Beruflich Dokumente
Kultur Dokumente
SETUP
Document Control
Change Record
3
Date 12-122011
Author Suseendaran
Version Draft 1a
Reviewers
Name
Position
Distribution
Copy No. 1 2 3 4
Name
Location
Library Master
Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
Contents
Document Control.............................................................................................ii Application Setup Control Sheet - Purchasing...................................................1 Define Jobs ..........3
Define Cross Reference Types..........................................................................4 Define Tax Names.............................................................................................5 Purchasing super user>setup>Tolerances and Routings .................................6 Purchasing super user>setup>Tolerances and Routings .................................8 Buyer Auto-Acceptance Tolerances for standard POs and Blanket Releases:...9 Purchasing super user>setup>Tolerances and Routings ...............................10 System Admin: Define Responsibilities..........................................................11 Define Approval Groups .......................................................................................................................12 Location - The location refers to the deliver-to location on a requisition as well as the ship-to location on purchase orders and releases. Include Type rules identify locations that you want to be included on the document. Exclude Type rules identify locations that you do not want on the document. For this option, you enter the location in the Low Value field. If you do not define a rule for a location, the default is Include. The Inactive Date is optional, but you must enter an Amount.............................................................................................13 Define Assign Approval Assignment .......................................................................................................................14 Define Buyers.................................................................................................15 PO: Define Hazard Classes ....................................................16
Define UN Number........................................................................................17 Define Document Types..................................................................................18 Standard Purchase Order................................................................................20 Blanket Release..............................................................................................22 Standard RFQ..................................................................................................24 Position Hierarchy ..........................................................................................26 Approved Supplier List:...................................................................................28 Define Sourcing Rule: ....................................................................................29 Defining Financial Options .............................................................................31
..........................................................34
OU_US (Purchasing Options)...........................................................................39 Documents Default ........................................................................................40 Numbering ....................................................................................................41 OU_CANADA (Purchasing Options)..................................................................42 Documents Default ........................................................................................43 Numbering ....................................................................................................44 OU_MIM (Purchasing Options).........................................................................45 Documents Default ........................................................................................46 Numbering ....................................................................................................47 Receipt Accounting ................................................................................49
OU_MSA (Purchasing Options)........................................................................50 Documents Default ........................................................................................51 Numbering ....................................................................................................52 Define Profile Options ...................................................................................53 PO: Archive Catalog on Approval....................................................................54 PO: Display Auto Created Quotation...............................................................55 PO: Price Tolerance (%) for Catalog Updates..................................................56 PO: Warn if RFQ Required before Auto Create................................................57 RCV: Print Receipt Traveler.............................................................................58 Open and Closed Issues for this Deliverable...................................................59 Open Issues....................................................................................................59 Closed Issues..................................................................................................59
Workflow Sub Workflow Name Purchasing Setup References, Tax Names, and Associations References, Tax Names, and Associations System Admin: Define Responsibilities Purchasing Approval
Set Up
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User
PO: Define Responsibilities PO: Define Approval Groups PO: Assign Approval Groups PO: Define Buyers
Purchasing Approval
Look ups, Classes, and Buyers Look-ups, Classes, and Buyers Look-ups, Classes, and Buyers Tolerances and Routings
Purchasing Approvals
Set Up
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
PO: Fill Employee Hierarchy PO: Approved Suppliers List PO: Define Sourcing Rules PO: Define Line Types
Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User Purchasing Super User
Supply Base
Supply Base
Document Controls
System Options
PO: Define Financial Options PO: Define Purchasing Options PO: Define Receiving Options PO: Receiving Transaction Processor PO: Define Profile Options PO: PO Profile Options
System Options
System Options
System Options
System Options
System Options
J obs.xls
Description: Use this form to define the structure of your Jobs. Value set globally defined and maintained. (See Value Set for additional values).
