shall be presented
to the RHS Football Team, and spread upon the
records of this Council.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
STEPHEN C. WALUK
CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No. _
WHEREAS, the City of Newport has a work force of more than
350 full-time employees, appointed to various
disciplines, technical, professional and skilled
work areas; and
WHEREAS, of all the City's assets and holdings, the employee
workforce is the most valuable; and
WHEREAS, providing a professionally structured program of
career development and job enrichment for employees
increases worker capacity and output; and
WHEREAS, provision of such programs are beneficial in
incorporating a method for succession planning and
increasing employee retention. NOW THEREFORE BE IT
RESOLVED: that the City Administration undertake the research
and creation of an Employee Development Program,
incorporating elements such as: technical training,
education (including job cross-training), with a
focus on succession planning and employee
retention; AND, BE IT FURTHER
RESOLVED: that the Administration will provide a report to
the City Council of a model employee development
plan, to be received no later than March 10, 2012.
CHARLES Y. DUNCAN
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
CITY OF NEWPORT
ORDINANCE
OF THE
COUNCIL
NO. _
AN ORDINANCE IN AMENDMENT OF TITLE TEN OF THE CODIFIED ORDINANCES OF THE
CITY OF NEWPORT, RHODE ISLAND, REVISION OF 1994, AS AMENDED, ENTITLED,
"VEHICLES AND TRAFFIC."
BE IT ORDAINED by the City of Newport:
SECTION 1. Chapter 10.20 of the Codified Ordinances of the City of
Newport, Revision of 1994; as amended, entitled, "Parking Generally,"
is hereby further amended as follows:
Section 10.20.210 Meter Charges.
DELETE Paragraph C and E and ADD IN LIEU THEREOF the following:
"c.
"E ..
SECTION 2.
ordinances
repealed.
IN COUNCIL
READ AND PASSED
Except as otherwise provided in Paragraph D of this
section, the fee for the maximum parking time shall be
one dollar and twenty-five cents($1.25) per hour, at
increments of twenty-five cents ($0.25) for twelve (12)
minutes."
When at such time as the city permits the reservation of a
metered parking space or spaces for a special event,
construction work, or for any other reason deemed
acceptable to the city, a flat fee of thirty dollars
($30.00) per day shall be paid to the city for each
reserved metered parking space. Said flat fee shall not
be prorated based upon the number of hours said space is
reserved within a twenty-four (24) hour period."
This ordinance shall take effect upon its passage and all
or parts of ordinances inconsistent herewith are hereby
Kathleen M. Silvia
City Clerk
Communication # 4917/11
Docket Date: October 26,2011
City of Newport
REQUEST FOR CITY COUNCIL ACTION
To:
From:
Date:
Subject:
Staff Presentation:
RECOMMENDATION:
,Mayor Stephenc. & 9-f the City Council
Edward F. Lavallee, City Managtlff'
October 19,2011
Utility Line Installation - Pell School Project
Approve the request from the Newport School Department to grant as easement to pennit National Grid to install a
utility line to the site of the new Pell SchooL
BACKGROUND AND FINDINGS:
The planning and design for the new Pell School incorporates the installation of a power supply line from an adjacent
utility pole to the School site via an underground conduit The plan also specifies a transfonner and pad on the School
property, National Grid has provided a sketch of the proposed installation, The National Grid plan has been reviewed by
the School Department and is compatible with the overall project The cost associated with the utility line installation is
assigned to the Pen School project
PREVIOUS LEGISLATIVE ACTION
FISCAL IMPACT
_ Currently Budgeted (Account ) _ Requires additional appropriation _ No Fiscal Impact
SUPPORTING DOCUMENTS
Resolution
Memo from Superintendent of Schools
Utility Easement
National Grid sketch
Finance Dept Review:
Date By: _
(if applicable)
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No .
RESOLVED: to approve the Grant of Easement
allowing National Grid to install
utilities for the new Pell School
project at the site on Dexter Street
and the Mayor is authorized to sign
said easement agreement documents,
upon review of the City Solicitor's
office, on behalf of the City.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
NEWPORT PUBLIC SCHooLS

John H. Ambrogi, Ed.D.
Superintendent a/Schools
15 Wickham Road Newport, Rhode Island 028404232
Tel 401.847.2100 ext. 212 Fax 401.849.0170' johnambl'ogi@newpOJil'ischools.ol'g
October 19, 2011
Mr. Ed Lavalle, City Manager
43 Broadway
Newport, Rhode Island 028402799
Attachment: Grant of Easement WRI1361994
Dear Mr. Lavalle,
Newport Public Schools respectfully requests that the Newport City Council approve
the grant ofeasement requested by the Narragansett Electric Company for the
property to be located at the site ofthe new Claiborne Pell Elementary School, 35
Dexter Street, Newport, Rhode Island. The Grant ofEasement has been attached.
The easement has been reviewed by our architects and owners' representatives and
we request your approval to this important piece of our newschool construction
project.

:mbrOgi, Ed.D. .
Superintendent of Schools
PCF:mgr
Providing Quality Education That Makes A Difference In Each Student 's Life
GRANT OF EASEMENT
CITY OF NEWPORT, a municipality organized, established and existing under Rhode Island
General Laws 45-1-1 et seq., as amended, ("Grantor") for consideration paid, grants to THE
NARRAGANSETT ELECTRIC COMPANY, a Rhode Island corporation having a principal
place of business at 280 Melrose Street, Providence, Rllode Island 02907, ("Grantee"), its
successorS and assigns, with Quitclaim Covenants, a perpetual right and easement as described in
Section I below ("Easement") in, under, through, over, across, and upon the Grantor's land, as
described in Section 2 below ("Grantor's Land").
Section 1 - Description of Easement
The "Easement" granted by the Grantor to the Grantee consists of the perpetual right and
easement:
a) To install, construct, reconstruct, repair, replace, add to, maintain and operate an
underground distribution system ("Distribution System") for the distribution of electric
current to include a padmounted transformer, together with all the necessary wires,
cables, conduits, handholes, pedestals, switches, anchors, guys, equipment, fixtures and
appurtenances installed therein and attached thereto, in, under, through, over, across and
upon the Grantor's land, as may from time to time be required for the purpose of
supplying electric service to the Grantor's Land and the land of others adjoining the
Grantor's Land;
b) To clear and keep cleared from time to time the portions of the Grantor's Land wherein
the Distribution System is located of such trees, shrubs, bushes, above ground and below
ground structures, objects and surfaces as may in the opinion and judgment of the
Grantee, its successors and assigns, interfere with the safe and proper operation of the
Distribution System;
c) To make such excavation or excavations as may be reasonable and necessary to
construct, reconstruct, repair and remove the Distribution System. But the Grantee shall
properly backfill any excavation and restore the surface of the Grantor's Land in as good
condition as before the excavation was made; and
d) To pass over and across the Grantor's Land as reasonable and necessary for all the
purposes described in this Section.
Section 2 - Description of Grantor's Land
The' "Grantor's Land" consists of land situated on the southerly side of Dexter Sh'eet in
the City of Newport, County of Newport, State of Rl10de Island, designated as Lot 55, Newport
Tax Assessor's Map 5, being that certain tract or parcel of land conveyed to the Grantor by deed
duly recorded with the Records of Land Evidence in Newport on December 30, 1952, in Book
180, Page 400.
WR 11361994
49 NEWPRI OEN
Address of Grantee;
Narragansett EL. 280 Melrose Street, Providence, RI 02907
After recording return to:
Elizabeth Fresolonc
National Grid
ServiccCompany,l.nc.
280 Melrose St.
Providence, Rl 02907
Section 3 - Location of the Distribution System
The "Distribution System" shall extend in a general southerly direction from pole #5,
which is located on the northerly side of Dexter Street, to the proposed padmounted transformer,
which is to be located. within certain portions of the Grantor's Land, with an easement area
around the padmounted transformer measuring fifteen (15) feet wide by fifteen (15) feet deep, as
approximately shown on a sketch attached hereto as "Exhibit A" and recorded herewith, copies
of which are in the possession of the Grantor and the Grantee herein. Final definitive locations of
said "Distribution System" shall become established by the installation and erection thereof by
the Grantee. Said Distribution System shall be located in a location on the Grantor's Land
mutually satisfactory to the Grantor and to the Grantee and such location shall become
establishe.d by and upon the installation thereof by the Grantee. The Grantor, for itself, its
successors and assigns, covenant and agrees with the Grantee, for itself, its successors and
assigns, that this Grant of Easement and the location of the Distribution System may Hot be
changed or modified. without the written consent of the Grantee, its successors and assigns,
which consent may be withheld by the Grantee in its sole discretion.
Section 4 - Distribution System Ownership
It is agreed that the Distribution System shall remain the property of the Grantee, its
snccessors and assigns, and that the Grantee, its successors and assigns shall pay all taxes
assessed thereon.
IN WITNESS WHEREOF, CITY OF NEWPORT has caused these presents to be signed by its
propel' officer for that purpose duly authorized this __dayof , 20II.
CITY OF NEWPORT
By:
Its:
COUNTY OF NEWPORT
In in said County on the day of , 2011, before
me personally appeared the above named of CITY OF
NEWPORT, to me known and Imown by me to be the party executing the foregoing instrument,
and _ acknowledged said instrument, by _ executed, to be _ free act and deed,
individually and in said capacity, and the free act and deed of CITY OF NEWPORT.
Notary Public
Printed Name: __-:- _
My Cominission expires:
WR 11361994
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EXHIBIT 'A'
LE<:lENO ___
NOT TO SCALE

!J <:onctooo._'1'i><l
The exact location of said Facilities to be established by
natlonalgrid
- ---
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and upon the installation and erection of the Facilities
.. 1_.. ...

Now 1200A SeNice ,

thereof.

.. c......... ..l .. _ ..'. N.wj>Ot'l School Dept
-- NOTE: TffiS SKETCHIS INTEl\T])ED FOR EASEMENT 04.S-P-1$"' ....
3:S DexterSt
.........-<lt
...... ''''''..04
PURPOSES, ONLY. ----
__ ::lo!o.........u
w._
_....,
Silvia, Kathy
From:
Sent:
To:
.Cc:
Subject:
Lavallee, Ed
Tuesday, October 25, 2011 2:06 PM
Charles Y. Duncan (cyduncan@alconnect.com); Harry Winthrop (harrywinthrop@gmail.com);
Jeanne-Marie Napolitano (JeanneMarieN@aol.com); Justin McLaughlin
Uustin2ndward@cox.net); Kathryn E. Leonard (KateLeonar@aol.com); Naomi Neville;
Stephen C. Waluk (waluk2ndward@cox.net)
FaY,Pat; Sciola, Raphe; Silvia, Kathy; Riccio, William
Docket Item #15 - Easement for Utility Line Installation
Mayor & Council
Docket Item 15 request approval for an easement for National Grid to install a utility line to provide power for the new
Pell School. We have a sketch drawn by National Grid, but we would like more detail on the details of the contractforthe
easement, location of the line and transformer pad.
I request that this item be continued to the November meeting
1
To:
From:
Date:
S\lbject:
Docket Date: December 14, 2011
City ofewport
FOR CITY COUNCIL ACTION
. .- - ....' .'.,.- ,_., , _ .. - - _ _. .. - _.. . -
Mllyor Stephen C,. waluk&.. ... f ft City Couucil
Edward F. Lavallee, City Manager.,.!""
24.1I(lIIr Reside\ltial StiCker Parki\lg Petition - School Street, Church Street to
MaryStreet .
Staff Presentation:
RECOMMENDATION:
' ......-...,.'::'...,-:..'.,: .:.-:.:........:,.,';.-.::-..,.:.,:":,,,<,,::,._.,<:.,--.-:
The for 24-hour residential sticker parking is attached for the Council's consideration. The petllion meets the
requirement of a minimum of 65% of the resident households; however, the Interdepartmental Traffic Committee does
not reCommend an amendment to the existing ordinances.
-':-,<',?}::!:,?:,--:' "':;:;:,:'::":-:'\-;:'.,';:--:--:- ... ':'.. :.-:-.-...::.':": ... :.?:--.--:::-",.: ....:,':
oli July 18, 20ll, a petition limn the residents of School Street, between Church and Mary Streets, was received
the implementation of residential sticker parking 24 hours a dsy. The petition was forwarded to the
Division of ihePub'lic Services Department for review. The Engineering Division has advised that the
i;mnlber'tifr6sjd,mt households represehted on the petition meets the minimum 65% required by City ordilill1ice.
ttle p'eHtiol! 'was forwarded to the'Inlerdepartmental Traffic Committee '(ITe) for review. and recommendation.
is.a fromthe City Engineer advising that the ITC has re"iewed the petition and that the rrc dpes
.nol fec'ommell.d the requested 'change to the existing residential parking restrictions hased on the observations of the ITC
as iist,;U . .
FISCAL !,MPACT
_ .._' CufteritjyBuil!leted (Account -J) _ Requires additional appropriation l No Fiscal Impact
Ordinance
ITC,Recommendation
Petition fer Designation of 24-hour Residential Sticker Parking dated July 18,2011
Correspondence from Engineering Division advising that the 65% minimum requirement has been met
Finance Dept Review:

DEC 142011 J'!'<./U;/O'["
(if applicable)
CITY OF NEWPORT
ORDINANCE
OF THE
COUNCIL
NO 0 _
AN ORDINANCE IN AMENDMENT OF TITLE TEN OF THE CODIFIED
ORDINANCES OF THE CITY OF NEWPORT, RHODE ISLAND, REVISION OF
1994, AS AMENDED, ENTITLED, "VEHICLES AND TRAFFIC."
SECTION 1. Chapter 10.32 of the Codified Ordinances of the
City of Newport, Revision of 1994, as amended, entitled
"Residential Parking Program," is hereby further amended
as follows:
10.32.110 Designated Residential Parking streets.
A. The following streets are designated as
residential parking streets, daily, during the
hours of six p.m. to six a.m.:
DELETE: "School Street, Monday to (and
including) Friday (See Paragraph C)."
ADD IN LIEU THEREOF THE FOLLOWING:
"Sohool Street,
Street, Monday
Paragraph C) ."
between
to (and
Mary Street and Touro
inoluding) Friday (See
C. The followings streets
Residential parking,
hours a day.
shall be designated for
daily, twenty-four (24)
DELETE: "Sohool Street, from six a.m. Saturday
until six a.m. Monday."
ADD IN LIEU THEREOF THE FOLLOWING:
"Sohool Street, between Mary Street and Touro
Street, from six a.m. Saturday until six a.m.
Monday."
CITY OF NEWPORT
ORDINANCE
OF THE
COUNCIL
NO . ..,..",..._---;:,.,..-
(Page 2)
ADD: "School Street, between Church Street and Mary
Street."
SECTION 2. This ordinance shall take effect upon its
passage and all ordinances or parts of ordinances
inconsistent herewith are hereby repealed.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
City Of Newport
Department of Pllblic Services
280 Spring Street
Newport, RI 02840
MEMORANDUM
TO: Edward F. Lavallee
City Manager
FROM: Eric J. Earls, PE
City Engineer
DATE: November 30,2011
RE: ITC Review - School Street, from Church Street to Mary Street
24-hour Residential Sticker Parking Petition
School Street, from Church Street to Mary Street, 24-hour Residential Sticker Parking Petition,
reviewed at the ITC meeting of November 15, 2011.
The members of the ITC observed the following:
Most ofthe properties on this roadway have adequate off-street parking
The cnrrent residential parking regulations require residential parking stickers:
o daily, during the hours of six p.m. to six a.m., and;
o from six a.m. Saturday until six a.m. Monday
The former Child and Family Service building is located on this roadway and would
effectively be without any parking if the residential requirement were increased to
24-hour every day.
Based on these observations the ITC does not recommend revising the current residential
parking restrictions.
CITY OF NE'IiifPORT, RHODE ISLAND
PETITION FOR DESIGNATION OF
RESIDENTIAL PARKING STREET
Print Name
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AFFIDAVIT
Note: To be filled in by person who secured the signatures on this
petition form and to be sworn to before a notary public. Failure to do so
renders. this form null and void.
. --.:A..-. 'tJ "'--., . ., - . /
I, /:/. /fi7 i , of ''1 c{ ':>) c If.,)- P /.':)"-7Mt '
under oath and say the signers of the within petition
did so sign the same in my presence.
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me this).."6 day __ ,' 20 II.
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TO: Newport City Clerk
FROM: Marilyn McCarthy
49 School Street
DATE: June 19,2011
RE: Petition for Designation of Residential Parking Street
Petition for 24 Hour Restricted Parking for School Street between Church Street and Mary
Street.
There are twelve signatures for residents of School Street. There are two tenants, Selina Murallo
at 29 School and Susan Lutes at 40 School Street. Attached is a lease for Ms. Murallo and an
electric bill for Ms. Lutes.
I have renumbered the page counecting spouses who both signed to show them as one household.
One signer has moved. I have deleted him from the list. (#6)
Mr. Brian Delaney signed on a copy of a petition I had left at his condo infoffiling him ofthe
effort. It was signed in my presence and it is attached.
There is a change in ownership for 49 School Street. It is no longer owned by Poste Restante,
Inc. The CUlTent owners are Gilbert C. Brunnhoeffer and Ml!l:ilyn G. McCarthy. This property
is incorrectly listed as a two family resident. It is single family.
Two years ago, a petition was submitted for all of School Street, which had some irregularities.
We were told by City Council to resubmit. We believe we have met all the criteria for the
request. Of 15 residents, we have 11signatures. Two units at 41 School are not occupied at this
time.
City Of Newport
Department of Public Services
280 Spring Street
Newport, RI 02840
MEMORANDiUM
TO: Joseph Nicholson
Acting City Manager
FROM: Eric J. Earls, PE
City Engineer
DATE: January 4, 2012
RE: ITC Review - School Street, from Church Street to Mary Street
24-hour Residential Sticker Parking Petition
School Street, from Church Street to Mary Street, 24-hour Residential Sticker Parking Petition,"
reviewed at the ITC meeting of December 20, 20II.
Several regular member ofthe ITC were unable to attend, however, Eric Earls, P.E. and Francis
Marinaccio, the City Engineer and Assistant City Engineer, respectively, were in attendance. The
following citizens were also in attendance:
.. Michelle Drum, 25 School Street
m Marilyn McCarthy, 49 School Street
m Turner Scott, Attorney representing the owner ofthe former Child and Family Service
property
The primary concern of by Ms. Drum and Ms. McCarthy is that when Division Street (the
next street west of School Street) became designated as 24-hour residential parking, School
Street received the majority of the non-residential parking previonsly using Division Street.
During our meeting the following points were discussed:
.. We reviewed the overall parking scenario in the Historic Hill District and the specific
parking availability on this section of School Street (see accompanying figures)
.. Ms. Drum and Ms. McCarthy would be amenable to withdrawing their request for 24-
hour residential parking on School Street if it were also removed from Division Street
o Ms. Drum and Ms. McCarthy would like to see an increase in the monetary penalty
associated with illegally parking in a "residential sticker only" parking location
.. The City should increase the number ofsigns directing drivers to the municipal parking
lots in this neighborhood
.. The petition that was presented is valid, and meets the current requirements to establish a
24-hour residential parking wne for this section ofSchool Street.
ITC Observations and Comments
e It is apparent that allowing 24-hour residential parking on certain streets will lead to
nearby streets making similar requests. This will result in neighborhoods that are not
very accommodating to visitors and guests.
e Approving this petition could potentially result in similar petitions from residents on
High Street, Mill Street, and other sections of School Street and Division Street.
e The residents of this block on School Street have met the requirements necessary to
approve the petition.
ITe Recommendation
The ITC recommends approving the petition based upon the applicants meeting the
requirement necessary for approval.
However, the ITC makes this recommendation reluctantly as the policy of allowing block-
by-block changes to the residential parking requirements bas created an atmospbere of
animosity between residents living on street witb and withont 24-bour residential parking.
As sucb, tbe ITC also recommends tbat tbe process for applying for and approving
residential parking applications be revised. Allowing block-by-block cbanges to the
residential parking restrictions creates confusion and animosity. Future applications
should be made ou a larger scale, potentially entire neighborhoods.
Tbe other alternative is to eliminate 24-honr residential parking citywide. However, the
nc has not researched the benefits and drawbacks of this program.
4 unit apt.
4 off-street
spaces
1 unit
1
space
Yankee Pedler Inn
Numerous off-street spaces
I
#25
1 unit
#29
1 unit
#31
1 unit
ITCREVIEW
FORMER
CHilD AND
FAMILY
SERVICE*
SCHOOL STREET
RESIDENTIAL PARKING REVIEW
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REVISION DATE: I SCALE: I FIGURE
JAN 2012 NTS 1.01
#32
5 units
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f
#39
1 unn:
Vacant
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#41
3 units
SCHOOL STREET
#40
1 unit
7 Units (planned)
--
CITY OF NEWPORT
DEPARTMENT OF PUBLIC
SERVICES
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AVAILABLE OFF STREET
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* PROPOSED DEVELOPMENT WILL
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PARKING
PARKING SUMMARY KEY
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Docket Date: January 11, 2012
To:
From:
Date:
Subject:
City ofNewport
Mayor Stepheu C, Waluk & Members of the
Joseph J. Nicholson, Jr" Acting City ,
January 3, 2012 L
Newport Substance Abuse Prevention Task Force (NSAPTF) -Contract for
Services: NSAPTF Coordinator-Contract Period January 1-Juue 30, 2012
Staff Presentation:
Applicant Presentation:
RECOMMENDATION:
The contract for personnel services for the Newport Substance Abuse Prevention Task Force Coordinator for the period
ofJanuary 1, 2012 through June 30, 2012 is provided for the Council's consideration.
Staff members- of the Newport Substance Abuse Prevention Task Force (NSAPTF) are retained through contractual
agreements to provide services for the various programs administered by the NSAPTF. The contract with Raymond D.
Davis for the position of the NSAPTF Coordinator for the period of January I, 2012 through June 30, 2012 is enclosed
for the Council's consideration. The previous Coordinator, Brenna J. Bennett, has vacated the position as of December
31, 2011 so the proposed contract will staff the position for the remainder of the current fiscal year.
Resolution 2011-121
Resolutiou 2010-116
Resolution 2009101
FISCAL IMPACT
_ Currently Budgeted (Accouut ---') _ Requires additional appropriation l No Fiscal Impact
Funding shall be from various StatelFederal Substauce Abuse Prevention Grants
Resolution
Contractual Agreement
Finance Dept Review: Date By: _ (if applicable)
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No ..
WHEREAS, the Newport Substance Abuse Prevention Task
Force (NSAPTF) conducts various community
programs which are funded by grants, funding
for which is administered by the City of
Newport; and
WHEREAS, the NSAPTF personnel staff are retained through
contractual agreements between the parties and
the NSAPTF; and
WHEREAS, the contractual agreement for Raymond D. Davis
for Services as NSAPTF Coordinator for the
period of January 1, 2012 through June 30, 2012
is hereby submitted to the City for approval.
NOW THEREFORE BE IT
RESOLVED: that the City of Newport approves the above
referenced contract and the Mayor is authorized
to sign execute said contract, upon review by
the City Solicitor's office, on behalf of the
City of Newport.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
Contractual Agreement Between
The Newport Substance Abuse Prevention Task Force
and
Raymond D. Davis
for
Services as NSAPTF Coordinator
The Newport Substance Abuse Prevention Task Force (NSAPTF), acting on behalf ofthe City of
Newport, hereinafter referred to as NSAPTF, and Raymond D. Davis, do hereby agree that
Raymond D. Davis shall provide consulting services as described below to the NSAPTF for the
period 1 January 2012 to 30 June 2012.
Contact information for purposes ofthis contract is as follows:
Paul Cardoza Raymond D. Davis
NSAPTF Chair NSAPTF Coordinator
141 Rhode Island Blvd.
Portsmouth, RI 02871
Phone: 401-682-2789
A. TASKS: The NSAPTF coordinator is responsible for communicating and facilitating the
mission of the NSAPTF throughout the community. The coordinator is the primary contact
and resource for the community substance abuse prevention activities and programs. The
position requires knowledge of substance use and abuse prevention and focuses on program
implementation and community awareness initiatives in order to minimize substance abuse
risk factors and strengthen substance abuse prevention protective factors. The NSAPTF
coordinator works under the direction of the Executive Board of the NSAPTF.
1. Serve as liaison regarding substance abuse prevention and promote the development and
expansion of a cooperative, broad-based relationship with school and town leaders,
public safety officers, mental health organizations, health care providers, religious
organizations, the business community, the media, town residents and others.
2. Direct the collaboration ofthe NSAPTF with members ofthe community in order to
expand substance abuse prevention efforts through education, planning, and program
implementation.
3. Serve as the primary resource coordinator for the City of Newport's substance abuse
prevention programs and activities.
4. Maintain on-going communication with the State of Rhode Island Department of
Behavioral Health Services in order to keep informed of all guidelines and requirements
to be implemented by the NSAPTF, and reports those requirements to the task force.
5. Attend all Rhode Island Department of Mental Health, Retardation and Hospitals
(MHRH) and Department of Behavioral Services (DBHS) SAPTF Coordinators'
meetings and training as required.
1
6. Attend monthly statewide task force meetings.
7. Coordinate, organize, and attend monthly NSAPTF meetings.
8. Present a monthly budget report in coordination with the Treasurer and an activity report
detailing the progress ofthe task force in relation to the mission, goals and objectives, by-
laws and needs assessment.
9. Assist in planning, coordination, of the NSAPTF activities and programs, including the
RFP process. Develop, coordinate & distribute to NSAPFT members an annual time-line
for NSAPTF committees, events, and programs.
10. Collaborate with other community groups applying for substance abuse prevention
grants, when possible.
11. Manage the periodic community needs assessment process.
12. Enter program data into the Performance Based Prevention System (PBPS) as required by
the Rhode Island Department ofMHRH.
13. Assist in determining what risk factors are present in the community that may lead to
substance abuse and researching and implementing cultural and programmatic solutions.
14. Submit annual budget for the continuation grant to the State of Rhode Island and the
annual request to the City of Newport for the 20 percent match required for the grant,
inform NSAPTF members regarding funding threats and/or opportunities.
15. Purchase equipment and supplies and place community awareness and public relations
advertisements as required by the administration of the NSAPTF, within budgeted limits.
16. Make referrals or resources available to commnnity members when possible.
17. Apply for grants as needed or directed by the NSAPTF.
18. Outreach to the community to increase awareness, support, and active membership in the
NSAPTF.
19. Perform other related duties and responsibilities as required and assigned.
B. DELIVERABLES: Products to be delivered by the NSAPTF coordinator shall include but
not necessarily be limited to the following:
1. Monthly activity and budget reports.
2. Attendance at NSAPTF Executive Board, monthly NSAPTF meetings, and other
committee meetings.
3. Prepare an annual report for review by the NSAPTF Executive Board and submission to
the Newport City Council no later than September 15 of each year.
4.
5.
C. SUBCONTRACTORS: Use of subcontractors is authorized under this contract.
D. CONTACT AND COMMUNICATIONS
2
1. The NSAPTF coordinator reports to the NSAPTF Executive Board.
2. The NSAPTF coordinator will meet on a monthly basis with the NSAPTF's Executive
Board, except that some meetings may be cancelled or added at the mutual agreement of
the NSAPTF Chair and the coordinator.
3. The NSAPTF coordinator will maintain regular contact with NSAPTF's Chairperson,
NSAPTF members and other key people via telephone, e-mail, mail, and fax.
TERMS OF WORKAND PAYMENT
1. The SPF grant manager position is a part time position (20 hours a week for 24 weeks).
The hourly rate of pay is $26.00 per hour.
2. Total payment for this six month contract shall not exceed $12,480.00. Payment subject
to availability of funding.
3. The NSAPTF coordinator is responsible for scheduling his time and activity; the position
requires a flexible work schedule that may include some evening and weekend work.
4. The NSAPTF coordinator is a consultant and is responsible for employment related taxes.
5. This position is not eligible for benefits.
6. The NSAPTF coordinator will bill at the end of each month, January 2012 through June
2012, for hours worked.
E. CONTRACTUAL PERIOD: This contract shall be in effect for the period January 1, 2012
through June 30, 2012.
F. FUTURE CONTRACTS: This contract covers a 6 month period. The NSAPTF and
Raymond D. Davis may decide to enter into a new contract for NSAPTF coordinator
consultation services in the future, but this contract does not obligate either party to continue
the relationship in the future.
Paul Cardoza, Chair
Newport Substance Abuse Prevention Task Force
RaymondD. Davis
Stephen C. Waluk
Mayor, City ofNewport
Date
Date
Date
3
) )
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
programs which are funded by grants , funding
Newport; and
the NSAPTF; and
WHEREAS, the contractual agreement for Brenna J. Bennett
period of August 8, 2011 thrugh June 30, 2012
is hereby submitted to the City for approval.
NOW THEREFORE BE IT
referenced contract and the ~ a y o r is authorized
City of Newport.
IN COUNCIL
READ AND PASSED
August 24. 2011
Silvia
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
..
programs which are funded by grants, funding
Newport; and
the NSAPTF; and
WHEREAS, the agreement for Brenna J. Bennett
period of July 1, 2010 through June 30, 2011 is
hereby submitted to the City for approval.
NOW THEREFORE BE IT
referenced contract and the Mayor is authorized
City of Newport.
IN COUNCIL
READ AND PASSED
July 28, 2010
THE CITI OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No. 2009,,101
programs which are funded by grants, including
the Strategic Prevention Framework (SPF) grant,
from various state and federal agencies,
funding for which is administered by the City
of Newport; and
the NSAPTF; and
WHEREAS, said contractual agreements for the period of
July 1, 2009 through June 30, 2010 are hereby
submitted to the City for approval as follows:
David Roderick for Services as NSAPTF
Coordinator; David Roderick for Services as SPF
Grant Coordinator; Ray D. Davis for Services as
SPF Grant Manager; and W. Bradley Crowther
Consultants LLC for Services as SPF Grant
