REDLINEandASBUILTPROCEDUREANDGUIDELINES TheAsBuiltproceduredescribedbelowshallbeappliedbystaffandconsultantstoallprojectswhichinvolve ADOToversighttoassureADOTandotherstakeholdersthedeliveranceandavailabilityoftheAsBuilt information.AsBuiltPlansarerequiredonallprojectsincludingbutnotlimitedto:permitprojects, procurementprojects,subprogramprojects,TransportationEnhancementprojectsandLocalGovernment projects. IfaprojectcrossesorimpactspropertyownedormaintainedbytheCentralArizonaWaterConservation District(CAWCD),MaricopaWaterDistrict(MWD),refertotheContractSpecialProvisions. AsBidPlans: TheAsBidPlanSetisthefinalsealedandsignedplansincludingaddendumsatbidopening. FieldRedLinePlans: TheFieldRedLinePlansrecordthechangesthathaveoccurredduringconstructionandareincorporatedonto theplansmanuallyand/orelectronically preparedbytheConstructionAdministrator.

ThefieldRedLineset andothermiscellaneousdocumentswillbeprovidedbytheConstructionAdministratorforthepreparationof theAsBuiltplans. AsBuiltPlans: AsBuiltPlansaretheofficialrecorddrawingthatdocumentswhatwasconstructed.PleaserefertoARS32152 fortheofficialdefinition. AsBuiltDesigner: IsapersoninchargeoftheAsBuiltPlansforaprojectwhoensuresthattheFieldRedLinePlansare transferredaccuratelytotheAsBuiltPlans. ConstructionAdministrator: IstheADOTResidentEngineeror thepersonwhoisinchargeofadministratingtheproject. DesignerofRecord: Istheprofessionalregistrantwhoisresponsibleforsealingtheplansheet. Purpose ThepurposeoftheseguidelinesandproceduresistoensurethattheAsBuiltDrawingsarecreatedconsistently andaccuratelyforallprojects.

PROCEDURE 1. TheConstructionAdministratorensuresthatallprojectchangestotheAsBidPlanshavebeenrecorded ontheFieldRedLinePlans.UsetheFieldRedLinesConstructionInspectionQuantlist(Attachment #1)andtheRedLineGuidelinessectionofthisdocument. 2. TheConstructionAdministratorcompletestheFieldRedLineinformation onthecoversheet (Attachment#2) andcoordinateswiththeADOTprojectmanagerforthedeliveryofthecompleteRed LinepackagetotheAsBuiltDesignerinchargeoftheproject. 3. TheAsBuiltDesignerwillreviewtheFieldRedLinePlansforlegibilityandaccuracy.Duringthe reviewprocess,theAsBuiltDesignerandConstructionAdministrator mustaddressanydiscrepancies, resolveanyconcerns,andestablishascheduleforcompletionoftheAsBuiltPlans.TheAsBuiltset willbecompletedinamaximumof60daysfromthedatetheFieldRedLinePlansarereceivedbythe AsBuiltDesigner.WhentheConstructionAdministrator hasconfirmationthattheAsBuiltDesigner hasreceivedtheFieldRedLinePlans,theywillsendanemailtoFieldReportsindicatingthedatethe AsBuiltDesignerreceivedthedocuments.ThatemailwilltriggeranentryintotheFASTsystemthat willbeusedtodocumentthecompletiondeadline. 4. TheConstructionAdministratorandtheAsBuiltDesignerwillconsulttodeterminewhatprocesswill beusedtocreatetheAsBuiltplansandwillinformtheprojectmanagerofthedecision. Withall processestheAsBuiltplanswillbecreatedby followingtheAsBuiltGuidelinesection ofthis document. Theycanchooseoneoracombinationofthefollowingprocesses: o ProcessOneIfthefinalFieldRedLinePlansareahandwrittenhardcopyandareclean, completeandlegibletheycanbeconvertedtoAsBuiltplans.Thedocumentwillthenbescannedto PDF bytheAsBuiltDesignerunlesstheConstructionAdministrator choosestodoso. o ProcessTwoIf theFieldRedLinesheetsareinPDFformat,redlinedelectronically,andare clean,completeandlegibletheycanbeconvertedtotheAsBuiltplansbytheAsBuiltDesigner unlesstheConstructionAdministratorchoosestodoso. o ProcessThreeTheAsBuiltDesignertranscribesall of theRedLineselectronicallyontotheplans usingtheTIFForPDFfilethathasbeenimportedintoMicrostationorAdobeProfessionaland preparestheAsBuiltplans. 5. OncetheRedLinesareconvertedintotheAsBuiltset,theAsBuiltDesignerwill returntothe ConstructionAdministrator,anelectroniccopy(PDF)andattherequestoftheConstruction Administrator one(1)hardcopysetofhalf sizeAsBuiltplans.TheConstructionAdministrator will completethefinalreview.