Job Group Assistant Assistant Assistant Manager Manager Manager GL Supervisor Sr Designer Purchasing Job Business Compensation Types Corporate Job Class Leadershi p Dates Dates
Maintenance Mechanic Tech Support Meetings Business Intelligence Sr Attorney Prog Meetings & Incentives Replacement Parts Payroll Graphic
Define Cross Reference Types Purchasing Super User>Setup>Items>Cross References Not be defined in TPC
Process: Purchasing Control Number: N/A B Business Area: Distribution Priority(H, M, L): M D Date: 15-Dec-2011 Process Owner:
Description: Use this form to define Cross Reference Types which define relationships between items and entities such as old item numbers or supplier item numbers. <Cross Reference Types>
Type
Description
Inactive On
Description: Use this form to define the Tax Names you use on invoices to record invoice Taxes you pay to your suppliers and to your tax authorities. Each Tax Name has a tax type, tax rate, and account to which you charge tax amounts. <Tax Name>
Tax Name Tax Type Rate Description Enable for SelfService Users Inactive Date GL Account
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Change Order
Workflow enabled routing of Documents requisitions purchase orders, tolerance Receipt Close Point, Expense Accrual Point Purchasing Auto Approval Tolerance for Agreement
Attribute
Header Amount Agreed Header Amount Limit Unit Price Price Limit Line Quantity Agreed Line Amount Agreed Price Break Quantity Price Break -Price Auto Approval Tolerance for Releases
Measure
% % % % % % % %
Maximum Increment
10
Attribute
Schedule Price Schedule Quantity Schedule Amount Distribution Quantity Distribution Amount Need-By Date Promised Date
Measure
%
Maximum Increment
10
% % Days Days
10 10
Attribute
PO Amount Header Amount Limit Unit Price Line Quantity Line Amount Schedule Amount Pay Item Price Pay Item Quantity Pay Item Amount Distribution Amount Contractor Start Date Contractor End Date Need-By Date Promised Date
Measure
% % % % % % % % % % Days Days Days Days
Maximum Increment
10 10 0 10 10
10
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Requester Change Order
Purchase Requisition:
Attribute
Req Amount Req Amount Unit Price Req Line Quantity Req line Amount Contractor Start Date Contractor End Date Need-By Date Internal Requisition
Measure
% USD % % USD Days Days Days
Maximum Increment
0 0.00 0 0 0.00 0 0 0
Maximum Decrement
100 0.00 100 100 0.00 0 0 0
Attribute
Req Amount Req Amount Need By Date Req Line Quantity Req Line Amount Req Line Amount
Measure
% USD Days % USD USD
Maximum Increment
0 0.00 0 0 0.00 0.00
Maximum Decrement
0 0.00 0 0 0.00 0.00
Buyer Auto-Acceptance Tolerances for standard POs and Blanket Releases: Attribute
Document Amount Document Amount Unit price Line Amount Schedule Quantity Schedule Amount Schedule Amount Contractor Start Date Contractor End Date Need By Date
Measure
% USD % USD % % USD Days Days Days
Maximum Increment
0 0.00 0 0.00 0 0 0 0 0 0
Maximum Decrement
0 0.00 0 0.00 0 0 0 0 0 0
Purchasing super user>setup>Tolerances and Routings Tolerance and Routings > Supplier Change Order Attribute
Document Amount Document Amount Unit price Line Amount Line Amount Schedule Quantity Schedule Amount Schedule Amount Pay Item Quantity Pay Item Amount Pay Item Amount Promised Date
Measure
% USD % USD USD % % USD % % USD Days
Maximum Increment
0 0.00 0 0.00 0.00 0 0 0 0 0 0.00 0
Maximum Decrement
0 0.00 0 0.00 0 0 0 0 0 0 0.00 0
Location - The location refers to the deliver-to location on a requisition as well as the ship-to location on purchase orders and releases. Include Type rules identify locations that you want to be included on the document. Exclude Type rules identify locations that you do not want on the document. For this option, you enter the location in the Low Value field. If you do not define a rule for a location, the default is Include. The Inactive Date is optional, but you must enter an Amount The following is the latest Approval Groups including the approval authority
Operating Unit Name Description Enabled OU:US TPC Director Unlimited Approval Yes
Approval Rules
Object Document Total Account Range Type Include Amount Limit 999999999999999999999999999999 99999.00 999999999999999999999999999999 99999.00 000000. 000000000. 000000. 00000. 0000000. 000000. 000. 000 ZZZZZZ. ZZZZZZZZZ. ZZZZZZ. ZZZZZ. ZZZZZZZ. ZZZZZZ. ZZZ. ZZZ Low Value High Value Inactive Date
Include
Approval_Assingm en t.zip
Approval Assignments
Document Type Approve Contract Purchase Orders Approve Purchase Requisitions Approve Standard Purchase Orders Approve Blanket Purchase Agreements Approve Blanket Releases Approve Contract Purchase Orders Approval Group Unlimited Approval Unlimited Approval Unlimited Approval Unlimited Approval Effective From: Effective To:
Buyers List
Buyers.xlsx
Hazard_classes.xls
Description Samples, explosive Substance, explosive Components Articles explosive Articles explosive
Type
Subtype
Name
Quotation Class
Purchase Agreement
Blanket
Standard Bid
Quotation Quotation Quotation Release Request for Quotation Request for Quotation Request for Quotation Requisition Requisition
Catalog Quotation Standard Quotation E-Auction Blanket Release Bid RFQ Catalog RFQ Standard RFQ Internal Requisition Purchase Requisition
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Blanket Release
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable Yes Yes Yes No No Security Level Access Level Forward Method Archive On Default Hierarchy PO Approval PO Approval Top Process Blank Blank Public Full Direct Approve
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Internal Requisition
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No Yes No No No Security Level Access Level Forward Method Archive On Default Hierarchy Blank Blank Blank Blank Blank Public Full
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Purchase Requisition
Owner Can Approve Approver Can Modify Can Change Forward To Can Change Forward From Can Change Approval Hierarchy Disable Yes Yes Yes Security Level Access Level Forward Method Public Full Direct
No
Archive On
Blank
No
Default Hierarchy PO Requisition Approval Main Requisition Approval PO Create Documents Overall Document Creation/Launch Approval
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Standard RFQ
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No No No No No Security Level Access Level Forward Method Archive On Default Hierarchy Public Full Blank Blank Blank
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
Standard Quotation
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward - From Can Change Approval Hierarchy Disable No No No No No Security Level Access Level Forward Method Archive On Default Hierarchy Public Full Blank Blank Blank
No
Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process
RFI
Owner Can Approve Approver Can Modify Can Change Forward To Can Change Forward From Can Change Approval Hierarchy Disable No No No Security Level Access Level Forward Method Public Full Blank
No
Archive On
Blank
No
Default Hierarchy
Blank
No
Approval Workflow Workflow Startup Process Auto create Workflow Auto create Workflow Startup Process
<Position Hierarchy>
Name Hierarchy
<Version>
Number Date From Date To
<Position>
Name Holder Employee Number Exists in Hierarchy Number of Subordinates
<Subordinates>
Name Holders Name Holders Number Number of Subordinates
Name
Holders Name
Holders Number
Number of Subordinates
Item
Supplier
Operating Unit
Commodity
Site
Attributes
Purchasing UOM Release method Price update Tolerance Country Origin
Seq
Type
Number
Line
Owner Org
Status
IGC CONTRACT COMMITMENT MRO Outside Processing Rate Based Temp Labor Services Tools
Fixed Price Service Fixed Price Temporary Labor All goods that are individually recorded and printed out( by item class unit, IGC CONTRACT COMMITMENT MRO Outside processing line type Rate Based Temporary Labor Services Tools PO Line Type
Financial Options: Following mentioned process will be used to define financial option for each operating unit. Accounting information and inventory organization will change operating unit to operating unit.
Operating Unit
US_TPC
Accounting
Future Period Limit
<GL Accounts>
Liability Prepayment Discount Taken Rate Variance Gain Rate Variance Loss
Supplier - Purchasing
RFQ Only Site Ship To Location Bill To Location Inventory Organization FOB Ship Via Freight Terms The Pampered Chef,Ltd HQF -TPC HQF Inventory
Encumbrance
Use Requisition Encumbrance Reserve at Completion Use PO Encumbrance
Human Resources
Business Group Expense Reimbursement Address Use Approval Hierarchies
Employee Number
Method Next Automatic Number
Description: Use the Lookup Codes window to define lookup codes in Purchasing. Purchasing uses lookup codes to define lists of values throughout the system. Warning: You cannot change or delete codes once you have added and saved them, but you can change the code descriptions.
Access Level
User Extensible System
Code
Meaning
Description
Tag
Effective Dates: To
Enabled
LOOKUP.zip
Description: Use this form to set up your system Options. Oracle Purchasing lets you define specific categories of system Options when you enter one of the following values in the Additional Purchasing Options field.