Evaluator. NOW THEREFORE BE IT
referenced contracts and the Mayor is
authorized to execute said contracts, upon
review by the City Solicitor's office, on
behalf of the City of Newport.
IN COUNCIL
READ AND PASSED
July 22, 2009
Docket Date: January 11,2012
City ofNewport
To:
From:
Date:
Subject:
Staff Presentation:
Mayor Stepheu C. Waluk & Members of the City Cquncil
Joseph J. Nicholson, Jr., Acting City Mauager . iJ'.!
December 20, 2011 f
Reorganization of Supervision of Water Treatment'Plants - Assistant Water
Treatment Superiutendeut
Jnlia A. Forgue Director of Utilities
RECOMMENDATION:
The Director of Utilities reconunends the formation of a new supervisory position of Assistant Water Treatment
Superintendent with a change to the ordinance Chapter 3.12.020. A plan for the reorganization of staffing of the Water
Treatment Plants has been developed with input from AFSMCE Local 911. There is no overall change in the number of
staff for the Water Treatment Plants.
The City is a Public Water Supplier licensed by the Rhode Island Department of Health (RlDOH). As a Public Water
Supplier all distribution staff and treatment plant operators are required to be certified in accordance with and the
RlDOH Rules and Regulations for mandatory certification established in accordance with Rhode Island General Law
Chapter 23-65. Newport is required to treat and supply drinking water that is under the supervision of a Superintendent
or Assistant Superintendent who each have a Grade 4 certification. The Supervisor for the Water Treatment Plants and
the Supervisor for Distribution and Collection both maintain Grade 4 certification.
With respect to the staffing of the water treatment plants, in the past the Supervisor and the Foreman at each facility
maintained Grade 4T (Treatment) certification. Due to retirements over that past few years, the only Grade 4T operator
currently on staff is the Water Quality Production Supervisor, Charlie Peckham. The Director of Utilities, Supervisor of
the Treatment Plants, Human Resources Administrator, City Solicitor and the President of AFSCME Local 911 worked
collaboratively on a plan to reorganize the staffing at the water treatment plants to provide the required supervision. The
reorganization does not change the number of full time employees. The reorganization includes the elimination of the
Water Treatment Foreman positions and replacement with the Assistant Water Treatment Superintendent position and an
additional Water Treatment Plant Operator. The reorganization is illustrated on the attached chart. The Assistant Water
Treatment Superintendent will be a supervisory position requiring a Grade 4T certification. The draft job description is
provided as an attachment. The funding for the new position is included in the personnel costs incolporated in the new
rates per PUC Order- Docket 4243.
Staff recommends the reorganization to provide the necessary assistant to the Water Quality Production Supervisor
which will also allow the Supervisor to conunit the needed attention to the work associated with the upcoming
improvements to the Water Treatment Plants.
nJa
FISCAL IMPACT
..1LCurrently Budgeted (Account 15-2222&2223-50001) _ Requires additional appropriation _ No Fiscal Impact
Proposed Ordinance Amendment
Staffing Chart for Water Treatment Plants
Draft Job Description - Assistant Water Superintendent
Finance Dept Review: Date By: .... ).."''''''' _ (if applicable)
CITY OF NEWPORT
ORDINANCE
OF THE
COUNCIL
NO. _
AN ORDINANCE IN AMENDMENT OF TITLE THREE OF THE CODIFIED ORDINANCES OF THE
CITY OF NEWPORT, RHODE ISLAND, REVISION OF 1994, AS AMENDED, ENTITLED,
"PERSONNEL."
SECTION 1. Chapter 3.12.020 of the Codified Ordinances of the City of
Newport, Revision of 1994, as amended, entitled, "City Manager to
maintain specifications - Enumeration of classes," is hereby further
amended as follows:
CLASSIFICATION PLAN
EXECUTIVE, ADMINISTRATIVE AND PROFESSIONAL EMPLOYEES
ADD:
CLASS TITLE
UAssistant Water Treatment Superintendent
GRADE
7"
SECTION 2.
ordinances
repealed.
IN COUNCIL
This ordinance shall take effect upon its passage and all
or parts of ordinances inconsistent herewith are hereby
READ AND PASSED
Kathleen M. Silvia
City Clerk
NEWPORT WATER DIVISION
WATER TREATMENT PLANT
STAFFING PLAN
DECEMBER 2011
CURRENT Staffing - 19 Positions
Treatment
Supervisor
I
Foreman Foreman
Station 1 Lawton Valley
8-Water 8-Water
Treatment Treatment
Operators Operators
PROPOSED Staffing - 19 Positions
Treatment
Supervisor
I
Assistant Water
Treatment
Superintendant
I
I I
Station 1 Lawton Valley
9 - Water 8 - Water
Treatment Treatment
Operators Operators
Job Title:
Department:
Salary Level:
Job Code:
Classification Description
Assistant Water Treatment Superintendent
Utilities
8-07
B
POSITION PURPOSE:
The purposes of this position are to assist in the management of the operation of the City's water
treatment plants and other related facilities to produce a high quality water product in the most cost
effective manner to meet or exceed regulatory requirements and adopted operating standards. The
work involves assistance to the Water Treatment Superintendent in planning, directing and scheduling
operations and assignments; monitoring SCADA systems; assist in monitoring the results achieved;
assist in developing, implementing and monitoring quality assurance testing and quality control
procedures; assistance with facility licensing and regUlatory compliance; keeping, analyzing, and
reporting operating information; and to assist in the preparation of operating and capital budget
requirements. The Assistant Water Treatment Superintendent is responsible for the management,
operation and maintenance of water supply treatment facilities in the absence of the Superintendent.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential functions/duties and/or responsibilities
listed below are intended only as illustrations of the various types of work that may be performed. The omission
of specific statements of duties and/or responsibilities does not exciude them from the position if the work is
similar,' related or a logical assignment to the position.
Assists in the operations of the City's water supply, treatment plants and related facilities and
assigned personnel to meet operating efficiency, PUC and other requirements; assists in developing
and implements programs to achieve these objectives; identifies and assigns priorities for the
preventative and routine maintenance tasks; is responsible for the management, operation and
maintenance of water supply treatment facilities in the absence of the Superintendent requiring
direction of Plant activities and task assignments to water treatment operations and laboratory
personnel; may be required occasionally and personally to operate facilities and equipment.
Reviews the operations of the treatment facilities, testing laboratories and monitors test results;
directs and schedules personnel; instructs subordinates regarding water sample tests, sampling
iocations, changes in plant operations based upon laboratory test results and other technical
information.
Ensures an adequate supply of safe potable drinking water to maintain a minimum of at least 20 psi at
all points in the distribution system under normal operating conditions.
Compiles information; analyzes results; prepares maintenance, operations, regulatory compliance and
other reports; uses general and specialized computer systems, office automation and specialized
applications, and computer controlled facilities and equipment.
Manages assigned personnel; administers operative collective bargaining and other agreements;
advises appropriate managers of required contract and other changes to control operating costs,
Department of Utilities
Page 1 of 4
Rev: 8/2011
improve service effectiveness and quality, and increase efficiency.
Expends funds within approved appropriations; may prepare materials, equipment and other bid
specifications.
Meets with managers, subordinates and others to resolve operating problems; meets and confers with
vendors; administers materials supply and other contracts.
Other Functions:
Assists in the instruction to staff in operating methodologies and the implications of required and other
changes in materials, procedures and practices; provides staff training and development; assists in
monitoring licensing requirements and providing for appropriate staff licensing and certification.
Recommends changes to improve the implementation of water treatment methods and applied
sciences.
Performs similar or related work as required, directed or as the situation dictates.
SUPERVISORY RESPONSIBILITIES:
Supervision Received: Works under the general direction of the Water Treatment Superintendent as a
member of the utilities management team; responsibilities are managed according to prescribed
industry standards, professional practices and according to applicable laws and regulations; is subject
to review and evaluation according to the City'S personnel plan.
Supervision Given: Regularly supervises and confers with laboratory personnel and other staff and
contractors; reviews their work, the results achieved, and the associated programs, projects and
activities.
Supervision Scope: Requires occasional supervision and exercises substantial discretion, judgment
and initiative to achieve proscribed requirements; supervises directly and through others; is
responsible for the supervision and performance of all people and systems within the operating units
under his/her direction and control.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Education, Training and Experience:
An Associates Degree in biological sciences with four (4) years as a Grade 3T Operator (or higher); or
a Bachelor's Degree in biological sciences and two (2) years as a Grade 3T (or higher); or at least15
years employment at a RI Public water supply treatment facility of Class 3T (or higher) and the
possession of a Grade 3T Full Certification with five (5) years employment experience as a Grade 3T
(or higher) supplemented by a minimum of 14 course credits in biological science.
Page 2 of 4
Rev: 8/2011
Knowledge, Ability and Skill:
Know/edge: Maintain a thorough knowledge of the City's water supply, treatment and distribution
systems including reservoirs, treatment facilities, pumping stations, SCADA systems, distribution
technologies used by the City, related standards, training requirements, and implementation policies,
procedures and practices.
Ability: To apply strong technical knowledge of pumps, hydraulic capacities, water treatment
standards and practices, operations and maintenance requirements; accurately and clearly explain
water supply, treatment, distribution and conservation issues, ramifications and implementation
status; anticipate facility upgrade, maintenance and operations requirements; ability to manage,
operate and maintain water supply facility in the absence of the Water Treatment Superintendent.
Skill: Good conceptual, analytical, and bUdgetary skills; use and application of all the above
referenced regulations, technologies, policies, procedures, tools and equipment.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must be certified as a Grade 4 Rhode Island Water Treatment Plant Operator or be able to attain the
State's Grade 4 Treatment certification within one (1) year after appointment by testing or reciprocity;
and must possess a valid driver's license. If however the Rhode Island Grade 4 Treatment certification
has not been achieved within the one year period the City, at its sole discretion upon presentation of
documentation by the individual which the City deems to exhibit satisfactory progress in obtaining said
certification, may extend the time period to obtain the Rhode Island Grade 4 Treatment certification
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable Individuals with disabilities to perform the essential functions.
The work is primarily of an intellectual nature; is frequently required to walk, stand, sit, and talk or
hear; use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and
arms; ability to operate equipment, facilities and automated systems efficiently; must occasionally lift
and/or move objects weighing up to 50 pounds such as chemicals, and other objects such as a full
briefcase, books, computer equipment, supplies, etc; close up vision and the ability to adjust focus
across a large room or area; intellectual and mental acuity to perform conceptual and detailed
technical work; contacts involve a broad spectrum of issues and must be dealt with appropriate to
their meaning and circumstances; administrative and technical work related to water acquisition,
treatment and distribution systems, and other related technologies.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
Performs work primarily in office, laboratory and water treatment plant conditions; portions of the
treatment plant may not be accessible to the physically challenged; is required to personally inspect
all facilities under his/her direction and related operating conditions; is frequently exposed to
hazardous chemicals and seasonal weather conditions.
Page 3 of 4
Rev: 8/2011
Must understand regulatory requirements and water infrastructure operating procedures to satisfy
requirements.
Inspects facilities, job sites, operations, equipment, testing procedures and other operations as
necessary to provide appropriate direction, instruction, and to verify that water quality infrastructure is
operated consistently to meet or exceed regulatory standards; may be required to work in confined
locations.
Interacts verbally and in writing regarding technical matters with other managers, committees,
professionals external to City government, subordinates, office staff; vendors, and others;
occasionally communicates with the City's water customers; most information is subject to public
disclosure, but must be appropriately stated to factually communicate circumstances, but not cause
undue alarm; communicates in person, over the telephone and through two way radio
communications equipment.
Errors in judgment and in administering the City's water treatment systems and human resources can
result in higher than necessary operating costs, financial loss, the disruption and/or poor quality of
related potable water services, and impose expenses recovering from errors.
STATEMENT OF DESCRIPTION: This job specification does not constitute an employment agreement
between the employer and employee. It is used as a guide for personnel actions and is subject to change by the
employer as the needs of the employer and requirements of the job change.
Page 4 of 4
Rev: 8/2011
City of Newport
To:
From:
Date:
Subject:
Staff Presentation:
Mayor Stepheu C. Waluk & Members ofthe c A l ~ c o u n c i l
Joseph J. Nicholson, Jr., Acting City Manager!j1
December 19, 2011 I
Proposal Award-#12-028 Design Consultant Support for Rhode Island Depart-
ment of Health (RIDOH) for Design-Build Newport Water Treatment Plauts
Julia A. Forgue Director of Utilities
RECOMMENDATION:
The Department of Utilities, Water Division recommends the award of a contract for Engineering Services for the
Design Consultant Support for the Rhode Island Department of Health (RIDOH) to Wright-Pierce, Providence, RI for
the not to exceed fee of $171,000.00. Funding for this project will be provided from the Water Fund's Capital
Improvement Program.
In order to proceed with a Design - Build (DB) procurement, the commitment from the RIDOH was required for the
phased design approach for submission and approval. One of the RIDOH's major concerns was committing to a
timeframe for the review process due to their current staffing. PI,ior to issuing the Request for Proposals (RFP) for the
DB project, the commitment of up to $200,000 for a design consultant to assist the RIDOH with a timely review process
was offered and accepted. RIDOH agreed to language that was included in the RFP for the Improvements to the Water
Treatment Plants to clarify the phased design review process of a DB approach to be followed in order for the City and
the DB Contractor to capture the time and cost benefits of a DB procurement. The City Council at their October 26, 20 II
meeting approved a Memorandum of Understanding (MOU) with the Rhode Island Department of Health (RIDOH) to
provide professional support for the Office of Drinking Water Quality for the technical review of the design submittals
for the new Lawton Valley Water Treatment Plant and the improvements to the Station I Water Treatment Plant in order
to maintain the project schedule. The City committed to funding up to $200,000 for a design consultant to assist the
RIDOH.
In accordance with the MOU, the Water Division issued the Request for Proposals (RFP) for the Design Consultant
Support as approved by the RIDOH. Two (2) proposals were received on November 29, 20II. The proposals were
forwarded to the RIDOH for review and recommendation of award. The RIDOH Office of Drinking Water Quality staff
evaluated the proposals in accordance with the criteria presented in the RFP. The RIDOH recommends award of a
contract to provide design consultant services for the City's DB project to Wright -Pierce. The term of the design
consultant support services will be concurrent with the DB project to have the water treatment plants in operation by
December 31, 2014
Resolution No. 2011-146 - RIDOH Memorandum of Understanding
FISCAL IMPACT
l Currently Budgeted (Account 15-500-2223-50440 Activity Code 152320) _ Requires additional appropriation
_ No Fiscal Impact
Resolution
Proposal Tabulation
RIDOH- Memorandum of Understanding
RIDOH Proposal Evaluation Report, December 19, 2011
Draft Contract (includes Exhibits for Scope of Services, project schedule, fee schedule)
Corporate Information
Finance Dept Review: Date By: (if applicable)
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No .
RESOLVED: that the Contract for Engineering
Services for Design Consultant
Support for the RI Department of
Health (RIDOH) for Design Build
Water Treatment Plants Project
(#12-028) between the City of
Newport and Wright Pierce, is
hereby approved at a cost not to
exceed $171,000.00 and the Mayor
is authorized to execute said
Contract and Agreement, on behalf
of the City, subject to favorable
review by the City Solicitor.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
Tabulation of BID # 12-028
DESIGN CONSULTANT SUPPORT FOR HEALTH
FOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTS
PROJECT
(Utilities)
The following firms have submitted packages:
Wright-Pierce, Providence, RI 02903
Maguire Group, Providence, RI 02905
Bid Closed: 29 Nov 2011
MEMORANDUM OF UNDERSDTANDING