6. TheConstructionAdministratorwillnotify theADOTprojectmanagerandtheAsBuiltDesignervia emailthattheAsBuiltplansarecompleteandapproved.TheywillalsosendorrequestthattheAs BuiltDesignersend:one(1)hardcopyhalf sizeset(11x17)of AsBuiltplansandaCD/DVDin PDFformatof theAsBuiltplanstotheStatewideProjectManagementTransportationEngineering Specialist(SWPMTES).TheAsBuiltDesignerwillnotifytheConstructionAdministrator &PMwhen theplanshavebeensenttotheSWPMTES. 7. TheSWPMTESwillcheckthatallpagesareprintedandensurethatthefilesdonotcontainunreadable orcorruptfile(s)andthenwillloadthemintotheAIDW.IftheAsBuiltdeliverablescontaincorruptor unreadablefile(s),theSWPMTESwillnotifytheAsBuiltDesigner,projectmanagerandConstruction Administrator ofthediscrepancyandrequestthedeliveryofanewfile.WhentheAsBuiltPlansare checkedintotheAIDWitwilltriggeranentryintoFASTthatwillentertheAsBuiltsubmittaldateand sendemailnotificationstotheConstructionAdministrator &PM.Untilthistriggercanbeputintoplay theSWPMTESwillsendnoticetoFieldReportsthathe/shehasreceivedtheAsBuiltPlans. 8. TheSWPMTESwillsendtheAsBuiltsettoEngineeringRecordsandsendanemailtotheConstruction Administrator,theAsBuiltDesignerandtheprojectmanagerstatingthattheAsBuiltPlanshavebeen delivered.

RedLineGuidelines
1. ThebaseforRedLineswillbeacopyoftheAsBidPlans. 2. CompletetheapplicableRedLineinformationonthecoversheet(seeexampleAttachment#2). 3. EnsurethateverysheethasbeensealedandsignedbytheEngineerofRecord. 4. Allfieldrevisionstopermanentconstructionwillbedocumented. Theserevisionsincludebutarenot

limitedtogeometric,utilities,underground,guardrail,striping,signageandpermanenterosioncontrol.
5. Shopdrawingsthatareuniqueinnatureandareoriginalcontractorsubmitteddesignsthatwerenotincluded

intheasbidplans,shopdrawingsthatchangethedesign,RFIsandSupplementalAgreementswill all be documented.Anyadditionalshopdrawingplansheetswillbeaddedattheendoftheplanset.

6. MinorRevisionswillbedrawnontheoriginalsheets. o

TheConstructionAdministratormay addsketchesthatclarifyordocumentnewfindingsorfield modificationsthatneedtoberecorded.

ConstructionAdministratorshouldensurethattheRedLinePlansarereadable,withoutleavingany extraneousdataontheplans.

Useredtorecordyourchanges.ChangesmaybecloudedatthispointiftheConstruction Administratorchoosesto.

7. MajorRevisions: o

IfarevisedsheetisneededthenewsheetshallbesealedandsignedbytheDesignerofRecord (PE) makingtherevision.

Theoriginal AsBidsheetisnotdiscarded.AnXmustbedrawnfromcornertocornerofthe borders.