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Cancel Requisitions
PO Attachment
RFQ Required
Not Checked
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type
Rate Type
Price Type
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
1 1 41000001 1
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked Not Checked
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Cancel Requisitions
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type
Rate Type
Price Type
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
2 2 50000003 53
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked Not Checked
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Cancel Requisitions
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type
Rate Type
Price Type
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
1 1 20000003 2
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked Not Checked
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Cancel Requisitions
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type
Rate Type
Price Type
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
1 1 31000000 22
Enforce Price Tolerance % Enforce Price Tolerance Amt% Advisory Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name Enforce Supplier hold Gapless Invoice Numbering
Not Checked
Not Checked
Not Checked
Accepted
Cancel Requisitions
Always
No
Not Checked
10 MB
Not Checked
Attachments Zip
RFQ Required
Not Checked
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type Rate Type Match approval Level Price Break Type Price Type Maximum Release Amount EUR
n Goods
2 - Way
No No 2
Cumulative No No
Document
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
1 1 40000003 5
Not Checked Not Checked Not Checked This is Tab is Checked This is Tab is Checked Not Checked This is Tab is Checked Not Checked Not Checked
Display Deposition massage Notify if Blanket PO exists Allow Item Deposition Update Enforce Buyer Name
Cancel Requisitions
Documents Default
Requisition Import Group by Internal Requisition order type Internal Requisition order Source Receipt Close Tolerance % Invoice Close Tolerance % Quote Warning Delay
Line Type
Goods n
Rate Type
2 - Way Cumulative No No
Price Type
Receipt Accounting
Accrue Expense Items Accrue Inventory Items Automatic offset method Expense AP Accrual Account
Numbering
Document RFQ Number Quotation Number PO Number Requisition Number Entry Type Next Number
1 1 30000001 10
System Administrator>Profile>System
Description: Use this form to define System Profiles for Purchasing. PO: Profile Option Descriptions
MRP: Default Sourcing Assignment Set This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Planning allows you to use multiple Assignment Sets, but Purchasing looks at only a single Assignment Set--the one that is specified in this profile option. Therefore, the Assignment Set name you choose for this profile option is the Assignment Set name you should specify when you assign sourcing rules in the Sourcing Rule/Bill of Distribution Assignments window. This profile option must be set if you are using sourcing rules in Purchasing. MRP: Sourcing Rule Category Set If you are using sourcing rules in Purchasing, this profile needs to be set to the name of the default category set used by Purchasing as indicated in the Default Category Sets window. Otherwise, you will not be able to display Category and Category-Organization assignments in the Sourcing Rule / Bill of Distribution Assignments window. PO: Allow Buyer Override in Auto Create Find Yes or No indicates whether the suggested buyer (from the Enter Person window) defaulted into the Find Requisition Lines window can be cleared or overridden. The default is yes. PO: Allow Category Override in Auto Create Find Yes or No indicates whether the category (from the Buyers window) defaulted into the Find Requisition Lines window can be cleared or overridden. PO: Allow Rate Override for User Rate Type Yes or No indicates whether the Rate in the Currency tabbed region of the Receipts window can be changed. Even if the Rate Type is User, you cannot change the Rate if this profile option is set to No. This profile option affects the Rate on the receipt only, not in the Currency window of a purchase order, RFQ, or quotation. (In the Currency window, you can modify the Rate if the Rate Type is User.)
PO: Automatic Document Sourcing Yes means that Purchasing automatically defaults source document and pricing information for an item from the most recently created blanket purchase agreement or quotation. No means that this source document information comes from the Approved Supplier List window, where you must specify which source documents to use. Note that if an item on a requisition is associated with both a blanket purchase agreement and a quotation, Purchasing uses the blanket purchase agreement even if the quotation was created more recently.. PO: Change Supplier Site Yes or No indicates whether users can change the supplier site on approved purchase orders. PO: Convert Requisition UOM to Source Doc UOM during Release Creation A Null setting (default value) indicates that the functionality continues as in the past (Auto Create of releases from a requisition will fail with different UOMs, but the Create Releases concurrent program will convert UOMs and create a release). If set to Yes, users can create requisitions in a different UOM from the UOM on the blanket agreement line and the conversion will be done by Purchasing when the release is created. No means the UOM on the requisition must match the UOM on the blanket purchase agreement for a release to be created by any process. PO: Default Supplier Item Catalog Option Indicates the default source tabbed region in the supplier item catalog: Negotiated Sources, Prior Purchases, Sourcing Rules, or Requisition Templates.
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date