Rhode Island Department of Health
Office of Drinking Water Quality
And
Term: November 1, 2011 - December 31,2014
"RTOEPT OF HEALTH
10 2011
OFFICE OF QUALITY
---,..
Purpose:
The pUlpose of this memorandum is to formalize the partnership between the Rhode Island
Department of Health Office of Drinking Water Quality (HEALTH) and the City ofNewport,
Rhode Island in relation to the procurement of a Design Consultant who will be paid by the City
ofNewpOit and who will assist HEALTH with the engineering plan review process for the City
of Newport Water Division DB project for its water treatment plants. The total amount to be paid
by the City for the Design Consultant shall not exceed $200,000.00 over the term of the City's
project. This collaboration will support HEALTHs mission of preventing disease and protecting
and promoting the health and safety of the people of Rhode Island by providing the means for an
expedited review and approval process of the City ofNewport's extensive Public Water System
improvement project.
Responsibilities:
Rltode Island Department ofHealtlt
HEALTH will perform all responsibilities required as the Regulatory Agency which include but
are not limited to:
1. Assist the City of Newport in the RFP process by providing language required by
HEALTH for Sectiolllll. Scope ofServices, Sectioll IVRespollse. to RFP and Section V.
Selection process alld criteria.
2. Provide a Proposal Review/Selection Committee to review all proposals submitted in
response to Project # R11592010 entitled Newporl Water Division Water Treatment
Plant DB Project Construction Review";
3. VeritY all relevant professional experience and certifications required of the chosen
Design Consultant to complete the project Scope of Work as defined in the related RFP
and final contract;
4. Make a determination regarding the selected proposal for the award of a contract to the
winning bidder by November, 28, 2011;
5. Maintain regulatory oversight for project compliance and approval of project plans and
specifications submitted to Health in accordance with the Rules andRegulations
Pertaining to Public Drinking Water [R4613DWQ);
6. Provide expedient and appropriate project approvals required for the City of Newport
to release funds for payment of related goods and services including pay requests
submitted by HEALTHs project Design Consultant;
7. Review and approval of project reports and supporting documentation submitted to
HEALTH by the Design Consultant; and
8. Exercise professional judgment in review of HEALTHs Design Consultant work and
notify the City of Newport of the identification of problems that could affect quality or
quantity of public water supplies and/or endanger public health.
9. Provide an affidavit that the transaction is an "arm's length" transaction, between
parties who are unrelated and unaffiliated; there are no agreements,
understandings or contracts between the patties that have not been disclosed;
and no parties will receive any funds or commissions that have not been
disclosed.
10. Endeavour to perform the engineering plan review processes as efficiently and
responsively as possible without guarantee to deadlines or timelines outside of
the Department's usual authority
City ofNewport
Department of Utilities, Water Division will:
1. Develop, submit to HEALTH for review and approval, and issue an RFP for purposes
of requesting proposals for services of a Design Consultant to assist HEALTH with
construction inspection responsibilities related to Project # RIJ5920JO entitled
2
Newport Water Division Water Treatment Plant DB Project Construction Review" as
outlined by HEALTH in the associated Scope of Services.
2. Develop and submit to HEALTH for revicw and approval a contract agreement for
Design Consultant services in accordance with the associated RFP to be provided by
the winning bidder;
3. Award contract for Design Consultant services in an amount not to exceed $200,000
as outlilled in the associated RFP according to HEALTHs Proposal Review/Selection
Committee recommendation.
4. Provide an affidavit that the transaction is an "arm's length" transaction, between
parties who are unrelated and unaffiliated; there are no agreements,
understandings or contracts between the parties that have not been disclosed;
and no parties will receive any funds or commissions that have not been
disclosed.
5. Assign a Newport City Water Division representative(s) with decision-making ability
to participate in on-site project inspections and review of documentation required to
verify compliance with all the Rules and Regulations Pertaining to Public
Drinking Water [R-46.13.DWQ], the Rules and Regulations Pertaining to the
Drinking Water State RevolVing Fund [R46-l2.8-DWSRF], the Rules and
Regulations Pertaining to the Certification ofPublic Drinking Water Supply
Treatment and Public Water Supply Transmission and Distribution Operators
[R23-65-DWQ], HEALTH, Office ofDrinking Water Quality policies and
The State of Rhode Island General Laws 46-13-4 (hereinafter referred to in
total as all "Applicable Standards, Rules and Regulations");
6. Exercise professional judgment and notilY HEALTH of the identification of
problems that could affect quality 01' quantity of public water supplies and/or
endanger public health;
3
7, Take appropriate con'ective actions when recommended by HEALTH and/or
HEALTHs Design Consultant;
8, Provide expedient payment for related goods and services including pay requests
submitted by HEALTHs Consultant.
9, Schedule regular and timely meetings with HEALTHs Design Consultant as required
to ensure the completion of the requirements of this project as defined in approved
plans and specifications; and
10. Accurately prepare and maintain all required records, reports and project
documentation for review by HEALTH and/or HEALTHs Design Consultant.
Signatures of Agreement:
Date
City of Newport, RI
Date
::4