Thelineshouldnotbesowideastoobscureanydetailsthatshouldremainvisible.

o Therevisedsheetisnumberedwiththesamesheetnumberandincludesarevisionlinewith the RevisionNumber,description,dateandinitialsofthepersondoingthechanges. o Ifasinglesheetisbeingrevisedseveraltimes,anXmustbedrawnontheoriginalsheetand subsequentsheetsuntilthelastrevisedsheethasbeensubmitted.Placethesheetsbehindtheoriginal inchronologicalorder,numberingthemusingtheoriginalsheetnumberandtheRevisionNumber. o Theconstructionfieldofficemay RedLinechangesontotheplans.Ifthereweremultiplerevisions forasinglesheet,allrevisionsshouldbetransferredontothelastrevisionsheet. o Ifthereisnotimetoprepareanelectronicdetail,handdrawnsketchessealedandsignedbythe ProfessionalRegistrantresponsibleforthechangemaybeused.Thesetypesofdetailsshouldbe convertedtoaformalrevisiontotheplanspriortothecompletionoftheconstruction.(See Attachment#3and#4). o Allrevisionspreparedbythedesignerwillbecloudedandifnecessary numberedusingthetriangles legend.
8. AddedPlanSheets: o

Addedplansheetsshallbeinsertedwithintheappropriatesection.Labelthesheetwiththesheet numberandthenextletterinthealphadesignationsequenceusinguppercasealphaletters(18A, 18B,etc) intheupperrighttitleblock.

AsBuiltGuidelines 1. TheprimeconsultantortechnicalgroupthatistheleadfordesignisalsotheleadfordistributingtheRed LinePlansandcompilingtheAsBuiltdocuments. 2. CompletetheAsBuiltinformationonthecoversheet(seeexampleAttachment#2) 3. Allchangesneedtobelegible.WheredraftingofchangesisrequiredtheAsBuiltDesignerisresponsible forproducingqualitydrawingsfromtheRedLinesprovided. 4. Allrevisionswillbeclouded.Neverremoveoldvaluesordetails,justlineorXthroughthem.Ifthereis noroomforthenewvalue,youcangotothesideonthesamelineorbeneaththetableandstatethatvalue XisbeingreplacedbyY. 5. Ifsheetsarerevised,onlytheoriginal asbidsheetwiththeXacrossitandthefinalrevision sheetshowing all revisionswillbeincludedintheAsBuilts. 6. EnsurethateverysheethasbeensealedandsignedbytheEngineerofRecord. 7. ThepersonpreparingtheAsBuiltdrawingsmustdateeverysheetintheupperrighthandcornerwhether ornottherearechangesinthatplansheet. 8. Whenthesetiscompletethesheetsaretobenumberedconsecutivelyinthelowerrightcornerofthetitle block.

FileSizeandNamingConvention 1. Themaximumfilesizeis75MBwhichshouldcontainaprojectofabout580pages(donotusecolorPDf orprintsaretheseincreasethefilesize).Mostoftheprojectsshouldfitinonesinglefile,youcanobtainthe maximumfilesizeby: a. Scanningthe11x17sheets,combiningthem(becareful,PDFprofessionaldoesnotrecognizepage numbersandtendstoaccommodatefilesaccordingtoitsformatwhichcanresultinpage10tofollow page1)tothenoptimizeandreducethefilesize(ifnecessary).Ausefultipistocombinethefilesas followssaythatbyscanning100pagesyouobtained5PDFs. i. Openthefirstone,gotothelastpageofthefile(ae.page20ofthe1to20scannedpages)and clickoninsertpages(foundunderDocuments). ii. Inthepromptwindowyouwillbepromptedtosearchforthefilethatcontainsthenextbatchof pages(ae.21to40),clickonthatfilesothenameshowsunderFilenameintheprompted window. iii. ClickSelect,youwillbepromptedwithanotherwindow(insertpages).Chooselastpage(or after)makingsurethelastpageisshownaspageunderLocationandthenclickOK. 5

