MENS GOLF ASSOCIATION

December 8, 2011 Board of Directors Meeting Minutes December 6, 2011

President Dave Fletcher convened the meeting at 2:02 PM in the Activities Room of the Athletic Center. ATTENDANCE: In addition to Dave Fletcher, Deal Hembree, Vice President; Roger Douglas, Treasurer; Steve Jones, Secretary; Ed Saldana, Tournament Chair; Paul Schaefer, Handicap Chair; Ray Milewsky, Social Chair; Dave Schultze, Greens Committee Representative; and, Michael Peters, Member-atLarge were present. John Gunby, Head Golf Professional, and Ed Hale, represented Club Management. OPENING REMARKS: In his opening remarks, Dave addressed the issue of the minutes from last months meeting. Deal Hembree moved and Ray Milewsky seconded to approve the minutes. The vote was unanimous. OLD BUSINESS: 1. Hole-in-One Pool: Mike Peters reported that there would be separate pools for the men and women. There have been 16 holes-in-one since records have been kept. The pool will be run by the pro-shop and currently there are 67 men and 39 women signed up. Rules are your hole-in-one has to be at PL and witnessed by at least one other person. Sign up at the Pro-Shop. 2. Member Survey: Dave Fletcher reiterated the rationale for the survey is to try to discover why so few MGA members play on Wednesdays and in tournaments and make appropriate changes. Mike Peters noted he had acquired a similar survey from Antelope Hills and provided that to Deal Hembree. Deal indicated he had begun researching on-line surveys. Ray Milewsky suggested yet another option for conducting the survey. After discussion, it was emphasized that the survey needs to be multiple choices, weighted, agree/disagree no writein - responses. Deal will draft a straw man survey for review at Januarys meeting with the intention to disseminate shortly thereafter to members. 3. 2012 Dues: Dave proposed the dues for MGA membership next year remain at $50. Discussion included the fact that there is a projected $2,800 surplus after expenses for 2011. This money will be used to give the Club items

as yet to be determined - for the new clubhouse. Steve Jones moved and Roger Douglas seconded a motion to keep MGA dues at $50 for 2012. The vote was unanimous in favor of the proposal. 4. By-Law Changes: Dave reviewed the proposed changes to the ByLaws. These changes are to be voted on at the December General Membership meeting. The changes were distributed to the membership before the end of November and a copy was posted in the Pro-Shop as required by the By-Laws. 5. MGA Website: Ray noted the website is ready for members use. He has prepared a handout for the site and will pass it out at the General Membership meeting. NEW BUSINESS: 1. Following the Field on Wednesdays: There will no longer be an opportunity to follow the field on Wednesdays. Any MGA member desiring to play on Wednesday mornings BUT NOT wanting to sign-up for the Wednesday MGA Day game will have to acquire a tee-time. The tee-times will not start until after those playing in the MGA game have cleared the first tee. There was extensive discussion on this. The primary rationale for the change is to increase the efficiency of tee-time allocations. One of the requests during the discussion was to give preference to MGA members for the first tee-times after the field clears the first tee. Members can request a Wednesday morning tee-time two weeks in advance. 2. Trophy Case: The MGA previously discussed the possibility of using MGA funds to pay for a trophy case for the clubhouse. This discussion revolved around the MGA NOT paying for a trophy case for the clubhouse. The reason for the change of attitude is that the location given for a trophy case is not appropriate - too small and located where the case would not be easily seen. After extended discussion, it was decided that the Board would visit the clubhouse after the meeting to see if any other location could be used that is considered appropriate. The Board visited the clubhouse and will discuss the issue at next months meeting. 3. General Membership Meeting: As of 6 December, approximately 80 members had signed up for the MGA hosted steak dinner and meeting to be held on December 14th. MANAGEMENT: John Gunby reported: 1. The AGA is providing PL with a new handicap computer at no cost to the club. 2. There will be a 10:00 shot-gun start for the Monday, Friday, and Saturday groups with multiple tee-times. This will begin on Monday, December 26th. 3. Golf Carts: The Club is hoping to wait until April to acquire a new fleet of EZ Go golf carts. Hopefully, the current carts will be placed in the clubhouse storage area on or around December 19th and will be able to hold their charges

through the winter months. If this is not successful, a new fleet can be ordered to be here within two weeks. 4. John and Ingrid participated in an event in the Valley to raise money for Junior Golf. The total raised exceeded $72,000. The sponsorship contributions from PL members for John and Ingrid resulted in $1,330 coming directly to The Club at Prescott Lakes for the junior golf program here. A BIG Thanks to John (and Ingrid) for their efforts and for the generous contributions of our great members. COMMITTEE REPORTS: Greens: Dave noted: a. There are three holes on each green until the growing season next year. b. The hitting area on the driving range will probably remain on the lower level until next spring, or until it is totally used up. c. There will be no tee markers on the Black Bear, Coyote, and Road Runner tee boxes. Anyone desiring to play from one of these tee boxes may continue to do so. Social: Ray reminded us that Thursday nights dinner (8 December) at the Members Lounge will be the last to be held there. The next Golfers Social / Dinner will be held in the Clubhouse. Handicap: Paul had nothing to report. Tournament: Ed noted the 2012 tournament schedule should be finalized on December 13th, when the MGA, WGA, and the Pro-Shop representatives meet. TREASURERS REPORT: Roger reported we currently have $6,698.62 in all accounts. The meal for the General Membership meeting will come out of that total. By the next Board meeting, there will be a final end-of year total so we will know how much we can donate for the clubhouse. VICE PRESIDENT, MEMBER-AT-LARGE, AND SECRETARY: NTR NEXT MEETING: The next Board meeting will be on Tuesday, January 10th, 2:00 in the Activities Room of the Athletic Center. All members are welcome to attend. ADJOURNMENT: The meeting was adjourned at 3:49. Respectfully submitted, Steve Jones Secretary