/ /"'->'-"-''---------,D=-a-,t-e-
u.,.-",RM:
Rhode Island Department of Health

Date
\\6x/\\
Date
--..u..,I/f-'l:uy//._-
'7 Date
4

"
lTV: 111

December 19, 2011
TO: Julia Forgue, PE
DIrector of Utilities
From: Steven Bou<jreau
Office of Drinking Water QUllllty
Subject:

M1\guire group, Providence, RI 02905
A technical revlllW commlt!ee was fOrmed to evaluate the proposals comprised of
HEALTH Staff. ThE! committee mllmbers ii1re;
\ill SL,lS!lnRablQeauPE, Principal Sanitary Engineer, Office of Drinking Water Quality,
RIDOH.
b) Robert Schultz PE, Sr. Sanilary El'lglneer,Offlce of Drinking Water QualitY, RIDOH,
and .
c) Gal)' Chopanlan PE, Sr. SanltatiOl'l Engineer, office of Drinking Water QUality,
RIDOH
Steven Boudreau Community Development and Training specialist, Office9f Drinking
Waler Quality, RfDOH Is the non-voting TRC Chair.
Each TRC membllr was provided With a COpy of eaoh bid, gl,lidellnes for bid review and a
review summary sheet on Deoember 2,2011. Each mem/:>erconducted an Independent
reView of eaoh I;llclill accordance With the technical review elements contained in the
Request for Proposals.
1
The TRC met on December 9,2011 at 11 :30 a.m., following their independent review, to
discuss the reviews and reach consensus on the selected vendors.
2. Project Background
The City of Newport Is awarding a design build contract for water treatment plant
projects, The scope of the project includes the replacement of the Lawton Valley Water
Treatment Plant in Portsmouth, RI and significant improvements to the Station 1 Plant in
Newport, RI. Both plants will remain in operation during the design build project. The
city has secured the services of COM to serve as city Advisor for project delivery of the
water treatment plants improvements.
3. Proposal Requirements
Each bidder was required to submit a proposal exhibiting the following criteria:
Criteria
a. Vendor Qualifications
b. Comprehensive Listing of Similar Projects
c. Quality ofProposal
Total Possible Tec1mical Points
d. Cost
Total Possible Points
Total Reviewer Points
The Criteria were further defined as follows:
a) Written Proposal consisting of:
executive summary
organization and staffing qualifications
previous experience
Max Point Value
25 points
30 points
25 points
80 points
20 points
100 points
b) Cost Proposal:
Include a not to exceed fee scheduie, identifying each distinct task of the Scope
of Work with hours, labor category, hourly rate, and markup. All printing and other
miscellaneous costs shall be included in the total not to exceed fee.
4. Discussion of the Technical Review Committee
All members of the TRC were asked to individually score the written evaluation. Please
see below for additional information. Average Scores are presented.
2
Technical Proposal Required Elements Maguire Group WrightPierce
Vendor Qualifications 20 23.33
Comorehensive Listing of Similar Proiects 20 25
Qualltv of Work Plan
. -----
22 21.66
Points - Technical Proposal 62.0 69.99
Points - Cost Proposal 20 16.12
Total Points Awarded 82.0 86.11
Narrative - Technical Proposal Elements
The technical proposal scoring consists of a maximum of 25 possible points for vendor
qualifications, 30 possible points for comprehensive listing of similar projects, and 25
possible points for the quality of the proposal. The following summarizes the TRC
comments by bidder.
The TRC awarded a total 62 points out of an available 80 points to Maguire Group. The
proposal adequately addressed the company's an understanding of the scope of work
outlined in the RFP and evidenced further understanding of the State Revolving Fund
and Davis Bacon Act as well as a familiarity with this project from an engineering
perspective. Though the project approach was good it did not offer the same depth of
specifics in terms of meeting details and construction project tracking as the alternate
bidder. The locai office was viewed as an added value.
Wright-Pierce was awarded a total of 69.99 out of an available 80 points. The proposal
outlined a strong financial background and good staff with strong qualifications. The
local office and use of web sharing of data through an FTP site were viewed as an
added value. The TRC was impressed with the proposals review of several similar
design projects and familiarity with this project in particular from an engineering
perspective. The project approach was impressive reflecting allotted time for monthly
meetings.
5. Cost Proposal Review and Narrative
The RFP required vendors to score a minimum of 60 out of 80 available points during
the technical review to warrant further evaluation of the cost proposal. All proposals met
that requirement and were evaluated for cost with a potential of 20 additional points to
be awarded.
The awarding of points for cost proposals was awarded based on the following equation:
Cost =(lowest cost I this cost x 20).
3
Maguire Group was awarded 20 points for the cost proposal with a not-to-
exceed cost of $137,819.90. This cost represents an allotment of 1040 hours based
on the approximate expected work schedule provided in the RFP, or $132.52 per
hour.
WrightPierce was awarded 16.22 points for the cost proposal with a not-to-
exceed cost of $171 ,000.00. This cost represents an allotment of 1,338 hours or
$127.80 per hour. If revised for the approximate schedule of 1040 hours as provided
in the RFP the costs Is $132,912 or $4,907.90 less than the opposing bidder,
6. Recommendation
The TRC recommends that a contract to complete the work outlined in RFP Proposal #
12-028 be awarded to WrightPierce who received 86,11 out of 100 possible points.
cc: June Swallow
Susan Rabideau
Robert Schultz
Ga,y Chobanlan
Encls: Commillee Evaluation Spreadsheels with oomments
Mastar Evaluation Spreadsheel
4
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CONTRACT AND AGREEMENT
THIS AGREEMENT, made this _ day of in the year 2012, by and
between the City of Newport, herein called the "City", party of the first part acting herein
through its Mayor, and Wright - Pierce. hereinafter called the "Consultant", party of the second
part;
WITNESSETH: That the palties to these presents each in consideration of the
undertakings, promises and agreements on the part of the other herein contained, have
undertaken, promised and agreed, and do hereby undertake, promise and agree, the party of the
first patt itself, its successors and assigns, atId the party of the second part for itself and heirs,
executors, administrators, successors and assigns as follows:
J. CONTRACT INCLUDES
The Consultant shall furnish all labor, materials, unless specifically excluded, equipment and
services for providing Engineering Services for Design Consultant Support for HEALTH for
Design-Build project for improvements to Newport's Water Treatment PlatIts and all
appurtenatlt work as defined in the Request for Proposals # 12-028, Exhibit "A" and the Scope of
Work submitted by the Consultant to the City, Exhibit "B". Consultant will provide services in a
timely, thorough, workmanlike and substantial manner, in every respect to the reasonable
satisfaction and approval of the Director of Utilities, in the manner and within the time
hereinafter limited, and in accordance with the Notice to Bidders, Request for Proposals
Engineering Services for Design Consultant Support for HEALTH for Design-Build
Newport Water Treatment Plants, Project- #12-028, and Proposal dated November 29, 2011
submitted to the City by the Consultant, which together constitute the Contract Documents and
the Contract Documents are hereby made a part of this Agreement as fully as if the satne were
repeated at length herein. Change Orders issued hereafter, and any other amendments executed
by the City and the Consultant, shall become and be a part ofthis Agreement.
n. RATE OF PROGRESS AND TIME OF COMPLETION
The Consultant shall commence work under this Contract promptly upon receipt of written
notification frol11 the City to do so. As indicated in the RFP the Consultant shall perform the
scope of services of this contract under the sole direction frOlll the Rhode Island Depattment of
Health, Office of Drinking Water Quality (HEALTH). The Consultant shall complete the work
to the reasonable satisfaction of HEALTH and the City.. The Consultant is not responsible for
delays caused by City or HEALTH's review, beyond that incorporated in the Scope of Work,
changes to the Scope of Work, or other delays beyond the Consultant's control. The Consultant
shall provide services in accordance with the Project Schedule described in Exhibit "B", unless
the schedule is adjusted as mutually agreed between the City and the Consultant.
m. TERMOF AGREEMENT
Unless terminated earlier in accordance with the terms of this Agreement, this Agreement shall
terminate on December 31, 2014. Throughout such time, all fees and work specifications as
identified herein shall remain in effect.
IV. FURNISHING AND OWNERSHIP OF PLANS, DATA AND REI'ORTS
The tracing of all drawings, the copies of computations, other calculations and notes, together
with all other data and reports completed and accepted under this Contract are instruments of
service, shall bear the endorsement ofthe Consultant, and shall become the property ofthe City
upon payment therefor, except for the seal or stamp of the Consultant. The City may use this
material for the specific purpose contemplated under this Agreement. Any use or reuse of any of
the foregoing materials for anything other than the specific purpose contemplated under this
Agreement, or alteration of any of the foregoing materials, shall be at the City's sole risk and
without legal liability to the Consultant. Notwithstanding the foregoing, it is understood and
agreed that the Consultant's use of its proprietary computer software, methodology, procedures
or other proprietary information in connection with an assignment shall not give the City or
anyone else any rights with respect to such proprietary computer software, methodology,
procedures or other proprietary information, and the City agrees to keep confidential and not
disclose such proprietary information to any third parties.
The Consultant shall not use any of the original data or plans completed under this Contract for
any purpose (excluding marketing of the firm) without first obtaining the permission of the City.
V.PAYMENT
The Consultant's fee for the professional services to be rendered under the "Scope of Work"
shall consist of reimbursement of actual costs, expenses and profits directly attributable to this
Agreement, as described herein.
The City agrees to pay the Consnltant for work done by the Consultant at the not to exceed fee of
$ 171,000.00 in accordance with the Fee Schedule identified as "Exhibit C". Partial payments
will be made on a monthly basis in proportion to the percentage of work completed and the
balance of payment made when all work identified in the Scope of Work is completed. The lump
sum fee includes actual out of pocket expenses such as mileage, parking, tolls, telephone,
computer, printing, and other miscellaneous costs incurred specifically for this project.
VI. PROGRESS PAYMENTS
Payments for the work performed by the Consultant under the terms of this Contract shall be
made as the work progresses, as follows:
I. Progress payments against the specified fee and/or fees as designated herein under
Section V "Payment" may be made monthly in proportion to the value of the work
performed in each calendar month; such work being documented by submission to the
City by the Consultant of monthly progress reports for work covered by this contract
2
showing the amount of work performed, both percentage and dollar wise, duly attested,
for each phase of the required services covered by this Contract.
2. Miscellaneous expenses will be invoiced monthly to reflect actual costs incurred.
3. Invoice vouchers submitted for progress payments shall be consistent with an agreed
upon format.
4. Final payment shall be made within sixty (60) days after receipt, acceptance and
approval by the Department of Utilities of the final invoice voucher and, when required
or requested by the City, of all the engineering and related services enumerated herein
under "SCOPE OF WORK", Exhibit "BU.
5. The acceptance of final payment by the Consultant shall operate as a release and be a
release to the City, and any agent, from all claim and liability to the Consultant for
payment for anything done or furnished for or relating to the work under this Contract,
or for any act or neglect of the City or any of its agents, insofar as the execution of this
Contract is concerned. The foregoing release shall not apply to the Consultant's claims
based on claims of third parties asserted after final paymerit for personal or bodily
injury, including death, or damage to property, or both, nor shall it apply to the
Consultant's counterclaims, cross claims, or affirmative defenses in any legal action.
6. In accordance with City Standards, all invoice vouchers shall be paid within thirty (30)
days of receipt of any such invoice voucher, unless disputed.
VII. CONSULTANT'S PERFORMANCE
The following general conditions and stipulations shall apply to this Contract:
I. All the services rendered pursuant to this Contract shall conform to the standards
prescribed by the City and the HEALTH.
2. The Consultant warrants that he/she has not employed or retained any company or
person, other than a bona fide employee working solely for the Consultant, to solicit or
secure this Contract and that he/she has not paid or agreed to pay any company or person
other than a bona fide employee working solely for the Consultant, any fee, commission,
percentage. brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty the
City shall have the right to annul this contract price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or
contingent fee.
3. The Consultant shall not engage, on a full or part-time or other basis during the period of
this Contract, any professional or technical personnel who are or have been at any time
during the period of this Contl'act in the employ ofthe City, except regularly retired
employees, without the written consent of the public employer of such person.
3
4. The Consultant shall maintain a suitable and acceptable working office 01' offices within
the State, 01' convenient thereto. The location and acceptability of said working office 01'
offices shall be subject to determination by the City.
5. The Consultant shall not sublet any of the work contemplated by this Contract without
approval of the City. Any employee of the Consultant who is declared undesirable to the
City shall be removed from the project and shall not again be employed for any service
under this Contract.
6. The Consultant shall comply with all State, Federal and local statutes, ordinances and
regulations applicable to the execution and the performance of this Contract and shall
procure all necessary licenses and permits.
7. The Consultant and his/her subcontractors are to maintain all project books, documents,
papers accounting records and other evidence pertaining to cost incurred, and to make
such material available at their respective offices at all reasonable times during the
contract period and for three (3) years from the date of final payment under the Contract
for inspection by the City 01' any authorized representatives of government, and copies'
thereof shall be furnished if requested.
VIII. LIABILITY
I. The Consultant agrees that his/her employees, sub-consultants, 01' agents possess the
experience, knowledge, and character necessary to qualify them individually for the
particular duties they perform.
2. The Consultant shall be liable for all damage caused by its negligent acts, or its errors
01' omissions in its services under this Contract 01' any supplements to this Contract,
and shall indemnify and save harmless that City and all its officers, agents with
written contracts with the City evidencing such status, and servants (each a City
Indemnitee) against any claims, suits, actions, damages, liabilities, and direct costs
resulting from any negligent acts, errors and omissions willful or reckless
misconduct, 01' negligent' performance of the Consultant, except to the extent caused
by the negligent acts, errors, omissions, willful or reckless misconduct of any City
Indemnitee, in any forum, brought as a result of such negligent acts, errors, 01'
omissions, willful or reckles$ misconduct 01' negligent performance, and shall carry
liability insurance for that purpose, as specified by the City.
IX. INSURANCE
A. The Consultant shall procure and maintain, at its own expense during the life of the
Contract, insurance liability for damages imposed by law, of the kinds and in the
amounts specified, with insurance companies authorized to do business in the State. The
insurance shall cover all work under this Contract, whether performed by the Consultant
4
or by subconsultant. Before commencing the work, the Consultant shall furnish
certificates of insurance in the form satisfactory to the City certifying that the polices will
not be changed or canceled until 30-day written notice has been given to the City. The
types of insurance are as follows:
1. Statutory Workers Compensation and Employers' Liability Insurance for all of
his/her employees to be engaged in work on the project under this Contract, and in
case any such work is sublet, the Consultant shall require the sub-consultant
similarly to provide.
2. Workers Compensation and Employers' Liability Insurance for all of his/her
employees to be engaged in such work. The Consultant shall file certificates with
the Department of Utilities Contract Administrator showing this insurance on behalf
of all employees of the Consultant has been purchased prior to award of this
Contract.
B. The Consultant shall also carry full Professional Services Liability Insurance for errors
and omissions, with a minimum aggregate amount of $1,000,000. This insurance shall
be obtained by the Consultant at no direct cost to the City and shall remain in force from
the date this Contract is executed to as long as liability may accrue under State Statute,
Rhode Island General Laws (9-1-25 and 9-1-29).
C. The Consultant shall carry Liability and Property Damage Insurance with coverage in
the following amounts:
(a) Bodily h ~ u r y liability: $500,000 each person $1,000,000 each occurrence.
(b) Property damage liability: $500,000 each occurrence $1,000,000 aggregate.
D. No cancellation of said insurance, whether by the insurers or by the insured, shall be