iv. Yourfilenowcontains40pages(1to40continuous)repeatthisprocessuntilyouhaveallthe pagesoftheproject. v. ClickOptimizeScannedPDFfoundunderDocuments,youmaybepromptedtosavethefile atthispointyoucangivethenewfileanameandproceed. Choosethesmallfilesizeoption insteadofthehighqualityoption. vi. OnceoptimizedthenclickReduceFileSizealsofoundunderDocumentsandOK. vii. Savethenewfile(shouldbeasmallsizefile). b. IfyouareusingPDFprofessionaltocreatetheAsBuiltplanstryoptimizingandreducingthefilesize afterthepreparedAsBuiltplansarefinishedtoattainsimilarfilesizeasscanning.Otherwise,scanof theprepared11x17AsBuiltsheetstoreduce thefilesize(youmayhavetofollowtheabove procedure). c. IfyouareusingTIFFfilestocreatetheAsBuiltplans,youcan: i. TryconvertingtheAsBuiltfileintoaPDFfile,optimizingitandthenreducingthefilesize. Dependingonthenumberofpagesintheprojectitmaytakeseveraltimesoptimizingrangesof pagesandreducingthefilesizeoftheserangespriortocombiningthemintoonesinglefilesize andonceagainoptimizeandreducefilesize.ThismethodisHIGHLYDISCOURAGEDbecause itmaycauseyourcomputertoeitherslowdownconsiderablyorfreeze,plustheprocesstaketoo muchtime. ii. AfasterwaytoobtainonefileafterworkingwithTIFFfiles(thathavebeenimportedin Microstation)istoscantheprepared11X17AsBuiltplansintoasinglePDF(seeaabove). 2. Ifyourprojectcontainsmorethan1volume(includingchangeorders)and/orincludesshopdrawingsbreak downtheprojectintovolumes(iftheyhavenotbeenbrokendownalready)andnamethemaccordingly(see examplesbelow). 3. Namingoffilesshouldusethefollowformat(Useunderscorebetweeninformationanddonotleavegaps, seeexamples): ForALLprojects: TracsNumber,VolumeNumber(usea,b,cifnecessary),PageRange(includeschangeorders)in parenthesis,AsBuilts,FileExtension. Forprojectsthatcontainshopdrawingsuse: TracsNumber,VolumeNumber,Pagerangeinparenthesis,ShopDrawings,FileExtension. 6

EXAMPLES(Forthepurposeoftheseexamples,itisassumedthatthechangeorders,standards,face sheetandadditionalpageswerealsocountedaspartofthepagecount). Example1,Simpleproject(upto580pages): Aprojectcontains400pages(ae.395originalpagesand5changeorders),thefileshouldbenamed: H100001C_vol1(pgs1to400of400)_AsBuilts.pdf Example2,LargeProject(morethan580pages): Aprojectthatcontains700pages,shouldbebrokendownandnamedinthefollowingformat: H100001C_vol1(pgs1to500of700)_AsBuilts.pdf H100001C_vol1a(pgs501to700of700)_AsBuilts.pdf NOTE: Trytomakethebreakwerethereisadiscontinuityfromonetechnicalgrouptoanother[forpurpose ofexample2,pagesgoingfromTraffic(page460to500)toBridgeplans(from501to700)orasdescribed inexamples3and4. Example3(separatingaproject):(Example3and4appliestoprojectsthathave2volumesintheset andidentifiesassuchintheirrespectivefacesheets) Aprojectcontains1050pages,theprojecthad2volumesandshopdrawings(70pagestotalforboth volumes)correspondingtobothvolumes(pagenumberingiscontinuoustoreachtopage1050).Volume one:670pageswhichcontains2bridgeplanstowardstheend(pages581to670)volume2:380pages.The projectshouldbebrokendownandnamedasfollows: H100001C_vol1(pgs1to580of1050)_AsBuilts.pdf H100001C_vol1a(pgs581to670of1050)_AsBuilts.pdf H100001C_vol2(pgs671to1050of1050)_AsBuilts.pdf H100001C_vol1(pgs1to50of50)_ShopDrawings.pdf H100001C_vol2(pgs1to20of20)_ShopDrawings.pdf Note:Iftherearemorethan580pagesofshopdrawings,theyshouldbealsobrokendowntotheir correspondingvolume(usea,b,calso)seeexample5below. Example4(separatingbyfilesize): Aprojectcontains1038pagestotal,has2volumesandshopdrawingscorrespondingtoeachvolume [volume1(657pages)and62pagesofshopdrawingsvolume2(381pages)and20pagesofshop 7