valid unless written notice thereof is given by the party proposing cancellation to the
other party and to the City at least thirty (30) days prior to the intended effective date
thereof which date shall be expressed in said notice. Notice of cancellation sent by the
party proposing cancellation by registered mail, postage prepaid, with a return receipt of
addressee requested, and executed shall constitute proof of submission of said
certificate. An affidavit from any officer, employee or agent, duly authorized by the
insured, shall be prima facie evidence that the notice was sent. This section shall apply
to the legal representative, trustee, and the successor in interest of such Consultant.
E. The failure of the Consultant to maintain insurance coverage in accordance with the
terms of this Contract shall constitute a violation of this Contract. Such failure may
result in termination of the contract, at the option of the City.
F. The Consultant shall take notice that the cancellation of any insurance under this
Contract shall notaffect the obligation of the Consultant to maintain each coverage, or
his/her obligations under Section IX'("Insurance") of this Contract, or his liability under
Section VIII (Liability") of this Contract.
G. The Consultant shall also take notice that his/her insurer must be licensed to do business
in the State of Rhode Island.
5
H. The Consultant shall file copies of all required insurance cettificates with the City. All
insurance certificates mentioned in this Article shall be attached to this Contract prior to
award as Exhibit D.
X. SUPPLEMENTAL AGREEMENTS
No change in the character or extent of the work to be performed by the Consultant and affecting
the completion date or fee schedule shall be made except by supplemental agreement in writing
between the City and the Consultant. The supplemental agreement will set fOlth the proposed
work, ant extension oftime for completion, if required, and adjustment, if any, of the fee to be
paid to the Consultant.
In any case where the Consultant believes extra compensation is due him/her for work and
services not covered by this Contract or Supplement thereto, he/she shall notify the City in
writing of his/her intention to seek such compensation before he/she begins the work. The
request must be passed upon by the City. In the case where the request is determined to be
justified, it shall be allowed and paid for as Extra Work!Additional Work in accordance with the
terms of a supplemental agreement entered into before such work is started.
XI. SPECIAL REQUIREMENT
Rhode Island General Law, Title 5, Chapter 8, prohibits any person and/or firm from practicing
and/or offering to practice engineering in the State of Rhode Island without first being registered
with the Rhode Island Board of Registration for Professional Engineers.
In accordance with those requirements, the signatories hereto certify to the City that the firm
and/or individual or an individual within the firm has a current valid registration and/or
cettificate of authorization (as appropriate) issued by the Rhode Island Board of Registration for
Professional Engineers authorizing it 01' them to practice 01' offer to practice engineering within
the State of Rhode Island. The signatories hereto further expressly agree that in the event that
such registration and/or certification shall become invalid during any period oftime in which this
contract is in
force, the City may terminate this contract for cause upon written notice, said termination being
without penalty to the City.
The firm and/or individual hereto further acknowledge that they are in possession of a current
valid registration and/or certification issued by the Rhode Island Board of Registration for
Professional Engineers which shall be at all times an essential requirement of this contract. This
contract may be terminated at any time in which such registration or certification is not current
and valid in accordance with the provisions ofTitle 5, Chapter 8, ofthc Rhode Island General
Laws and the Rules and Registration for Professional Engineers.
XII. ADDITIONAL TERMS
I. The failure of either party to enforce at any time any of the provisions of the Contract, or
to exercise any option which is herein provided, 01' to require at any time performance by
the other party of any of the provisions hereof, shall in no way be construed to be a
6
waiver of such provisions, nor in any way to affect the validity of this Contract of any
part thereof, or the right of the City or the Consultant to thereafter enforce each and every
provision.
2. This Contract shall inure to the benefit of and be binding upon the heirs, executors,
administrators, assignees, and the successors of the respective parties hereto.
3. Should any part, term, or provision of this Contract be by a court of competent
JUl'isdiction declared invalid, illegal or in conflict with any law of the City, State or the
United States, the validity of the remaining portions or provisions shall not be affected
thereby.
XIII. INDEMNITY
The Consultant shall indemnify, defend and hold harmless the City, and its elected and appointed
officers, directors, and employees (each a "City Indemnitee"), from and against (and pay the full
amount of) any and all Loss-and-Expense incun-ed by a City Indemnitee to third parties arising
from or in connection with: (l) any failure by the Consultant to perform its obligations under
this Contract; or (2) the negligence or willful misconduct of the Consultant or any of its officers,
directors, employees, representatives, agents or Subcontractors in connection with this Contract,
except to the extent caused by the negligence or willful misconduct of any City Indemnitee. The
Consultant's indemnity obligations hereunder shall not be limited by any coverage exclusions or
other provisions in any insurance policy maintained by the Consultant which is intended to
respond to such events. ACity Indemnitee shall promptly notify the Consultant of the assertion
of any claim against it for which it is entitled to be indemnificd hereunder, and the Consultant
shall have the right to assume the defense of the claim in any Legal Proceeding and to approve
any settlement of the claim. These indemnification provisions are for the protection of the City
Indemnitees only and shall not establish, of themselves, any liability to third parties. The
provisions ofthis Section shall survive termination of this Consulting Contract.
XIV. TERMINATION BY THE CITY
The City reserves the right to abandon, suspend or terminate the services of this Contract, or any
part thereof, at any time, by giving written notice to the Consultant. Upon receipt of such written
notification from the City, the Consultant shall cease operations on the part of the work of the
Contract stipulated. Any finished or unfinished work products prepared, developed, fUl'11ished,
or obtained under the terms ofthis Contract on behalf of the City, shall become the property of
the City, deliveraJ>le to them as directed upon payment to the Consultant.
The Consultant shall be entitled to payment, calculated in accordance with Articles V, VI and X
for any uncompensated services satisfactorily performed and expenscs incmred prior to the final
date of the written notice to abandon, suspend 01' terminate the services under this Contract, and
for authorization services performed and expenses and costs incurred in effectuating such
abandonment, suspension or termination.
Abandonment, suspension or termination of the Contract shall in no way limit any legal rights of
the City with respect to the Consultant's services performed before such abandonment,
suspension, or termination.
7
XV. EXECUTION OF CONTRACT
IN WITNESS HEREOF, the said parties hereto have caused this instrument to be signed by
their duly constituted officers, attested, and sealed pursuant to proper resolutions.
By:__---,- --
(Party of the First Part (Signature)
Witness
Witness
Approved as to Form By:
Joseph J. Nicholson, Jr.
City Solicitor
Stephen C. Waluk, Mayor
City of Newport, RI
(Printed Name and Title)
By:__:-::-__-c-:------,=:-_
Patty of the Second Part (Signature)
(Printed Name and Title)
8
#12"028
Exhibit A
Request for Proposals
PURCHASING DIVISION
NOTICE TO BIDDERS
DESIGN CONSULTANT SUPPORT FOR HEALTH
FOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTS PROJECT
PROPOSAL # 12-028
Sealed Proposals are being requested from qualified engineering firms (Consultant) to provide
SUppolt to the Rhode Island Department of Health, Office of Drinking Water Quality (HEALTH)
during the design review and construction inspection related to the City of Newport's Design -
Build project for improvements to the City's water treatment plants, in accordance with all tenns
and specifications contained herein, wi1l be received in the Purchasing Office, City Hall, 43
Broadway, Newport, R. I., until:
Two (2) o'clock P.M., Local Time
November 29, 2011
Bids/Proposals must be submitted in sealed envelopes addressed to the Purchasing Office, City
Hall, 43 Broadway, Newport, R. I. 02840-2798, and must be plainly marked in the lower left
hand comer, "NEWPORT WATER DIVISION - DESIGN CONSULTANT SUPPORT
FOR HEALTH FOR DESIGN-BUILD NEWPORTWATER TREATMENT PLANTS
PROJECT #12- 028".
It is the bidder's responsibility to see that the bid is delivered within the time and at the place
prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids
may be withdrawn on written request (on the letterhead of the bidder and signed by the person
signing the bid) which must be received prior to the time fixed for opening. Bids may be
modified in the same manner. No bid or modi fication thereof received after the time set for
opening will be considered, even if it is detetmined by the City that such non-arrival before the
time set for opening was due solely to the delay in the mails for which the bidder is not
responsible.
Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or
specifications herein stated should make 'such exceptions known to the undersigned, in writing,
not less than five (5) days before the bid opening.
Any change or interpretation made as a result thereof will be published in an addendum and
mailed to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set
out and stipulate the exception, with enough explanation to be understood by the City and, within
the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be
stated. The City may, at its discretion, accept or reject any or all exceptions.
Federal Excise Taxes and/or Rhode Island Use Taxes are not to be included in the bid. The City
will execute exemption cetiificates if furnished by the bidder when submitting his invoice.
I
The bidder will state the approximate delivery date in the bid, or the time required to make
delivery after notification of award.
The right is reserved, as the interest of the City may require, to reject any or all bid proposals, to
waive any technical defect or informality in bids received, and to accept or reject any bid or
portion thereof.
TIle City of Newport reserves the light to reject any or all proposals or to accept any proposals
deemed to be for the best interest ofthe City.
Any questions regarding the RFP may be directed to Julia A. Forgue, PE, Director of Utilities
(401) 845-5600.
Note: All bidders are responsible for insuring that no addendums have been made to the
original bid package. All bid packages and addendumes are located at www.ci.newport.ri.us or
www.cityofhewport.cOllJ or you can contact the Purchasing Department.
One copy of these papers is furnished to bidders.
MarcP. Agin
Purchasing Agent
(401) 845-5414
2
CITY OF NEWPORT
DEPARTMENT OF UTILITIES
WATER DIVISION
REQUEST FOR PROPOSALS # 12-028
DESIGN CONSULTANT SUPPORT FOR RIDOH
FOR DESIGN-BUILD NEWPORT WATER TREATMENT PLANTS PROJECT
I. INTRODUCTION
The City of Newport (City) requests proposals from qualified engineering fim1s
(Consultant) to provide support to the Rhode Island Department of Health, Office of
Drinking Water Quality (HEALTH) during the design review and construction
inspection required for the regulatory approval of the City's design build project
(Project) for the replacement of the Lawton Valley Water Treatment Plant and
improvements to the Station I Water Treatment Plant in accordance with the scope of
work presented in this Request for Proposals (RFP).
II. STATEMENT OF THE PROJECT
The City of NewpoIt is awarding a design build contract for water treatment plant
projects. The scope of the project includes the replacement ofthe Lawton Valley
Water Treatment Plant in POltsmouth and significant improvements to the Station I
Plant in Newport. Both plants will remain in operation during the design build
project. The City has secured the services ofCDM to serve as City Advisor for
project delivery of the water treatment plants improvements.
The City and City Advisor held a series ofmeetings with HEALTH to discuss the
design review process in the context of the design-build delivery method for the
Project and developed guidelines for the Design Build <:;ontractor. The City of
Newport has agreed to provide technical assistance in the fonTI of the award of a
contract with a qualified Consultant, selected by HEALTH, in order for the Project to
proceed in phases whereby the construction of each Phase may be initiated upon
RIDOH approval ofthe complete and final design of each phase. Two or more
phases of the Project approved by HEALTH may proceed concunently.
The contract for the services in this RFP will be between the City of Newport and the
Consultant. However, the Consultant shall perform the services in this RFP under
the sole direction from HEALTH.
3
III. SCOPE OF SERVICES
The Scope of Work outlined within this request calls attention to the objectives and
general work items that are anticipated for the design review and construction
inspection. The Consultant shall provide support to HEALTH, through assignment
of personnel, to construction inspection responsibilities. Inspection work shall
confOlm to the Ten (10) State Recommended Standards for Water Works 2007
(Standards), American Water Works Association Standards, the Rules and
Regulations Pertaining to Public Drinking Waler [R-46-13-DWQ], the Rules and
Regulations Pertaining to the Drinking Water State Revolving Fund [R46-12.8-
DWSRF], the Rules and Regulations Pertaining to the Certification 0/ Public
Drinking Water Supply Treatment and Public Water Supply Transmission and
Distribution Operators [R23-65-DWQ], HEALTH, Office of Drinking Water Policy
and The State of Rhode Island General Laws 46-13-4 (all hereinafter refelTed to as
"Applicable Standards, Rules and Regulations"). The Design Consultant shall agree
to an initial expected work schedule of approximately 10 hours per week, which may
vary based on workload, for a period of 24 months.
Inspection responsibilities include but are not limited to the following:
a. Attend a project kick-off meeting at HEALTH to discuss expectations and project
tasks to ensure an understanding of project requirements and milestones;
b. Attend regular meetings with HEALTH and provide progress reports as required
to ensure the completion of all of the requirements of this project as defined herein;
c. PerfOlm review and examination of engineering plans and related documents
associated with construction activity and confOlmance inspections to verify
construction activities and progress at all phases of construction. Report findings to
HEALTH to assure compliance with contract specifications, state, federal and local
construction rules and regulations and for purposes of payment authorizations which
are required prior to the release of funds for DWSRF related financing and Design
Consultant fees and expenses;
d. Making field detellninations relating to compliance with all Applicable Standards,
Rules and Regulations, including recommending to HEALTH the issuance of stop
work orders if/when appropriate;
e. Exercising professional judgment and notifying HEALTH of the identification of
problems that could affect quality or quantity of public water supplies and/or
endanger public health;
f. Complete and provide to HEALTH a site visit report detailing the findings of
each visit made to the site during the contract period;
4
g. NotifYing HEALTH and making corrective action recommendations when
appropriate;
h. Ensuling that all project materials and project related appurtenances purchased or
furnished by contractors comply with all Applicable Standards, Rules and
Regulations;
i. Collect, inspect, and verify, as appropriate, receipts for project materials delivered
to job sites to ensure compliance with approved plans and specifications and DWSRF
program guidelines;
j. Develop and implement a checklist to be used for review and certification of all
construction related payroll for compliance with applicable Davis-Bacon prevailing
wage requirements; and provide to HEALTH as required to maintain compliance; and
k. Accurately prepare and maintain all required records, repolis and project
documentation for periodic review by HEALTH.
Respondents to this RFP are to provide a Scope of Work with all tasks defined. A
detailed cost proposal shall accompany, correlating all fees, including, labor,
equipment, etc.
IV. RESPONSE TO RFP
One (I) original and three (3) copies of the written proposal from qualified
Consultants shall be submitted to the Purchasing Office, City Hall, 43 Broadway,
NewpOli, RI 02840 by 2:00 PM on November 29, 2011. Submittals should be clearly
marked: "Design Consultant Support for HEALTHfor Design- Build Newport Water
Treatment Plants Projects, Project # 12-028". Respondents are requested to provide
one copy of their proposal in electronic fonnat (CDRom, Diskette, flash drive).
Microsoft Wordl Excel or pdffonnat is preferable.
It is the Consultant's responsibility to ensure that the submission is delivered by the
time and at the place described above. Submission received prior to the time of
opening will be securely kept unopened. No responsibility will attach to any officer
or person for the premature opening of a submission not properly addressed and
identified. Any submission received after the time and date specified shall not be
considered even if it is determined by the City that such non-arrival before the time
Ret for opening was due solely to delay in the mails for which the submitter is not
responsible. Conditional or qualified submission will not be accepted.
Proposals shall contain the following, as a minimum:
Executive Summary
The Executive Sununary is intended to highlight the contents of the Proposal and to