drawings].Further,theprojectsvolume1containedplansforacitypumpstationplanstowardstheend (pages551to657).Theprojectshouldbebrokendownasfollows: a. Volume1(657pages),filesize:72.0MB namingshouldbe: H100001C_vol1(pgs1to550of1038)_AsBuilts.pdf b. Volume1,PumpStationDrawings(102pages),filesize:10.74MBnamed: H100001C_vol1a(pgs551to657of1038)_AsBuilts.pdf c. Volume2(381pages),filesize:36.5MBnamed: H100001C_vol2(pgs581to1038of1038)_AsBuilts.pdf d. ShopDrawingsforvolume1(62pages),filesize:4.85MB H100001C_vol1(pgs1to62of62)_ShopDrawings.pdf e. ShopDrawingsforvolume2(20pages),filesize:2.33MB H100001C_vol2(pgs1to20of20)_ShopDrawings.pdf NOTE: Asmentionedinexample2,considertheproperplacetomakeabreak. Example5(Generallargesizeproject): Aprojectcontains10,000pagestotal(countedcontinuously)has5volumesandshopdrawings correspondingtoeachvolume[volume1(2000pages)and800pagesofshopdrawingsvolume2(3000 pages)and600pagesofshopdrawings,volume3(2000pages)and200shopdrawingsvolume4(1500 pages)and150shopdrawingsandfinallyvolume5(1500pages)and150shopdrawings.Theproject shouldbebrokendownasfollows: PLANS H100001C_vol1(pgs1to580of10000)_AsBuilts.pdf H100001C_vol1a(pgs581to1060of10000)_AsBuilts.pdf H100001C_vol1b(pgs1061to1740of10000)_AsBuilts.pdf H100001C_vol1c(pgs1741to2000of10000)_AsBuilts.pdf H100001C_vol2(pgs2001to2580of10000)_AsBuilts.pdf H100001C_vol2a(pgs2581to3160of10000)_AsBuilts.pdf

H100001C_vol2e(pgs4901to5000of10000)_AsBuilts.pdf H100001C_vol3(pgs5001to5580of10000)_AsBuilts.pdf

H100001C_vol3c(pgs6741to7000of10000)_AsBuilts.pdf 8

H100001C_vol4(pgs7001to7580of10000)_AsBuilts.pdf

H100001C_vol4b(pgs8161to8500of10000)_AsBuilts.pdf H100001C_vol5(pgs8501to9080of10000)_AsBuilts.pdf

H100001C_vol5b(pgs9661to10000of10000)_AsBuilts.pdf SHOPDRAWINGS H100001C_vol1(pgs1to580of800)_ShopDrawings.pdf H100001C_vol1a(pgs581to800of800)_ShopDrawings.pdf H100001C_vol2(pgs1to580of600)_ShopDrawings.pdf H100001C_vol2a(pgs581to600of600)_ShopDrawings.pdf H100001C_vol3(pgs1to200of200)_ShopDrawings.pdf H100001C_vol4(pgs1to150of150)_ShopDrawings.pdf H100001C_vol5(pgs1to150of150)_ShopDrawings.pdf Example6,Otherdocumentstobeincluded: Forprojectsthatcontainanyothertypeofinformationuse: TracsNumber,Documenttype,Pagerangeinparenthesis,AsBuilts,FileExtension. H100001C_vol1(pgs1to400of400)_VEStudy.pdf 4. ThenamingconventionforCD/DVDcoveris: TopportionoftheCD/DVD: ProjectName CompleteProjectNumber Federal ProjectNumber BottomportionoftheCD/DVD: TracsNumber,NumberofVolumes,PageRangeinparenthesisandFileContent(ae.AsBuiltplans,Shop drawingsetc). InsideoftheCD/DVD: TracsNumber 9