provide evaluators with a broad understanding of the Consultant's technical ability,
5
including prior experience with similar projects. Include a qualification statement that
includes, at a minimum: a reference to online marketing materials, if any exist,
such as a company website, etc., a statement of the Consultant's approach for the
project described, a description of the business background and financial position of
your organization, demonstrating stability and etTective management and administrative
performance, and any other information the Consultant deems pertinent in assisting
the evaluators in reviewing their capabilities and qualifications with respect to the
proposed project. Qualification statements shall clearly demonstrate full
knowledge, understanding, and experience in the methods. techniqucs. and
guidelines required for the performance of the required tasks and indicate
acknowledgment of the expected work schedule of approximately 10 hours per
week, which may vary based on workload, for a period of24 months.
Consultant's Organization and Staffing Qualifications
The proposal must identify a Project Lead Engineer who shall be a Professional
Engineer registered and licensed by the Rhode Island Board of Registration and
for Professional Engineers. All construction inspection shall be under the direct
supervision of the identified Project Lead Engineer. The Project Lead Engineer
shall have a minimum 10 years experience with contractor or construction
management experience installing or inspecting large water mains, pipelines and
water treatment 01' process equipment.
This section shall include identitication of all personnel who will be assigned to
this project. a description of the function, experience and involvement of each
member of the Consultant's project team assigned for the duration of the project
shall be provided with his 01' her projected individual time commitments and
rates. No changes to personnel assigned to this project or to their respective
project involvement is permitted without priol" approval by HEALTH.
Similar information shall be provided for any sub-consultants that the Consultant
intends to employ for this project.
Previous Exp-erience
This section shall include a comprehensive listing of projects similar in scope with
contacts identified for reference and any other infOimation the Consultant deems
peltinent in assisting the evaluators in reviewing their capabilities and
qualifications with respect to the proposed project. References, especially for
similar work conducted within the last five (5) years, and any other information
the Company deems pertinent.
Fee Schedule
Proposals shall inclnde a not to exceed fee schedule, identifying each distinct task
of the Scope of Work with hours, labor category, hourly rate, and markup. All
6
printing, travel and other miscellaneous costs shall be included in the total not to
exceed fee.
One (1) original and three (3) eopics of the fee schedule shall bc submittcd in
a single scaled envelope undcr separate cover. This envelopc will not be
opened until the initial evaluation and rating of the written proposals has
been completed. The fcc schedule shall be signed by an authorized officer of
the Consulting Firm
V. SELECTION PROCESS AND CRITERIA
This is a Request for Proposal, not a Request for Bid, responses will be evaluated on the
basis of the relative merits of the proposal, in addition to fee. The award will be based
upon the lowest-costing qualified evaluated proposal that best meets the requirements of
the City. Written proposals will be reviewed and evaluated by staff from the Rhode
Island Department of Health, Officc of Drinking Water Quality. Staff may ask questions
of a clarifying nature ifdeemed necessalY. Also, if necessary, interviews may be
scheduled with the top three (3) fums ranked as fully qualified and meeting the objectives
of this RFP based on the infOlmation provided within the written proposal. The written
proposals shall be ranked based on the selection criteria identified in this section.
The following criteria will be used to evaluate the responses:
Proposals must score a minimum of 60 out of 80 points during the technical review to
warrant further evaluation for cost considerations. Proposals meeting that
requirement will be evaluated for cost and assigned a maximum of20 points in that
category, bringing the potential maximum score to 100 points. Applicants may be
required to submit additional written information or be asked to make an oral
presentation before the Review/Selection Committee to clarify statements made in
their proposal.
Critcria
a. Vendor Qualifications
b. Comprehensive Listing of Similar Projects
c. Quality of Proposal
Total Possible Technical Points
d. Cost
Total Possible Points
Total Reviewer Points
Overall Avcragc Scorc:
7
Max Point Valnc
25 points
30 points
25 points
80 points
20 points
100 points
VI. GENERAL CONDITIONS
1. The City reserves the right to reject any and all proposals, to waive any
infonnality, to request interviews of consultants prior to award and to select and
negotiate the consultant services in the best interest of the City.
2. The Consultant shall guarantee to perfonn the services offered and the total
price of the proposal for a period of not less than 60 days from the deadline tor
submission of proposals.
3. The City reserves the right to accept all or part of any proposal, and to negotiate
a contract for services and cost with the selected Consultant.
4. The Consultant shall provide all necessary personnel, materials and equipment
to perform and complete all work under this proposal.
5. The City of NewpOlt intends to recommend award of a contract to the City
Council for the requested services within one (1) month of receipt of the
proposals. The Consultant shall be prepared to conunence work immediately
upon execution of a contract with the City.
6. Awards will not be made to any person, finn or company in default of a contract
with the City, the State of Rhode Island or the Federal Government.
7. The Consultant hereby agrees that it will assign to the City of Newport an cause
of action that it may acquire under the anti-trust laws of Rhode Island and the
United States as the result of conspiracies, combination of contracts in restraint
of trade which affect the price of goods or services obtained by the City under
this contract ifso requested by the City of Newport.
8. Unless otherwise stated, invoices are to be submitted in duplicate upon delivery
of service to the City c/o Department of Utilities, Water Division. The invoice
must include an itemization of an services provided, including unit list price, net
price, extensions and total amount(s) due.
9. Unless otherwise stated, payment will be made within thirty (30) days of the
completion of the service, in an acceptable fashion, to the City and receipt of
invoice, whichever is later.
10. City is exempt from an sales and Federal excise taxes. Our exemption number is
05-6000-260. Please bill less these taxes.
1J. The City of NewpOlt's obligations to pay any amount due under a contract are
contingent upon availability and continuation of funds for the purpose. The
City may terminate the contract, for non-appropriation of funds, and an payment
obligations of the City cease on the date oftennination.
8
12. None of the services covered by the contract shall be assigned in full or in part,
or sub-contracted without the prior approval of the City.
13. This contract will be for the services described above; however, this agreement
should not be considered exclusive. As deemed necessary, the City reserves the
right to obtain these services from any other vendor.
14. Unless otherwise specified all costs listed are firm for the telm of the contract.
15. Neither party shall be liable for any inability to perform its' obligations under
any subsequent agreement due to war, riot, insurrection, civil commotion, fire,
flood, emihquake, stonn or other act of God.
16. Notification of the parties shall be considered to have been constmctively
received when it is mailed via the United States Postal Service 01' delivered in
hand to the parties as stated in the contract.
17. If any of the GENERAL TERMS AND CONDITIONS is held to be invalid 01'
unenforceable, it will be construed to have the broadest interpretation which
would make it valid and enforceable under such holding. Invalidity 01'
unenforceability of a tenn 01' condition will not affect any of the other
GENERAL TERMS AND CONDITIONS.
18, Each and every provision and clause required by law to be inserted in any
subsequent Contract shall be deemed to be inserted herein and the Contract shall
be read and enforced as though it were included herein, and if through mistake
or otherwise any such provision is not inserted, or is not correctly inserted, then
upon the application of either party, the Contract shall forthwith be physically
amended to make such insertion 01' correction.
19. Proposal shall also mean quotation, bid, offer, qualification/experience
statement, and services. Proposers shall also mean vendors, offerors, bidders, or
any person or firm responding to a Request for Proposals.
20, All contracts entered into by the City of NewpOli shall be govemed by the Laws
of the State of Rhode Island. Any disputes shall be resolved within the venue of
the State of Rhode Island and NewpOli County.
21. The Consultant selected for this project shall procure and maintain the following
types of insurance:
Statutory Workers Compensation and Employer's Liability Insurance
Professional Services Liability Insurance for errors and omissions
($1,000,000.00 minimum)
9
Liability and Property Damage Insurance (a) Bodily injury liability:
$500,000 each persoll, $1,000,000 each occurrence; (b) Propelty damage
liability: $500,000 each occurrence, $1,000,000 aggregate.
VII. TECHNICAL POINTS OF CONTACT
Questions regarding the RFP may be directed to Julia A. Forgue, PE Director of Utilities at
(401) 845-5600. Questions regarding the detailed scope of services may be directed to Steven
Boudreau, RI Depaltment of Health at (401) 222-7781.
10
#12-028
Exhibit B
Scope of Work
&
Project Schedule
'- ... , , ~ ,
SECTION 1
EXECUTIVE SUMMARY
independent reviews being conducted by the City's engineering
consultant.
o Meeting Pilot Test Limitations - The extensive pilot testing
studies defined process and performance limitations which
resulted in specifications presented to the design-build teams.
The selected consultant will assure the public's interest are
protected and the design complies with field and pilot testing.
Construction Oversight and Meetings
o Meetings - Routine meetings with HEALTH and the other
stakeholders will be important to communicate issues and
concerns raised in the reviews. Our team will commit to
providing the needed interaction to communicate our findings.
o Inspection - The RFP requested a specific level of service for
construction inspection 10 hours per week for 24 months)
o Schedule - A detailed description of schedule milestones and
review requirements presented to the design-build teams is
restated below. Our team will commit to meeting this review
schedule.
Scope of Services
Based upon the projeet goals, background and schedule noted above,
we have developed the following Scope of Work for your
consideration.
Task 1 Ceneral Support Services Phase
1.01 Kick-Off Meeting. Attend one (I) project kick-off meeting at
HEALTH to discuss expectations and project tasks to ensure an
understanding of project requirements and milestones. Establish
expectations for deliverables, and establish responsibilities, key
contacts and communication protocol among the entire Team.
1.02 Progress Meetings. Attend regular meetings with HEALTH and
provide progress reports as required to ensure the completion of all of
the requirements of this proj eet as defined herein. We have budgeted
attending twenty-four (24) meetings.
1.03 Project Management & Record Keeping. Provide overall
project management within the engineering scope of work including
WRIGHT-PIERCE .::E'
Engineering a Better Environment
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1
'1
SECTION 1
EXECUTIVE SUMMARY
communication with HEALTH, scheduling, progress reports, technical
memorandums and QA/QC review. In addion, accurately prepare and
maintain all required records, reports and project documentation for
periodic review by HEALTH.
Task 2 Dl'sign Review Phasl'
2.01 Engineering Review. As directed by HEALTH, review and
evaluate engineering plans and related documents through the
assignment of Team personnel. Review will include, but not limited
to, treatment process design, structural design, architectural design,
electrical & instrumentation design, mechanical & plumbing systems,
and civil & site design. Submit technical memorandum to HEALTH
of findings and recommendations as applicable.
2.02 Engineering Regulatory Compliance. As directed by
HEALTH, verify compliance with State Drinking Water Rules &
Regulations; Ten (10) State Recommended Standards for Water
Works 2007 (Standards); American Water Works Association
Standards; and the Rules and Regulations Peltaining to Public
Drinking Water [R-46-13-DWQ] (all hereinafter referred to as
"Applicable Standards, Rules and Regulations").
2.03 DWSRF Engineering Compliance. As directed by HEALTH,
review Engineer Payment Applications (including expenses) for
confonnance with the Rules and Regulations Pertaining to the
Drinking Water State Revolving Fund [R46-l2.8- DWSRF]
. ~ 1 - 10
Task :I Construclion Phase
3.01 I?ield Inspections. As directed by HEALTH, perfOlID field
inspections to verify compliance with contract specifications,
construction activities and progress at all phases of work are met. Field
inspections shall include ensuring that all project materials and project
related appurtenances purchased or fumished by contractors comply
with all Applicable Standards, Rulcs and Regulations. Wright-Pierce
team will collect, examine, and verify, as appropriate, receipts for
project materials delivered to job sites to ensure compliance with
approved plans and specifications and DWSRF program guidelines.
Wright-Pierce will exercise its professional judgment and notifying
HEALTH of thc identification of problems that could affect quality or
quantity of public water supplies and/or endanger public health;
."il hl./ilJ.-,{)ft \ '\'.-1(('(. \ \',1 ~ f l 'I \ ',IIi 'I ,II If Iln(r,lslnft' 1/ /1'(' rngifH'ering ."'r-/Vl( '( .....
.. ...., ....
SECTION 1
EXECUTIVE SUMMARY
Wright-Pierce will making field detenninations relating to compliance
with all Applicable Standards, Rules and Regulations, including
recommending to HEALTH the issuance of stop work orders if/when
appropriate and will notify HEALTH and making con'ective action
recommendations when appropriate.
3.02 Field Reports. Wright-Pierce will provide field inspection
reports to RIDOH that include complete details of its the findings of
each visit made to the site during the contract period;
3.03 Prevailing Wage Compliance. Wright-Pierce will develop &
implement a Davis-Bacon prevailing wage compliance checklist for
use in reviewing and certifying all construction related payroll for
compliance with applicable Davis-Bacon prevailing wage
requirements.
3.04 Contractor Payment Applications. Review Contractor
Payment Applications for compliance with contract specifications,
state, federal and local construction rules and regulations. The purpose
of the review is to assure payment authorizations are compliant with
the DWSRF program which is required prior to the release of project
funds. Wright-Pierce will repOlt review findings to HEALTH.
Project Schedule
Wright-Pierce understands the details and requirements for the design-
build project from our efforts competing for this important project
through the City of Newport. This effort has helped our team
understand the importance of schedule and the need for timely
reviews. The primary goal of the selected consultant will be to protect
the interest of the public and public health concems as well as to
prevent cost and schedule implications for the City of Newport's
contract with the design-build team.
(
['
!
!
i .
We have reviewed communication documents between the City of
Newport and the Rhode Island Depmtment of Health to understand the
commitments made with regard to review of submissions and
comments.
The specified submittals can be described as follows:
30% Complete Progress Plans and Specifications and a basis of
design report for Lawton Valley and Station No. I Projects.
WRIGHT-PIERCE :::::!5'
Engineering a. Bettcr Environment
1 - 11 1-
.... ".. ,',
SECTION 1
EXECUTIVE SUMMARY
Final Plans and Construction Documents are anticipated to be issued
to RIDOH in sections or phases for review and approval.
A maximum review period of30-60 days has been allocated in the
design-build schedule for each submittal by RIDOH
A phasing schedule will be presented to the RIDOH by the design-
build team at the onset of the project so RIDOH can anticipate
timing and scope of the review requirements
The design-build schedule for the selected team will be provided to the
RIDOH and the selected consultant. At this juncture, the City of
NewpOlt anticipates City Council approval and action around March
2012 and construction complete in year 2014. It is also understood that
the exact schedule for executing the work and for final completion of
the project will be largely under the control of the City and design-
build team. Our team will be flexible and work collaboratively within
the general confines of the design-build team needs.
Our work plan and budget reflects the City of Newport's intent to
recommend award of this Design Consultant Support for Health
contract within one month of receipt of proposals in accordance with
the RFP. We are prepared to commence work immediately upon
execution of a contract with the City and continue support through the
project duration noted above. The Wright-Pierce team is prepared to
make day-to-day adjustments in priority to assure that the review
needs of this project remain a priority throughout the design and
construction period. We also accept the initial expected work schedule
of approximately 10 hours per week, which may vary based on
workload, for a period of 24 months as outlined in the RFP Scope of
Services.
l
,
I
#12-028
Exhibit C
Fee Schedule
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
DEStCN CONSUlTANT SUPPORT FOR HEAlTH
#12-028
DESIGN-BUILD NEWPORT WATER TREATMENT PlANTS
FEE PROPOSAL
,
300.00 2
,
280.00
,
I
c
,

I' II'
"
3.600.00
"
,
3,360.00 0
,

,
C
,
i
,
.800.00
, ,
561).00 0
, ,. ,
'."'.00 I c
, ,
I, 520.00 II s 50.00 I s
,
300.00 200 S 28.000.00
, ,
1.000.00
"
,
1..440.00
,
0
,
"
,
2-240.00 0
,
"
,
1,440.00 0
,
0
I, ,
I,
,
1.200-00 0
,
0
, , ,
720.00 0
,
C
,
S
0
,
''''
S 33.600.00
, ,
000.00
'"
S 3.600.00
'"
S 3;;,700.00 0
,
S 100.00
3.02 freld to 0
,
"
,
5.600.00 0
, ,
S 720.00 80
,
6.800.00 0
, ,
,,,001'
3.03 Develop & prevailing wage ci>eckljst 0
,
0
,
0 S 36
,
3,240.00 0
,
12
,
780.00
, - ,
13.0<: Re--iew Pay=App!it<ttions "'i\h o\'V$R:F
, ,
.,200.00 0
,
0
,
0
,
80
,
6.800.00
,
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TOTAlS: 36
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8,400.00 S2. S 73.640.00
"
,
2,000.00
'"
,
12.600.00 '80
S 49.300.00 2Q
,
;.300.00
,
260.00 S 23.500.00
'.338
,
171,000
B;Uing Assumptions & Cl:a:ri6ations TOTAL "NOT TO EXCEED'" FEE = S 171,000
,
Mireage bo.lled al Feder;}l IRS Rolle
2 MiloCelraneo-.IS billed "at cost. no ma:rIc-up'
s...-b SW 5% marlc'llp'
#12-028
Exhibit D
Certificates of Insurance
Bid # 12-028
List the Officers of your Corporation or Principals of your LLC. Award can not
be done without the attachment.
William E. B ~ o w n , P.E.
Name
John R. Nelson, P.E.
Name
Jeffrey P. Musich, P.E.
Name
Richard N. Davee, P.E.
Name
John W. Braccio, P.E.
Name
Paul F. Birkel, P.E.
Name
Peter C. Atherton, P.E.
, Name
Jonathan C. Edgerton, P.E.
Name
Michael D. Giggey, P.E,.
Name
David W. Stiles, P.E.
WalterJ. Flanagan, P.E.
Wright-Pierce
Complete Company Name
President! CEO
Title/OfficerlPosition
'<.."
ChiefFinancialOfficer
Title/OffleerlPo,i!ion
Vice President
Title/OfficerlPos!tion
Vice President
(
Tit1e/OfficerlPosilion
Vice President
TltJe/OffleerlPosilion
Vice President
Tule/OffieerlPosuion
Vice President
Title/OfficerlPosition
Vice President
TIt1eiOff1eerlPo,ulon
Vice President
Tule/OflieerlPo,ltion
/
Vice President
"
Clerkl Vice President
11
. ~ ....
City of Newport
To:
From:
Date:
Subject:
Staff Presentation:
. RECOMMENDATION:
Mayor Stephen C. Walnk & Members of the CitJ\ Conncil
Joseph J. Nicholson, Jr., Acting City Manager !fit
November 16, 2011 III)
Award of BidPermit Inspection Services - Tax Assessor's Office
Allan Booth, Tax Assessor
Recommend that the City Council approve the award of bid N12-015 to Shirley Petersen for the Permit Inspection of
Taxable Real Property in an amount not to exceed $48,000.00.
Rhode Island General Law requires all Cities and Towns to "assess" all property each year. This process requires the
inspection of properties that have obtained building or demolition permits, and have modified their property resulting in
a change of value. The project was put out to bid for RFP and two responses were received. Shirley Petersen was the
only respondent to meet the requirements of the RFP and she also had the lowest proposal price.
None
FISCAL IMPACT
..lC Currently Budgeted (Account: 11\00837150225) _ Requires additional appropriation _ No Fiscal Impact
Resolution
Bid Analysis
Corporate Information
Finance Dept Review: Date By: - - " J . ~ 5 , , - - - _ (if applicable)
THE CITY OF NEWPORT
RESOLUTION
OF THE
COUNCIL
No .
WHEREAS: The City of Newport requested Sealed Bids (or
Proposals) for 2011-2012 Permit Inspection Services, Bid #
12-015. Bids were received on 17 Oct 2011.
WHEREAS: Award has been recommended to the lowest,
qualified bidder being Shirley Kempenaar Petersen of
Portsmouth, RI at their total bid price of $48,000.
NOW THEREFORE, BE IT RESOLVED: That the bid of
Shirley Kempenaar Petersen of Portsmouth, RI is hereby
accepted at a total NTE cost of $48,000 and the Mayor is
authorized to sign said contract on behalf of the City,
subject to favorable review by the City Solicitor.
IN COUNCIL
READ AND PASSED
Kathleen M. Silvia
City Clerk
2012 Permit Inspection Responses
Bid
Calculated'
Shirley Petersen
Entire Job Per Parcel
$'48,000
$ 24.00
Old Fort Construction
Entire Job Per Parcel
$ 49.00
$98,000
RFP required the proposal to be based on 2,000 permits per year.
BID # 12-015
list the Officers of your Corporation or Prlndpals of your LLC. Award can not be done wllhout
I-------the-attachment-----------'-------------------------
C o m ~ l e t e ceffip;my. Name
I.,)
Name
Name
Name
Name
Name
Tille/Officer/Position
Title/Officer/Position
lltle/Offlcer/Posltlon
20
CITY OF NEWPORT
Board of Licensing Commissioners
APPLICATION FOR TRANSFER OF ALCOHOLIC BEVERAGE LICENSE
DATE 11/7/2011
Check Here That Applicant(s) has/have presented himselfiherself at the B.C.!. Section of the
Newport Police Department for fmgerprinting and a routine check has been completed. __
CLASS A BL _-----'BT x BV __C D __.E J
TYPE OF TRANSFER x OWNERSHIP LOCATION . STOCK
____OTHER, Explain'-- _
NAME OF TRANSFEROR__T_h-=e_P_i-=e_r----'o--'f_N_e_w-"p_o_r_t..!.,_L_L_C _
D/B/A The Pier Restaurant
BUSINESS ADDRESS 1 West Howard Wharf.
TEL. # .847-3640
Transferor hereby petitions the Licensing Board to transfer the said license to:
NAME OF TRANSFEREE M.A.v. Al!l!loeiah!l. LLC
D/B/A The Pier Restaurant TEL. # 847-3640
NEW LOCATION, ifapplicable. _
If Change of Stockholders, List OLD & NEW Stockholders: (attach separate sheet ifnecessary)
Vincent Sandonato
Vincent Sandonato by power of attornev
PRINT NAME
. 3-"l'8' aDt '3
DATE OR DATE COMMISSION EXPIRES IF NOTARY
/\
--,-------1---+-;-------

l'
PRlNTNAME
_ t/ 3l t .,)0\ ..
DATE OR DATE COMMISSIO XPIRES IF NOTARY \
Use Only ----- \
License Issued by: Date Issued: -+------+-1 ;fIIj<-
ACTION OF COUNCIL ACTION DA \---l---H---HJ--Jr-
., .'
:\
. App03LiquorTl1JnsJel'
CITY OF NEWPORT
Board of Licensing Commissioners
APPLICATION FOR TRANSFER OF ALCOHOLIC BEvERAGE IJICENSE
DATE 12/19/2011
Check Here That Applicant(s) has/have presented himself/herselfat the B.C.I. Section of the
Newport Police Department for fmgerprinting and a routine check has been completed. _
CLASS A BL __.BT x BV __C D __.E J
TYPE OF TRANSFER x OWNERSHIP LOCATION STOCK
___OTHER, Explain --
NAME OF TRANSFEROR The Pier of Newport, LLC
D/B/A The Pier Restaurant TEL.# 847-3640
BUSINESS ADDRESS__1_W_e_s_t_H_o_w_a_r_d_W_h_a_r_f _
Transferor hereby petitions the Licensing Board to transfer the said license to:
NAME OF TRANSFEREE N.A.J. Properties, L.L.C.
D/B/A The Pier Restaurant TEL. # 847-3640
NEW LOCATION, ifapplicable _
If Change of Stockholders, List OLD & NEW Stockholders: (attach separate sheet if necessary)
Vincent Sandonato
PRINT NAME
3s-\'( -;J[i)
DATE OR DATE COMMISSION EXPIRES IF NOTARY

PRrMTNAME
C /113!J?
DATE OR D}i{f-:OMMISSION EXPIRES IF NOTARY
Use Only
FEE PAID_$3Wi- DATE PAID--L.:l ?1=co.=z61",,-,-,-t->...1 _
ACTION DATE. _
License Issued by: Date Issued: _
ACTION OF COUNCIL _
Page I of2 STATE OF RHODE ISLAND Newport
BOARD OF LICENSING COMMISSION.ERS .
APPLICATION FOR LICENSE FOR CORPORATION OR LLC
I1'T c C
BV
RETAILER CLASS:
,
. [: .' t..
.' ;',
. : ,
OWNERSHIP: N.A.J.
Properties,
L.L.C.
, L.
..:
I
,
D/B/A:
,
..
The
Pier Restaurant
,
Premises
West Howard Wharf,
including
outside patio
State _Incornorated: I RI IDate oflncornoration: 1;2.1 BI0 I IBusiness Telephone No: I 847-3640
Name, Address and TeL # ofAll Officers (if LLC, List Manager under President and change title to "Manager" :
TITLE NAME HOME ADDRESS TELEPHONE
President
Vincent Sandonato
48 Ward Avenue, Middletown RI 22S-7S00
Vice-Pres.
Secretary
Treasurer
MaIlmg Address: Choose a) Busmess Address, or b) Owner Address, or c) Other. If Other Please specify below:
Name of Each DirectorfBoard Member Address
..
..............- ,
........................... j
If Cornoration, Classes of Stock: Amount of This Class Authorized: Amount of This Class Issued:
Name Registered Stock Owners OR LLC Members w/%interest Class(es) of Stock Amount of Stock OR LLC %
Vincent Sandonato 100%
Approved by Council ~ _ _ _ _ _ _ _ _ Disapproved by Council _
Issued By Date License & Section 5.12 Received by _
Liquor Application by Corporation
La.<;l printed 919/20 II 2: 16 PM
Class Class_of_License # Number_oCLicense Entity: ApplicationType))
lilt' nmm::: LiqllLLCCORJJappMerge.(\{lc
Page 2 of2 STATE OF RHODE ISLAND Newport
I D/B/A The Pier Restaurant
I
I
For each yes and no question, please write in YES if yes or NO if no.
Where necessary, use additional pages for explanations. ,-------------------
Is any of the above stock pledged? I No I- Ifyes, provide details:
r--'===========
Is on beh.alf ofundisclosed[;] - Ifyes, give details: I
prmClpal or party m mterest? .----'=:;--------r===;----------
Does Applicant Own Mortgaged? Yes I - Property Yes I-
If Mortgaged or Leased: Amount of Exten!: I
1------'---------------------,
Name and Address of Mortgagee or Lessee: Washington Trust Company
Have any ofthe applicants ever been arrested or convicted ofa crime? INo I. Ifyes, explain:
I
Is any other business to be carried on in Licensed Premises? I No I - If yes, explain:
I I
Is any Officer, Board Member, Stockholder engaged in any manner as a Law Enforcement Officer? INo I- Ifyes, explain:
Do any oftbe applicants have any interest, direct or indirect, as principle or associate, or in any manner whatsoever, in any retail
license issued under Ch.. 3-7 ofR.LO.L., 1956, as amended? - If yes, explain:
State amount of capital invested in the business. $ 3. 6 mi 11ion
Certificate of Liability Insurance and Proof of Worker's Compensation Insurance must be attached.
oard or NOTARY Date Commission Expires (for Notary)
"NOTE: For new, transfer. expansion. or renewal the owner/sl must sign. In a corporation. the officers should
sign; in an LLC. the "designated manager" and a member are to sign. We are no longer to accept the signature
of a manager or attorney on behalf of the owner.
1. Every question on Application Form must be answered. Auy false statement made by the Applicant will be sufficient
grounds for the denial of the application or the revocation of the license in case one has been granted.
2. Corporatious having 25 or more stockholders need not file a list of the names and addresses of Stockholders (Question #8).
3. Attention is called to the requirements of the 1963 amendment of Section 3-5-10 of the General Laws.
a. All newly elected officers or directors must be reported to the Board of License Commissioners within 30 days.
h. Any acquisition by. any person of more than ten percent (10%) of any class of corporate stock must be reported
within 30 days.
c. Any transfer of fifty percent (50%) or more of any class of corporate stock can be made only by written application
to the licensing board subject to the procedures for a transfer of a license.
Liquor Application by Corporation Class Class of License # Number of License Entity: ApplicationType
l.ast printed 919120 II 2: 16 jl/'l..1 Hie nmne: U(j"IIl.LCCORJJappMerge.dot:-

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CITY OF NEWPORT

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