Note:DonotmarkofftheReadOnlyoptionoranyotherproperty.Also,donotputanypasswordsonthe filesnorfinalizetheCD. Thecovershouldbewhitebackgroundandblackletters(donotaddany othertypeof backgroundpictures, colorsordisclaimersastheydonotcontrastwiththeprojectinformationandmakestheprojectinformation hardtoread). Example:Onlyvolumethathasbeen separatedin2portions Upperportion: AnthemWaytoNewRiverRoad 017MA229H760401C IM017A(208)B Bottomportion: H760401C:1vol.(pgs1to1050),AsBuiltplans Example:Morethan1volumeseparatedinportions Upperportion: AnthemWaytoNewRiverRoad 017MA229H760401C IM017A(208)B Bottomportion: H760401C:2vol.(pgs1to1050 and1to350),AsBuiltplans 2vol.(pgs1to50and1to85),ShopDrawings 1vol.(pgs1to20),VEstudy InsidetheCD: H100001C Note:PreparedAsBuiltexampleplansand/or QuestionsandAnswersinPDFformatcanbefoundin theStatewideProjectManagementswebsiteunder ProjectDevelopmentProcessforms.

10

Attachment#1 ARIZONADEPARTMENTOFTRANSPORTATION INTERMODAL TRANSPORTATIONDIVISION ConstructionInspectionQuantlist GeneralProvisionsDivision1FieldRedLines Version:12072009 TracsNumber: Contractor: CompletionDate: Final$Amount:

ProjectNumber: Reviewer: BeginDate: Bid$Amount:

Conforming? Attributes
Y N NA 1.AllFieldRedLinedchangesarerecordedontoahardcopy(Halfor Fullsize)orelectronicimageoftheOriginalAsBidplans. Comment: 2.FieldRedLinesubmittal setincludesallAsBidplansheets, addendums,shopdrawings(onlyifuniqueinnature)andanyredesigned plansheet(submittedbyanyProfessional)includingtheproperly"Xed" outoriginalsheets. Comment: 3.FieldRedLineinformationiscompleteandincludeslocation, (stationing,elevations,offsetsetc.),dimensions,anditemname. Comment: 4.FieldRedLinesincludeallplan'smodificationswhetherbyfield adjustments,supplementalagreementsorRFIsandfindingsthatdiffer fromtheconditionsshownontheasbidplans. Comment: 5. FieldRedlinesincludeallutilitywork(gas,water,CAP,electric, communications,irrigation,railroad,etc.)moved,addedorabandoned aspartoftheconstructionproject. Comment: 6. FieldRedLinesincludeonlyinformationrelevanttothe modifications.(Insureinspector'sfieldnotesarenotincluded.) Comment: 7. FieldRedLinesarelegibledrawingsandtextaredoneneatlyand printsizeisadequate. Comment:

Y N NA

Y N NA

Y N NA

Y N NA

Y N NA

Y N NA

11

Y N NA

8. Supplementalpagescontainingplanmodificationsketcheshavebeen sealedandsignedbytheregistrantauthorofthosesketches(ae. Designer,REorcontractorsregistrantwhoisprovidingthesketches). Comment: 9. FieldRedLineshavebeencheckedforaccuracypriortosubmittalto theAsBuiltdesigner. Comment: 10. FieldRedLinesreadyforsubmittalisacompletesetandareina correctsequentialorder. Comment: 11. TheConstructionAdministratorhascompletedtheFieldRedLines InformationonthefrontpageoftheRedlineset. Comment: 12.ConstructionAdministrator submitsFieldRedLinestoAsBuilt designer(includingConsultant,internalADOT&LocalGovernment administeredprojects)within45daysofprojectfinalacceptance.(cc submittalstoPM) Comments:

Y N NA

Y N NA

Y N NA

Y N NA

12

Attachment#2

13

Attachment#3

14

Attachment#4

15

Attachment#5

ArizonaDepartmentofTransportation
AsBuiltPreparationEstimate

ProjectNumber: ResidentEngineer'sname:

TRACSNo. Date:

Number ofsets Enteryourdatainallyellowfields DONOTCHANGETHESEFIELDS Unit

Estimated minutes/ sheet

Total estimated time minutes

Total estimated time Hours

Numberofsheetsinplanset 573 sheets Numberofsheetswithnorevisions(noredlines) 300 sheets includingcheckofsealandsignature(1 min/sheet) (*)Numberofsheetswithlimitedrevisions 200 sheets (minoreditredlinechanges)(15min/sheet). (*)Numberofsheetswithextensiverevisions (somedrawingsneedtobeeithercreatedor edited)(40min/sheet) 73 sheets

1.00

300

1 1

15.00 40.00

3000 2920

50 49

Numberofextrasheetstoconfirmthatallpages 273 sheets aresigned(1min/sheet) printhalfsizesets(1check,1final)(10 573 sheets sec/sheet) scanandcopysetforCD(2min/sheet.pdf) 573 sheets Administration(contractestimate,QCetc) Checknumberofpagesagainstbreakdownof changes ok

1 2 2

1.00 0.17 2.00

273 191 2292

5 3 38 16 166 17

TotalProjectHours= Equivalentto(min/sheet)=

(*)Note:Somemajorchangesmayneedmoretimetoredrawsomedetails. Ifthatisthesituationinyourprojectthenadd5to10%totalhoursorconsultwiththe AsBuiltStatewideProjectManagementSpecialist

16

Input
CompleteRedLinePackage *CompletedRedLinePlanswiththeFieldRedLineinformation completedonthecoversheet

Activity
A

Output

CompleteRed LinePackage
APM CA

1 ReviewRedLine Package

CompleteRed LinePackage
DES DES

CompleteRed LinePackage
DES

2 Determineprocess tofollow

CompleteRed LinePackage
DES CA DES

CompleteRed LinePackage
DES

3 ConverttoAs Builtsandsendto CA

DES

Electronicand SizepaperAs Builts

CA

CA

Electronicand SizepaperAs Builts

4 CompleteFinal ReviewofAs Builts

ApprovedAs Builts
CA CA

ApprovedAs Builts
CA

5 Sendnoticethat AsBuiltsare approved

Notificationof approval
CA APM DES

KEY

Responsibilities * APM=ADOTProjectManager * CA= ConstructionAdministratortypicallytheResidentEngineer *DES=Designerofrecord * ER=EngineeringRecords * SWPMTES=StatewideProjectManagementTES *AIDW=ADOTInformationDataWarehouse

ADOTAsBuiltProcessTOBE
ArizonaDepartmentofTransportation

Group:
Date:October9,2009

Page1of2

17

Input

Activity
B

Output

ApprovedAs Builts
CA

6 Sendrequestfor CompleteAsBuilt Set

CA

Requestfor CompleteAsBuilt Set

DES

DES

Requestfor CompleteAsBuilt Set

7 Finalizes CompleteAsBuilt Set

CompleteAsBuilt Set
DES SWP MTES

NoticethatAs BuiltSetwassent toSWPMTES

CA APM

CompleteAsBuilt Set
SWP MTES

8 Checkfor readabiltyand SWP resolveasneeded MTES

CompleteAsBuilt Set
SWP MTES

CompleteAsBuilt Set
SWP MTES

9 EnterintoAIDW& send/deliverto SWP Eng.Records MTES

CompleteAsBuilt Set AIDW/ FAST

ER

CompleteAsBuilt Set
SWP MTES

10 NotifyAPM,CA, DESofDeliveryto SWP Eng.Records MTES

Notificationof Delivery
APM CA DES

KEY

Endof Responsibilities process * APM=ADOTProjectManager * CA= ConstructionAdministratortypicallytheResidentEngineer *DES=Designerofrecord * ER=EngineeringRecords * SWPMTES=StatewideProjectManagementTES *AIDW=ADOTInformationDataWarehouse

ADOTAsBuiltProcessTOBE
ArizonaDepartmentofTransportation

Group:
Date:October9,2009

Page2of2

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